sponsorship prospectus - australian college of rural and ... · opal is australia’s national...

Sponsorship Prospectus

ruralwonca.com.au

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Introduce your organisation to the World of Rural Health!

We invite you to consider the opportunities offered in this prospectus, and encourage you to consider

participation in a unique and significant event. Showcase your organisation’s achievements and

offerings and raise your profile to a national and international audience from within the rural and

remote medical sector.

About the event

The 14th WONCA World Rural Health Conference will be held at the Cairns Convention Centre in

tropical North Queensland, Australia from Saturday 29 April – Tuesday 2 May 2017.

This international event will see delegates from around the world exchange information on the latest

developments and challenges in rural family practice and rural and remote health generally. The last

WONCA Rural Health Conference held in Australia was in Melbourne in 2002.

The event is expected to attract 900+ national and international delegates. These will include rural

doctors, researchers and academics, teachers, doctors-in-training, medical students and policy

makers and administrators from both the public and private sectors.

The program will include a wide range of plenary sessions and workshops, and a number of excellent

national and international keynote speakers.

We look forward to welcoming you to the 14th WONCA World Rural Health Conference.

About WONCA

The World Organisation of Family Doctors (WONCA) is a not-for-profit organisation with 118

member organisations in 131 countries and territories. The WONCA Working Party on Rural Practice

consists of up to 20 members with representatives from each of the world's regions: Europe, Asia,

Africa, North America, South America, Australasia / Pacific.

The WONCA Working Party on Rural Practice vision is health for all rural people around the world.

About your event host

The Australian College of Rural and Remote Medicine (ACRRM), in recognition of its leadership and

success in championing rural practice, is proud to have been selected to host this significant event on

the national and international 2017 Medical Conference Calendar.

The Australia College of Rural and Remote Medicine is the only specialist medical college in the world

that is wholly dedicated to training and supporting rural and remote medicine. It is headquartered in

Brisbane, Queensland, Australia.

ACRRM is a member-based, not-for profit professional college that recognises the significant

leadership roles that rural doctors play in the health, sustainability and social cohesion of their

communities. The organisation benefits from the strong involvement of its rural practitioner members.

Fellowship of ACRRM (FACRRM) is unique. FACRRM covers a broader scope of training for rural and

remote general practice. This unique qualification verifies that a Fellow has achieved the levels of

experience, knowledge and advanced skills - such as surgery, obstetrics, anaesthetics, or emergency

medicine - to work unsupervised anywhere - particularly in rural and remote areas.

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About the venue

The award-winning Cairns Convention Centre is only 7km (10 minute drive) from the Cairns

International Airport. There are direct flights from all Australian capital cities with Qantas, Virgin Blue

and Jetstar in and out of this airport.

The Cairns Convention Centre is designed to minimise its impact on the natural environment – which

includes the Great Barrier Reef and ancient tropical rainforests – while providing a very contemporary,

functional venue for presenting the latest updates in rural medical practice.

Our exhibition space will be located in Hall 2 of the Convention Centre – an area easily accessible to

all delegates for catering breaks and exhibition visits and support. We also plan to feature a range of

artists, performers, artisans and other interesting ‘drawcards’ to the exhibition area.

Cairns Convention Centre

Corner Wharf & Sheridan Streets

Cairns, Queensland, Australia 4870

Phone: + 61 7 4042 4200

Fax: + 61 7 4052 1152

Web: www.cairnsconvention.com.au

About the location

The tropical city of Cairns is located on the north east coast of Queensland and boasts being situated

where the rainforest meets the reef. It is the only location where two World Heritage-listed areas are

side-by-side.

Delegates are encouraged to make the most of their time in Cairns, Queensland and take a look

around for a few days before or after the conference. Click below for exciting things to see and do

while visiting Queensland - our sunshine state.

http://www.cairnsconvention.com.au/

http://www.cairnsconvention.com.au/

http://www.queensland.com/

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Attendee demographics

We are expecting 900+ national and international delegates to attend this significant medical

conference.

These will include rural doctors, researchers and academics, teachers, doctors-in-training, medical

students and policy makers, and administrators from both the public and private sectors, and a

number of excellent high profile keynote speakers.

There is nothing like being there!

Conference sponsorship

Consider opportunities to showcase your organisation and demonstrate your commitment to

supporting health for all rural people worldwide. Claim a pre-eminent position at this unique

event now!

Booth exhibit

Showcase your organisation and product, and foster new relationships with the national and

international healthcare audience in the relaxed friendly environment of the trade hall where

delegates come to socialise and visit for the various catered breaks throughout.

