spreadsheet server for use with jd edwards - release · pdf filespreadsheet server for use...

Global Software, Inc.'sSpreadsheet Server

for use with JD Edwards®User Manual

Release V11 R2 M4

Worldwide Headquarters3200 Atlantic AvenueRaleigh, NC 27604 USA+1.919.872.7800www.glbsoft.com

EMEA Headquarters500 Chiswick High Road London, W4 5RG UK+44 (0) 20 8956 2213

Spreadsheet Server for use with JD Edwards

Global Software, Inc.'s Spreadsheet Server converts familiarspreadsheet software, such as Microsoft® Excel, into tightlyintegrated analytical tools for financial systems. Financial users canleverage the strength of spreadsheets with seamless dynamicintegration to financial information. Spreadsheet Server eliminatesthe re-keying or downloading of data into spreadsheets and makesthem an integral part of the financial application.

Spreadsheet Server for use with JD Edwards

All rights reserved. No parts of this work may be reproduced in any form or by any means - graphic, electronic,or mechanical, including photocopying, recording, taping, or information storage and retrieval systems - withoutthe written permission of the publisher.

Microsoft, Excel, Access, Windows, Outlook, Office and SQL Server are all registered trademarks of MicrosoftCorporation. Oracle, JD Edwards, PeopleSoft, World, and OneWorld are registered trademarks of OracleCorporation and/or its affiliates. IBM, DB2, iSeries, and AS/400 are registered trademarks of InternationalBusiness Machines Corporation in the United States and/or other countries. Trade names referenced are theservice marks, trademarks, or registered trademarks of their respective manufacturers in the United Statesand/or other countries. Global Software, Inc. is not associated or affiliated in any manner with the respectiveowners of the foregoing trademarks, trade names or service marks unless expressly stated otherwise. Therespective owners of the foregoing trademarks, trade names or service marks have not endorsed, certified orapproved any of Global Software, Inc.'s products for use in connection with their respective products. While every precaution has been taken in the preparation of this document, the publisher and the authorassume no responsibility for errors or omissions, or for damages resulting from the use of information containedin this document or from the use of programs and source code that may accompany it. In no event shall thepublisher and the author be liable for any loss of profit or any other commercial damage caused or alleged tohave been caused directly or indirectly by this document.

Printed: October 2009

Table of Contents

Part I Spreadsheet Server Overview 4

................................................................................................................................... 41 Introducing Spreadsheet Server

................................................................................................................................... 52 Features & Benefits

Part II Spreadsheet Server Installation 6

................................................................................................................................... 61 Additional Components

................................................................................................................................... 72 Spreadsheet Server Installation

................................................................................................................................... 83 Uninstall Process

Part III Getting Started 9

................................................................................................................................... 91 Navigation

.......................................................................................................................................................... 10SServer Menu

.......................................................................................................................................................... 11SS Toolbar

.......................................................................................................................................................... 12SS Ribbon

................................................................................................................................... 132 Initiate Excel Add-In

................................................................................................................................... 143 User Settings

Part IV Load Local PC Databases (optional) 17

Part V Building Spreadsheets 24

................................................................................................................................... 251 Build a Template

................................................................................................................................... 282 Formula Assistant

................................................................................................................................... 373 GXD Formula

................................................................................................................................... 384 BUDESC Formula

................................................................................................................................... 395 CODESC Formula

................................................................................................................................... 406 GXA Formula for Account Values

................................................................................................................................... 437 GXAB Formula for Weekly Balances

................................................................................................................................... 448 GXA Formula for Budget Data

................................................................................................................................... 459 GXA Formula for Budget Manager Data

................................................................................................................................... 4610 Using Category Codes or Business Unit Type in a GXA Formula

................................................................................................................................... 4711 Using Value Lists in a GXA Formula

................................................................................................................................... 4812 List Accounts for a GXA or FXA Formula

................................................................................................................................... 4913 GXSALES Formula

................................................................................................................................... 5314 FXA Formula

.......................................................................................................................................................... 56Fixed Asset Category Codes

................................................................................................................................... 5715 Segment Lists

.......................................................................................................................................................... 57Create/Maintain Segment Lists

.......................................................................................................................................................... 60Enter Values for Segment Lists

.......................................................................................................................................................... 61Enter Values for Category Code Lists

Spreadsheet Server for use with JD Edwards - Release V11 R2 M4I

© 2009 ... Global Software, Inc.

.......................................................................................................................................................... 62Enter Values for Combined Lists

.......................................................................................................................................................... 64Enter Descriptions for Category Codes

.......................................................................................................................................................... 65Using Segment Lists in a GXA Formula

.......................................................................................................................................................... 66SSLDESC Formula

.......................................................................................................................................................... 67View or Modify Segment List Values from within Excel

.......................................................................................................................................................... 68Synchronize Segment Lists

Part VI Calculations 70

................................................................................................................................... 701 Calculation Options

................................................................................................................................... 712 Review/Refresh PC Cache

Part VII Drill Down Functionality 72

................................................................................................................................... 721 General Grid Features

.......................................................................................................................................................... 74Export to Excel

.......................................................................................................................................................... 76Custom Grid Layouts

.......................................................................................................................................................... 77Manage Group Totals

................................................................................................................................... 782 Drill Down to Account Balances

................................................................................................................................... 793 Drill Down to Account Balances - Summarized

................................................................................................................................... 814 Drill Down to Multiple Column Account Balances

................................................................................................................................... 825 Drill Down to Journals per Selected Account(s)

................................................................................................................................... 836 Drill Down to Journal Entry Lines

................................................................................................................................... 847 Drill Down to Subsystem Detail

................................................................................................................................... 858 Drill Down to Sales Detail

................................................................................................................................... 869 Drill Down to Fixed Asset Detail

Part VIII Review Account Master 87

................................................................................................................................... 871 List Accounts

................................................................................................................................... 882 Copy/Export Accounts from Account List

................................................................................................................................... 903 View Account Balances

Part IX Miscellaneous Features 93

................................................................................................................................... 931 Data Validation

................................................................................................................................... 942 Generate Account Detail for Current Sheet

................................................................................................................................... 953 GXE - Expand Detail Reports - Account Details

.......................................................................................................................................................... 96Expand a Single Source Line

.......................................................................................................................................................... 98Expand Multiple Source Lines Using Ranges

................................................................................................................................... 1014 GXE - Expand Detail Reports - Journal Entry Details

................................................................................................................................... 1035 GXECC - Expand Detail Reports by Category Code - Account Details

................................................................................................................................... 1056 GXECC - Expand Detail Reports by Category Code - Journal Entry Details

................................................................................................................................... 1077 Hide Rows with Zero Balances

................................................................................................................................... 1088 Disable / Enable Spreadsheet Server Formula Calculations

................................................................................................................................... 1099 Reset Host Server Connection

................................................................................................................................... 11010 FASTR Report Conversion

IIContents


Index 112

Spreadsheet Server for use with JD Edwards - Release V11 R2 M4III


Spreadsheet Server Overview 4

Global Software, Inc.

1 Spreadsheet Server Overview

1.1 Introducing Spreadsheet Server

What is Spreadsheet Server?Global Software, Inc.'s Spreadsheet Server converts familiar spreadsheet software (Microsoft® Excel) into atightly integrated analytical tool for financial systems. Financial users can leverage the strength of spreadsheetswith seamless dynamic integration to financial information. Spreadsheet Server eliminates the re-keying ordownloading of data into spreadsheets and makes those spreadsheets an integral part of financial applications.

Ease of UseBased on knowledge of Excel, minimal training is required to use Spreadsheet Server. No programming or queryknowledge is necessary. Users utilize the standard spreadsheet capabilities supplemented with simple cellformulas to gain access to dynamic financial information.

Leverage Spreadsheet SkillsWhile maintaining the full functionality of the spreadsheet application, Spreadsheet Server allows the user to mixGeneral Ledger and non General Ledger data in a single worksheet. The combination of powerful spreadsheetfunctions (charting, text formatting, and sorting) and dynamic financial information provides the basis for buildingan income statement, balance sheet, and other financial statements.

