Sponsorship, Exhibition and Promotional Opportunities

Over 500 Attendees

Anticipated

Over 200 Companies represented

in 2019

New for 2020!Technology and Innovation

Show on August 26th

PRESENTED IN PARTNERSHIP WITH:

FCOA has numerous opportunities to get in front of professionals who work with older adults in Florida.

Conference Program — Exhibitors and sponsors receive 25% off Conference Program Advertising.

Back Cover – $2,000 (Full Color)Inside Front or Back Cover (Full Color) – $1,500Full Page (7.5 x 9.75 in., Black/White) – $1,000Half Page (7.5 x 4.75 in., Black/White) – $700Quarter Page (3.5 x 4.75 in., Black/White) – $375Business Card (Black/White) – $200

Entry Door AdsCover a selection of entry doors to the exhibit hall with your

message – $1,000 per door (2 available)

Registration BannerPurchase a banner that will be displayed at the Conference

Registration Desk – $1,500 (1 available)

Conference Tote “Drop In”Include up to 3 marketing pieces/promo items in all of the

attendee tote bags – $600 or $300 with paid Exhibit or Sponsorship

ADVERTISING OPPORTUNITIES

Why the Florida Market?• Over 5.6 million adults 60+ call Florida home. • 1 in 4 Floridians is over 60. • By 2030, it is estimated the 60+ population will be over 7 million. • It is estimated that 75% of older adults in Florida have access to a

computer and the internet. • There are over 4 million Floridians providing care for family or

friends. • There are over 1 million adults 60+ in Florida with one or more

disabilities (cognitive, hearing, vision, ambulatory, self-care, and independent living).

• The Aging Network in Florida interacts with over 3 million people annually.

Why the Florida Conference on Aging?

• Over 70% of attendees work for agencies that provide direct services to older adults.

• Administrators account for 47% of attendees, senior advocates 26% and social work / care managers 18%.

• 94% of attendees visited the exhibit hall in 2019 and they found the exhibitors provided useful information for themselves, their agencies and their clients.

• Meet more than 500 professionals who work in the field of aging.

The Florida Council on Aging (FCOA) and the Florida Association of Aging Services Providers (FASP), in partnership with the Florida Department of Elder Affairs (DOEA), are pleased to present the 2020 Florida Conference on Aging. The 2020 Conference will be held August 24 – 26 at the Caribe Royale Hotel in Orlando, FL. The 2019 Conference attracted over 500 registrants, 90 presenters and 65 exhibitors. The Florida Aging Network recognizes that professionals are busier than ever. However, the value of training and networking has never been more important. We invite you to join us as we celebrate our 65th anniversary by sponsoring or exhibiting at the largest multi-disciplinary aging network conference in Florida. Over the years, our sponsors and exhibitors have succeeded in building brand awareness with leaders in the field of aging. Support from our sponsors makes this Conference possible and accessible to everyone who is interested in attending – from students and professionals to caregivers and retirees. We would like to work with you to develop the right mix of benefits to enhance your visibility and networking opportunities at the Conference.

AgeWise Newsletter Exclusive Sponsor (6 full page ads, 3 informational

articles, Conference Tote ‘Drop In’ and Half page Conference Program ad) – $4,000/yr

Full Page – $400Half Page – $250Quarter Page – $150

FCOA Website/Alerts/PodcastLogo/ad placement in 4 alerts to the

FCOA membership and mailing list – $200Employment Announcement/Event Alert (1) – $100Webinar/Podcast Sponsor – $1,500 each

(up to 4 per year)Website Ad – $75/month on home page

(content must be approved by FCOA)

Personalized Annual Calendar w/Sponsor Logo - $7,000

(mailed to members in December)

Contact us today to help you create a custom sponsorship package for your company.

Sponsorship Levels

Sponsorship OpportunitiesA sponsorship of the Florida Conference on Aging offers opportunities to create brand awareness and highlight the resources, products and services your company has to offer. By sponsoring, you position

your company as a leader in the aging field and demonstrate that you value the training and networking opportunities FCOA has to offer. All opportunities are on a first-come, first-served basis and if you want to

develop a mix of opportunities to maximize visibility, please call us to develop a custom sponsorship package.