Important information for all interested sponsors/exhibitors

All prices quoted in this prospectus are inclusive of GST

A discount of 10% applies to those exhibitors who wish to exhibit at both WONCA 14th World

Rural Health Conference and the NRHA 14th National Rural Health Conference (Note : we cannot

guarantee exhibitors at NRHA conference will be able to maintain the same booth throughout both conferences)

We ask all interested sponsors and exhibitors to note the WONCA Terms and conditions of

Sponsorship of Educational Activities at WONCA Conferences - here

Recruitment Agencies considering sponsorship or exhibition opportunities in regard to

international recruitment of health care professionals should consider the WONCA Code of

Practice for the International Recruitment of Health Care Professionals via The Melbourne

Manifesto - here

Exhibition dates are from Sunday 30 April – Tuesday 2 May 2017

Exhibitors’ booth setup time will be from 6.00am Sunday 30 April for a 10.00am Exhibition

opening.

Custom Build access requirements to be confirmed with us and we will advise all exhibitors if

reasonably timed evening setup access is available Saturday 29th April

Exhibitors/Sponsors will be given the opportunity to meet, greet and network with delegates

by attending the 14th WONCA World Rural Health Conference Welcome Reception from

5.00pm on Saturday 29th April. (Note: there may also be opportunity to participate in off-site local tours

offered to our delegates throughout morning of Saturday 29 April - further information to be advised)

http://www.acrrm.org.au/rsrc/documents/14wrhc/Ts_Cs_WONCA_sponsorship_011215.pdf

http://rsrc.acrrm.org.au/rsrc/documents/14wrhc/melbourne%20manifesto%20original.pdf

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DIAMOND SPONSORSHIP POA The world’s largest producer of the pinnacle of diamonds, the Argyle Pink diamond, is located in the East

Kimberley region of Western Australia. These diamonds are as incomparably beautiful as they are rare and

Australia produces 95% of the world’s supply of these gems!

Diamond Sponsorship benefits include:

Recognition and Introduction by the Chair as the premium Diamond Sponsor in the formal

opening

Sponsor Representative to address delegates in a 15 minute Opening Plenary Session (TBC)

Sponsor Representative/s opportunity for a 45 minute workshop session within the program

– day/date as available (TBC)

Acknowledgement as Diamond Sponsor in all printed and electronic materials relating to the

conference, including the conference website and conference App

Your banner displayed at various plenary sessions throughout the event (with other major

sponsors)

Acknowledgement as the Diamond Sponsor of the conference with your company logo

displayed in rotation on a PowerPoint slide on conference information screens

Double exhibition booth (6m x 2m) in a prime location of your choice - or space made

available to custom build if required (conditions apply)

8 full conference registrations, which includes access to all sessions within the program, the

Welcome Reception and the Conference Dinner

4 exhibitor delegate registrations which include exhibition hall access throughout and

Welcome Reception entry. (Does not include access to conference sessions or Conference

Dinner)

Logo and organisation name to appear on the conference website and conference App with

link to your organisation’s website

Included article in ACRRM’s eNewsletter Country Watch distributed to 20,000 subscribers,

including ACRRM members and other rural medical stakeholders nationally and internationally

2 mREC banners (or Skyscraper advert) to be placed in the 14th WONCA World Rural Health

Conference eNewsletter distributed nationally and internationally – to be placed in the lead

up to conference (finished art to be supplied by sponsor)

3 mREC banners (or Skyscraper advert) to be placed in the ACRRM eNewsletter Country

Watch during the 2017 calendar year (finished art to be supplied by sponsor)

Promotional insert in the conference eSatchel (finished art to be supplied by sponsor)

Outbound social media communications throughout the conference marketing cycle with

opportunities for outbound social media alerts within the conference timing

Additional or alternative benefit inclusions are open for discussion for this sponsorship

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Opal Sponsorship POA

Opal is Australia’s National Gemstone – Coober Pedy in South Australia is considered the opal capital

of the world!

Opal sponsorship benefits include:

Exclusive sponsor of the delegate name tags with your logo displayed on the name tag

Acknowledgement at the opening plenary session as a major sponsor - including a brief outline

of your organisation’s profile, with your logo featured on a session slide acknowledging Opal

Sponsorship

Opportunity to address delegates in a brief 3 minute address at one of the plenary sessions

Your banner displayed at various plenary sessions throughout the event (with other major

sponsors)

Acknowledgement from the conference chair at plenary sessions and other appropriate times

throughout the conference

Acknowledgement as the Opal Sponsor of the conference with your company logo displayed in

rotation on a PowerPoint slide on conference information screens

Your logo and company name to appear on various pages of the conference website with link

to your company website

Acknowledgement as Opal Sponsor along with brief company profile included in the 14th

