Spread Sheets & ChartsSpread Sheets & Charts

Computer ApplicationsComputer Applications

RowRow ColumnColumn

Run side to sideRun side to side HorizontalHorizontal Identified by Identified by

numbersnumbers

Run up and downRun up and down VerticalVertical Identified by lettersIdentified by letters

CellCell

When a row and column meet, cross, When a row and column meet, cross, or intersector intersect

A1 (Cell Address)A1 (Cell Address)

Data RangeData Range

The cells chosen to create a formula, chart or to apply formatting

Control KeyControl Key•CtrlCtrl•The key The key used to used to highlight or highlight or select a select a non-non-adjacent adjacent range of range of informationinformation

LabelLabel ValueValue Words used in a Words used in a

spreadsheetspreadsheet Numbers used in a Numbers used in a

spreadsheet to spreadsheet to calculatecalculate

Numeric LabelNumeric Label Numbers used as Numbers used as

words in a words in a spreadsheetspreadsheet

Place an apostrophe Place an apostrophe before the numberbefore the number

Computer reads as Computer reads as a worda word

Example: ‘1997Example: ‘1997

FormulaFormula An entry that causes a An entry that causes a

calculationcalculation

Equal Sign (=)Equal Sign (=) Symbol used to tell the computer to do Symbol used to tell the computer to do

some mathsome math ==sum(x1:x10)sum(x1:x10)

Colon (:)Colon (:) Symbol used to include Symbol used to include everything in everything in

betweenbetween Use a colonUse a colon

=sum(a2=sum(a2::d2)d2)

Instead of typing Instead of typing =sum(a2+b2+c2+d2)=sum(a2+b2+c2+d2)

Total FormulaTotal Formula Formula used to find the Formula used to find the SUMSUM of a range of a range =SUM(A2:D2)=SUM(A2:D2)

Average FormulaAverage Formula Formula used to find the Formula used to find the AVERAGEAVERAGE of of

a rangea range =AVERAGE(A2:D2)=AVERAGE(A2:D2)

Highest FormulaHighest Formula Formula used to find the highest number Formula used to find the highest number

in a rangein a range =MAX(C2:H2)=MAX(C2:H2)

Formula used to find the lowest number in a rangeFormula used to find the lowest number in a range =MIN(C2:H2)=MIN(C2:H2)

Lowest FormulaLowest Formula

Other FormulasOther Formulas To Multiply: To Multiply:

=(a2*b2)=(a2*b2) To Subtract:To Subtract:

=(a2-b2)=(a2-b2) To Divide:To Divide:

=(a2/b2)=(a2/b2)

Formatting Tool BarFormatting Tool Bar

Increase decimal

Currency

Merge and Center

Decrease decimal

Comma Style

Percent Style

Border Underline

OrientationOrientation File, Page SetupFile, Page Setup

OROR

Print PreviewPrint Preview

PortraitPortrait

LandscapeLandscape

MarginsMargins

File, Page SetupFile, Page Setup Click on Click on

Horizontally at Horizontally at bottom of bottom of dialog boxdialog box

Header or FooterHeader or Footer

VView, iew, HHeader/Footer eader/Footer OROR

File, Page Setup, File, Page Setup, Header/Footer TabHeader/Footer Tab

Click Custom Click Custom Header or Custom Header or Custom Footer as directedFooter as directed

Sheet TabSheet Tab

Remember to check to boxes for:Remember to check to boxes for:– GRIDLINESGRIDLINES– ROW and COLUMN HEADINGSROW and COLUMN HEADINGS

X-AxisX-Axis Y-AxisY-Axis

The The horizontal horizontal scale scale on charts that run on charts that run side to sideside to side

The The verticalvertical scale scale on charts that run on charts that run up and downup and down

0

20

40

60

80

jan feb mar apr

X - Axis

Y-A

xis

Bar/Column and Line ChartsBar/Column and Line Charts

Bar/Column ChartsBar/Column Charts Compare totals of Compare totals of several groupsseveral groups

0

10

20

30

40

50

60

70

80

90

1st Qtr 2nd

Qtr

3rd Qtr4th Qtr

East

West

North

0

10

20

30

40

50

60

70

80

90

100

1st Qtr 2nd Qtr 3rd Qtr 4th Qtr

East

West

North

Line Charts

Plot trends or Plot trends or show change show change over timeover time

Pie ChartsPie Charts

Explode Explode When a piece of When a piece of

the pie is moved the pie is moved away from the away from the rest of the pierest of the pie

1st Qtr

2nd Qtr

3rd Qtr

1st Qtr

2nd Qtr

3rd Qtr

4th Qtr

Represent the Represent the percentage of percentage of each piece to a each piece to a wholewhole

Category or Data LabelsCategory or Data Labels

Identifies Identifies the data the data series on series on chartscharts

The name The name of each of each symbol or symbol or barbar

1st Qtr

13%

2nd Qtr

17%

3rd Qtr

57%4th Qtr

13%

LegendLegend

The The keykey that that identifies the identifies the category labelscategory labels

0

10

20

30

40

50

60

70

80

90

1st

Qtr

2nd

Qtr

3rd

Qtr

4th

Qtr

East

West

North

EmbeddedEmbedded

A chart appears on A chart appears on the same page with the same page with the spreadsheetthe spreadsheet

““As object in”As object in”

Chart SheetChart Sheet

When the chart When the chart appears on a appears on a separate pageseparate page

““As new sheet”As new sheet”