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Summer Internship Report OM FF Pvt.Ltd

INSTITUDE OF MANAGEMENT DEVELOPMENT &

REASEARCH, PUNE

(IMDR)

Summer Internsh! Re!"rt

ON

IMPORT E#PORT PROCEDURE & DOCUMENTATION

OM FREIGHT FORWADERS PVT Ltd$, MUM%AI

Presente %'

At' G"h*e

R"** n"$ +

PGDIT

(-++./-+00)

PGDIT 2009-10 dit!" Go#h"$e1

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CONTENTS

Ser* N"$ T"!1 P2e N"$

1. %#no&$ed'ement (

2. O)*e%tive +

,. e%utive Summer! /

(. Or'"nis"tion overvie& its "%tivities

+. Introdu%tion to 3 "nd FF 9

/. Dep"rtments in the or'"nis"tion 12

. S IMPORT 1,

I. import pro%edure

1,

II. 4"n# invo$ved import pro%edure

1+

III. Import pro%edure 5or F"%tor! Stu55in' 1/

I6. onso$id"tion17

7. S 8PORT

21

I. Frei'ht For&"rder 21

II. 3 22

III. Pre-shipment Do%uments

2+

9. IR 8PORTI. Pro%edure F$o& %h"rt 2

II. Pre-shipment Do%uments ,0


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SERIAL

NUM%ER

TOPIC P2e N"$

10. IR IMPORT ,,

I. Frei'ht For&"rder

,,

II. 3

,/

11. ont"ineri"tion

(1

12. M"r#etin' P"rt

(,

1,.

Some Situ"tions o)served

((

1(. "uses o5 Disputes in $e"r"n%e (+

1+. Fe& De5initions re$"ted to Import port pro%edure (/

1/. Or'"ni"tion

+1

1. on%$usion +2

17. 4i)$io'r"ph! +,

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ACNO3LEGMENT

I &ou$d $i#e to epress m! 'r"titude to&"rds the m"n"'ement o5 OM FREIGHT

FORWADERS PVT.Ltd. 5or providin' me &ith the opportunit! to $e"rn "nd #no&

")out the or'"ni"tion )! &"! o5 summer tr"inin'.

I epress m! sin%ere 'r"titude to the 5o$$o&in' peop$e &ithout &hom this tr"inin'

&ou$d h"ve )een impossi)$e.

Mn2n2 Dre1t"r Mr$ Rhu* 4"sh$, :oint Dire%tor; Mr.S"n*iv :oshi "ushi# :oshi

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INTENSHIP O%4ECTIVE

The o)*e%tive o5 the summer tr"inin' "t the end o5 the 5irst !e"r o5 Intern"tion"$ Tr"de

&"s to 5"mi$i"rie &ith the servi%e industr! re$"ted &ith import "nd eport 5ie$d.

I h"ve &or#ed &ith OM FRIGT FOR@DRS P6T Ltd. This %omp"n! h"s its

servi%es in Frei'ht For&"ders; ustom 3ouse 'ent. This 5irm h"s m"*or oper"tions

in 3 "re"; th"tBs &h! I uti$ised this opportunit! to $e"rn "nd see the d"i$! "%tivities

oper"tions o5 3.

The o)*e%tives o5 Summer Internship %"n )e )rie5$! st"ted "sC

• To $e"rn the do%uments &hi%h "re used h"nd$ed )! the 3; Frei'ht

For&"ders; Shippin' %omp"n! in eport import pro%edure.

• To underst"nd the ro$e o5 %$e"rin' "'ent; 5re'ht 5or&"rder in pro%ess o5 import

eport.

• .To underst"nds the me%h"ni%s o5 %"rr!in' out oper"tions.

• To $e"rn ")out the servi%es provided )! the Shippin' $ine; 5rei'ht 5or&"dres;

3 )! "ir$ines "$so.

• To #no& the %$ients; their epe%t"tions "nd )e ")$e to de$iver servi%es to them

on time.

• To underst"nd the ho& oper"tions %o-ordin"tion t"#es p$"%e )et&een 5rei'ht

5or&"rders "nd shippin' $ine &ith respe%t to the servi%es %"rried out.

• To $e"rn the %omp$eities o5 Import port pro%edures "nd %o-re$"tion

)et&een their &or#in's.

• To eperien%e the &or# %u$ture "nd the 'r"ss root $eve$ re"$ities o5 "n

or'"ni"tion.

• .To e$")or"tes on the s%ope o5 the su)*e%ts thou'ht theoreti%"$$! "nd 5indin' its

"pp$i%"tion in the p"rti%$e sense o5 )usiness.

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E#ECUTIVE SUMMER8

I h"ve under 'one t&o months tr"inin' "t OM FRIG3T FOR@DRS

Pvt. Ltd.; Mum)"i "nd $e"rned v"rious pr"%ti%"$ "spe%ts o5 &or#in' o5 ustom 3ouse

'ent

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ORGANISATION OVERVIE3 & ACTIVITIES

I 5ee$ 're"t proud to introdu%e the or'"nis"tion &here I %omp$eted m! Summer

Internship o5 t&o &ee# is n"med "s OM FRIG3T FOR@DRS; M?M4I.

This or'"nis"tion servi%es to "nd 5rom &or$d-&ide destin"tions. OM Frei'ht %"n o55er

" &ide r"n'e o5 servi%es 5or !our Person"$ "nd 3ouseho$d 55e%ts; in%$udin' stor"'e

"nd p"%#in'. ustomer h"s %hoi%e to %hoose Door to Door; Door to Termin"$;

Termin"$ to Termin"$; &h"tever option is the most suit")$e.

@ith our net&or# o5 overse"s "'ents this or'"nis"tion o55ers the %omp$ete p"%#"'e.

OM Frei'ht oper"te Person"$ "nd 3ouseho$d 55e%ts shippin' servi%es to "nd 5rom

urope; ustr"$i"; Ee& e"$"nd; ?S; "n"d"; South meri%"; South 5ri%"; si"

"$on' &ith m"n! other destin"tion.

sOm 5rei'ht servi%e %ontr"%t &ith m"n! shippin' $ines "nd "ir$ines ensures %on5irm

shipment movements on pre %on5irmed d"tes "nd "t redu%e %ost.