Featured Speakers Opening Keynote – $20,000* Awards Luncheon Speaker – $6,000 Plenary/General Session – $15,000*

Receptions VIP Reception – $14,000* Opening Reception (Exhibit Hall) – $20,000* Continental Breakfast (Exhibit Hall) – $12,000* Closing Reception (Exhibit Hall) – $10,000* Networking Reception – $8,000 Continental Breakfast (Wednesday) – $10,000

Luncheons Awards Luncheon – $25,000* Opening Luncheon – $20,000* Closing Brunch or Luncheon – $20,000*

Morning or Afternoon Breaks Opening Session Refreshments – $5,000* Coffee/Refreshment Break – $3,500 Banana Break – $1,500*

or $2,500 w/ branded stickers

Education Technology & Innovation Workshop Track Sponsor – $10,000* Continuing Education Sponsor – $6,000* Leadership Academy/Intensive – $3,500

(plus any catering expenses)

Special Opportunities WiFi in the Conference Hall – $5,000* Networking Suite – $4,000 Focus Group/Listening Session – $4,000

(plus any catering expenses) Charging Station (w/advertising) – $10,000* Flash Drives – $6,000* Mobile App – $6,000* Technology & Innovation Day Overall Sponsor – $10,000

Promotional Items Tote Bags – $7,500* Pens – $2,250 Note Pads – $4,250 Lanyards – $3,750 Sticky Notes – $3,500 *Co-Sponsorships available.

Titanium $20,000

Platinum $15,000

Gold $10,000

Silver $5,000

Bronze $2,000

Copper $500

Recognition on all Conference print materials

Signage recognition at sponsored event

Attendee Directory

Recognition on FCOA Conference Webpage including hyperlink to sponsor website

Full Conference Registrations 6 4 3 2

Exhibit Booth (2 Representatives) Premium

Invitation(s) to the VIP Reception 5 3 2 1

FCOA Membership 1 year 1 year 1 year 6 months

Conference Program Advertisement Full Page Full Page Half Page

Tote Bag Insert

Podium recognition at a plenary or luncheon event

Opportunity to conduct a workshop

Advertising opportunity in AgeWise

Exhibit InformationThe Exhibit HallYour market is here: The 2020 Florida Conference on Aging Exhibit Show is coming to the Caribe Royale in Orlando, Florida. Showcase your company directly to organizations that need your business! Industry professionals and decision makers will attend this event, August 24 – 26, 2020. This is the Aging Network Conference you do not want to miss.NEW for 2020 FCOA will be hosting a Technology & Innovation Exhibit Hall on August 26th ONLY. The fee to participate in the August 26th event is separate from the traditional Exhibit Hall and will be co-located with the plenary session. See back page for details!

Exhibit ScheduleExposition hall will be closed when workshops are in session so you can network with attendees in workshops and at other events. Special accommodations may be available for vendors interested in scheduling appointments with clients during workshop hours.

NEW: Monday, August 24th FCOA will have meeting space available, upon request, that you can use to connect with attendees from 9:00 AM – 12:45 PM and Tuesday, August 25th from 3:30 PM – 6:00 PM. Email moreinfo@fcoa.org to set up a time to discuss or reserve your space.

Monday, August 24, 2020 Set-Up 10:00 AM – 3:30 PM Opening Reception 5:00 PM — 7:00 PMTuesday, August 25, 2020 Continental Breakfast 7:30 AM – 8:30 AM Refreshment Break 10:00 AM - 10:30 AM Closing Reception 2:30 PM — 3:30 PM Tear Down 3:45 PM

Booth Fees• $1,400 Double Booth inside the Exhibit Hall• $885 Premium Booth outside the Exhibit Hall• $785 Corporate Booth inside the Exhibit Hall• $625 FCOA Corporate Member Booth (call FCOA at

850-222-8877 to confirm or renew membership)• $485 Non-Profit/Government Booth• $185 Additional Reps