Spreadsheet Server for use with JD Edwards - Release V11 R2 M45

1.2 Features & Benefits

Features· Retrieve dynamic period, range of periods, quarter-to-date, year-to-date, and life-to-date balances· Retrieve account, company, and business unit descriptions· Retrieve balances using ranges, wildcards, category codes, or segment lists· Drill down to detailed account balances· Drill down to journal detail for selected accounts· Drill down to journal lines for a selected journal entry· Drill down to selected subsystem detail· Copy drill down data and paste into spreadsheets or other documents· Report on data from multiple environments in a single spreadsheet

Benefits· Leverage spreadsheet skills and write reports within minutes· Eliminate requirement for IT or super-users to create/change financial reports· No more downloading or re-keying of spreadsheet data· Reduce number of days to close financial books; save just 3 hours per month per user and the investment is

paid for in less than 12 months· Publish executive-quality reports from current spreadsheet software· Increase the efficiency and timeliness of the budgeting process· Build a complete Executive Information System· Create ad-hoc reports or perform account analysis within minutes· Save financial user's time by combining reporting, account inquiry, and journal inquiry into one application; free

up time for true business analysis· Perform corporate consolidations with instant access to dynamic data· Reduce external audit time by allowing easier, instant access to financial data with full drill down capabilities· Reconcile accounts· Print or email spreadsheets quickly and easily from a single, central application

Spreadsheet Server Installation 6


2 Spreadsheet Server Installation

2.1 Additional Components

REQUIRED COMPONENTS

ConfiguratorA single installation of the Configurator must completed by the administrator, and each user must be establishedwithin the Configurator prior to using Spreadsheet Server. Contact the administrator for the network location of theconfigurator file.

Microsoft® .Net FrameworkMicrosoft .Net Framework Version 3.5 is a prerequisite for Spreadsheet Server. It is recommended that usershave this Framework loaded before installing Spreadsheet Server, otherwise the Setup program will force theinstallation of Framework prior to loading Spreadsheet Server.

OPTIONAL COMPONENTSAdditional components may be required based upon the type of database being accessed. Contact your ITdepartment to determine what is required to be installed.

iSeries™ DB2® Database

1. Either the ODBC component or the OLE DB Provider component of the IBM® iSeries Access™

for Windows®

must be loaded onto the PC which will have Spreadsheet Server installed.

2. Run the setup program within IBM iSeries Access for Windows to determine that one of the Data Accesscomponents is installed. See the screen below to verify the component is installed.

Microsoft® SQL Server™ DatabaseThe Microsoft SQL Server OLE DB Provider must be loaded on the PC which will have Spreadsheet Server installed.Microsoft® Windows XP already has the required SQL Server components.

Oracle® DatabaseGlobal provides a direct connect option for accessing the Oracle database. However, if you desire to connect to theOracle database via the Oracle Client OBDC provider, then Oracle Client software must be installed and a hostconnection must be configured on each user's computer. Within Oracle Client, configure the local service name, andassign the appropriate host name and port number. For Oracle clients, Spreadsheet Server uses the OLEDB.DLLcomponent.


2.2 Spreadsheet Server Installation

A separate program, Configurator, is used by the Spreadsheet Server administrator to create host configurationsand valid Spreadsheet Server users. The Configurator program is delivered and installed separately. Theinstallation of Spreadsheet Server assumes that the appropriate hosts and users have already been configured,and the configuration database file has been copied into a network location accessible to all users.

1. Run the Setup program from either an installation CD or the file downloaded from Global's web site.

2. Follow and respond to the installation prompts. Global recommends taking the defaults on the standardinstallation panels.

3. On the Configurator Location panel, click the Browse button and navigate to the common network folderlocation for the Configurator database file (SSJDECONFIG.MDB).

4. Click OK to write the data and complete the installation process.

After installation customers may be directed to reboot.

Spreadsheet Server Installation 8


2.3 Uninstall Process

It is not necessary to uninstall Spreadsheet Server prior to installing new versions. An uninstall should only beperformed in order to completely remove the product from the PC.

1. Start Excel.

2. Signing on to Spreadsheet Server is optional. Cancellation of sign on is available.

3. For Excel 2003 and Prior:· From the Excel menu, select Tools>Add-Ins. The Add-Ins panel appears.· De-select the add-in named Global's SS for JDE, and click OK.

For Excel 2007:· Click the Office button. The Office Menu panel appears.· Click the Excel Options button. The Excel Options panel appears.· Select Add-Ins, and click Go. The Add-Ins panel appears.· De-select the add-in named Global's SS for JDE, and click OK.

4. Ensure the SServer menu no longer appears.

5. Exit Excel.

6. From the desktop, click Start>Control Panel>Add or Remove Programs.

7. Select the Spreadsheet Server for JDE program and click the Change/Remove button.


3 Getting Started

3.1 Navigation

Spreadsheet Server for use with JD Edwards (SS) uses the following navigation methods for processingfunctions on an Excel spreadsheet. Each function is not always available from each method.

· SServer Menu (see SServer Menu)· SS Toolbar (see SS Toolbar)· Spreadsheet Server Ribbon (see SS Ribbon)

For Excel 2003 and Prior:· The SServer menu is accessible from the Excel menu bar.· The SS toolbar is accessible in the standard toolbar section.· The Spreadsheet Server ribbon is NOT applicable.

For Excel 2007:· The SServer menu and SS toolbar are accessible from the Add-Ins ribbon.· The Spreadsheet Server ribbon requires a separate install and is only available when Spreadsheet Server

is selected as an add-in to Excel.

NAVIGATION TIPS:Throughout the manual navigation tips, noted by the convention "NAV TIP", will be listed indicating the variouspaths available to access a function.

Getting Started 10


3.1.1 SServer Menu

After Spreadsheet Server is initiated as an add-in to Excel, the SServer menu is added to Excel. The menu is usedto access/process various functions within the application.

For Excel 2003 and Prior:The SServer menu is accessible from the Excel menu bar.

For Excel 2007:The SServer menu is accessible from the Add-Ins ribbon.


3.1.2 SS Toolbar

After Spreadsheet Server is initiated as an add-in to Excel, the SS toolbar is added to Excel. The SS toolbarmay be used as a convenient alternative to various SServer menu functions.

For Excel 2003 and Prior:The SS toolbar is accessible in the standard toolbar section.

For Excel 2007:The SS toolbar is accessible from the Add-Ins ribbon.

Getting Started 12


3.1.3 SS Ribbon

After Spreadsheet Server is installed, a custom Spreadsheet Server (SS) ribbon may be installed for Excel2007 users. The ribbon may be used as a convenient alternative to various SServer menu functions.

For Excel 2003 and Prior:The SS ribbon is NOT applicable.

For Excel 2007:The SS ribbon requires a separate install to load the custom SS ribbon on each user's PC (see the installationinstructions below). In addition, the custom ribbon only appears when Spreadsheet Server is selected as anadd-in to Excel (see Initiate Excel Add-In).

INSTALLATION:A separate install is required to load the custom SS ribbon on each user's PC. Follow the instructions below toinstall the custom SS ribbon.

1. Run the VSTO SE Runtime Setup program from either an installation CD or the file downloaded fromGlobal's web site.

2. Follow and respond to the installation prompts. Global recommends taking the defaults.

3. Run the GlobalSoftware2007AddIn Setup program from either an installation CD or the file downloadedfrom Global's web site.

4. Follow and respond to the installation prompts. Global recommends taking the defaults.


3.2 Initiate Excel Add-In

1. Start Excel.

2. For Excel 2003 and Prior:· From the Excel menu, select Tools>Add-Ins. The Add-Ins panel appears.· Select the add-in named Global's SS for JDE, and click OK.

For Excel 2007:· Click the Office button. The Office Menu panel appears.· Click the Excel Options button. The Excel Options panel appears.· Select Add-Ins, and click Go. The Add-Ins panel appears.· Select the add-in named Global's SS for JDE, and click OK.

3. In Excel from the SS-Not Started menu, select Start Spreadsheet Server. The Sign On to SpreadsheetServer for JDE dialog box appears.

Nav Tip:The application may also be started by selecting the SS ribbon equivalent (see SS Ribbon).

4. On the Sign On dialog box identify the following information:· User ID (SS signon)· Password (optional SS password assigned in the Configurator)· Retrieve Account Balances (local database)· Work in Local Mode without a ConnectionNote: When working without a connection, the user only has access to account balances in the local database

file, and as a result drill-downs to journals or list accounts will not be functional. In addition, the systemcontinues to verify the user is a valid SS user, thus the user must have the Configurator on their harddrive.

5. Click OK.

Note: Each time Excel is initiated, repeat steps 3, 4, and 5 to properly start Spreadsheet Server.

Note: When Unattended Sign-On is activated steps 3, 4, and 5 are not applicable.