Ser91es "55ere

IMPORTS : E#PORTS / AIR & SEA

IR FRIG3T

• on5irmed 5$i'ht )oo#in'

• Tot"$ shipment monitorin'

• F$i'ht det"i$s pre-"rriv"$ noti%e.

• Servi%e %ontr"%ts &ith m"*or ir$ines

• Door to door servi%e

• Fu$$ do%ument"tion servi%e %ustom house )ro#er"'e servi%e.

• @"rehousin' tr"nsport"tion throu'hout the Indi"

• @or$d&ide net&or# o5 "'ents providin' servi%es 5rom "n! "irport in &or$d.

S FRIG3T

• ontr"%ts &ith m"*or ste"mships $ines

• hu'e vo$umes

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OSCAR FREIGHT PVT$LTD is the sister %on%ern; h"s pioneered )onded tru%#in' Servi%es. These Servi%es "re

oper"ted e%$usive$! )et&een irports; FSs "nd ID

Other ser91esFre2ht F"r7rers

ir Frei'ht - IATA %%redited

Se" Frei'ht

Se" ir Mu$timod"$ Oper"tion

onso$id"tion

"r'o Tr"%#in'

Chrtern2

F$i'ht

Ship

4"r'e

4re"# 4u$# Pr"6e1t Cr2"

C"urer

%"ne tru1n2

D"mest1 Trns!"rtt"n

V*ue Ae Ser91es

3AREHOUSING

The &"rehouse "$so "$$o&s the or'"nis"tion to remove !our %"r'o to " se%ure "re" "s

soon "s possi)$e "5ter %$e"r"n%e "nd there5ore "void the he"v! stor"'e &hi%h is

imposed )! the "ir$ines.

CHARTER

OM provides " 5u$$ r"n'e o5 %h"rter "ir%r"5t servi%es 2( hours " d"!; ,/+ d"!s " !e"r.

@hether !ou "re shippin' "%ross the %ontinent or "%ross the '$o)e; OM Frei'ht

provides !ou &ith m"imum %ontro$ over !our %"r'o re'"rd$ess o5 its sie; t!pe;

ori'in or destin"tion. our %"r'o dep"rts "nd "rrives "t its destin"tion to'ether H this

in%$udes $"r'e shipments in sin'$e $ots; s"vin' !ou time; mone! "nd dup$i%"tion o5

do%ument"tion. Or'"nis"tion etensive eperien%e in %h"rterin' ever! t!pe o5 "ir%r"5t

en")$es us to determine the most %ost-e55e%tive tr"nsport"tion modes.

TRANSPORTAION

@ith its o&n 5$eet o5 open%$ose )odied tru%#s; mini tru%#s; 20J Feet (0J Feet

tr"i$ers; OM Frei'ht h"s the ed'e in providin' the )est servi%es 5or "$$ !our $o'isti%s

needs.


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INTRODUCTION TO CHA n FF

CUSTOM HOUSE

3 is " person or %omp"n! &ho is $i%ensed to "%t "s "'ent 5or tr"ns"%tion o5 "n! )usiness re$"tin' to the entr! or dep"rture o5 %onve!"n%e or the import or eport o5

'oods "t "n! %ustoms st"tion.

Ser91es !r"9e ;' CHA<

Prep"rin' the %ustoms entr! 5orm "nd "ssurin' th"t "$$ the ne%ess"r! do%uments "re in

order 5or proper pro%essin' throu'h %ustoms %h"nne$s.

"$%u$"tin' the "mount o5 dut! "%%ordin' to KT"ri55 %tJ.

rr"n'in' 5or the 'oods to )e tr"ns5erred under )ond 5rom the port o5 entr! to "n

interior destin"tion 5or %ustoms %$e"r"n%e.

O)t"inin' spe%i"$ permits 5or immedi"te de$iver! o5 perish")$e 'oods.

I5 ne%ess"r! reuestin' etension o5 the 'ener"$ order time 5rom the %o$$e%tor o5

%ustoms.

Providin' the suret! )ond reuired )! the %ustoms uthorit!; &hi%h 'u"r"ntees 5u$$

p"!ment o5 "$$ duties.

Prep"rin' the &"rehousin' entr! )ond "nd "rr"n'in' 5or 'oods to )e tr"ns5erred to the

)onded &"rehouse.

rr"n'in' 5or the &ithdr"&"$ o5 'oods 5rom the )onded &"rehouse in p"rt or

%omp$ete$!. P"!ment o5 duties &i$$ )e m"de "%%ordin'$! to the u"ntit! o5 'oods

&ithdr"&n.

ROLE OF CUSTOM HOUSE AGENT<

The imports into Indi" "nd port out o5 Indi" t"#e p$"%e on$! throu'h ports "nd

"irports de%$"red under Se%tion o5 the ustom %t. The intern"tion"$ tr"de h"s

there5ore ne%ess"ri$! deve$oped "nd %on%entr"ted "t su%h ports "nd "irports $i#e

Mum)"i; henn"i; "$%utt"; De$hi; o%hin; >"nd$"; 6ish"#h"p"tt"n"m; "nd Tuti%orin.

Tr"de; no dou)t is "$so throu'h minor ports "$$ "mon' the %o"st. The importers &ho

%onsume the 'oods imported "nd eporters &ho produ%e the 'oods 5or eport

ho&ever "re spre"d "$$ over the %ountr!. The dist"n%e )et&een the point o5

importeport "nd the eportersimporters uite h"ppens to )e $on' "nd the time-invo$ved %$e"r"n%e deters the tr"de 5or h"nd$in' the %$e"r"n%e themse$ves. The! h"ve

ne%ess"ri$! to depend on "'ents positionin' themse$ves "t su%h ports "nd h"ve

spe%i"$ied su%h *o)s. In 5"%t su%h institutions h"ve )een in eisten%e "$most 5rom the

)e'innin' o5 the tr"de.

?n$i#e the &or# re$"ted to entr"$ %ise "nd In%ome T"; the %ustoms 5"%i$ities %"n

not )e "ttended to $eisure$!; "s %$e"r"n%e is "$$o&ed on$! on %omp$etion o5 5orm"$ities

"nd p"!ment o5 dut!; &here due. To meet this situ"tion "$one this provision 5or

$i%ensin' ustom 3ouse 'ents to represent importereporter 5or %$e"r"n%e &or# h"s

)een m"de in the ustom %t

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instru%tions or %h"n'es )rou'ht ")out )! issue o5 Pu)$i% Eoti%es 5rom time to time.

