Sponsored Project Handbook Part II: Award Management Guide

The Office of Sponsored Projects

Seattle University

Updated: April 2018

Find a Funding

opportunity

Prepare your

proposal

Receive Award

Manage project

Close out award

2

1 TABLE OF CONTENTS

2 The Office of Sponsored Projects .......................................................................................................... 3

2.1 OSP Contacts ................................................................................................................................. 4

2.1.1 Sponsored Projects Financial Contact ................................................................................... 4

2.2 Post-Award Learning Opportunities ............................................................................................. 4

2.3 Peer Learning Group ..................................................................................................................... 4

3 Sponsored Project Overview................................................................................................................. 5

3.1 Terms & Conditions of Award ....................................................................................................... 5

3.2 Signature Authority ....................................................................................................................... 5

3.3 Personnel ...................................................................................................................................... 5

3.4 Independent Contractor Agreements ........................................................................................... 6

3.5 Subawards ..................................................................................................................................... 6

3.6 Prior Approvals .............................................................................................................................. 6

3.7 Reporting requirements & procedure .......................................................................................... 6

3.8 Grant Close-out ............................................................................................................................. 7

4 Budget Management ............................................................................................................................ 8

4.1 Activity Strings and Project Codes ................................................................................................ 8

4.2 Mapping your project budget with SU’s object codes .................................................................. 8

4.3 Cost Share ..................................................................................................................................... 8

4.4 Purchasing ..................................................................................................................................... 9

4.5 Procurement Thresholds ............................................................................................................. 10

4.6 Indirect Costs .............................................................................................................................. 10

4.7 Rate of Spending ......................................................................................................................... 11

4.8 Budget Tracking .......................................................................................................................... 11

4.9 Budget Reconciliation ................................................................................................................. 12

4.10 Cost Transfers ............................................................................................................................. 13

4.11 Financial Reporting Tools ............................................................................................................ 13

4.11.1 InformSU ............................................................................................................................. 13

4.11.2 Self-Serve Projects Accounting ........................................................................................... 13

5 Policy & Compliance aspects .............................................................................................................. 14

6 Sponsored Project-Related Contacts .................................................................................................. 15

3

This handbook is designed for a new sponsored project’s Principal Investigator/Project Director,

administrative staff, and Budget Manager (as these roles apply). The roles and responsibilities of these

parties during the management of this award are described within this handbook. While not exhaustive,

this handbook describes best practices for managing a sponsored project, related policies, and points of

contact to assist you along the lifecycle of your award.

For information about applying for sponsored projects, the Sponsored Project Management Guide for

daily transactions, and complete policy documents, please visit the Office of Sponsored Projects

website.

All cited policies and forms, notated in bold italics, throughout this handbook can be found on the

Policies & Forms webpage of the OSP website.

2 THE OFFICE OF SPONSORED PROJECTS

The Office of Sponsored Projects (OSP) assists faculty and staff in the pursuit and management of external funding. This handbook will guide you through the “post-award” stages of the sponsored project lifecycle which begins with the notice of award from a sponsor, includes the management of the award at SU, and ends with the closeout of the award with the sponsor and internally. The OSP staff team is responsible for ensuring compliance with federal regulations and laws, sponsor-specific guidelines, and the policies and procedures of Seattle University. We collaborate with on-campus partners such as the Office of Corporate and Foundation Relations (CFR) and the Grant Accountant in the Office of the Controller to provide the resources needed to manage your award. The OSP staff team provides support and assistance with:

Negotiation and acceptance of new awards

Requesting a new financial account for the external funds to be tracked

Orienting the sponsored project staff with the award’s terms and conditions and related SU

policies and procedures

Facilitating requests and communication with the sponsor, as needed

Providing guidance regarding compliance with your award throughout its life

Reviewing sponsor-required reports prior to submission

All new award agreements, amendments, contracts or subcontracts with an external entity require

approval from our institution’s authorized organizational representative (AOR). At SU, this authority is

delegated to the Provost and the review process is coordinated by OSP (see the Document Review and

Signature Authority Policy).