Getting Started 14


3.3 User Settings

User Settings allow the user to define various criteria to control processing.

1. In Excel from the SServer menu, select Settings. The Settings panel appears.

Nav Tip:This panel may also be accessed by selecting the SS toolbar or ribbon equivalent (see SS Toolbar -or- SS Ribbon) -or- from the desktop by selecting Start>All Programs>Global Software SSJDE>Spreadsheet Server Settings.


2. Use the table to enter data on the Miscellaneous tab of the Settings panel.

Field Description

Base Currency Identifies the default base currency to use for GXA calculations. Enteran * for blank currency.

No Record Found Identifies the message to display in a cell if no data is found.

Default Number of DecimalPositions

Controls the number of decimal positions displayed for dollar amounts.

Alternative Language Code Identifies the alternative language from the F0901D file to be used fordisplaying account descriptions. Leave the field blank to retrieveaccount descriptions from the F0901 file.

Include Accounts with Net ZeroBalance

Indicates to include accounts with activity but a net zero balance for theselected time frame in the account balances drill down panel.

Accounts Segments Delimiter Identifies the type of delimiter to use between each of the accountsegments.

Do Not Include MA Code andMA Type Fields for JournalDrilldowns

Indicates to exclude MA Code and MA Type fields as data output forjournal drill downs and GXE journal entry detail expanded reports.

Do Not Include GLALID Field(Outsider Lease) in JournalDrilldowns

Indicates to exclude the GLALID (Outsider Lease/Well ID) field as dataoutput for journal drill downs and GXE journal entry detail expandedreports.

Quarter Periods Indicates the starting and ending period numbers for each of the fourquarters.

Subsystem Batch Types Identifies the single character batch type codes that are used for theapplicable subsystems. Choices should be separated by a comma.

Getting Started 16


3. Use the table to enter data on the PC Databases tab of the Settings panel.

Field Description

Segment Lists File Identifies the location for the Segment Lists database. This may be alocal or network drive.

PC Local Database Location Identifies the location for the Local.MDB database. This location is alsoupdated from the Load Local Database panel.

PC Budget Database Location Identifies the location for budget data that has been loaded fromGlobal's Budget Manager product.

Ad Hocs Location Identifies the location for the ad hoc query XML files. For moreinformation contact Global.

Configuration Location Identifies the location for the Configurator Database file.

4. Click OK to save setting changes.


4 Load Local PC Databases (optional)

Within Spreadsheet Server, the option exists to download account balance information into local databases,allowing for optimized calculation speeds. This is an excellent option for producing Spreadsheet Server reportsonce the books have been closed and the analytical tasks have been performed in real time. The time spentloading the local databases is greatly offset by the dramatically reduced spreadsheet calculation times.

A user's ability to process the Load Local PC Database function or to access local databases created withinSpreadsheet Server is determined by parameter settings on the user's User Setting tab in the Configuratorcomponent.

1. From the desktop, select Start>All Programs>Global Software SSJDE>Load Local PC Database. The Login toLoad Local dialog box appears.

2. On the Login to Load Local dialog box, specify the user ID and password, and click OK. The Load PC LocalDatabases panel appears. Each step in the load process is represented by individual tabs.

3. Local Files Location: A separate MDB file of balances is created for each distinct year and ledger typecombination. The top portion of the Local Files Location panel identifies the location for the MDB files. Click theBrowse button and select a location for the local database files. The bottom portion of the panel displays a listof existing files previously downloaded to this location.

Load Local PC Databases (optional) 18


4. Ledger Selections: The Ledger Selection panel is used to enter selection criteria for determining whichyear/type combinations are available for loading, and then to select for which year/type combinations to actuallybuild the load. Use the table to enter data on the Ledger Selection panel.

Field Description

Selection Criteria:

Fill from ScheduledClick the elipse button ( ) to populate data in the Selection Criteriasection from a previously scheduled load.

Configuration Identify the host configuration from which to retrieve account balances.Use the drop down list to select the appropriate configuration.

From Year Identify the from reporting year.

To Year Identify the to reporting year.

Specific Ledger Types Identify the reporting ledger type(s). To select multiple ledger types,separate the types by a comma (i.e. AA, BA, CU).

Summarize Balances by CO,BU, OBJ, and SUB

Select the check box to indicate to summarize account balances whenexecuting the load.

Use Weekly F0902B forSelections

Select the check box to indicate to retrieve weekly account balancesfrom the Weekly F0902B file when executing the load.


Field Description

Account Mask If desired, specify the account mask(s) for which to retrieve balances. Ifnot specified, the system retreives balances for all accounts. Whenentering an account mask the company, business unit, object accountand sub-account are required elements of the account string and mustbe delimited by a dash (i.e. 00060-51-1110-123). An account mask maybe any account parameter that can be used in a SS formula, includingsingle account segments, ranges, wildcards, value lists and segmentlists.· To add an account mask, key the account mask in the field and click

the Add button.· To remove an account mask, select the desired account mask in the

list and click the Remove button.· To remove all account masks, click the Clear All button.· To retrieve account masks from the Configurator for the current user,

click the Profile button.Note: Regardless of the Account Masks defined and included in theload local database, normal user security continues to apply when usingSpreadsheet Server.

Account Mask SQL Displays the SQL statement to be used to retrieve the account mask(s).

JDE Ledger Balances to Load:

Populate Selection List Click this button to populate the grid with specific account balancecriteria from the host database.

Year/Type/# of Records Click the desired year/type combination(s) to be downloaded.· To select multiple year/type combinations, press and hold the Ctrl key

and click on the desired year/type in the grid.· To select all year/type combinations, click the Select All button.· To deselect all previously selected year/type combinations, click the

Unselect All button.

Records to be Loaded Based upon the selected year/type combinations, the system displaysthe number of records to be loaded.



5. Performance Indexes: The Performance Indexes panel lists the available business unit and object accountcategory codes, and allows for the user to select up to a maximum of 22 of the most popular category codesused within Spreadsheet Server formulas. The system will create special indexes for the selected categorycodes, and use these indexes to reduce the time required to process spreadsheet calculations.


6. Load Databases: The Load Databases panel provides various options as to when to execute the load process(i.e. immediately or scheduled). Use the table to enter data on the Load Databases panel.

Note: Ensure all preceding steps have been completed prior to entering data on the Load Databases panel.

Field Description

Load Now:

Custom Update Select the check box for the load to find and replace records for only theaccounts defined in the Account Mask section on the Ledger Selection'stab. Otherwise, the system will first clear the load file and then processthe load for only the accounts defined in the Account Mask section onthe Ledger Selection's tab.

Load (Button) When all preceding steps are complete, click the Load button to executethe load process immediately.

Schedule Load:

Schedule to Run Identify the timeframe for which to schedule the execution of the load.Appropriate processing fields become input capable. Valid options areOne Time Only, Daily, Weekly and Monthly. Only one scheduled task isallowed per option (i.e. one Daily, one Weekly and one Monthly).Note: Scheduled tasks may be altered via Load Local PC Database orMicrosoft Window Scheduled Tasks; however, they may only bestopped or deleted via Microsoft Window Scheduled Tasks.Nav Tip: To access Microsoft Window Scheduled Tasks, from thedesktop click Start>Control Panel>Scheduled Tasks.Note: Scheduled loads require the PC to be powered on; however, theuser does not have to be signed into the operating system.



Field Description

One Time Only: One Time Only is used for a single run of the scheduler. This optionrequires the user to assign a Start Date and Start Time to execute theone time run.

Daily: Daily is used for multiple daily consecutive loads. This options requiresthe user to assign a Start Date, Start Time, and Recur Every specifiedDays.

Weekly: Weekly is used for multiple loads for one or more days on a consecutivenumber of weeks. This options requires the user to assign a Start Date,Start Time, Recur Every specified Weeks for each selected Weekday.

Monthly: Monthly is used for multiple loads for a specific day of each selectedmonth. This options requires the user to assign a Start Date, StartTime, Days (specific day of the month) -or- the specific week and day ofthe week for each selected Month.


Field Description

Windows Credentials: Specify the User ID and Password to be used for the scheduled load.The User ID defaults to the user logged to the workstation. ThePassword must be valid for the scheduler to schedule the future load.

Close Window and Exit afterScheduled Load Completes

Select the check box to indicate to close the execution panel at theconclusion of the Microsoft Window Scheduled Task.

Schedule (Button) When all Schedule Load related fields are complete, click the Schedulebutton to schedule the load process.