3e is in " pe%u$i"r position in th"t thou'h he is emp$o!ed )! importers eporters; he

is $i%ensed )! the ustoms dept. The ustoms 3ouse 'ent is "ns&er")$e )oth to the

ustoms dept. 5or doin' the %$e"r"n%e %orre%t$! "nd epeditious$!. In %"se he de5"u$ts;

the %$e"r"n%e m"! )e de$"!ed "nd demurr"'e et%. in%urred. 3is #no&$ed'e "nd

eperien%e p"rti%u$"r$! in the "re"s o5 %$"ssi5i%"tion "nd v"$u"tion o5 'oods "nd moreso in pro%edur"$ 5orm"$ities to )e %ompi$ed &ith; in ustom )i' ro$e to p$"! in the

%$e"r"n%e o5 'oods throu'h %ustoms.

FREIGHT FOR3ARDER (FF)/

s the n"me indi%"tes; the *o) o5 Frei'ht For&"rder omp"n! is to &or# "s "

midd$em"n )et&een the eporter "nd importer 5or h"nd$in' the %"r'o movement.

3e "rr"n'es the tr"nsport to pi%# up the %"r'o 5rom eporterBs &"rehouse5"%tor!; "nd

then stu55in' the %ont"iner then h"nds over to the shippin' $ine; 'ets the %ustoms

%$e"r"n%e et%. 3e "$so "rr"n'es 5or %ustoms %$e"r"n%e "nd tr"nsport 5rom the port o5

dis%h"r'e to importers door step.3is re"$ )usiness %omes 5rom the %onso$id"tion o5 %"r'o 5rom v"rious shippers. 3e

%o$$e%ts LL

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@"rehousin' %h"r'es

Tr"nsport"tion- Tr"nsport"tion %h"r'es 5or movement o5 %onsi'nment 5rom 5"%tor! to

FS.

T3- Termin"$ 3"nd$in' h"r'es &hi%h "re p"!")$e to shippin' %omp"n!.

Se%urit!- i5 the %"r'o is h""rdous; 5or&"rder needs to post se%urit! ti$$ the %"r'o is

stu55ed in the %ont"iner.Pro%essin' o5 shippin' )i$$ under D DP4

L")our For#$i5t r"ne 5or $o"din' "nd un$o"din'.

Insur"n%e

Servi%e h"r'e "s per the re'u$"tions.


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SEA DIVISION

IMPORTS

Import pro%edure invo$ves 5o$$o&in' steps

.

.

PGDIT 2009-10 dit!" Go#h"$e1,

3 re%eives 4L %op!; invoi%e; p"%#in' $ist;

erti5i%"te o5 ori'in 5rom the importer.

3 sends set o5 ")ove do%uments to hisO55i%e "t port destin"tion

3 sends set o5 ")ove do%uments to his

O55i%e "t port destin"tion

3 enters "$$ det"i$s into so5t&"re %"$$ed 6isu"$

Impe

he%#$ist 'ener"ted &ith duties %"$%u$"ted in it

3 send %op! o5 %he%#$ist to importer 5or his

"pprov"$

3 'ets T 5rom %ustom &e)site or *ourn"$s

3 5i$e 4O on I G"te

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.

PGDIT 2009-10 dit!" Go#h"$e1(

IGM Eo. 'iven )! shippin' %omp"n!

4e5ore 2( hours o5 "rriv"$ o5 ship

rriv"$ o5 ship%"r'o

3 'et in&"rd d"te i.e. %on5irms IGM Eo.

3 5or&"rds 4O Eo. TR-/ %h"$$"n no. to importer

on$ine

Importer 'oes to I%e G"te &ith the he$p o5 4O no.

p"!s the duties

3 'ives ori'in"$ 4L to shippin' %omp"n!

3 p"!s E DO %h"r'es o5 shippin' %omp"n! on

)eh"$5 o5 importer

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Im!"rt !r"1eure 5 %n s n9"*9e

.

PGDIT 2009-10 dit!" Go#h"$e1+

"min"tion o5 %"r'o Out o5 %h"r'e order

5ter 'ettin' the p"!ment 5rom importer 4"n#

Re$e"ses ori'in"$ 4L &ith its endorsement

onsi'neesB endorsement on 4L

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Im!"rt !r"1eure 5"r F1t"r' Stu55n2

In this %"se %"r'o dire%t$! 'oes to 5"%tor! o5 the importer.

Fo$$o&in' do%uments "re invo$ved in this %"se

1. 4ond on 100 Rs. st"mp p"per si'ned )! the importer to shippin' %omp"n! 3

2. Insur"n%e po$i%!

,. Si'n veri5i%"tion o5 importer

(. 4"n# %heue 5or se%urit! deposit

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T'!es "5 De1*rt"n<

De%$"r"tion 1

Importer h"s to de%$"re th"t the 'oods he is importin' is 5or his o&n use in 5"%tor! "nd

not 5or se$$in' purpose.

De%$"r"tion 2

I5 importer is tr"din' %omp"n! &ho is 'oin' to se$$ produ%ts in m"r#et then he h"s to

$")e$ the MRP on produ%t .i5 %ustom s"tis5! &ith the MRP then 5urther pro%ess is

"$$o& other&ise importer h"s to p"! more dut!.

Sh!!n2 A2ent

-Shippin' "'ent is "'ent &ho doesnBt h"ve his o&n vesse$ )u! sp"%e on others

vesse$ "nd se$$ it to "%tu"$ importer eporter "t m"r'in"$ pri%e.

-E"me o5 shippin' "'ent is mentioned on 4L

-3e "$so re$e"ses DO.

Demurr2es

-Demurr"'es st"rt 5rom th d"!; "5ter the un$o"din' o5 %"r'o 5rom vesse$ to the

'round. First / d"!s "re 5ree.

-Demurr"'es "5ter / d"!s

For 5irst 20 d"!s---,.+0tond"!

For 5irst 21 to (0 d"!s---+/.2+tond"!

For more th"n (0 d"!s ---+tond"!

-10.,0 N o5 demurr"'e v"$ue o5 " d"! is servi%e t" per d"!.

Re*ese A91e (RA)

-Re$e"se "dvi%e is 'iven )! the %ustom.

-I5 DP4 $i%en%e is re'istered "t E6 S36 port shipment is %omin' "t

4om)"! port; then &e h"ve to t"#e R to 'et DO.