4

2.1 OSP CONTACTS Rebecca McColl, Director, mccollr@seattleu.edu, 206-296-6161

Anpei Sun, Sponsored Research Officer, suna@seattleu.edu, 206-398-4408

Gabrielle Mitrak, Senior Administrative Assistant, mitrakg@seattleu.edu, 206-296-2597

2.1.1 Sponsored Projects Financial Contact

Jennifer Riester, Grant Accountant, Office of the Controller, riesterj@seattleu.edu, 206-220-8233

2.2 POST-AWARD LEARNING OPPORTUNITIES When a new award is received, the delegated Sponsored Research Officer (SRO) will host a “Post-Award

Meeting.” The SRO will meet with the Principal Investigator/Program Director(PI/PD), budget manager,

Grant Accountant, and any other applicable award staff to review the award’s terms, conditions,

reporting requirements, and budget. Beyond this meeting, OSP offers customized individual,

departmental, and general award management trainings:

General Award Management trainings

These trainings are offered at least twice per year and cover award management topics such as

compliance areas, sponsor project-related policies and budget management.

Individual Trainings

SROs are happy to sit-down with sponsored project’s PIs and managers individually to review

particular areas of concern or the specifics of a sponsored project. Please contact your SRO to

schedule a 1-on-1 meeting based on your needs.

Departmental Trainings

The OSP is available to create customized trainings for your team, department, or

college/division. Please contact the OSP Director to develop and schedule a customized training.

2.3 PEER LEARNING GROUP

Each quarter, the OSP hosts a coffee hour and discussion session for sponsored project administrative

staff and Budget Managers. These sessions create a network for resource sharing, an opportunity to

provide feedback to OSP, and a chance to learn from peers through real-life case studies on a variety of

topics. This group is also connected through the platform Microsoft Teams where relevant information,

questions & answers, and discussion can be shared. Please contact osp@seattleu.edu to be added to

this group.

5

3 SPONSORED PROJECT OVERVIEW

The Principal Investigator or Project Director (PI/PD) is ultimately responsible for oversight of all “post-

award” activities. Post award activities include carrying out the project as proposed, the spending and

tracking of funds in accordance with SU’s policies and sponsor requirements, and meeting all reporting

requirements. The PI will work closely with their Budget Manager, OSP and Controllers Office staff.

Should you have any questions regarding your award, please contact the Office of Sponsored Projects

for a consultation.

3.1 TERMS & CONDITIONS OF AWARD Once an award is received, the relevant project staff need to carefully review the complete award

agreement or contract, including award attachments and adhere to all terms and conditions. OSP will

assist in communicating with SU legal and the sponsor, should any provisions need interpretation. The

PI/PD is responsible for carrying out the project in compliance with all sponsor terms and conditions,

federal, state and local laws, and Seattle University policy.

3.2 SIGNATURE AUTHORITY All sponsored project agreements and contracts must be reviewed by OSP and signed by SU’s authorized

organizational representative (AOR). At SU, the AOR is the Provost, or their delegate. No agreement,

amendment, subcontract, consulting contract, report, or any other document requiring institutional

authorization under a sponsored project is considered executed unless the AOR has reviewed and

signed. OSP will facilitate the AOR approval process for all sponsored project-related agreements.

Please refer to the Document Review and Signature Authority Policy for more information.

3.3 PERSONNEL Sponsored projects may employ SU faculty, staff, students, temporary employees,

consultants/independent contractors, or grad students. Personnel appointments will be listed in the

proposal budget and approved by the sponsor at the time of the award. Should circumstances in

personnel change, please work with your SRO to request a prior approval from the sponsor.

To apply SU personnel payroll to a sponsored project, please refer to the Sponsored Projects

Compensation Policy to ensure the appointment complies with SU policy and follow the directions

available in the Sponsored Project Management Guide.

6

3.4 INDEPENDENT CONTRACTOR AGREEMENTS If the appointment of an independent contractor or consultant is necessary within your sponsored

project, please contact your SRO. The SRO must review the scope of work, duration of their

commitment, and budget to determine if it requires an agreement and ensure that the relationship does

not constitute a subaward.

The nature of the agreement must be reviewed before any work is performed to ensure that we remain

in compliance with the award terms and conditions. In some instances, the sponsoring agency will need

to approve the agreement.

3.5 SUBAWARDS When a subaward is included in a proposal and approved by the sponsor, the Office of Sponsored

Projects will issue the subcontract with the subawardee institution. For federally funded subawards, the

Grant Accountant will conduct a risk assessment and set-up a subrecipient monitoring plan for each

subaward.

The PI/PD and Budget Manager will be responsible for receiving subawardee invoices. The PI must

review and ensure that the assigned deliverables were satisfactorily met before the invoices are

submitted through ProcureSU.

