speed (up)dating 12 december 2014 thomson house. opening remarks student affairs collective: who are...
TRANSCRIPT
Speed (Up)Dating
12 December 2014Thomson House
Opening RemarksStudent Affairs Collective: Who are we?
The mission of the Student Affairs Collective is to provide a supportive, inclusive and empowering forum for all administrative and academic staff who support students, to broaden institutional knowledge, to share best practices, and to offer opportunities for personal and professional development. -- Staff Empowering Staff
We have a website! www.mcgill.ca/savc
How to contact us: [email protected]
How Speed (Up)Dating Works
Each snapshot is 3 minutes long Each speaker will have a 1 minute warning Beware! We will cut you off Please save your questions until the end of all
presentations
Academic Advising Day
1. Themes of interest to staff who support students
2. Guest speakers are experts in their fields
3. Opportunity for professional/personal development and to connect with
colleagues across the university
This year’s event focused on “Appreciation” and featured remarks from Dr. Suzanne Fortier,
Principal and Vice-Chancellor.
Topics: Compassion Fatigue, Self-Care in Advising, Leadership and Student Advising
Over 150 registrants40% of attendees completed a survey about the event and 100% of respondents
said the event had been a good investment of their timeThis overwhelming interest lead to the creation of the “Student Affairs Collective”
and this Speed (Up)Dating event
For PowerPoint slides and more info, visit our website!
Outdoor Advising Day Academic advisors from each faculty bring advising
outdoors Increase accessibility of advising for students Coordinated by the Office of the Dean of Students Held on an annual basis in early fall
Office of the Dean of Students
Margaret Colton – [email protected]
Penny Kaill-Vinish – [email protected]
Early Alert System
The Early Alert System is a simple email tool built into myCourses to allow professors to quickly and easily express concern about a student to the Dean of Students so that timely, appropriate and coordinated efforts can be made to assist the student and/or refer them to relevant services, as warranted.1. Difficulty = performing poorly academically and/or chronically absent or
disinterested and/or seemingly isolated and/or exhibiting behavioural or emotional issues.
2. Benefit = Early intervention can address issues before they escalate, which in turn, positively contributes to student success and inhibits unnecessary burdens on limited University resources.
Info @ www.mcgill.ca/deanofstudents/helpingstudents/early-alert-system / Contact us @ [email protected]
Helping Students in Difficulty
In case of a worrisome, threatening or dangerous situation involving McGill students, as individuals or as a group, on campus, or anywhere in the world, the Office of the Dean of Students (ODoS) is the main contact point.
1. Worrisome, threatening or dangerous behavior: What to do and whom to contact.
2. ODoS coordinates an experienced team that will investigate, support and intervene.
3. Your help in fostering student well-being is appreciated.
Office of the Dean of Students For more information: http://www.mcgill.ca/deanofstudents/helpingstudents
Student Resources Directory (SLL)
Now…- Often listed by unit- Long list of links- Incomplete list of
services/resources
Coming Very Soon… (but still under construction)- Listed by recognizable service or
resource- Accordion style by category- Added resources, services and categories
www.mcgill.ca/students/directory
Staff-Student Mentoring Program
1. Graduate students now mentor undergraduate students
• Across all faculties
2. Partnered with the Widening Participation Committee
• Pairing undergraduate students who want to pursue a career in Medicine (including Nursing, Dentistry, etc.) with qualified mentors.
• The undergraduate students must be from one of the traditionally underrepresented groups to qualify (from Indigenous and Black communities or from rural areas or from low-income backgrounds)
3. We’re always looking for mentors like YOU!
4. Check out the other mentoring programs at McGill!
[email protected] www.mcgill.ca/mentoring
Updates in Rez
1. New Model-Residence Life Managers
2. Anti-Oppression programming: UD Audit, MHAW,
Race Project
3. Holiday Hosting
Samantha Goldberg, Acting Senior Advisor, Residence Life
www.mcgill.ca/students/housing/
Ask an Advisor1. Ask an Advisor @ Service Point!
• January 5 – 20 from 10:00 a.m. – 1:00 p.m.
2. Coming Soon! Ask an Advisor joins myCourses• Launch scheduled for late January (after Add/Drop)• Chat function component will be included• Students can enrol themselves in this “course”
Margaret Colton – [email protected]
Penny Kaill-Vinish – [email protected]
Website: www.mcgill.ca/students/advising
Advising Checklist
Resource for first year students (U0 and U1) Timeline of how and when to access academic
advising from the perspective of an incoming student Will be updated annually
If you have any changes or additions for next year, please contact Penny Kaill-Vinish.
Website: www.mcgill.ca/students/advising/resources-students/advising-checklist
Liaison Officer (Harm Reduction)
1. Presentations on Consent and Sexual Assault: Raising Awareness for staff
2. Launching this January: The Brining in the Bystander program for students
3. Look out for the Sexual Assault Awareness and Prevention website launching this winter
Bianca Tétrault, Liaison Officer (Harm Reduction)For more information visit the Consent McGill Facebook and the Office of the Dean of Student website.
myInvolvement1. Connectivity
• Online space to connect students with learning opportunities outside the classroom
• Portal for recruitment, group management, and record keeping
2. Co-Curricular Record• Official document
recognizing student involvement in eligible, non-credit activities
• Serves as a companion to the academic transcript and resume
3. Community• Increases sense of McGill
community on-campus and beyond!