-Do%uments reuired to t"$e R "re 4L; %he%#$ist p"%#in' $ist.

.


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C"ns"*t"n


Overse"s "'ent sends pre-"$ert to "'ent in Indi".

It %ont"in M4L; 34L; de)it note

M"ni5est is prep"red )! %onso$e dep"rtment

M"ni5est send to shippin' %omp"n!

Shippin' %omp"n! send this m"ni5est to %ustoms

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.Dre1t sh!ment

In %"se o5 dire%t shipment;

ShipperRe"$ shipper

onsi'neeTo order 4"n#

Eoti5!in' p"rt!Re"$ importer

-In %"se o5 dire%t shipment; %onsi'nee p"!s "$$ %h"r'es to eporter re%eives ori'in"$4L.

-%onsi'nee &i$$ 'o &ith ori'in"$ 4L to shippin' %omp"n! t"#e de$iver! )! p"!in'

T3; DO %h"r'es to shippin' %omp"n!.

%n Re*te Orer (%RO) sh!ment


Importer or 3 p"! DO %h"r'es o5 shippin'

%omp"n!.

5ter sho&in' ori'in"$ 4L importer 'et de$iver! o5

%"r'o

onsi'nee 'oes to )"n# p"!s the "mount o5

eporter

4"n# re$e"ses ori'in"$ 4L &ith its o&n

eportersB endorsement.

onsi'nee 'oes to Shippin' "'ent su)mit

ori'in"$ 4L

Shippin' "'ent re$e"ses EO; %overin' note;%op! o5 M@4; 3@4 to %onsi'nee3 o5

%onsi'nee.

t the end; endorsement o5 shipper; 4"n#;

importer; 3 on 4L 'iven to shippin'

%omp"n!.

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De)it Eote in%$udes 5o$$o&in' %h"r'es

1. Lo%"$ tru%#in'

2. Frei'ht

,. ont"iner %h"r'es(. Do%ument %h"r'es

+. Te$e re$e"se %h"r'es /. 4L %h"r'es

%ILL OF LADING<

4i$$ o5 L"din' is " do%ument issued )! the shippin' %omp"n! its "'ent

"%#no&$ed'in' the re%eipt o5 'oods mentioned in the )i$$ 5or the shipment on )o"rd

the vesse$ "nd undert"#in' to de$iver the 'oods in the $i#e order "nd %ondition "s

re%eived to the %onsi'nee or his order provided the 5rei'ht "nd other %h"r'es spe%i5ied

in the )i$$ o5 L"din' h"ve )een du$! p"id

TPS OF 4L1. Surrender 4L

$$ p"!ment is done )! the shipper "t port o5 ori'in then overse"s "'ent sends

4L on$ine to shippin' "'ent in Indi" "s surrender &ritten on it.

This surrender %"n )e used "t port o5 dis%h"r'e to 'et the DO.

2. Te$e mess"'e

Overse"s "'ent sends this mess"'e to "'ent in Indi" th"t 4L is surrendered "t port o5

ori'in.

,. Te$e Re$e"se

Shipper p"!s "$$ the %h"r'es "t port o5 ori'in.

Overse"s "'ent sends 4L on$ine &ith st"mp on it

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SEA E#PORT

FERIGHT FOR3ADERS

.


Frei'ht 5or&"rder re%eive m"i$ 5rom shipper

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CHA

.


3 re%eives do%uments 5rom eporter i.e.

Invoi%e; p"%#in' $ist; 4"n# "uthorised de"$er $etter

3 enters "$$ det"i$s o5 eporter into the so5t&"re

%"$$ed 6isu"$ IP8.

he%#$ist is 'ener"ted

Fi$in' o5 shippin' 4i$$ "t I GT

Shippin' )i$$ EO. Or Eotin' EO. is

'ener"ted on %he%#$ist

@ith %"r'o 3 sends %he%#$ist; p"%#in'

$ist; Invoi%e; R 5orm to %ustom

ustom %he%#s "$$ the do%uments

Ph!si%"$ e"min"tion o5 %"r'o

LO

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.

PGDIT 2009-10 dit!" Go#h"$e2,

5ter 2( hours o5 dep"rture o5 ship

GM is 5i$ed

First print o5 4L to

3

3 p"!s the %h"r'es to shippin'

%omp"n!

Ori'in"$ 4L re$e"ses to

3

'ent o5 3 'oes to Shippin' omp"n!5or M"teBs re%eipt.

5ter d"!s o5 s"i$ o5 vesse$ 3 re%eives

M"tesB re%eipt.

On this M"teBs re%eipt 3 &i$$ 'et

P %op! o5 shippin' 4i$$ 5rom %ustoms.

Shippin' )i$$ "$$ other do%uments &ith

Si'n %ome )"%# to 3.

4L prep"red )! 3 is dr"5t to

eporter

on5orm"tion o5 eporter

Stu55in' o5 %"r'o

"r'o on the

vesse$

Dep"rture o5 vesse$

3 sends 4L to

eporter eporter to

Importer.

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D"1uments sen t" E>!"rter ;' CHA 5ter 1"m!*et"n "5 ** !r"1eure "5

E#PORT$

1= %#no&$ed'ment

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PRE/SHIPMENT DOCUMENTS

Pre shipment do%uments "re the do%uments &hi%h "re reuired )e5ore the shipment o5

the %"r'o %ont"iner. The m"in pre shipment do%uments "reC-

1= Invoi%e

2= P"%#in' List

,= S.D.F.Form

(= Shippin' $etter o5 instru%tion

+= R -1 Form

/= Letter o5 redit

= E Form

7= GSP %erti5i%"te

In9"1e ? It is the invoi%e )i$$ m"s#ed t!pe 5orm"t 'iven )! Govt. %ustoms; r"ised )!the eporter on importer. The invoi%e 'ives the det"i$s o5 net "mount re%eiv")$e 5rom

the importer in ?.S. do$$"rs or respe%tive %urren%!. The terms o5 de$iver! "re "$so

mentioned in it $i#e IF; FO4; "nd -@or# et%.; &hi%h %$"ri5! terms o5 %ontr"%t

)et&een shipper "nd )u!er.

It "$so 'ives the des%ription o5 'oods to )e eported. It %ont"ins the t"ri55-he"din' no.