3.6 PRIOR APPROVALS Seattle University’s policy is that all costs proposed or incurred on a sponsored project complies with the

approved scope of work and budget, general sponsor terms and conditions and University policies and

procedures. The Principal Investigator of a sponsored project is required to report major deviations as

outlined below from budget and program plans. The PI will work with the Office of Sponsored Projects

(OSP), following Institutional Prior Approval procedures, to request prior approvals.

An Institutional Prior Approval Form (IPAF) is required for all budget revisions, changes to

personnel, or to request a no-cost extension regardless of funder.

OSP will review the IPAF request in accordance with your Sponsored Project Agreement and the

sponsor’s general guidelines to determine if sponsor approval is required.

OSP will contact the sponsor for approval if required.

If the approval is approved internally and/or by the sponsor, the assigned SRO will update the

budget input form to reflect the changes within the university accounting system.

3.7 REPORTING REQUIREMENTS & PROCEDURE

7

The PI is responsible for submitting accurate and timely reports to the sponsor. OSP offers notification

and review support while the Grant Accountant will provide the financial report.

Programmatic Reporting. The PI is responsible for completing any reports required by the sponsor.

After the post-award meeting, OSP will send report reminders to your Outlook calendar. These

notifications will remind you of upcoming reports 6 weeks before the sponsor due date. If you need

additional time to plan for the report, please plan accordingly. OSP requests to receive a copy of the

report 5 business days prior to the sponsor’s due date to review for sponsor compliance.

Financial Reporting. All official financial records must be reviewed and approved by the Grant

Accountant in the Controller’s office and OSP prior to submission. If the report requires an institutional

signature, OSP will facilitate this through the Provost’s Office. Although you may be internally tracking

the budget, the financial reports submitted need to be the university’s official records which can only be

provided by the Controller’s Office. This is especially important as all financial reports must accurately

reflect the final expenditures and align with any invoices that may have been sent to the sponsor by the

Grant Accountant.

Please review our Technical and Financial Reporting Policy for more information.

3.8 GRANT CLOSE-OUT The grant close-out process is initiated when the funding agency determines that all required work

associated with the award is completed. If an awardee does not seek/receive supplemental funding or a

no-cost extension by the completion date, the grant will be closed-out.

At the grant’s end date, the SRO will initiate the close-out process by sending the closeout checklist to

the PI and Budget Manager. Closing the grant includes:

1. Ensuring all personnel appointments are removed

2. Purchases have cleared the budget

3. Cost share requirements are met

4. Unallowable costs are removed

5. Subcontract invoices are received

6. Effort reports (if required) are certified

7. All sponsor funding is received

8. Request the checklist for all requirements

This process should take place within 120 days of the grant’s end date.

8

4 BUDGET MANAGEMENT

The PI/PD, an assigned admin or Budget Manager will track the sponsored project (and cost share, if

applicable) expenses and budget. The individual in charge of tracking the budget will document award

expenses on an ongoing basis and will reconcile their records with the official financial records (General

Ledger) of the university.

Sponsored Research Officers are available to meet with the grant Budget Manager to help set

up a tracking spreadsheet and process.

At the end of each month’s close (as notified by the Controller’s Office), the PI/PD or Budget

Manager must reconcile their report in InformSU with their records and resolve any

discrepancies.

4.1 ACTIVITY STRINGS AND PROJECT CODES When a new sponsored project award is received, the assigned SRO will request a new activity string

and project code from the Grant Accountant. The activity string is the unique accounting code assigned

to your project to correctly charge the award and deposit award income. The project code is assigned

for the use of the Projects Accounting reporting tool discussed later in this section. These codes will be

included in the post-award paperwork and discussed in the post-award meeting. These codes need to be

included on all financial transactions related to this project.

4.2 MAPPING YOUR PROJECT BUDGET WITH SU’S OBJECT CODES The format of budget reports required by your sponsor may not always align with the internal accounting codes of Seattle University. For example, your sponsor may want to see a report categorizing your budget by program objectives (total funds spent on afterschool programs, student mentoring, summer education programs, and family engagement) while SU financial reports can only categorize expenditures by object code (salary, fringe, student wages, supplies, indirects, etc.). OSP can provide a tool to assist in mapping your expenditures to your sponsor’s reporting requirements. The tool, an excel spreadsheet, will need to be adapted to each unique project. Please contact your SRO to receive the Budget Mapping tool and to have an individual consultation to adapt the tool to your sponsored project’s specific needs.

