Sport Management – Sport & Leisure Industry - Project Action Plan

Project Action PlanToday’s objectives…

1. To understand the process involved in setting project objectives.

2. To understand who ‘stakeholders’ are and who your ‘project team’ is.

3. To understand the tasks involved in delivering your project.

Setting your objectives

Project Action PlanSetting objectives…

“The project objectives must define the completion condition, describing what will and will not have been completed when the project is finished. This provides measurable criteria for

project success.”

Richman, L. (2002) Project management: Step by step. New York: Amacon.

Project Action PlanSetting objectives…

SMART

SpecificMeasurableAchievableRealisticTimely

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Project Action PlanSetting objectives: Specific…

• A specific goal has a much greater chance of being accomplished than a general goal.

• Detailed, focused and well defined.

• Can be related to a percentage, frequency, rate or number.

• Example: “Get in shape” or “Join a health club and workout 3 days a week.”

Project Action PlanSetting objectives: Measurable…

• Measurement enables you to know that the objective has been achieved.

• How will I know that the objective has been achieved?

• HOW will you measure it?

Project Action PlanSetting objectives: Achievable…

• Be realistic.

• Measurable

• Previous examples.

• Not unachievable.

• Be careful: Unachievable objectives are de-motivating, but easily achievable objectives bring into play the ‘law of least effort’.

• ‘A’ is sometime ‘Agreed’.

Project Action PlanSetting objectives: Realistic…

• A realistic objective is not an easy objective.

• Realistic objectives take into account the available resources such as, skills, funding, and equipment.

• An objective is realistic if you know:

- Who is going to do it.

- They have the necessary skills to do the task well.

- Where the funding is coming from.

- Where you will source the resources to achieve this objective.

- Who will bear responsibility for what.

Project Action PlanSetting objectives: Timely…

• You MUST set a deadline for your objective.

• Can be accomplished within the deadline?

Project Action PlanSetting objectives: An example…

Deliver, before Thursday 20th December 2014, a basketball coaching session to 12 3rd year University of Bedfordshire

Students.

SMART

SpecificMeasurableAchievableRealisticTimely

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Project Action PlanSetting objectives…

SMART

SpecificMeasurableAchievableRealisticTimely

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Stakeholders & the project team

Project Action PlanStakeholders…

Individuals or organizations (internal or external) who are impacted by the outcome of the project.

Key Stakeholders: If their support were to be withdrawn the project would fail.

Project Action PlanProject team…

The Project Team members are responsible for executing tasks and

delivering the project.

Planning your project

Project Action PlanWork breakdown structure: What is it…

As long as you are thorough in creating it:

- It gives you a visual representation of every task needed to complete your project.

- It allows you to easily see who should be doing what.

- It ensures responsibility and accountability.

- Every group member should have a copy. Then there is no doubting who should be doing what.

Project Action PlanWork breakdown structure: Layout and example…

Project Name

1. Venue2.

Marketing3. Example 4. Example 5. Example

1.1 Investigate

Options

1.2 Evaluate Venues

1.3 Book Venue

1.4 Conduct On-site Risk Assessment

2.1 Task

2.2 Task

2.3 Task

3.1 Task

3.2 Task

3.3 Task

3.4 Task

4.1 Task

4.2 Task

5.1 Task

5.2 Task

5.3 Task

5.4 Task

Project Action PlanGantt Chart…

Project Action PlanBefore we finish…

Summerise today’s session in circa 50 words.

Include how we set project objectives, what stakeholders, key stakeholders and a project team are, and how we go about planning a project and the tasks

necessary to complete it.

Project Action PlanBefore we finish…

Cross reference the following terms with your 50 words:

SpecificMeasurableAchievableRealisticTimely

StakeholderKey StakeholderProject Team

Work Breakdown Structure

Project Action PlanToday’s objectives…

1. To understand the process involved in setting project objectives.

2. To understand who ‘stakeholders’ are and who your ‘project team’ is.

3. To understand the tasks involved in delivering your project.