7. When the scheduled date and time are reached, the program will reconnect to the host and initiate the loadprocess, loading the balances based upon selections to the appropriate MDB file in the Local File location.During the process, the system displays various statuses (see below).

Building Spreadsheets 24


5 Building Spreadsheets

Spreadsheet Server retrieves financial data from the General Ledger into Excel using the following formulas:

· GXD - Returns an account description (see GXD Formula)· BUDESC - Returns a business unit description (see BUDESC Formula)· CODESC - Returns a company description (see CODESC Formula)· GXA - Returns an account balance (see GXA Formula for Account Values)· GXAB - Returns a weekly account balance (see GXAB Formula for Weekly Balances)· GXSALES - Returns sales totals (see GXSALES Formula)· FXA - Returns a fixed asset account balance (see FXA Formula)· GXE - Explodes summary data line into detail data lines (see GXE - Expand Detail Reports - Account Details

and GXE - Expand Detail Reports - Journal Entry Details)· GXECC - Explodes summary data line into detail data lines for Category Codes (see GXECC -

Expand Detail Reports by Category Code - Account Details and GXECC - Expand Detail Reports by Category Code - Journal Entry Details)

· GXC - Customized formula based on a query. Contact Global for configuration of new formulas.· SSLDESC - Returns a segment list description (see SSLDESC Formula)

These formulas can be used in a spreadsheet cell in the same manner as other spreadsheet functions.

Spreadsheet Server provides tools for starting a spreadsheet (see Build a Template) and for entering formulas(see Formula Assistant).


5.1 Build a Template

The Build a Template is a tool used to aid in quickly creating a Spreadsheet Server template within aspreadsheet. This tool may be used to create a new worksheet, populating the necessary rows and columns withthe required parameters and account segment values as provided by the user, and inserting the appropriateformula (GXA, GXAB and FXA) using these parameters. In addition, the tool may be used to insert the requiredrows and columns used for the formulas into an existing non-Spreadsheet Server worksheet.

Create a New Worksheet1. In Excel from the SServer menu, select Build a Template. The Build a Template panel appears.

Nav Tip:This panel may also be accessed by selecting the SS ribbon equivalent (see SS Ribbon).

2. Use the following table to enter data on the Build a Template panel.

Field Description

Formula:

Config For users with access to multi-configurations only, identify the hostconfiguration to be used. Use the drop down list to select theappropriate configuration.

GXA / FXA / Weekly Identify the formula to be created. Valid options are GXA, GXAB (selectthe GXA radio button and the Weekly checkbox) and FXA.

Sheet Status:

Blank / Non-Blank Identify whether using a new (Blank) or existing (Non-Blank) worksheet.

Target Cell For new spreadsheets, this displays where the template will start. Forexisting worksheets, this displays where the formula will be placed.



Field Description

Account Segments:

CompanyBusiness UnitObject AccountSub Account

Specify the company, business unit, object account, and sub accountportions of the account string. Each segment in the account string maybe a single value, mask, range, value list or segment list.

Row / Col Specify if the account segment will be located in the templateparameters column or by default, on the template account segment row.Note: When the column option is selected, the associated field isrepositioned to the Column Parameters section on the panel.

Sub Ledger: These fields only appear when the GXA formula type is selected.

Not Using Sub LedgerSegments

Select the check box to indicate that sub ledger related segments willnot be used as part of the account segments in the formula.

SL TypeSL Name

Specify the sub ledger type and sub ledger name portions of the accountstring. Each segment in the account string may be a single value, mask,range, value list or segment list.

Asset Number / Category: These fields only appear when the FXA formula type is selected.

Asset / Cat Identify whether using the asset number or fixed asset category code inthe FXA formula.

Number Specify a single asset number or asset mask.

Code / Value Specify a category code number and a category code value.

Column Parameters:

Ledger Type Identify the ledger type code containing the balances.

Year Identify the reporting year. Value may be selected from a drop down list.

Format Identify the time range for which to retrieve balances. Value formats arePER, QTR, RANGE, YTD, LTD, BLTD, BLTDAPR, and BLTDREQ.Value may be selected from a drop down list.

Period Identify the period, quarter number or range of periods (i.e. 1.5 forperiods 1 thru 5) for the specified format.

Base Currency If desired, identify a valid currency code. Leave blank to use the basecurrency assigned in the user settings or enter '***' to retrieve all.

3. Click the Modify Current Worksheet button to push parameters and formula values to the worksheet.


Modify an Existing Non-Spreadsheet Server Worksheet1. Start with an existing non-Spreadsheet Server worksheet in Excel. Select the first cell to be populated with a

formula (i.e. B6 in the spreadsheet below), then from the SServer menu, select Build a Template -or- select theSS ribbon equivalent (see SS Ribbon). The Build a Template panel appears.

2. Enter the appropriate values on the Build a Template panel (see Step 2 in the Create a New Worksheet sectionabove).

3. Click the Modify Current Worksheet button to push column and row parameters, and formula values to theworksheet.



5.2 Formula Assistant

The Formula Assistant is a tool used to aid in quickly creating formulas within a Spreadsheet Server spreadsheet.The Formula Assistant is applicable for GXA, GXAB, GXC, GXD, GXE, GXECC, GXSALES, FXA, BUDESC,CODESC, and SSLDESC formulas.

1. In Excel from the SServer menu, select Formula Assistant. The Formula Assistant panel appears open to theGXA tab -or- if Formula Assistant was launched while on a SS formula, the panel opens the correspondingformula tab.

Nav Tip:This panel may also be accessed by selecting the SS toolbar or ribbon equivalent (see SS Toolbar -or- SS Ribbon).

2. Select the tab of the desired formula type. The selected formula panel appears.

Note: For efficient processing use cell references to identify individual formula parameters. However, if literalvalues are keyed in the entry boxes, they must be placed in doubt quotes (").

Hint: Shortcut for selecting cell references:· On the worksheet, select the desired cell.· On the Formula Assistant panel, double click in the desired text box to paste the cell reference of the

cell previously selected on the worksheet.

Hint: If necessary, use F4 to lock either the row and/or column value of the cell reference.


3. Use the table to enter formula specific data on the GXA - Formula Assistant panel.

Field Description

GXA: Returns a single balance from the ledger. For more information refer toGXA Formula for Account Values andGXAB Formula for Weekly Balances.

Weekly Select the check box to indicate to retrieve weekly balances (GXABformula).

Column Parameters: This area assumes that the parameters will be laid out in a column, soentering the first value and clicking on the down arrow will populate therest of the fields. For example, if the cell reference entered for theledger type field is H1, then clicking on the down arrow will populate thefollowing fields with H2, H3, etc.


Year Identify the reporting year.

Format Identify the time range for which to retrieve balances. Value formats arePER, QTR, RANGE, YTD, LTD, BLTD, BLTDAPR, and BLTDREQ.


Currency Code If desired, identify a valid currency code.

Account String:Company, BU, Obj Acct,Sub Acct, SL Type, SL Name

Identify the required accounts segments to be used by the formula. Thisarea assumes that the segments will be laid out next to each other onone row, so entering a value and clicking on the right arrow will populatethe rest of the fields. For example, if the cell reference entered for thefirst account segment is A13, then clicking on the right arrow willpopulate the following fields with B13, C13, etc.

Not Using Sub LedgerSegments

Select the check box to indicate that sub ledger related segments willnot be used as part of the account segments in the formula.

BU Status Code: Select the check box to indicate to include the business unit status codeas part of the formula criteria. If the check box is selected, then selectthe appropriate radio button to indicate whether to compare the businessunit status code to blank, not blank or a value. Specific valid values areK, N, and P (or the cell reference containing the value).Note: When a specific value is entered, double quotes are not requiredaround the value.

Budget Manager: Select the check box to indicate to retrieve budget amounts that havebeen loaded into Spreadsheet Server from Global's Budget Manager. Ifthe check box is selected, then identify the budget name and budgetversion number (or the cell reference containing the values).


Target Cell Displays the formula's target cell location.



4. Use the table to enter formula specific data on the GXC - Formula Assistant panel.

Field Description

GXC: Used to specify the values for a customized formula. Contact Global forconfiguration of the new formula.

Query Identify the custom adhoc query to be used for the customized formula.Use the drop down list to select the desired query.

Parm 01-14 Specify the appropriate parameters for the customized formula. Fieldvalues will vary based upon the requirements for the customizedformula.

