Spreadsheet Spreadsheet Operations and FunctionsOperations and Functions

Computer Applications 1Computer Applications 1

4.01 Understand 4.01 Understand spreadsheets spreadsheets used in used in businessbusiness

Linking and Embedding Linking and Embedding ReviewReview

Used to integrate spreadsheet data with Used to integrate spreadsheet data with other applicationsother applications Linked SpreadsheetLinked Spreadsheet

Word Processing document, Word Processing document, targettarget, may , may contain a link to a spreadsheet, contain a link to a spreadsheet, sourcesource

Allows the word processing document to Allows the word processing document to update anytime the spreadsheet data is editedupdate anytime the spreadsheet data is edited

Embedded SpreadsheetEmbedded Spreadsheet Converted into a graphic image when placed in Converted into a graphic image when placed in

a a targettarget document, word processing document document, word processing document Does not change to reflect edits made at the Does not change to reflect edits made at the

source, source, spreadsheetspreadsheet

Spreadsheet FunctionsSpreadsheet Functions

Predefined formulas that perform Predefined formulas that perform calculations by using specific values calculations by using specific values called arguments, in specific order.called arguments, in specific order.

Can perform simple or complex Can perform simple or complex calculationscalculations

Components of a FunctionComponents of a Function

Cell ReferenceCell Reference ParenthesesParentheses Conditions or crieriaConditions or crieria

Cell ReferenceCell ReferenceIndicates a cells location and provides Indicates a cells location and provides instructions for how cell data is copied or instructions for how cell data is copied or used in calculationsused in calculations Relative: cell value changes as the formula is Relative: cell value changes as the formula is

copiedcopied Example: =A1/A10Example: =A1/A10

Absolute: cell value remains static when copied Absolute: cell value remains static when copied to other locationsto other locations

Example: =A1/$A$10Example: =A1/$A$10 Mixed reference: indicates the combination of an Mixed reference: indicates the combination of an

absolute cell and a relative cell absolute cell and a relative cell Example: $A4Example: $A4

Basic FunctionsBasic Functions =Sum(C4:C18)=Sum(C4:C18)

Adds the range of cells from C4 to C18Adds the range of cells from C4 to C18 =Average(C4:C18)=Average(C4:C18)

Averages the range of cells from C4 to Averages the range of cells from C4 to C18C18

Max(C4:C18)Max(C4:C18) Finds the highest number in the range of Finds the highest number in the range of

cells from C4 to C18cells from C4 to C18 Min(C4:C18)Min(C4:C18)

Finds the lowest number in the range of Finds the lowest number in the range of cells from C4 to C18cells from C4 to C18

Advanced FunctionsAdvanced Functions

Used in higher-level operations, such Used in higher-level operations, such as conditional and comparison as conditional and comparison equations to compute equations to compute interest rates, interest rates, due dates and payment terms, and due dates and payment terms, and financial projectionsfinancial projections

Advanced FunctionsAdvanced Functions If Statements- conditional operators used in If Statements- conditional operators used in

spreadsheet formulasspreadsheet formulas Results are returned IF the data specified in an Results are returned IF the data specified in an

equation meets conditions set by the formulaequation meets conditions set by the formula If statements can be written to carry out an actionIf statements can be written to carry out an action

Example: If a value in a cell is greater than or equal to Example: If a value in a cell is greater than or equal to another value, insert the word “Pass” in a cellanother value, insert the word “Pass” in a cell

Date Functions – used to calculate a period of Date Functions – used to calculate a period of time such as the number of days that have time such as the number of days that have elapsed since a value was entered into a elapsed since a value was entered into a specific cell or to calculate a 30 day due date specific cell or to calculate a 30 day due date for a record of spreadsheet of invoicesfor a record of spreadsheet of invoices Now date function – returns current dateNow date function – returns current date Days360 – calculates the difference in days Days360 – calculates the difference in days

between two datesbetween two dates