Sr.Eo. O5 invoi%e "nd is si'ned )! the eporter. One %op! 'oes to the %ustoms

dep"rtment; &hi%h serves the purpose o5 %he%#in' &hether 'oods h"ve )een ri'ht$!

v"$ued or underv"$ued.

P1n2 Lst / It 'ives the in5orm"tion $i#e the invoi%e num)er; num)er o5 pie%es;

num)er o5 pie%es per p"%#"'e; num)er o5 p"%#"'es; dimensions o5 p"%#"'es; 'ener"$

des%ription o5 %"r'o; net &ei'ht; 'ross &ei'ht; et%.

ARE 0 F"rm<

It is "n "pp$i%"tion 5or remov"$ o5 e%is")$e 'oods 5or eports 5rom Indi" )! "n! mode

i.e. se"; "ir; post "nd $"nd. It is reuired in %"ses &here se"$in' o5 'oods "nd their

e"min"tion t"#es p$"%e "t the p$"%e o5 disp"t%h "nd "$so 5or disp"t%h o5 'oods

&ithout e"min"tion.

These 5orms "re reuired to )e printed in di55erent o$our to 5"%i$it"te dispos"$ o5

'oods 5or eport in )ond or under re)"te o5 dut! )! 'ivin' $etter o5 %redit.

Letter "5 Cret<

$etter o5 %redit is )"si%"$$! " do%ument issued )! " )"n# 'u"r"nteein' " %$ientAs

")i$it! to p"! 5or 'oods or servi%es. )"n# or 5in"n%e %omp"n! issues " $etter o5

%redit on )eh"$5 o5 "n importer or )u!er; "uthoriin' the eporter or se$$er to o)t"in

p"!ment &ithin " spe%i5ied time5r"me on%e the terms "nd %onditions out$ined in the

$etter o5 %redit "re met. The $etter o5 %redit "%ts $i#e "n insur"n%e %ontr"%t 5or )oth the

)u!er "nd se$$er "nd pr"%ti%"$$! e$imin"tes the %redit ris# 5or )oth p"rties; &hi$e "t the

s"me time redu%in' p"!ment de$"!s. $etter o5 %redit provides the eporter or se$$er

&ith the 're"test de'ree o5 s"5et! &hen etendin' %redit. It is use5u$ &hen the

importer or )u!er is not &e$$ #no&n "nd &hen e%h"n'e restri%tions eist or "re

possi)$e.

PGDIT 2009-10 dit!" Go#h"$e2+

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AIR E#PORT

Pr"1eure F*"7 1hrt


3 re%eive invoi%e p"%#in' $ist 5rom eporter

I5 ne%ess"r! 3 "$so prep"re invoi%e p"%#in' $ist on

)"sis o5 det"i$s provided )! the eporter

3 enter "$$ det"i$s into 6isu"$ IP8

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3 "pp$! 5or "rtin' order

on$ine.

5ter 'ettin' %"rtin' order; seri"$$! %"r'o ist"#en inside the ir S"h"r "r'o omp$e.

Sho& '"te p"ss su)mission o5 etr" %op! o5

@4 "t '"te

T"$$! do%uments; ET &ei'ht is done

Re'istr"tion

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.

OT3R DO?METS


Stu55ed %"r'o $o"ded

in "ir%r"5t.

5ter 2( hours o5 shipment 3

re%eives GM EO. )! ir$ines.

ustoms se"$ o55i%ers si'n on P

%op!.

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PRE-SHIPMENT DOCUMENTS

The documents that are received along with the goods in the warehouse are as follows:

Invoice

Packing list

Bank details: The bank details consist of the shipper’s banks name, account number, IEC

number & dealer code number.

IEC (Importer Exporter Code) Copy

SDF (Shippers Declaration Form)

o!se "ir#ay $ill ("%B)

&aster "ir #ay$ill (&"%B)

Ar7' %**

In ir shipment 3 re%eives the ir&"! 4i$$ 5rom the p"rti%u$"r "ir$ine;

Then he 5i$ it "s sho&n in ")ove pro%edure.

There "re 12 ori'in"$ %opies o5 @4 n"me$!;

1. shippers %op!

2. Issuin' %"rrier %op!

,. For %onsi'nee

(. De$iver! re%eipt

+. irport o5 destin"tion

/. First %"rrier %op!

. Se%ond %"rrier %op!

7. Third %"rrier %op!

9. tr" %op! 5or %"rrier

10. tr" %opies

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ii=Duti")$e Shippin' 4i$$C

• This t!pe o5 shippin' )i$$ is used 5or 'oods su)*e%t to eport dut! %ess; &hi%h

either entit$ed or not entit$ed 5or dr"&)"%#.

• It is !e$$o& in %o$our.

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RE/E#PORT & Se1$@• Re-eport invo$ves

Import eport Import

• ( Se%.

?nder se%.( i5 imported 'oods "re sendin' )"%# to the %ountr! 5rom

&here the! &ere imported then &e %"n t"#e Dr"&)"%# s%heme under

se%.( to re5und the duties &hi%h &e p"id "t the time o5 import.

e.'. 'oods %"n )e send )"%# i5 their $e"se period is over.

In this %"se 'oods "re not %ome )"%# "'"in on%e the! "re eported.

Import port

%"ne Tru1n2

"r'o %omes 5rom p$"%e &here there is no irport )ut &ith %ustom

%$e"r"n%e se"$ on p"%#"'es.

There5ore "t 4om)"! irport this %"r'o is $o"ded in "ir%r"5t &ithout

openin' i.e. doin' %ustom %$e"r"n%e o5

A11"unt !rt

- %%ount"nt prep"res the "r'o S"$e Report

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AIR IMPORT

FREIGHT FOR3ADER

.

PGDIT 2009-10 dit!" Go#h"$e,,

A'ent o5 OM 5rei'ht 5or&"rders )oo# %"r'o in other %ountr!.

5ter shipment o5 'oods 5rom eporterBs side; FF in Indi"Re%eives do%ument on$ine )e5ore the 2( hours o5 "rriv"$ o5

shipment.

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D"1umentsCr2" Gener* Mn5est

M"ni5est is )i5ur%"tion o5 m"ster @4.

It is use5u$ to %onso$e the %"r'o i.e. to t"$$! &hether "$$ the 3@4 %opies &hi%h "re

mentioned in the m"ni5est "re re%eived or not.