Adhoc Query SQL Displays the SQL statement the query will execute based on the queryselected.




5. Use the table to enter formula specific data on the GXD - Formula Assistant panel.

Field Description

GXD: Returns the account description for a particular account. For moreinformation refer to GXD Formula.

Account String:Company, BU, Obj Acct,Sub Acct

Identify the required accounts segments to be used for retrieving theaccount description. This area assumes that the segments will be laidout next to each other on one row, so entering a value and clicking onthe right arrow will populate the rest of the fields. For example, if the cellreference entered for the first account segment is A13, then clicking onthe right arrow will populate the following fields with B13, C13, etc.





6. Use the table to enter formula specific data on the GXE - Formula Assistant panel.

Field Description

GXE: Explodes summary line data into detail data lines. For more informationrefer to GXE - Expand Detail Reports - Account Details, GXE - Expand Detail Reports - Journal Entry Details, GXECC - Expand Detail Reports by Category Code - Account Details andGXECC - Expand Detail Reports by Category Code - Journal Entry Details.

Expanded (GXE) -or- (GXECC) Select the appropriate radio button to indicate whether using the GXE orGXECC formula. Available parameters will vary based upon the formulatype selected.

Account Details: This area assumes that the parameters will be laid out in a column, soentering the first value and clicking on the down arrow will populate therest of the fields. For example, if the cell reference entered for the targetsheet name is B13, then clicking on the down arrow will populate thefollowing fields with B14, B15, etc.

Target Sheet Name Identify the name of the worksheet that contains the final formattedworksheet and will receive the expanded account details.

Source Sheet Name Identify the name of the worksheet that contains the summary formulasthat will be expanded.

Target Row # / Range Name Identify the first row number or the range name on the target worksheetto begin inserting the expanded detail.

Source Row # Identify the row number in the source worksheet that contains thesummary formulas.

Summarize Accounts For GXE, identify whether or not to summarized by account.

Category Code For GXECC, identify the category code to be expanded.


Field Description

Journal Entry Details: This area assumes that the parameters will be laid out in a column, soentering the first value and clicking on the down arrow will populate therest of the fields. For example, if the cell reference entered for the GXAsource column is E13, then clicking on the down arrow will populate thefollowing fields with E14, E15, etc.

Generate Journal DetailSheet

Select the check box to indicate to include an expansion of journal entrydetails as part of the GXE or GXECC formula.

GXA Source Column to User Identify the column on the source worksheet for which to expand journalentry details.

Target Sheet Name Identify the name of the worksheet that will receive the expanded journalentry details.

Target Starting Cell Identify the starting cell location on the target worksheet to begininserting the exploded journal entry detail.

Include Headings Indicate whether or not to include headings when expanding journalentry details.

Autofit Columns Indicate whether or not to autofit columns when expanding journal entrydetails.

Generate Totals Indicate whether or not to generate account subtotals as well as a grandtotal when expanding journal entry details.

Convert to Excel 2007 Table Indicate whether or not to place the expanded journal entry details into atable. When this option is utilized, the system creates a new table onthe specified target sheet and assigns the next available standard Exceltable name. In addition, headings are always included and a grand totalline is generated; however, no account subtotals are generated.





7. Use the table to enter formula specific data on the GXSALES - Formula Assistant panel.

Field Description

GXSALES: Returns sales totals based upon sales criteria. For more informationrefer to GXSALES Formula.

Total Field Select the field to be totaled from the drop down list.

Total Type Select the type of total (i.e. Summary, Count) from the drop down list.

Criteria # 01 - 07 Select the field(s) to be used as filtering criteria for the formula from thedrop down list.Note: To clear a criteria field, double click on the Criteria # label.

Value Cell Identify the cell location containing the selection value for thecorresponding criteria field.

Retrieve Data from the SalesHistory File (F42119)

Select the check box to retrieve data from the Sales History file(F42119). Otherwise, data is retreived from the Sales Order Detail file(F4211).




8. Use the table to enter formula specific data on the FXA - Formula Assistant panel.

Field Description

FXA: Returns a fixed asset account balance. For more information refer toFXA Formula.

Column Parameters: This area assumes that the parameters will be laid out in a column, soentering the first value and clicking on the down arrow will populate therest of the fields. For example, if the cell reference entered for theledger type field is H1, then clicking on the down arrow will populate thefollowing fields with H2, H3, etc.


Year Identify the reporting year.

Format Identify the time range for which to retrieve balances. Value formats arePER, QTR, RANGE, YTD, LTD, BLTD, BLTDAPR, and BLTDREQ.


Currency Code If desired, identify a valid currency code.

Account String:Company, BU, Obj Acct,Sub Acct, Asset / Category

Identify the required accounts segments, including the asset number -or-category code to be used by the formula. This area assumes that thesegments will be laid out next to each other on one row, so entering avalue and clicking on the right arrow will populate the rest of the fields.For example, if the cell reference entered for the first account segmentis A13, then clicking on the right arrow will populate the following fieldswith B13, C13, etc.





9. Use the table to enter formula specific data on the DESC - Formula Assistant panel.

Field Description

DESC: Returns the description for a particular company, business unit orsegment list. For more information refer to CODESC Formula,BUDESC Formula or SSLDESC Formula.

Description (CODESC),(BUDESC) -or- (SSLDESC)

Select the appropriate radio button to indicate whether retrieving thedescription for a company, a business unit, or a segment list.

Value Cell Identify the cell location containing the value for which to retrieve thecorresponding description.



10. After the appropriate data has been entered and verified, click one of the following buttons.· Excel -- copies the formula to the previously selected cell on the current worksheet.· Clipboard -- copies the formula to the Windows clipboard.· Cancel -- closes the panel.

11. To enter or modify formula parameters for another cell, while the Formula Assistant panel is still open selectthe desired cell on the Excel worksheet and click the Reset button. The Formula Assistant displays theappropriate formula tab panel and displays the parameters for the formula for the selected cell.


5.3 GXD Formula

Use the GXD formula to retrieve an account description for a single account string. For multi-host configurationenvironments, the literal 'SS' and the configuration number are added to the formula name. For example:SSGXD2, SSGXD3.

Syntax:=GXD("Account String")

Note: It is most common to use cell references within GXD formulas to identify parameters.

Parameters:Account StringThe account string represents the company, business unit, object account and sub-account delimited by a cashfor which to retrieve the account description.

Formula Example:=GXD("00001-1-1110-FIB")Retrieves the account description for the account string 00001-1-1110-FIB (CO-BU-ACCT-SUB).



5.4 BUDESC Formula

Use the BUDESC formula to retrieve a description for a single business unit. For multi-host configurationenvironments, the configuration number is appended to the formula name. For example: BUDESC2, BUDESC3.

Syntax:=BUDESC("Business Unit")

Note: It is most common to use cell references within BUDESC formulas to identify parameters.

Formula Example:=BUDESC("3")Retrieves the description for business unit 3.


5.5 CODESC Formula

Use the CODESC formula to retrieve a description for a single company. For multi-host configurationenvironments, the configuration number is appended to the formula name. For example: CODESC2, CODESC3.

Syntax:=CODESC("Co")

Note: It is most common to use cell references within CODESC formulas to identify parameters.

Formula Example:=CODESC("00060")Retrieves the description for company 00060.



5.6 GXA Formula for Account Values

Use the GXA formula to retrieve account balances for a selected ledger type, in a specific format for a reportingperiod. For multi-host configuration environments, the literal 'SS' and the configuration number are added to theformula name. For example: SSGXA2, SSGXA3.

Syntax:=GXA("Account String","Ledger Type","Year","Format","Period","Currency","BU Status")

Note: It is most common to use cell references within GXA formulas to identify parameters.

Parameters:Account StringThe account string represents the company, business unit, object account, sub-account, subledger type, andsubledger name delimited by a dash. The company, business unit, and object account are required elements.Each segment in the account string may be a single value, mask, range, value list or segment list.

Note: Syntax examples are listed below. (For more information refer to Using Value Lists in a GXA Formula andUsing Segment Lists in a GXA Formula.)

Single Value 8000 Retrieves value 8000.

Mask (wildcard) * Retrieves all values.

Mask (wildcard) 85* Retrieves values starting with 85.

BLANK Value BLANK Retrieves all blank values.

NOTBLANK Value NOTBLANK Retrieves all non blank values.

Range 8000.8599 Retrieves values 8000 thru 8599.

Value List (single values) [8000,8250,8370] Retrieves values 8000, 8250 and 8370.