4.3 COST SHARE Cost sharing is any project cost that is not reimbursed by the sponsor to support the scope of work

defined by the sponsored award. Cost sharing, also known as “matching funds” or “in-kind support”, is

funded by Seattle University or a third-party, which is generally a non-federal resource.

9

Types of cost share:

1. In-Kind contributions – those wherein a value of the contribution can be readily determined,

verified, and justified but where no actual cash is transacted in securing the good or service

comprising the contribution. Examples: external volunteer time, non-institution space which

would normally carry a fee (rent)

2. Cash contribution – when an actual cash transaction occurs and can be documented in the

accounting system. Examples: faculty and staff time, purchased supplies or travel, etc.

3. Mandatory committed – when the sponsor requires cost share be included in the proposed

project budget. This may be mandated in the form of a percentage, match ration, or actual

dollars.

4. Voluntary committed – cost share that is not mandated by the sponsor but included in the

proposal and/or budget. When included, it must be documented and verified by the

department, and reported to the sponsor.

Cost-share requirements are determined in the proposal stage and the source of funding must be listed

on the Proposal Transmittal Form (PTF) by the proposer’s department or college/division with approval

from their chair and dean/director, and verified by the controller’s office prior to submission. SU

strongly discourages cost sharing, unless such a commitment is required by the sponsor. All committed

cost sharing must be tracked and may require reporting.

If included in a proposal and subsequent award, cost-share will be held to the same standards as the

sponsor funded award in regards to personnel, purchasing, prior approvals, tracking, reporting, and

spending down.

4.4 PURCHASING The PI, with oversight by the Budget Manager, is responsible for spending the funds as proposed by the

sponsor in adherence to the sponsor and university policies. All purchases within ProcureSU are also

reviewed for allowability, allocability and reasonableness by the Grant Accountant prior to approval.

Allowability - the goods or services to be paid by sponsored project funds are allowed by the

funder, are included in the budget, and adhere to SU procurement policies.

o For federally funded awards or subawards, please review 2 CFR part 200, subpart E -

Cost Principles (specifically part 200.403) or SU’s Policy for Unallowable Cost Categories

Allocability - the goods or services to be paid for by the grant funds are pertinent to the

activities conducted under this award (see 2 CFR 200.405)

o It should solely advance the work in this proposal

o If it benefits two or more projects, it should be reasonable and proportionately paid for

and documented.

Reasonableness - A cost is reasonable if, in its nature and amount, does not exceed that which

would be incurred by a prudent person under the circumstances prevailing at the time the

decision was made to incur the cost. (see 2 CFR 200.404)

10

When the purpose of the purchase is not obvious, include a comment about how the purchase benefits

the grant project. This will help facilitate approvals for payment and help when documents are

reviewed for audit.

As always, Seattle University policy must be adhered to for all purchases. If cost share is part of your

award, expenses must be held to the same standards as expenses paid by the grant.

4.5 PROCUREMENT THRESHOLDS To ensure that the university continues to obtain goods and services at the best value, the following

methods of competitive bidding are required for all new contracts or non-contracted purchases. If

assistance is needed, it is recommended to engage the Procurement Department early in the bidding

process.

Note: Sponsored Project procurement thresholds are different from general SU procurement thresholds.

Sole Source

If only one source is qualified to provide the goods and services, it is an emergency purchase or required

by a federal awarding agency, the purchase may be made without competition. The Sole Source

Justification form must be completed.

4.6 INDIRECT COSTS Seattle University’s policy is to charge the federally negotiated indirect rate to all publicly-funded

sponsored projects. Privately-funded grant indirect costs are charged at the accepted rate of the

sponsor, as negotiated by the Director of the Office of Sponsored Projects at the time of the proposal

submission.

Indirect costs include the facilities and administrative costs that are not easily assigned to specific

projects. Indirect costs refer to physical building space, utilities, technological services, minor office

supplies and printing, and administrative staff of the department and university. Please review the SU

Indirect Policy for more information. When an indirect or administrative rate are charged to a grant, the

items considered indirect costs cannot be directly charged to the award. In rare cases, when a proposal

Dollar Amount Bidding Requirements Bidding Process

$0 - $3,000 Verbal Quote RequiredIf pricing is considered reasonable, there is no requirement to solicit a

competitive quote/proposal.

$3,001 - $50,000 2 Written Quotes RequiredObtain a quote/proposal from at least 2 qualified sources for supplies or

services. Include documentation from both sources with the requisition.

$50,001 - $150,000 3 Written Quotes RequiredObtain a quote/proposal from at least 3 qualified sources for supplies or

services. Include documentation from both sources with the requisition.