M"ni5est %ont"ins det"i$s o5 the p"%#"'es; det"i$s o5 ever! house.

CAN

E %h"r'es in%$udes 5o$$o&in' %h"r'es

1. Frei'ht %h"r'es in IER 2. %% 5ees

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%h"r'es "re ne'oti")$e &ith Importer.

%n Re*ese Orer (%RO term)

This term is used )et&een the eporter importer. This term is used to 'u"r"ntee the

s"5e de$iver! o5 the 'oods.In this %"se;

onsi'nee is 4"n# Eoti5!in' p"rt! is Importer

De;t N"te

This is the note &hi%h is send )! the overse"s "'ent to the FF in Indi".

It is "pp$i%")$e &hen t!pe o5 5rei'ht p"!ment is %o$$e%t i.e. 5rei'ht is p"id )! the

importer "t port o5 destin"tion.

De)it note %omes "$on' &ith pre-"$ert.

Cret N"te

I5 5rei'ht is p"id )! the eporter "t port i.e. prep"id %ondition then overse"s "'entsends %redit note to the FF in Indi".

In E>/3"r

In this %"se overse"s "'ent send $o%"$ tr"nsport %h"r'es to the FF in Indi" )ut overse"s

5rei'ht %h"r'es "re ne'oti"ted )! the FF in Indi" &ith overse"s "'ent.

I5 overse"s 5rei'ht %h"r'es "re "$so 'iven )! the overse"s "'ent then it %"n invo$ve

m"n! overse"s "'ent i.e. F1; F2; F, et%. "nd this %h"r'es "re ver! hi'her.

Detention Period

This is the period durin' &hi%h %"r'o is "$$o& to #eep in %ustom &"rehouse ;on%e this

period 'et over then demurr"'es st"rted.

Detention period in

ir1( d"!s

Se",d"!s

T'!es "5 the 5re2ht !'ment

1. Frei'ht %o$$e%t

In this %"se 5rei'ht is p"id )! the importer "t port o5 destin"tion.

Lo%"$ %h"r'es &hi%h in%$ude %% 5ees; DO 5ees; edu%"tion %ess te$e re$e"se %h"r'es"re p"id )! the importer on$!.

2. Frei'ht prep"id

In this %"se eporter p"!s the 5rei'ht %h"r'es "t port o5 ori'in in%$udin' $o%"$ %h"r'es.

L;e* Mssn2 Cse

In %ert"in %"ses $")e$ on %"r'o 'et missed due to improper h"nd$in' or "n! other

re"sons.

I5 3ouse @4 is missin'

FF prep"re $")e$ put it on %"r'o "$so p"!s the pen"$t! on the )eh"$5 o5 importer ;

5in"$$! importer p"!s it to FF.

I5 M"ster @4 is missin'

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I5 M"ster @4 is missin' then it is re$")e$$ed )! the ir$ines.

CHA

3 is invo$ved in 5o$$o&in' "%tivities in %"se o5 import

.

PGDIT 2009-10 dit!" Go#h"$e,/

S%"nnin' o5 do%uments re%eived in pre-"$ert

S%"nnin' o5 do%uments re%eived in pre-"$ert

$$ det"i$s entered into so5t&"re %"$$ed visu"$

IMP8; $on' &ith the duties &hi%h

impoter h"s to p"!.

he%#$ist o5 4O sends to impoter

Fi$in' o5 4O "t I GT

ustom issues 4O EO

TR-/ %h"$$"n EO. Gener"te

"utom"ti%"$$!

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PGDIT 2009-10 dit!" Go#h"$e,

Fi$e it m"nu"$$! deposit the "mount in"uthorised )"n#

"r'o do%uments "re h"nd over to

%ustom

In %ustom shed; e"min"tion order; DO;

@4; 4O "re reuired.

"mine o55i%er enter "$$ the det"i$s in DI.

Ph!si%"$ e"min"tion

pprisin' o55i%er p"sses

4O

Out o5 %h"r'e order

Fin"$ 4O is printed "s proo5 o5 %omp$etion o5

shipment.

De$iver! %h"$$"n si'ned )! the impoter

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,. Ori'n"$ p"%#in' $ist

(. De%$"r"tions

+. Ori'n"$ 4O

/. Ori'n"$ "min"tion order

. Ori'n"$ TR-/ %h"$$"n

DUT8 CALCULATION

= %%essi)$e 6"$ue

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N 5"rm

E 5orm h"s to p"ss &ithin d"!s "5ter its 5i$in'.

O%troi+.+N

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"rnet Form

This 5orm is t"#en &hen there is import o5 instruments 5or musi% sho&s; events i.e.

these items 'oin' eport "5ter the use.

CONTAINERIATIONont"ineri"tion is the most si'ni5i%"nt "mon' "$$ 5orms o5 uti$i"tion in tr"nsport.

The "dv"nt"'e o5 the prin%ip$e o5 in%re"sin' the sie o5 unit $o"d "nd redu%in'

h"nd$in' "nd tr"nsport"tion %ost is )est re"$ied throu'h %ont"ineri"tion. The

%ont"iner s!stem is e"si$! "d"pt")$e to mu$ti mode$ tr"nsport oper"tions in

intern"tion"$ tr"de.

C"ntner C*ss51t"ns

ont"iners "re "v"i$")$e in %on5i'ur"tions to t"#e "$most ever! #ind o5 %"r'o "ndmode o5 tr"nsport"tion

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Mretn2 Prt

ntities invo$ved

porter overse"s 'ent Importer

'ent in Indi"

-I5 it is %"se o5 import; then importer "ppro"%hes to the FF "'ent in Indi" 5or the

uot"tion other det"i$s.

-FF in Indi" %ont"%ts to its overse"s "'ent "nd "s# 5or his

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S"me Stut"ns ";ser9e

There &ere three situ"tions; &hi%h I 5ound di55erent th"n usu"$ &or#in's.

• 3i'h Se" S"$e

• Return to Ori'in Shipment

• Short $"ndin'

H2h Se S*e

Om Frei'ht h"d " shipment 5or %ustom %$e"r"n%e th"t &"s 5rom G"$" pre%ision. @hen

the shipment "rrived; G"$" "ppro"%hed on our o55i%e "nd intim"ted us th"t shipment

h"s )een so$d on hi'h se"s.