Value List (range and single value) [8000.8599,8750] Retrieves values 8000 thru 8599, and 8750.

Value List (range and excludevalue)

[8000.8599,/8375] Retrieves values 8000 thru 8599, excluding8375.

Segment List ^CASH Retrieves all values in CASH segment list.

Ledger TypeIdentifies the ledger type code that contains the account balances.

YearYear identifier.

FormatFormat options are:


PER Period activity for the selected month

QTR Activity for the periods included in the selected quarter number or period range specified

RANGE Activity for a range of periods specified

YTD Activity for periods 1 thru the designated period number excluding the opening balance

LTD Activity for periods 1 thru the designated period number including the opening balance

BLTD Activity for period 1 thru the designated period number including the original budget amount(Budget Ledger Type)

BLTDAPR Activity for periods 1 thru the designated period number including the approved budgetamount (Budget Ledger Type)

BLTDREQ Activity for periods 1 thru the designated period number including the requested budgetamount (Budget Ledger Type)

PeriodCorresponds to period, quarter number, or range of periods (i.e. 1.5 for periods 1 thru 5) for the specified format.

Ledger Type Format Period(s) Results

Actual PER 0 Retrieves balance forward amount

Budget BLTD or PER 0 or 55 Retrieves beginning original budget amount

Budget BLTDAPR or PER 0 or 56 Retrieves beginning approved budget amount

Budget BLTDREQ or PER 0 or 57 Retrieves beginning requested budget amount

Actual orBudget

PER, QTR orRANGE

X.X Pulls activity for a range of periods where X.Xrepresents the beginning and ending range of periodnumbers

CurrencyIdentifies the currency code for the account balances. If not specified, the system uses the base currency from theuser's settings. Enter '***' to retrieve all currencies.

Note: In JDE currency amounts are stored in one of two fields, GBCRCX or GBCRCD. If the formula is notreturning values, insert an X before the currency.Example: =GXA("00060-61-8400","AA","2008","PER","6","XUSD")

BU Status(Optional) Identifies the business unit status to be used for selecting purposes. The parameter syntax is"BUSTAT:X", where X is one of the following values: BLANK, NOTBLANK, K, N or P.

Example: =GXA("00060-61-8400","AA","2008","PER","6","USD","BUSTAT:BLANK")

Note: It is recommended to place the BU status value in a separate cell, and then use the Formula Assistant tocreate/maintain the formula (see Formula Assistant).



Formula Example - Using Single Values:=GXA("00060-61-8400","AA","2008","PER","6","***")Retrieves the actual activity for period 6 of 2008 from the AA ledger type for company 00060, business unit 61,account 8400.

Formula Example - Using Masks:=GXA("00060-6*-51*","AA","2008","PER","6","***")Retrieves the actual activity for period 6 of 2008 from the AA ledger type for company 00060, all business unitsstarting with 6, and all accounts starting with 51.

Formula Example - Using a Range:=GXA("00060-61-8100.8300-*-*-*","AA","2008","PER","6","***")Retrieves the actual activity for period 6 of 2008 from the AA ledger type for accounts 8100 thru 8300.


5.7 GXAB Formula for Weekly Balances

Use the GXAB formula to retrieve weekly account balances from a particular ledger type/currency, in a specificformat, for an individual weekly bucket. The GXAB formula is a dulicate of the GXA formula, with the exception ofadding a 'B' to the formula name, and replacing the reporting period with the reporting week. For multi-hostconfiguration environments, the literal 'SS' and the configuration number are added to the formula name. Forexample: SSGXAB2, SSGXAB3.

Syntax:=GXAB("Account String","Ledger Type","Year","Format","Period (Week)","Currency","BU Status")

Note: It is most common to use cell references within GXAB formulas to identify parameters.

Parameters:Period (Week)Corresponds to the weekly bucket for the specified format.

Note: The other parameters are the same as in the GXA formula (see GXA Formula for Account Values).

Formula Example - Using Single Values:=GXA("00060-61-8400","AA","2008","PER","27","***")Retrieves the actual activity for week 27 of 2008 from the AA ledger type for company 00060, business unit 61,account 8400.



5.8 GXA Formula for Budget Data

Use the GXA (or GXAB) formula to retrieve original, approved, or requested budget amounts from the host ledger.By using specific format types (BLTD, BLTDAPR, BLTDREQ), it is possible to report on multiple budgets. Theexample below illustrates the required parameters.


5.9 GXA Formula for Budget Manager Data

Use the GXA (or GXAB) formula to retrieve budget amounts that have been loaded from Global's Budget Managerinto Spreadsheet Server.

Syntax:=GXA("Account String","Ledger Type","Year","Format","Period","Currency Code","Budget:BudgetName:Budget Revision")

Note: It is most common to use cell references within GXA/GXAB formulas to identify parameters.

Parameters:Budget ParameterIdentifies the budget name and budget revision from which to retrieve budget amounts. The parameter syntax is"BUDGET:XXX:NNN", where XXX is the budget name and NNN is the budget revision.

Note: It is recommended to place the budget name and budget revision in separate cells, and then use theFormula Assistant to create/maintain the formula (see Formula Assistant).

Note: The other parameters are the same as in the GXA or GXAB formula (see GXA Formula for Account Valuesor GXAB Formula for Weekly Balances).

Formula Example:=GXA("00060-61-5100","BB","2008","PER","6","***","BUDGET:JDE2008:5")Retrieves the budget activity for period 6 of 2008 from the BB ledger type for company 00060, business unit 61,account 5100 using the JDE2008 budget, revision 5.



5.10 Using Category Codes or Business Unit Type in a GXA Formula

Business unit or object account category codes, and business unit type may be used directly within a GXA (orGXAB) formula. The category code or business unit type or code/type combinations are used in place of thebusiness unit or object account values within the account string parameter.

Syntax:=GXA("@Category Code:Value","Ledger Type","Year","Format","Period","Currency")


Parameters:Category CodeIdentifies category code number to use for reporting. Valid category codes are 00 for business unit type, 01-30for business units, or 01-43 for object accounts.

ValueIdentifies category code or business unit type value. A single value, mask, range or segment list may be used.

Note: The other parameters are the same as in the GXA or GXAB formula (see GXA Formula for Account Valuesor GXAB Formula for Weekly Balances).

Formula Example - Using a Single Value for Business Unit:=GXA("00060-@02:260-*-*-*-*","AA","2008","PER","6","***")Retrieves the actual activity for period 6 of 2008 from the AA ledger type for business unit category code 02 witha value of 260.

Formula Example - Using a Range of Business Units:=GXA("00060-@02:100.300-*-*-*-*","AA","2008","PER","6","***")Retrieves the actual activity for period 6 of 2008 from the AA ledger type for business unit category code 02 witha value in the range of 100 thru 300.

Formula Example - Using a Mask for Business Unit:=GXA("00060-@02:21*-*-*-*-*","AA","2008","PER","6","***")Retrieves the actual activity for period 6 of 2008 from the AA ledger type for business unit category code 02 witha value that begins with 21.

Formula Example - Using a Single Value for Business Unit Type:=GXA("00060-@00:123-*-*-*-*","AA","2008","PER","6","***")Retrieves the actual activity for period 6 of 2008 from the AA ledger type for business unit type 123.


5.11 Using Value Lists in a GXA Formula

A list of values may be entered for an account segment directly in a cell on a worksheet. The list of values mayinclude single values, a range of values, a wild carded value, an excluded value (indicated by inserting '/' prior tothe value), or a segment list. Enclose the value list in square brackets [ ] and use a comma (,) to separate valuesin the list.


Formula Example:=GXA("00060-61-[8000.8300,/8150]-*-*-*","AA","2008","PER","6","***")Retrieves the actual activity for period 6 of 2008 from the AA ledger type for accounts 8000 thru 8300, excludingaccount 8150.



5.12 List Accounts for a GXA or FXA Formula

This feature allows for listing account numbers which will be used in the calculation of a GXA (or GXAB) and FXAformula.

1. Select the desired cell that contains the GXA, GXAB or FXA formula in question and right-click. A popupmenu appears.

2. From the popup menu, select SS Display Accounts. The Display Chart of Accounts panel appears.

3. Review the accounts listed in the grid to ensure the formula is retrieving the appropriate accounts.

4. To modify the list of accounts being displayed on the Display Chart of Account panel, alter the values in theaccount segment criteria fields and click the View button.