What’s Included?• One 8’ x 10’ pipe/drape booth• Identification sign and floor cover for move in/out• 6’ draped table, wastebasket, and two chairs• Company/Organization listing in the Conference Program • NEW Listing in the Exhibitor Directory given to all attendees• NEW Listing on the Conference web page WITH hyperlink

to your website for one year• Listing on all Conference-related email alerts• Registration for two on Monday and Tuesday ($510 value) • Attendee Directory emailed prior to conference• Up to two (2) additional representatives can register for

$185 per person

Space Assignment?Space assignment is processed on a first-come, first-served basis, starting with exhibitors who are also sponsors.

Exhibitor Agreement• All exhibits are subject to the approval of FCOA

and product sales of any kind on the exhibit floor will not be allowed without approval PRIOR to July 27, 2020. FCOA reserves the right to request a commission on exhibitor booths that are selling merchandise.

• All materials and costs for the exhibit, other than those provided by FCOA, are the responsibility of my firm/organization.

• The exhibit will be staffed during exposition hours.

• Neither FCOA nor the Caribe Royale assumes any liability responsibility for damage, loss or injury to an exhibit or exhibitor and/or its representatives.

• The exhibitor assures that all information provided to FCOA is accurate for publication.

• ELECTRICITY IS NOT PROVIDED. Information will be provided in the exhibitor packet, sent after registration, on how to order electricity, audio visual and ship materials.

• There will be no cooking, hot plates or open flames in the Exhibit Hall. If you are a vendor who would like to serve samples to attendees please contact FCOA at 850-222-8877.

Cancellations / No-Show Policy• Deadline for Cancellations: July 10, 2020

• Cancellations received after July 10th will be billed at 50% of the exhibit price.

No-Shows:

• Exhibitors failing to cancel reservations and not attending the exhibit show will be charged the full rate for exhibit space.

• Reservations are final upon receipt of payment, unless prior arrangements have been made. Unpaid reservations may be subject to cancellation in the event the Exhibit Show is sold out.

Advertising Reservation

Sponsorship Reservation Exclusive Sponsorship Co-Sponsorship General Sponsorship

Event Sponsored __________________________________ _________________________________________________Total Sponsorship $ ________________________________ I confirm my commitment of a sponsorship of $_____________, and hereby remit 50% of that amount, $ _____________. I agree to pay the remaining 50% by July 10, 2020. I understand that if full payment of my sponsorship commitment has not been made by July 10, 2020, my sponsorship benefits may be canceled.

Technology & Innovation Day Exhibit Reservation

$350 Single Booth Space $50 Add. Reps × _________________________________

(Total Number Additional Reps) I confirm my commitment to pay all exhibit fees prior to July 10, 2020. I will contact FCOA at 850-222-8877 if I cannot meet this timeframe to discuss my options. I understand that exhibit space will not be assigned until payment is received in full.

1st Booth Representative: ______________________________2nd Booth Representative: ________________________________

Conference Program Exhibitors and sponsors receive 25% off Conference Program Advertising

Back Cover (Full Color) $2,000 Inside Front or Back Cover (Full Color) $1,500 Full Page (7.5 x 9.75 in., Black / White) $1,000 Half Page (7.5 x 4.75 in., Black / White) $700 Quarter Page (3.5 x 4.75 in., Black / White) $375 Business Card (Black / White) $200

AgeWise Newsletter Exclusive Sponsor $4,000 /yr (6 full page ads, 3 informational articles, Conference Tote ‘Drop In’ and Half page Conference Program ad)

Full Page (full color) $400 Half Page (full color) $250 Quarter Page (full color) $150

FCOA Website/Alerts/Podcast Logo/ad placement in 4 alerts to the FCOA membership $200 and mailing list

Employment Announcement/Event Alert (1) $100 Webinar/Podcast Sponsor $1,500 each (up to 4 per year) Website Ad $75/month on home page (content must be approved by FCOA)

Conference Tote “Drop In” Include marketing pieces/promo $600 / $300 with paid items (up to 3) in attendee tote bags Exhibit or Sponsorship