WONCA World Rural Health conference eNewsletter, distributed nationally and internationally

in lead up to the event including link to your website

Double exhibition booth (6m x 2m) in a prime location in the exhibition hall

5 full delegate registrations which include access to all conference sessions throughout,

Welcome Reception and Conference Dinner

2 exhibitor delegate registrations which include exhibition hall access throughout and Welcome

Reception entry. (Does not include access to conference sessions or Conference Dinner)

Company profile included in ACRRM’s eNewsletter Country Watch distributed to 20,000

subscribers, including ACRRM members and other rural medical stakeholders nationally

2 mREC banners in ACRRM weekly eNewsletter Country Watch including link to your website (to

be placed in the 2017 calendar year (finished art to be supplied by sponsor)

A promotional insert in the conference eSatchel (finished artwork for promotional

brochure/flyer to be supplied in PDF format by sponsor)



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Sapphire Sponsorship $33,000

Sapphires are found in many locations on the East coast of Australia with the best coming from the

New England area of New South Wales and Central Queensland fields!

Sapphire Sponsorship benefits include:

Acknowledgement at the opening plenary session as a Sapphire Sponsor including logo

featured on the session slide

Acknowledgement as a Sapphire Sponsor of the conference with your company logo displayed

in rotation on a PowerPoint slide on conference information screens

1 exhibition booth (3m x 2m) in a prime location in the exhibition hall



2 exhibitor delegate registration which includes exhibition hall access throughout and Welcome

Reception entry. (Does not include access to conference sessions or Conference Dinner)

Your company logo and brief company profile with link from the conference website to your

website

A promotional insert in the conference eSatchel (finished artwork for promotional

brochure/flyer to be supplied by sponsor)

2 mREC banners in Country Watch - ACRRM weekly eNewsletter (to be placed in the 2017

calendar year (finished artwork to be supplied by sponsor)

Acknowledgement as Sapphire Sponsor along with brief company profile included in the 14th

WONCA World Rural Health conference eNewsletter, distributed nationally and internationally

in lead up to the event including link to your website



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Topaz Sponsorship (2 available) $22,000

The finest Topaz crystals found in Australia are found at a number of sites with the finest from New

South Wales, and Flinders Island in Tasmania!

Topaz Sponsorship benefits include:

Acknowledgement as a Topaz Sponsor during the opening plenary session including a logo

featured on the session slide

Acknowledgement as a Topaz Sponsor with your company logo displayed in rotation on a

PowerPoint slide on conference information screens

Your company logo displayed in a relevant workshop/session that shares similar policy or

program interests (with permission). An opportunity to show your support for particular issues

Your company logo and brief company profile with link from the conference website to your

website


A promotional insert in the conference eSatchel (finished artwork to be supplied by sponsor)

2 full delegate registrations which includes access to all conference sessions throughout,




Dinner)

Outbound social media communications within the conference marketing cycle with


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Garnet Sponsorship (3 of 4 available) $11,000

The beautiful yellow and orange hessonite garnets are found in the Harts Range of the Northern

Territory, with high quality red garnets found in the New England and Broken Hill areas of New South

Wales!

Garnet Sponsorship benefits include:

Acknowledgement as a Garnet Sponsor during the Opening Plenary including a logo featured

on the session slide

Acknowledgement as a Garnet Sponsor with your company logo displayed in rotation on a

PowerPoint slide on conference information screens

Your logo and company name and a brief organisational profile on the conference website

with a link to your website

Acknowledgement as a sponsor on the conference App with link to your website

A promotional insert in the delegate eSatchel (finished brochure/flyer in PDF format to be

supplied by sponsor)


1 full delegate registration which includes access to all conference sessions throughout,




Dinner)

Outbound social media communications within the conference marketing cycle with


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Conference Dinner Sponsorship $16,500

Sponsorship of the Conference Dinner will contribute towards the costs of providing our

delegates with an opportunity to relax and enjoy a memorable evening with peers and other

guests over good food, good wine and entertainment.

Conference Dinner sponsor ship benefits include:

Exclusive sponsor of the Conference Dinner – with acknowledgement from the Chair of the

proceedings

Display your banner at the Conference Dinner

Opportunity to introduce your organisation to the guests and address delegates in a 3 minute

presentation

Your company logo printed on the dinner menus

Acknowledgement as the Conference Dinner Sponsor with your company logo displayed in


Your logo and company name on the conference website and the conference App with a link

to your website

Opportunity to provide each dinner guest with a branded gift at tables (to be supplied by

sponsor )





Welcome Reception and Conference Dinner.