Note: Modifying the filter does not change the account segment values in the spreadsheet cell beingreferenced by the GXA, GXAB or FXA formula.


5.13 GXSALES Formula

Use the GXSALES formula to retrieve sales totals based upon sales criteria. Sales data may be retrieved fromeither the Sales Order Detail file (F4211) or the Sales Order History file (F42119). For multi-host configurationenvironments, the configuration number is appended to the formula name. For example: GXSALES2,GXSALES3.

The Formula Assistant must be used to build and maintain GXSALES formulas.

Parameters:Total FieldIdentifies the related sales field to be totaled. Total field options are:

Description Table.Field

Extended Price F4211.SDAEXP

Open Amount F4211.SDAOPN

Extended Cost F4211.SDECST

Trade Discount F4211.SDTRDC

Gross Weight F4211.SDGRWT

Qty Ordered F4211.SDUORG

Qty Shipped F4211.SDSOQS

Qty Backordered F4211.SDSOBK

Qty Canceled F4211.SDSOCN

Qty Open F4211.SDUOPN

Qty Shipped To-Date F4211.SDQTYT

Qty Committed F4211.SDSONE



Total TypesIdentifies the type of total to be calculated. Valid types are Summary, Count, Minimum, Maximum, and Average.

Criteria / ValueIdentifies up to 7 criteria parameters and the associated value to be used for selecting data. The list of availableselection criteria fields is maintained in the Configurator by the administrator.

Retrieve Data from Sales History FileIdentifies to retrieve data from the sales history file (F42119) instead of the sales order detail file (F4211).

Create a New GXSALES Formula:Example 1: Shows how to create a GXSALES formula to display the total sales for business unit DEPOT1, inaddition to all business units that fall in the range of 10 through 99, excluding business unit 40.

Example 2: Shows how to create a GXSALES formula to display the average sales based upon sales whoseorder date falls in the range of 6/1/2005 through 6/30/2005, for business unit 30 and order type SO.

1. Enter selection criteria values on a worksheet. The GXSALES formula will ultimately use this selection critierato filter the sales data to be processed.

Example 1: Create/label a cell called Business Unit List. In the example, this is cell B2 and it has beenidentified as a value list [Depot1,10.99/40] (see Using Value Lists in a GXA Formula).

Example 2: Create/label cells for Order Date Range, Business Unit and Order Type. In the example, theseare cells E1, E2 and E3 and they have been identified as the date range of 6/1/2005 through 6/30/2005,business unit 30 and order type SO.

2. On the spreadsheet, select the cell in which you desire to place the GXSALES formula. Then in Excel fromthe SServer menu, select Formula Assistant, and then select the GXSALES tab. The GXSALES - FormulaAssistant panel appears.

Nav Tip:This panel may also be accessed by selecting the SS toolbar or ribbon equivalent (seeSS Toolbar or SS Ribbon).

3. Select the desired total field and total type values from the drop down lists.

4. Select the criteria field from the drop-down list and enter the corresponding Excel column/row location in theValue Cell field. Each GXSALES formula may have up to seven (7) criteria identified. To clear a criteria field,double-click on the Criteria # label.

Hint: Shortcut for selecting cell references:· On the worksheet, select the desired cell.· On the Formula Assistant panel, double click in the desired text box to paste the cell reference of the

cell previously selected on the worksheet.


Hint: If necessary, use F4 to lock either the row and/or column value of the cell reference.

Example 1:

Example 2:

5. If desired, select the Retrieve Data from the Sales History check box to indicate to retreive data the history file(F42119). Otherwise data is retreived from the sales order detail file (F4211).

6. Click the Excel button to paste the GXSALES formula into Excel -or- click the Clipboard button to copy theformula to the Windows Clipboard.

Example 1:



Example 2:

Modify an Existing GXSALES Formula:1. From the spreadsheet, click on the cell that contains the GXSALES formula.

2. In Excel from the SServer menu, select Formula Assistant. The GXSALES - Formula Assistant panelappears.

Nav Tip:This panel may also be accessed by selecting the SS toolbar or ribbon equivalent (see SS Toolbar orSS Ribbon).

3. Make any required changes.

4. Click the Excel button to paste the GXSALES formula into Excel -or- click the Clipboard button to copy theformula to the Windows Clipboard.


5.14 FXA Formula

Use the FXA formula to retrieve a fixed asset account balance and drill down to asset details. The FXA formulauses the Fixed Assets Balance file (F1202) for its calculations. For multi-host configuration environments, theliteral 'SS' and the configuration number are added to the formula name. For example: SSFXA2, SSFXA3.

Syntax:=FXA("Account String","Ledger Type","Year", "Format","Period", "Asset Number or CategoryCode","Currency")

Note: It is most common to use cell references within FXA formulas to identify parameters.

Parameters:Account StringThe account string represents the company, business unit, object account, sub-account, subledger type, andsubledger name delimited by a dash. The company, business unit, and object account are required elements.Each segment in the account string may be a single value, mask, range, value list or segment list.

Note: Syntax examples are listed below. (For more information refer to Using Value Lists in a GXA Formulaand Using Segment Lists in a GXA Formula.)

Single Value 8000 Retrieves value 8000.

Mask (wildcard) * Retrieves all values.

Mask (wildcard) 85* Retrieves values starting with 85.

BLANK Value BLANK Retrieves all blank values .

NOTBLANK Value NOTBLANK Retrieves all non blank values.

Range 8000.8599 Retrieves values 8000 thru 8599.

Value List (single values) [8000,8250,8370] Retrieves values 8000, 8250 and 8370.

Value List (range and single value) [8000.8599,8750] Retrieves values 8000 thru 8599, and 8750.

Value List (range and excludevalue)

[8000.8599,/8375] Retrieves values 8000 thru 8599, excluding8375.

Segment List ^CASH Retrieves all values in CASH segment list.

Ledger TypeIdentifies the ledger type code that contains the account balances.

YearYear identifier.

FormatFormat options are PER, QTR, RANGE, YTD, and LTD.

PeriodCorresponds to period, quarter number, or range of periods (i.e. 1.5 for periods 1 thru 5) for the specifiedformat.



Asset Number or Category CodeRepresents the asset number or fixed asset category code contained within the Fixed Assets balances file.· A single value, mask, range, segment list or value list may be used to reference an asset number.· For category codes, the syntax is a @ character, the category code number, a semicolon and the value of

the category code (i.e. @04:CAT). Fixed Asset Category Code segment lists may also be used (i.e.^MyFACatCodes) (see Create/Maintain Segment Lists). Refer to Fixed Asset Category Codes for a list ofavailable category codes.

CurrencyIdentifies the currency code for the account balances. If not specified, the system uses the base currencyfrom the user's settings. Enter '***' to retrieve all currencies.

Formula Example - Using a Single Asset:=FXA("00050-50-2020","AA","2008","LTD","5","1006","USD")Retrieves the life-to-date balance for a single account string and a single asset number (1006).

Formula Example - Using an Asset Mask:=FXA("00050-50-2120","AA","2008","LTD","5","*","USD")Retrieves the life-to-date balances for a single account string for all asset numbers.


Formula Example - Using a Category Code:=FXA("00050-50-2030","AA","2008","LTD","5","@04:CAT","USD")Retrieves the life-to-date balances for a single account string for assets with the value "CAT" for CategoryCode 04.



5.14.1 Fixed Asset Category Codes

Fixed Assets category codes may be used directly within a FXA formula. For fixed asset category codes, thesyntax is an @ character, the category code number, a colon, and the value of the category code (i.e.@04:CAT).

Below is a listing of the Fixed Assets category codes and their corresponding fields in the F1201 file/table.

Category Code Number Corresponding F1201 Field

01 FAACL0

02 FAACL1

03 FAACL2

04 FAACL3

05 FAACL4

06 FAACL5

07 FAACL6

08 FAACL7

09 FAACL8

10 FAACL9

11 FAFA0

12 FAFA1

13 FAFA2

14 FAFA3

15 FAFA4

16 FAFA5

17 FAFA6

18 FAFA7

19 FAFA8

20 FAFA9

21 FAFA21

22 FAFA22

23 FAFA23


5.15 Segment Lists

5.15.1 Create/Maintain Segment Lists

Segment Lists are used to create a hierarchy of individual segments, business unit category codes, account categorycodes or fixed asset category codes which can be used in a GXA (or GXAB) or FXA formula. A segment list may beused within a standard GXA formula by replacing any of the account segment values with the desired segment listname. A caret symbol (^) must be inserted prior to the segment list name in the formula for the system to recognizethe segment list. A user's ability to create/maintain segment lists from within Excel is determined by a parametersetting on the user's User Setting tab in the Configurator component.

