sport club council meeting 10/23/13. points of contact your sport club program managers are your 1...
TRANSCRIPT
Sport ClubCouncil Meeting
10/23/13
Points of Contact
YOUR SPORT CLUB PROGRAM MANAGERS ARE YOUR 1ST POINT OF CONTACT. Only after you have attempted contacted them, should you
proceed to contact Tyler.
Program Manager office phone #: (785) 864-4519
Program Manager office email: [email protected]
Office fax #: (785) 864-1777
Contact information for Tyler Spencer Office phone #: (785) 864-0792
Office email: [email protected]
Cell #: (270) 779-4554
ONLY USE CELL IN EMERGENCY SITUATIONS
ITT deadlines
If using restricted: Must submit ITT 15 business days prior to travel
MUST MEET WITH PROGRAM MANAGER 10 BUSINESS DAYS PRIOR TO TRAVEL
Confirm hotel/rental reservations 2 weeks prior to trip *** This is not the sport club staff’s job! It is your job to
set up hotel and vehicle rentals. If you do not know how to, ask.
Late information for Intent to Travel Forms
If you’re giving your Program Managers hotel/car rental/etc. information only a couple days prior to your trip, you will not be funded using restricted fees for the missing information.
All paperwork is turned into your program manager first!
Unlabeled/mislabeled Paperwork
Announcements
Travel Receipt logs
If your gas receipts exceed $0.55 per mile – then you will not get reimbursed for the excess spent.
Do not list lodging/rentals/etc. if they have been prepaid by Tyler Only list those expenses if you need reimbursed for the
purchases
Please remember to pick up room receipts and turn into Tyler as soon as you get back
Fill out both pages of the travel receipt log thoroughly to ensure proper reimbursement.
Do not mark on receipts
DO NOT FORGET TO SIGN THE BOTTOM OF THE 2ND PAGE!!!
Receipt Logs Cont…
When turning in receipt logs:
List how your club did at the event!
Generated Income
Membership Must have a waiver on file
Must have paid dues through SOFAS account
Must be an active member of club on Rock Chalk Central
Member’s list Member’s full name
Amount member paid
Date dues were deposited
Last day to deposit dues (to be applicable for FY 15 allocations): 1/31/13
Next meeting: Will hand out updated records of generated income and member’s list.
Spring 2014 Facility Requests
DUE TODAY
Spring Events
If your club is planning on hosting any spring events using any KU facilities – submit game & event facility requests NOW
Shenk Closing
Shenk will be closing for the winter on Friday, 11/21/13Weather permitting
CPR Certification
11/4/13
5pm – 7pm
Notify Tyler if you would like to attend by 11/1/13.
Capital Improvement Reminder
Eligible Clubs
Quidditch
Disc Golf
Boxing
Bowling
Judo
Rock Climbing
Ki Aikido
DanceSport
Men’s Rugby
Clubs on standby
Women’s Ultimate
Jiu Jitsu
Softball
Martial Arts Storage Closet
Keep it clean – or items left awry will be confiscated!
Sport Club Banners
We are looking into getting banners for clubs Please send us every title you have won
National Championships, Regional Wins, national ranking, and league titles, etc
Active Shooter Video
KU Public Safety Recommendation Video http://www.youtube.com/watch?v=5VcSwejU2D0
Constitution Announcements
Club ConductYou represent the University of Kansas and the Sport Club Program.
Treat everyone with dignity and respect.
This includes your program managers, coordinator, and all rec facility staff.
Upcoming Important Dates: Supplemental Request Hearing/Exec Board: 12/4/13
Requests due: 12/2/13
Sport Club Council Meeting:12/4/13
Sport Club Officer Leadership Workshop: 1/29/14 Financial/Travel Session 7-8:30pm
Policy Review Session 8:45-9:45pm
Generated Income Deadline:1/31/14
The
End!