@hen " %"rrier is in intern"tion"$ &"ters od"# &"s d"m"'ed "nd the! &"nted it to send )"%#

to its ori'in. Do%uments reuired 5or this %onsi'nment "re

Report o5 Surve!or

Letter 5rom porter; st"tin' th"t it is " RTO shipment 'ivin' re"sons 5or

the s"me.

PGDIT 2009-10 dit!" Go#h"$e((

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4"n#Bs erti5i%"te st"tin'; no 5orei'n e%h"n'e tr"ns"%tions is invo$ved in

shipment "nd th"t; it is RTO.

@e h"ve to 5i$e shippin' )i$$ "nd 5o$$o& usu"$ pro%edure 5or eports.

Sh"rt Lnn2

Suppose " shipment is due to "rrive in t&o or more pie%es under one ir&"! )i$$ "nd

&hen shipment "rrives it %ont"ins $ess pie%es th"n those "re st"ted in ir&"! )i$$ then

th"t shipment is s"id to )e short $"nded.

In su%h %"ses it is not possi)$e to ustom %$e"r %"r'o; sin%e 'oods doesnBt m"t%h

invoi%e "nd PL .&e h"ve to &"it 5or 5u$$ shipment to "rrive "nd then on$! &e %"n

%ustom %$e"r the 'oods.

Pro)$ems in short $"ndin' "reC

?nne%ess"r! de$"!

Mountin' demurr"'e %h"r'es

Su)st"nti"$ %ost 5or ir "r'o

erti5i%"te 5rom ir$ines st"tin' th"t "r'o is short $"nded.

ustom shou$d "$$o& %$e"r"n%e o5 short $"nded %"r'os &ith some simp$i5i%"tions.

Ca!ses o' Disp!tes in Clearance

%%ept"n%e o5 De%$"red $"ssi5i%"tion

%%ept"n%e o5 De%$"red 6"$ue

Deni"$ o5 Dut! emption

D"m"'ed Goods

Good "re pi$5ered or not tr"%e")$e

Goods "re $ost or misrouted or short shipped

@ron' 'oods shipped )! Shippers

Goods shipped either e%ess or short

Eo proper do%ument"tion in5orm"tion "v"i$")$e

PGDIT 2009-10 dit!" Go#h"$e(+

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Fe7 De5nt"ns re*te t" Im!"rt E>!"rt !r"1eure

Ar7' %**

It is " re%eipt issued )! "n ir$ine or its "'ent 5or the %"rri"'e o5 'oods is %"$$ed "s

ir&"! )i$$. It is issued in terms "nd %onditions o5 the %ontr"%t o5 %"rri"'e o5

'oods. It is not " do%ument o5 tit$e "nd is not issued in the ne'oti")$e 5orm.

There "re t&o t!pes o5 ir&"! )i$$ . M"ster ir&"! )i$$

4. 3ouse ir&"! )i$$

A$ Mster Ar7' %**M"ster ir&"! )i$$ is issued )! ir$ine %omp"n!. It is )et&een the ir$ine

%omp"n! "nd the Frei'ht 5or&"rdin' "'ent. There "re , ori'in"$s "nd 11 %opies.

The Frei'ht 5or&"rdin' "'ent issues it. It is )et&een eporter "nd 5rei'ht

5or&"rdin' "'ent. There "re , ori'in"$s "nd 9 %opies.

%$ H"use Ar7' ;**

'ent

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I5 the eport o5 'oods is simu$t"neous$! )! dut! 5ree "nd or su)*e%t to eport dut!

%ess; this t!pe o5 shippin' )i$$ is %ompu$sori$! to )e used &hether "$one or "$on' &ith

"n! other shippin' )i$$.

$Sh!!n2 %** 5"r sh!ment E>/%"n< / (!n)

In %"se o5 'oods imported 5or re-eport "nd #ept in-)ond; this t!pe o5 shippin' )i$$ is

used.

There are different types of shipping bills to claim export benefits under different

schemes.

The commonly used shipping bills are :

DP4 FR S3IPPIEG 4ILL

D D?T DR@4>

100N O? PG

%** "5 Entr'

4i$$ o5 ntr! is the do%ument; &hi%h is reuired 5or the %$e"r"n%e o5 imported 'oods.

The %entr"$ )o"rd o5 e%ise "nd %ustoms h"s st"nd"rdied the 5orm o5 4. Di55erent

t!pes o5 4i$$ o5 ntr! "re prep"red 5or di55erent purposes. Li#e

i= Goods entered 5or home %onsumption "re %$e"red under %** "5 Entr' 5"r H"me

C"nsum!t"n.

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MANIFEST

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Trip$i%"te H To tr"nsporter

u"d p$i%"te- Re5eren%e %op!

In %"se o5 E 5orm p"ssin'; 5o$$o&in' do%uments "re reuiredC

2 %opies o5 E Form.

S"$es T" erti5i%"te.

CARTING<4e5ore entr"n%e o5 %"r'o inside the %ustom &"rehouse the 3 in5orm the %on%erned

"ir$ine. The! m"int"in " %"rtin' re'ister "nd #eep re%ord o5 the n"ture o5 %"r'o; no. o5

p"%#"'es; "ir&"! )i$$ no; et%. 5ter th"t the! "ttest the %"rtin' %op! o5 the "ir&"! )i$$.

GT PSSC

5ter "rtin' &e su)mit the %"rtin' %op! o5 the "ir&"! )i$$ to the "irport "uthorit! "nd

%o$$e%t the '"te p"ss. "rtin' %op! o5 "ir&"! )i$$ is ne%ess"r! 5or '"te p"ss.

E#AMINATION<5ter 'ettin' the n"me o5 the e"miner "nd %"rton p"%#"'e num)er &e 'o to the

e"miner "nd heshe e"mines the %"r'o. The e"miner e"mines the %"r'o "%%ordin'

to the do%uments. Other&ise it &i$$ )e su)*e%t to 5urther investi'"tion.

E#AMINATION REPORT<The e"miner t!pes the e"min"tion report "5ter the e"min"tion. In the report heshe

de%$"res th"t the %"r'o is "%%ordin' to the invoi%e; p"%#in' $ist "nd other do%uments. It

is ver! import"nt 5or %$e"r"n%e.

LEO<Let port Order

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ORGANISITION

Or2nst"n* A1t9tes & In9"*9ement-

Durin' the internship in or'"nis"tion I 'ot "n opportunit! to t"#e p"rt in the d"i$!