Contact Lina Di Genova & Tim Wilfong at:
[email protected] www.mcgill.ca/involvement
Mission is to facilitate new and returning students’ integration into the McGill community, to support their University academic and personal success, to promote and encourage co-curricular involvement, and to connect them to and engage them in opportunities that develop their capacity to make positive change on campus and in their communities.
… A new focus on STUDENT ENGAGEMENT and a SENSE OF BELONGING
www.mcgill.ca/CLE
• Collaborative program (staff/students)• Goal is to create a comprehensive database of
peer support programs and develop training and capacity-building resources
• Supporting:• Students seeking peer support from other students• Students in a peer support role• Coordinators (staff or student) of peer support programs• Students interested in a peer support role / seeking
leadership opportunities
www.mcgill.ca/peersupportprograms
PEER SUPPORT PROGRAM
1. Support for new undergraduate students throughout the summer.
2. Soft Launch June 2014 – What we have right now.
3. Future big picture & collaborations.
• Leslie Copeland, First-Year Coordinator, CL&E• Want access to McGill 101? Email: [email protected]
AskMcGill• A new “smart” FAQ system for current and prospective students, as well
as staff and community members, to make it easier to navigate the maze of information on the website and to address the most commonly-asked questions.
• Current areas covered: admissions information, Student Services (eg. Student Health, CL&E, SSAO, etc.), student accounts, student records, general advising information, important University contacts, student rights and responsibilities, SCS, Athletics and more.
• Collaborative project between some SLL units and SCS.• Use of the system is being continually monitored, new content is being
created and existing content is being improved on an on-going basis.
Try it out! AskMcGill
To give feedback: www.mcgill.ca/studentlifeandlearning/whats-new/feedbackContacts for questions: Marcella Casella (Service Point)
Penny Kaill-Vinish (ODoS)
Academic Advising Hub• Group for academic advisors, faculty, frontline and
student services staff to share announcements, information and events of interest.
• We currently have over 260 members!• Great way to keep informed, to connect with others who
are doing advising and student support work and to share relevant information and events.
• We currently have a space in CenterStage where documents and announcements sent to the list are stored, and there is also a discussion feature that can be used.
• Coming soon… The Hub will be moving to myCourses!
To join or if you have questions, contact: Penny Kaill-Vinish Margaret Colton
Official McGill App1. Collaborative SLL initiative2. Based on student input and
institutional goals3. Cross-systems integration and
transactional functions forthcoming
www.mcgill.ca/studentlifeandlearning/whats-new
Scholarships and Student Aid
Who we are, what we offer and where you can get more information.
1. SSAO manages McGill Financial need programsWe offer loans and bursaries to supplement student’s funding (ie: government aid, self help, family contributions, emergency loans, work study, fee deferral and mobility)
2. Frugal Scholar Money Management Program We help educate students to manage their money, maintain their budget, debt management and repayment of government loans. Workshops are offered throughout the year.
3. Government AidWe cover 13 jurisdictions offering government aid, we assist with government funding related matters. One on one counseling is available to determine the holistic financial need and customized advising and eligibility criteria for students on government aid.
Name of Contact Person: Cara Piperni, DirectorSSAO Where to go for more information: www/mcgill.ca/studentaid/ or [email protected] or 514-398-6013
Key initiatives to note at Service Point
1. P@geMe – for current students to add themselves to our in-person queue
2. “Staff Hotline” – to be used by staff if seeking to reach a manager • Email Romesh for hotline telephone number
3. AskMcGill - instant response service for quick answers to FAQs
4. Applicant FaceBook page – online chats for UG prospects and applicants
5. Degree verification service – for 3rd parties seeking to confirm credential and graduation date
Romesh Vadivel (Director) – [email protected]; local 2737 Mark Campbell (Operations Manager) – [email protected]; local 7936 www.mcgill.ca/students/servicepoint
Mental Health First Aid
1. 2-day training to increase mental health literacy and reduce stigma
2. Increases awareness on how to: recognize mental health issues, intervene to prevent issues from escalating, contain crisis.
3. Topics discussed: Anxiety, Depression, Psychosis, Substance Misuse
Name of Contact: [email protected] Website: www.mcgill.ca/counselling/services/mental-health-first-aid-training
The Mental Health Portal (formerly the Wellness Portal)
1. Online screening tool 2. Reach at-risk students who wouldn’t seek out help on their
own3. Additional resources for students, staff and faculty about
warning signs and how to refer
Emily Yung, Mental Health Education [email protected]/mentalhealth
New Health & Well-being Initiatives
1. Online Shag Shop – A Sexual Health Resource2. Answer questions and provide accessible, inexpensive
products3. Kiosks across Campus with accessible health items
Amanda Unruh, Health Promotion [email protected]/healthymcgill
Thanks for coming!
Happy holidays from the Student Affairs Collective!