speeding to effective time mastery working smarter, not harder · zadig: a mystery of fate what, of...
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Jerry Teplitz Enterprises, Inc.www.Teplitz.com
Speeding To Effective Time MasteryWorking Smarter, Not Harder
NPECA
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What is Time?
It’s a Resource It’s a Paradox
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Zadig: A Mystery of Fate
What, of all things in the world, Is the longest and the shortest, The swiftest and the slowest, The most divisible and the most extended, The most neglected and the most regretted, Without which nothing can be done, Which devours all that is little And enlivens all that is great?
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Zadig Answered “TIME”
Nothing is longer,– Since it is the measure of eternity
Nothing is shorter, – Since it is insufficient for the accomplishment
of our projects Nothing is more slow to him or her that expects;
– Nothing more rapid to him or her that enjoys
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Zadig Answered “TIME”
In greatness, it extends to infinity; – In smallness, it is infinitely divisible
All men & women neglect it; – All regret the loss of it;– Nothing can be done without it
It consigns to oblivion whatever is – Unworthy of being transmitted to posterity, – It immortalizes such actions as are truly great
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How Long Is:
One Year – ask a student who failed a grade One month – ask a pregnant women in the 9th month One week – ask the editor of a weekly newspaper One hour – ask lovers who are waiting to meet One minute – ask a person who missed the train One second – ask a person who avoided an accident
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Albert Einstein
“Put your hand on a hot stove for a minute and it seems like an hour”
“Sit with a pretty girl for an hour and it seems like a minute”
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Chinese Proverb
While there is the noble art of getting things doneThere is the noble art of leaving things undone
The wisdom of life consists of eliminating the non-essentials
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Typical Strategies
Working faster Working longer hours
Better Strategy Can’t do everything Must make choices
Work smarter, not harder
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New Habits
OH-19 Jerry Teplitz Enterprises, Inc
“Many of your work-related habits can be successfully changed in three days to three weeks.”
Define new habit
Ask for help
Begin purposefullyNever deviate
Identify old habit
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Visualization
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What Are The Benefits Of Managing Your Time
More Effectively?
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What Is The Single Biggest Reason Time Is Wasted In
Your Organization?
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What Is The Single Biggest Reason You Waste Time?
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Attitudes
OH-45 Jerry Teplitz Enterprises, Inc
“Our ability to control our time is related to our attitude toward controlling our environment.”
Internal or external
It’s up to you
Time is lifeSuccess habits
Self-management
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Goals
SpecificMeasurableAchievableRealisticTimed…and Written
OH-59 Jerry Teplitz Enterprises, Inc
“Well-developed goals are SMART.”
Criteria
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Aspects of Life
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Family
Spiritual
CareerSocial
Personal
Health
WealthLeisure
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Pareto Principle
80/20 Rule
“Eighty percent of our activities produce 20 percent of our results, while only 20 percent of our activities produce 80 percent of our results.”
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Urgent vs. Important
OH-65 Jerry Teplitz Enterprises, Inc
URGENT
IMPORTANT
Crisis Trivial Work
Work to Do
Time-Wasting Work
YES
YES
NO
NO
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Saying “No”
OH-66 Jerry Teplitz Enterprises, Inc
“You may be surprised at how reasonable people can be when your turn down their requests.”
Tell them whyBe honest, but firmProvide options
Use your schedule
Know why before saying “yes”Don’t feel obligated
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Conquer Procrastination
OH-67 Jerry Teplitz Enterprises, Inc
“Changing your do-it-later urge into a do-it-now habit requires positive action.”
Consider consequences
Use pep talks
Take small stepsDelegate it
Admit it; analyze it
Reward yourselfMake commitments
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Delegation Guidelines
OH-68 Jerry Teplitz Enterprises, Inc
“Delegation is sharing responsibility and authority with others.”
Responsibility/results
Checkpoints
Right personAuthority
Plan first
Motivating environmentAccountability
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Delegate Authority
Level 1: Get the facts; I’ll decide.Level 2: Suggest alternatives; I’ll decide.Level 3: Recommend an alternative; I’ll decide.Level 4: Decide; wait for my approvalLevel 5: Decide; act unless I say no.Level 6: Act; report results.Level 7: Act; report if unsuccessful.Level 8: Act, reporting not needed.
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Handling Telephones
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“Managing time spent on telephone calls and emails will enable you to stay focused and work more efficiently.”
Screen – voice mail
Cut small talk
PlanSet preferred times
Analyze
Timers (bttsoftware.co.uk)
End the callUse alternatives
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Cell Phones
“Managing time spent on cell phones can be a severe time drain.”
After waking up - 89%
2/3 periodically unplug
Check 47 times a dayEvery 19 minutes
5 Hours per day
Only ¼ do unplug
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Apps To Reduce The Connection
“Managing time spent on cell phones is becoming more important for effective time management.”
OffTime – check usage
Dinnertime – kids cells
Onward – set limitsSteplock – exercise first
Checky – check usage
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Voicemail
How To Directly Leave A Voicemail MessageOn A Cell Phone
Use www.syydial.com Call 1 267 759-3425
Input person’s cell phone # Listen to short ad
Their phone does not ring Leave message directly in their voicemail
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Paperwork, Email, Social Media
OH-75 Jerry Teplitz Enterprises, Inc
“There are only four things you can do with a document or email: dump it, delegate it, do it, or delay it.”
Analyze the flow
Handle it once
SortTickler files
Resist junk mail, email, Facebook
Schedule time for it
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EMAILS
Study Microsoft & University of Illinois
Worker interrupted by emailTakes 16 minutes, 33 seconds
To refocus on work
Email Free DaysMicrosoft, Google, IBM
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Multitasking
OH-77 Jerry Teplitz Enterprises, Inc
Tasks Brain Has To Do When Multitasking
1. Take complex ideas you were thinking about and move into temporal memory
2. Clean out your working memory3. Go to long term memory4. Retrieve info needed for new task
Switch to another task, and start over, again!
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Checking Communications
Phone Messages – 2 X Per Day Email – 4 X Per Day Texting – Constant Twitter – 4 X Facebook – 2 X Pinterest – 2X LinkedIn – 2X
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Quiet Time Ideas
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NO…
“Scheduling quiet time is often an effective way to get things accomplished.”
Texting
Drop-in visits
Unnecessary talkingDistractions
Telephone calls
InterruptionsEmails
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Handling Drop-in Visitors
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“If we allow room for the unexpected, we are beginning a strategy for handling interruptions that occur most often.”
Keep visits short
Go see them
Stay on trackMeet outside office
Consider priorities
AppointmentsRearrange furnitureOpen vs. Closed door
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Meetings
OH-88 Jerry Teplitz Enterprises, Inc
Who, how many?Plan — organize
Have an agenda
Take minutesStay in control
Follow upCritique
“Although meetings are notorious time-wasters, they are also easy to control.”
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New Habits
OH-100 Jerry Teplitz Enterprises, Inc
“Many of your work-related habits can be successfully changed in three days to three weeks.”
Define new habit
Ask for help
Begin purposefullyNever deviate
Identify old habit
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Take Time
Take time to work, it is the price of success Take time to think, it is the source of power Take time to play, it is the secret of youth Take time to read, it is the foundation of wisdom Take time to be friendly, it is the road to happiness Take time to dream, it is hitching your wagon to a star Take time to love, it is the highest joy of life Take time to laugh, it is the music of the soul
OH-113 Jerry Teplitz Enterprises, Inc