Over $150,000 RFP/RFQ Competitive Proposals

The University will evaluate the proposals received and award the

contract to the responsible firm whose proposal is most advantageous to

the program, with service levels, price and other factors considered.

11

budget specifically requests certain costs (i.e. a portion of an administrative staff member’s time), the

charge may be allowable.

4.7 RATE OF SPENDING The PI, with support from their Budget Manager, is responsible for spending their sponsored project

funds and associated cost share (if applicable) at the rate proposed in the project’s plan. Sponsors

expect that budgets are expended based on the proposed project’s work plan and timeline. Good

communication and timely review of financial information by both the PI and Budget Manager will help

avoid spending spikes, address potential audit questions, and facilitate close-out of the award.

Budget Managers should work with their PIs to develop a spending plan for a controlled spend of the

award dollars to avoid a spike of spending toward the end of the award period due to inadequate

financial planning. Spending spikes not only pose an audit risk, but often result in unallowable costs that

require transfer off of the award.

See sections 4.8 Budget Tracking, 4.9 Budget Reconciliation, and 4.11 Financial Reporting Tools for best

practices on how to be fiscally responsible and avoid spending spikes.

4.8 BUDGET TRACKING Budget tracking maintains an up-to-date record of your grant's expenses and remaining balance for

project planning purposes. Each purchase should be monitored and reconciled with SU’s General Ledger

on a monthly basis by the grant's Budget Manager.

OSP can provide a budget tracking template for each new award and SROs are available to work

with the grant's Budget Manager to set-up the spreadsheet and train on the process described

below.

As each expense is made, the Budget Manager should obtain the receipt and record the

expense:

o This should include reimbursements, pending purchase orders (encumbrances), catering

orders, on campus parking, reprographic orders, salary payments (and related fringe),

student wages (entered after each approval period), etc.

o On campus charges, fringe benefits, and indirect costs are charged by the Controller's

office at the end of the month and will not be reflected in real time thus, it is suggested

to encumber anticipated fringe benefits, indirects (based on the award’s agreed upon

rate), and any known on-campus charges that did not generate a receipt (such as a van

rental).

When all expenses and encumbrances are recorded, it will reflect the most up-to-date record of

your grant budget and is a useful tool to track the remaining balance of each cost category and

the total award.

12

This will help you determine if a re-budget or no cost extension is necessary.

4.9 BUDGET RECONCILIATION The purpose of reconciling your budget is to ensure your records match with the official institutional

records. By tracking expenses regularly, you can identify mistaken charges, anticipated charges that are

missing from the university’s official record, or capture charges missed from your records.

At the end of each month's financial close (approximately 2-3 weeks after the end of each month), the

Controller's Office will send an email to all Budget Managers announcing the close of the month. At this

time, the Budget Manager must reconcile their records with the controller's monthly financial report

provided in InformSU.

On a monthly basis:

Download the monthly budget detail report and month to date summary report for this activity

string and save to that month's reconciliation folder.

Compare the monthly budget detail report to your records to identify discrepancies.

When the controller's office includes an expense that was not in your records, gather

information to assess if it is a correct charge that was missed in your records or if it is a mistaken

charge that needs to be removed from your account by the controller.

o If the expense should not be on your account, please contact the Grant Accountant.

If your records include expenses not reflected on the next reconciliation report, it may just be

delayed. If an expense does not clear your budget after two months, contact the Grant

Accountant.

On a quarterly basis:

After the end of each fiscal quarter while your sponsored project is active, the Grant Accountant

will send a summary report of your financials comparing actuals to date with total budget, rate

of spending, and project timeline complete (% of total award period already complete).

This report must be:

o Reviewed by the PI and Budget Manager,

o Signed certifying that “the enclosed report has been reviewed. To the best of my

knowledge, salary and wages charged to this project are appropriate in relation to work

performed on this project. All other costs charged to this project are, to the best of my

knowledge, allowable, allocable, and reasonable. Where required, the below noted

corrections have been, or will be, submitted to the Grant Accountant,”

o Returned to the Grant Accountant by the deadline provided.

These reports serve as documented proof for auditors that the PI is regularly monitoring the

grant’s financial activity and compliance.

13

4.10 COST TRANSFERS If an error or unallowable cost has been discovered, the PI and Budget Manager must complete a

standard Journal Entry form and an additional grant-specific Cost Transfer Justification Form to remove

the unallowable cost. Both forms are submitted to the Grant Accountant for review and approval before

it will be processed. This review includes considerations of why the expense was originally charged and

whether it is allowable or unallowable.