2 additional tickets to the Conference Dinner

A promotional insert in the conference eSatchel (finished Brochure artwork (in PDF) to be




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Welcome Reception Sponsorship SOLD

Sponsorship of the Welcome Reception will contribute towards the costs of providing our delegates

with an opportunity to relax and enjoy networking with peers and other guests in a casual

atmosphere over canapés and drinks.

Welcome Reception sponsorship benefits include:

Exclusive sponsor of the Welcome Reception

Display your banner at the Welcome Reception

Address delegates in a 3 minute presentation at the Welcome Reception

Acknowledgement as the Welcome Reception Sponsor with your company logo displayed in


Your logo and company name on the conference website with a link to your website

A promotional insert in the delegate eSatchel (finished artwork for promotion (in PDF format)

to be supplied by sponsor)






Dinner)

Access for 6 company representatives to the Welcome Reception



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Conference App Sponsorship $16,500

Sponsorship of the mobile app is your chance to be an intimate part of the attendee experience. The

App enhances the attendee experience with all relevant conference information in the palm of their

hand! Delegates can view the program daily, create a personal program, contact other delegates,

keep updated with program changes, receive various alerts throughout the conference, and much

more!

Conference App sponsorship benefits include:

Banner ad and landing page included on the App home page

Daily customised post in App activity feed throughout the event

Company profile/logo/ information as required on a dedicated page on the App with link to

your website

A promotional insert in the delegate eSatchel (promotion brochure/flyer in PDF format to be


Acknowledgement as the Conference App sponsor with your company logo displayed in

rotation on a PowerPoint slide on conference information screens throughout

Your logo and company name on the conference website with brief company profile and link

to your website






Dinner).

Acknowledgement as Conference App Sponsor along with brief company profile included in

the 14th WONCA World Rural Health conference eNewsletter, distributed nationally and

internationally in lead up to the event including link to your website



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Exhibition Hall

The exhibition hall is an integral part of the event. The hub for delegate networking and social

connection – delegates will gather in the hall for all catered breaks throughout. Spaces sell out early,

so get in early to confirm your participation.

Exhibition booth $5,500

Booth Exhibitor benefits include:

1 x w3m x d2m x h2.36m exhibition booth including shell scheme with facia board, power

sockets and lights (white melamine)

Dressed table and 2 chairs

1 set dual 60watt spotlights (directional)

1 x 10 amp power outlet

Your logo and company name with brief company profile on the conference website and

conference App with a link to your website

Facia signage on booth (company name)

2 exhibitor passes - including lunch, morning and afternoon tea for the duration of the

conference and access to Welcome Reception (does not include access to conference

sessions)

Wireless internet access

Exhibition table display $3,300

Table Exhibitor benefits include:

Dressed table and 2 chairs

Poster/Display Board behind table (melamine)

1 x 10 amp power outlet

Facia Signage on back board (company name)

Wireless internet access

Please note: custom built spaces can be considered on request

Conference eSatchel inserts $1,100 An advertising opportunity for your organisation to include a digital advertisement, flyer or brochure

(for downloading by interested parties as required) in the Conference website eSatchel and

Conference App eSatchel )

Note:

sponsor to provide the finished insert artwork as soon as possible for maximum benefit

sponsor to provide a company logo and brief company profile and web address for link to

your website to be uploaded to the Conference eSatchel (Conference Website & Conference

App).

eSatchel inserts may take the form of one flyer or one brochure

All inserts are subject to approval by the conference committee

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Additional exhibitor delegate registrations

Additional exhibitor support delegate registrations can be purchased on a daily basis or for the full

conference. These passes cover catering and associated booking charges for additional trade

personnel. These do not include access to conference sessions or Conference Dinner.

Additional exhibitor support delegate day pass $165

Additional exhibitor support delegate full conference $495

Rostered staff

Please note: a service allowing organisations to roster staff attending their booth on a rotational basis

is now available.*

*An administration fee of $50 per person (excluding allocated booth delegates and trade delegates

who have paid for an additional trade delegate pass) applies to staff participating on a rotational

basis.