"%tivities o5 the or'"nis"tion.

In Se" Imports division I $e"rnt ho& to 5i$e 5or 4i$$ o5 ntr! on 6isu"$ Impe; ho& to

%o$$e%t 4 5rom Shippin' 'ent; ho& to %orre%t the 4 et%.

In ir port Division I Fi$ed the @4; )oo#sp"%e on "ir%r"5t )! %"$$in' p"rti%u$"r

"ir$ine; "$so on$ine "pp$i%"tion o5 %"rtin' order "$so too# d"i$! 5$i'ht report &hi%hinvo$ved %he%#in' the position o5 the %"r'o &hi%h &e h"ve sent "$re"d!.

In Import dep"rtment 3 "s#ed me to %"$%u$"te the dut! stru%ture 5or di55erent

%onsi'nment.

Or2nst"n Re*tes

The or'"nis"tion &here I &or#ed is 5"mi$! run )usiness )! " Gu*"r"ti 5"mi$!.

4e%"use o5 this 5"%tor most o5 the hi'her post peop$e "re Gu*r"ti or 5rom s"me 5"mi$!.

The num)er o5 5em"$e &or#in' is ver! r"re espe%i"$$! "t irport division.

Stren2ths "5 the "r2nst"n

Friend$! "tmosphere is the m"in motiv"tin' 5or%e due to &hi%h most o5 the peop$e

&or# in or'"nis"tion.

Good 5"%i$ities to the st"55 sn"%#s; #it%hen; rest room et%.

St"55s "re sin%ere in &or# th"tBs &h! most o5 the pro%ess 'ets %omp$eted on time.

redit is 'iven to the person"$ "%hievements o5 "n! emp$o!ment in %ontri)utin' to the

pro5it o5 %omp"n!.

omp"n! h"s desi'ned e55i%ient &"! o5 %"rr!in' out the "%tivities &hi%h %onteudutes

to the 5"st pro%essin' o5 the %onsi'nment h"nd$in'.

3eness n "r2nst"n

Due to 5"mi$! run )usiness most o5 the hi'her posts "re restri%ted to Gu*r"ti peop$eon$!.

St"55 is not ver! s"tis5ied &ith the "mount p"id "nd the num)er o5 hours o5 &or#ed

done.

E>tent "5 Tem 3"r n "r2nst"n

s the or'"nis"tion is divided into m"n! dep"rtments due to this st"55 &ithin the

dep"rtment is ver! %ooper"tive &ith e"%h other &hi%h $e"d hi'her produ%tivit! o5

or'"nis"tion in terms o5 servi%e.

t the end this Summer Internship h"s 'iven me 're"t eperien%e o5 in the "re" o5

3 Frei'ht For&"rders pro%edure. It he$ps " $ot to %$"ri5! m! dou)ts o5 theoreti%"$ %on%epts in pr"%ti%"$ m"nner.

PGDIT 2009-10 dit!" Go#h"$e+1

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CONCLUSION

t the end o5 this report I &ou$d $i#e to %on%$ude )! s"!in' th"t the enri%hin'

eperien%e I re%eived 5rom OM Fre2ht F"r7rers "s " p"rt o5 m! %urri%u$um &i$$

'o in " $on' &"! to he$p me in m! 5uture. The Indi"n Industr! sti$$ h"s to 'o " $on'

&"! )e5ore it is intern"tion"$$! "%%epted 5or its pro5ession"$ism. $so the %ustoms h"s

to 'et itse$5 ")re"st &ith $"test te%hno$o'! "nd the time 5or %$e"rin' %onsi'nmentst"#es e%eption"$$! $on' "s %omp"red to other %ountries.

s "n internee; I *oined Om Fri'ht For&"rders Pvt. Ltd. I &"s "dvised to )e'in the

internship in the do%ument"tion dep"rtment )! 'ettin' 5"mi$i"r &ith the 5i$es "nd

do%uments )ein' prep"red in the o55i%e. I there5ore m"de " st"rt )! 'oin' throu'h the

v"rious 5i$es; there)! underst"ndin' "$$ the do%uments needed 5or )oth imports "nd

eports. I "$so &"t%hed the do%uments )ein' prep"red "nd "t ever! st"'e %$"ri5ied "n!

dou)ts I h"d &ith the emp$o!ees.

5ter h"vin' in depth #no&$ed'e o5 the pro%edures "nd underst"ndin' the re$ev"n%e

o5 e"%h do%ument; I ventured into the "%tu"$ prep"r"tion o5 do%uments )! prep"rin'

dumm!B do%uments $i#e the v"rious t!pes o5 shippin' )i$$s; )i$$s o5 entr!; )i$$s o5 $"din' et%. In e55e%t; I "%uired pro5i%ien%! in prep"rin' " %omp$ete %ustoms 5i$e

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pr"%ti%"$ eperien%es; &hi%h &ou$d he$p me to "d"pt m!se$5 in the %orpor"te &or$d.

@or#in' &ith this %omp"n! h"s provided &ith me &ith "n "$$-round pi%ture o5 the

pre%ise pro%edures "nd pr"%ti%es. 3"vin' the opportunit! to &or# Aon-the -*o)A h"s

5"mi$i"ried me &ith the %omp$i%"ted pr"%ti%es undert"#en to 5"%i$it"te the smooth

s"i$in' o5 eports "nd imports. It is on$! "5ter puttin' into pr"%ti%e &h"t IAve $e"rnt

5rom )oo#s th"t I re"$ie &h"t "n inte'r"$ )e"rin' the Servi%e Or'"ni"tion h"s on theportin' Or'"ni"tion.

This &"s m! 5irst &or# eperien%e in the 5ie$d o5 Intern"tion"$ Tr"de. It h"s he$ped me

in underst"ndin' do%ument"tion pro%ess "nd pro%edure invo$ved in intern"tion"$

tr"de.

%I%LIOGRAPH8

ir port-Mr.S"'"r Sh"h

IR Import-Mr.Deep"# P"r"d#"r ir FF %onso$id"tion-Mr.#"ush"$ Pip"ri!"

S eport Import-Mr.#"ushi# :oshi

&&&.om5rei'ht.%om

:ourn"$s re%eived "t or'"nis"tion
http://www.omfreight.com/http://www.omfreight.com/

spit 201003

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