Journal entries should only be used to correct errors and not as a mechanism to regularly shift expenses

from a different account on to a sponsored project account. This is a highly discouraged situation as it

can raise red flags during an audit.

The Cost Transfer Justification Form must always accompany a journal entry related to a sponsored

project and must be completed in full, explaining why the expense was originally charged to the account

from which it is now being transferred, why the charge should be transferred to the proposed receiving

sponsored agreement, and if over 90 days, why the transfer is occurring so late and what steps, in detail,

will be taken to eliminate late cost transfers in the future.

4.11 FINANCIAL REPORTING TOOLS

4.11.1 InformSU

InformSU is the home to institutional reports and data sources, including the official financial records of

Seattle University. Sponsored Project PIs and administrative staff are granted access to their sponsored

projects financial reports after the post-award meeting. You can access InformSU through the MySU

website. Additionally, you can find training opportunities, videos, and resources through EngageSU, also

accessed through the MySU website.

4.11.2 Self-Serve Projects Accounting

Projects Accounting is a new tool specifically for sponsored projects. While their data reflects the same

financial data available within the InformSU GL reports, projects accounting is unique for several

reasons:

Uses our system of record

o any financial transactions processed through ProcureSU will show up in real time in the

Projects Accounting System

Increased flexibility in reporting

o The budget periods of financial reports are based on project-to-date financials, not fiscal

year

14

o Reporting is based on transactions from various GL account codes

Easy Access

o Projects Accounting is accessed within Self-Serve and is mobile friendly.

For more information, view the “Finance: Projects Accounting Demo” available on YouTube or in

EngageSU

5 POLICY & COMPLIANCE ASPECTS

The OSP is responsible for maintaining compliance and reducing institutional risk. The following are compliance aspects that are managed outside of OSP but may be relevant to your sponsored project and require additional steps:

Biosafety - biosafety issues, hazardous materials, chemical hygiene, or animal care matters o Contact: Sheila Lockwood, lockwoos@seattleu.edu, (206) 220-8273 o Biological and biomedical research offers tremendous opportunities for improving our

understanding of biological mechanisms and processes and for targeting new and more effective therapies for devastating conditions. At the same time, however, this research involving recombinant DNA, infectious agents, and other potentially hazardous biologics carries inherent safety risks. Working at an appropriate biosafety containment level and with the appropriate safety precautions is essential for mitigating those risks.

Institutional Review Board – research involving human subjects o Contact: irb@seattleu.edu, (206) 296-2585 o The Seattle University Institutional Review Board supports research endeavors of SU

affiliates while ensuring the highest ethical protections for human research participants. In addition to research protocol review, the IRB offers consultations (for students as well as seasoned researchers) to help with your project development and protocol submission at any stage. The IRB reviews and oversees research protocols that are conducted by current SU students, faculty, and staff. If you are a part-time SU employee during the academic year, consult with the Provost’s Office regarding eligibility for IRB review of your research protocol.

Please contact OSP if your project involves foreign travel, exporting data or materials outside of the US, or other non-financial compliance aspects for assistance. Seattle University Policies In addition to maintaining sponsor regulations, all sponsored projects must adhere to Seattle University

policies and procedures. SU policies are updated, as needed, to meet the needs required by the Office of

Management and Budget.

All cited policies and forms, notated in bold italics, throughout this handbook can be found on the

Policies & Forms webpage of the OSP website.

15

6 SPONSORED PROJECT-RELATED CONTACTS

Each PI/PD is responsible for managing their award with support from their departmental budget or

grant manager and the following offices on campus:

The Office of Sponsored Projects, osp@seattleu.edu, (206) 296-2957

o OSP is the primary contact for all sponsored project proposals, compliance aspects,

liaising with the sponsor, changes to the award, report reviews, and award closeout.

Grant Accountant, Office of the Controller, Jen Riester, riesterj@seattleu.edu, (206) 220-8233

o The Grant Accountant is responsible for reviewing and approving all sponsored project

expenses, invoicing sponsors, providing financial reports, and subrecipient monitoring.

The Office of Corporate and Foundation Relations (CFR)

o Director: Laura Vasilopoulos, vasilopl@seattleu.edu, (206) 296-6118

o CFR is responsible for maintaining relationships with corporate and private foundations

and will often serve as the main point of contact.