Contacts

Sponsorship/Exhibition Coordinator

Maggie Bryan

Australian College of Rural and Remote Medicine

Telephone: + 61 7 3105 8200

Fax: + 61 7 3105 8299

Email: [email protected]

Web: www.ruralwonca.com.au

Conference Coordinator

Lyssa Borham


Telephone: + 61 7 3105 8200

Fax: + 61 7 3105 8299



Conference Support Officer

Raye Picoto


Telephone: + 61 7 3105 8200

Fax: + 61 7 3105 8299



mailto:[email protected]

http://www.ruralwonca.com.au/


http://www.ruralmedicineaustralia.com.au/



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Exhibition floor plan

Floor plan, layout and booth numbers as at November 2016 are subject to change without notice:

Legend Exhibition Booth 3m (w) x 2m (d) 13 - 55

Dressed Table + 2 chairs + poster board Table 1.8m (w) x .9m (d) T01 – T12

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Sponsorship/exhibition booking form

Please return all relevant booking information to

Maggie Bryan


GPO Box 2507 | BRISBANE | QLD | 4001

Tel | +61 7 3105 8200 Fax | +61 7 3105 8299 Email | [email protected]

Web | www.ruralwonca.com.au

Freecall within Australia | 1800 223 226 for enquiries

Section 2: Terms and conditions

NB: If a Purchase Order application or other approval documentation is required by your organisation prior to

confirming your booking, all relevant paperwork must be sent from your organisation at time of booking request.

The organisers reserve the right to reassign any sponsorship package/exhibition booth to another sponsor/exhibitor if

below conditions are not fulfilled. By submitting this form you are confirming your participation in this conference and a

tax invoice will be issued on receipt of your booking confirming your participation.

Sponsorship: full payment for sponsorship packages can be made via credit card at time of booking or within 14 days of

INVOICE issued on receipt of booking form. Sponsorship package will be released for sale if payment not received in

appropriate timing.

Exhibition: full payment for exhibition booth bookings can be made via credit card at time of booking or within 14 days of

INVOICE issued on receipt of booking form. Exhibition package will be released for sale if confirmation payment not

received in appropriate timing.

Note: booth cancellations must be made in writing to Maggie Bryan at [email protected].

Notice of your cancellation before 1 February 2017 will be fully refunded less $100 administration fee.

Cancellations between 2 February and 31 March 2017, you will receive a 75% refund.

No refund will be made if your cancellation is received after 1 April 2017.

Section 1: Contact details (please print)

Title (Mr/Mrs/Ms/Dr/Prof) _____________________________ Date

Last name ____________________________________________ First name

Organisation _________________________________________

Position ______________________________________________

Website ______________________________________________ Twitter handle

Postal Address _______________________________________

Suburb/Town ________________________________________

State _________ ______________ Postcode ____________ Country

Phone ________ ____________ _________________________ Mobile _____

Preferred Email contact: ____________________

**Your Finance/Accounts Contact email:___________________________________________________________________

**Purchase Order Number (if known): _____________________________________________________________________



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Section 3: Sponsorship packages

All prices are in Australian Dollars and includes GST

Diamond Sponsor POA

Opal Sponsor POA

Sapphire Sponsor POA

Topaz Sponsor (1 of2 available) $22,000

Garnet Sponsor (3 of4available) $11,000

WONCA Dinner Sponsor $16,500

Welcome Reception Sponsor $11,000

Conference App Sponsor $16,500

Total Section 3 $ _ __________

Section 5: eSatchel inserts


eSatchel insert $ 1,100

Total Section 5 $ _ __ _________

Section 4: Exhibition booths


Standard pricing

Exhibition booth $ 5,500

Exhibition table $ 3,300

Please indicate your booth / table preference:

1 __ 2 _ 3 ___

Available Booth/table preferences will be allocated

strictly in order of confirmed bookings received

Total Section 5 $ _______ _+ GST

Section 7: Total expenditure

Sponsorship package $

e/Satchel inserts $

Exhibition booth $

(Less 10% only if applicable) $________________________

Total payable $

Section 8: Payment ABN: 12078081848

Total payable (including GST): $________________________

I agree for ACRRM to charge my credit card for this amount (details below)

Please charge my credit card: MasterCard VISA

Full name on card: ___________________________ ________________________

Card number: ________________________ Expiry date: _______/________

Signature: ____________________________________ ___ _____

Or – I prefer:

Please send me an INVOICE for payment within 14 days

I enclose a CHEQUE payable to ACRRM

Privacy policy: The Australian College of Rural and Remote Medicine (ACRRM - ABN 12078081848) collects and uses personal

information in strict adherence with the Australian Privacy Principles and our own Privacy Policy. The data collected here will

be used to communicate information about the Conference, and to process registrations.

Where appropriate permission has been provided, a delegate list containing name and organisation only will be made

available to exhibitors following the event.

Section 6: Dual Exhibitor Discount

I have an Exhibition booth/other booked with the

NRHA 14th

National Rural health Conference and am

eligible for a 10% discount on cost of my booth/other

for WONCA 14th World Rural Health Conference.

YES NO

sponsorship prospectus - australian college of rural and ... · opal is australia’s national...

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