Entry Door Ads $1,000 per door Cover a selection of entry doors to the exhibit hall with your message

Registration Banner $1,500 Banner featuring your company at the Conference Registration Desk

Personalized Annual Calendar $7,000 w/Sponsor Logo (mailed to members in December)

Total Advertising $ ________________________________________

Complete and return this form to: FLORIDA COUNCIL ON AGING, 1018 Thomasville Road, Ste. 110, Tallahassee, Florida 32303

PHONE: 850-222-8877 FAX: 850-222-2575 E-MAIL: moreinfo@fcoa.org

Exhibitor Booth Reservation $1,400 Double Booth Space $885 Premium Booth $785 Corporate Booth $625 FCOA Corporate Member Booth $485 Non-Profit Booth $185 Add. Reps × ________________________________

(Total Number Additional Reps)

I confirm my commitment to pay all exhibit fees prior to July 10, 2020. I will contact FCOA at 850-222-8877 if I cannot meet this timeframe to discuss my options. I understand that exhibit space will not be assigned until payment is received in full.

1st Booth Representative: ______________________________2nd Booth Representative: ________________________________Additional Representatives: ______________________________ Total Exhibit $ __________________________________________

Company will donate a gift to the Silent Auction

Register Online www.fcoa.org/conference

Sponsorship & Exhibit Reservation Contract

Payment MethodCompany: ________________________________________ (Print name exactly as you want it listed in printed materials)Contact Person: ___________________________________Contact Attending Conference? Yes NoAddress: _________________________________________City/St/Zip: ______________________________________Phone: (_____) _________________________ Ext.: _______E-mail: ___________________________________________Total $ ____________ Enclosed $ ____________________

Check # _______________________________________ Credit Card # ___________________________________

Print Name As It Appears on Credit Card ____________________________Exp. Date: _________________ CV # _________________

3-digit code on signature strip or 4-digit code on front for AmExAuthorized

Signature: ________________________________________By submitting this form you acknowledge that you have read and accept the terms of the Sponsor and/or Exhibitor Agreement and Cancellation Policy.

Florida Council on Aging1018 Thomasville Road, Suite 110Tallahassee, FL 32303

Non-Profit Org.U.S. PostageP A I D

Tallahassee, FLPermit No. 250

Florida Conference on Aging 2020 Hotel InformationCaribe Royale • 8101 World Center Drive, Orlando, Florida 32821Reservations: 1-800-823-8300 or https://tinyurl.com/FCOAHotel2019Room Rate: $139/night for reservations made by July 20, 2020 + $12.50/night

(includes sleeping room wi-fi and self-parking)Parking: Self-parking is included in the daily resort fee – Drive in attendees $10/day + tax (per exit)

TECHNOLOGY & INNOVATION DAY – WEDNESDAY, AUGUST 26TH

FCOA is excited to announce a special exhibit hall and opportunity to showcase technology and innovation in the aging space. Only 25 spaces are available!

SCHEDULE:Tuesday, August 25th, 4:30 PM – 6:00 PM OR Wednesday, August 26th, 7:00 AM – 8:00 AM — Booth Set UpWednesday , August 26th

8:00 AM – 9:00 AM Technology & Innovation Hall Opens (Continental Breakfast) 9:15 AM – 10:45 AM Each vendor has an opportunity to present for 3 minutes to

attendees about their product/company 11:00 AM – 12:00 PM Technology & Innovation Workshops – Hall is Closed 12:15 PM – 1:45 PM Closing Luncheon in the Technology & Innovation Hall 2:00 PM Break Down

What is Included:• Skirted table and chair• 3 Minute speech to attendees (If using slides, information needed by August 7, 2020)• Booth Registration for Technology & Innovation includes participation in Wednesday, August 26th continental

breakfast, workshops and luncheon• Attendee Directory• Registration for TWO (2) people on Wednesday, August 26th. May register up to 2 additional people for $50/

person.

FEE: $350

Sponsorship, Exhibition and Promotional Opportunities