To Create a New Segment List1. In Excel from the SServer menu, select Segment Lists. The Segment Lists panel appears.

Nav Tip:This panel may also be accessed by selecting the SS toolbar or ribbon equivalent (see SS Toolbar orSS Ribbon) -or- from the desktop, by selecting Start>All Programs>Global Software SSJDE>MaintainSegment Lists.

2. To create a new segment list, click the Add a New Segment List icon ( ) on the toolbar. The Segment ListProfile panel appears.



3. Use the table to enter data on the Segment List Profile panel.

Field Description

List Type Identify whether the segment list will be based upon segments(company, business unit, account, sub), business unit category codes,account category codes, fixed assets category codes, or a combinationof values and category codes.

List Name Identify a unique name for the segment list. This name will be used inthe formula.

Description Identify a description for the segment list.

4. Click the Save button to create the record. Within the same panel a new tab will open to a blank panel. Thepanel displayed will vary based upon the list type assigned to the segment list.· Segment List -- see Enter Values for Segment Lists· Category List (Business Unit, Account, Fixed Assets) -- see Enter Values for Category Code Lists· Combined List -- see Enter Values for Combined Lists

To Maintain an Existing Segment List1. In Excel from the SServer menu, select Segment Lists. The Segment Lists panel appears (see above).

Nav Tip:This panel may also be accessed by selecting the SS toolbar or ribbon equivalent (see SS Toolbar orSS Ribbon) -or- from the desktop, by selecting Start>All Programs>Global Software SSJDE>MaintainSegment Lists.

2. To sort the segment lists in the grid by name, type or description, click on the desired column header. To re-sortin descending order, click the desired column header a second time.

3. To filter the segment lists in the grid, enter the selection criteria into each appropriate column filter field.Alphanumeric fields filter character by character.

4. To modify a segment list, select the segment list and click the Edit the Selected Segment List icon ( ) on thetoolbar -or- double click the desired segment list. The appropriate List Values panel (i.e. Segment List, CategoryCodes or Combined Lists) appears displaying the values for the selected segment list. Segment list values maybe added or removed as necessary.

5. To copy a segment list, select the segment list and click the Save As (Clone Selected Segment List) icon ( )on the toolbar. The Clone Segment List panel appears. Enter the list name and description for the new segmentlist and click the Save button.

6. To delete a segment list, select the segment list and click the Delete the Selected Segment List icon ( ) onthe toolbar.

7. To paste a segment list name to a cell on a spreadsheet, select the segment list and click the Copy the Segment

List Name to Windows Clipboard icon ( ) on the toolbar. On the spreadsheet, select the desired cell and clickthe Paste button.

8. To lock a segment list, select the segment list and click the Change Locked/Unlocked Status icon ( ) on thetoolbar. The Segment List is Currently Unlocked panel appears. Enter and verify the password, and click theLock button. Locking the segment list allows other users to access the segment list but prevents changes frombeing made.


9. To unlock a segment list, select the segment list and click the Change Locked/Unlocked Status icon ( ) onthe toolbar. The Segment List is Currently Locked panel appears. Enter the valid password, and click theUnlock button.

10. To print a list of segment list(s), select the segment list(s) and click the Print Selected Segment Lists icon ( )on the toolbar. The Segment Lists Print Options panel appears. Select whether to print selected or all segmentlists, and select whether or not to print detail information. Click OK.

11. To add account category codes 23-43 to the list of valid account category codes, click the Add Account

Categories 23-43 icon ( ) on the toolbar.



5.15.2 Enter Values for Segment Lists

When adding or maintaining values for a segment list, the Segment List Values panel appears if the list typefor the segment list is a segment list.

1. In the Value field enter the combination of segment values to include for the criteria and click the Addbutton. Segment lists can be used for any portion of the account string (company, business unit, objectaccount, sub-account, subledger code or subledger name). Single segment values, ranges, wildcardsor other segment lists may be used. A slash ('/') in front of a value is the equivalent of an "exclude".

Notes:· "Or" criteria is assumed when selecting multiple values (unless preceded by a slash).· "BLANK" or "NOTBLANK" (mixed case) may also be used as a value.· If a single value which includes a period is required, substitute the period with a # sign.

2. Repeat step 1 until all segment values for the segment list have been added.

3. To remove a value from the segment list, select the value in the grid and click the Remove button. Orto remove all values from the segment list, click the Clear All button.

4. When the segment list is complete, click the Close button.


5.15.3 Enter Values for Category Code Lists

When adding or maintaining values for a segment list, the Category List Values panel appears if the list typefor the segment list is a business unit category list, an account category list or a fixed asset category list.

1. In the Category field, use the drop down list to select the appropriate category code (business unit,account, or fixed asset) for the segment list. The drop down list will display either account categorycode descriptions, business unit type and business unit category code descriptions, or fixed assetscategory code descriptions based upon the type of list selected.

2. In the Value field, key the desired value to be included in the segment list and click the Add button.Single values, ranges, wildcards, or the not equal to <> symbol may be used. A slash ('/') in front of avalue is the equivalent of an "exclude".

Notes:· "Or" criteria is assumed when selecting multiple values (unless preceded by a slash).· "BLANK" or "NOTBLANK" (mixed case) may also be used as a value.· If a single value which includes a period is required, substitute the period with a # sign.· Only single values may be specified if using the Not Equal (<>) criteria. Values such as <>18* or <>

18700.19500 are not allowed.

3. Repeat step 2 until all values for the segment list have been added.


5. Once the segment list is complete, click the Close button.



5.15.4 Enter Values for Combined Lists

When adding or maintaining values for a segment list, the Combined List Values panel appears if the listtype is a combined list.

1. Use the OR/AND radio buttons to specify the transition logic between the values or groups, thusindicating whether or not the values in the grouping must meet both criteria (AND) or only meet onecriteria (OR) to be included in the segment list.

Note: The or/and selection criteria is ignored for the first list value.

2. In the Group field, specify an ID number for grouping different lines in the list together. The field may beblank for the first grouping or if grouping is not required for the list.

3. In the Category/Segment field, specify the type of value to be entered on the line. Use the drop downlist to select the appropriate category/segment. Valid options are:· Company Segment· Business Unit Segment· Object Account Segment· Sub Account Segment· Sub Ledger Type Segment· Sub Ledger Name Segment· Business Unit Type (based upon MCSTYL in F0006)· GMR001 - GMR023 (based upon account category codes 1-43)· MCRP01 - MCRP30 (based upon business unit category codes 1-30)


4. In the Value field, key the desired values to be included in the segment list and click the Add button.Single values, ranges, wildcards, or the not equal to <> symbol may be used. A slash ('/') in front of avalue is the equivalent of an "exclude".

Notes:· "BLANK" or "NOTBLANK" (mixed case) may also be used as a value.· If a single value which includes a period is required, substitute the period with a # sign.· Only single values may be specified if using the Not Equal (<>) criteria. Values such as <>18* or <>

18700.19500 are not allowed.

5. Repeat steps 1 through 4 until all values for the segment list have been added.

6. To review the final combined list, click the Evaluate List button. The List Evaluation popup panelappears displaying the syntax that will be used in the formula.





5.15.5 Enter Descriptions for Category Codes

Each of the business unit, account and fixed assets category code descriptions may be changed inSpreadsheet Server to properly reflect its use.

1. In Excel from the SServer menu, select Segment Lists. The Segment Lists panel appears.

Nav Tip:This panel may also be accessed by selecting the SS toolbar or ribbon equivalent (seeSS Toolbar or SS Ribbon) -or- from the desktop, by selecting Start>All Programs>GlobalSoftware SSJDE>Maintain Segment Lists.

2. Click the Category Code Descriptions icon ( ) on the toolbar. The Category Descriptions tabappears showing the default descriptions.

3. Select the appropriate Category Type radio button to choose which descriptions to update.

4. Change the description by double-clicking the corresponding description and entering the newdescription.


5.15.6 Using Segment Lists in a GXA Formula

A segment list may be used within the standard GXA (or GXAB) formula, by replacing any of the accountsegments with the desired segment list name. A caret symbol (^) must be inserted prior to the segment listname in the formula for the system to recognize the list.

Note: It is most common to use cell references within GXA or GXAB formulas to identify parameters.

Formula Example:=GXA("00060-^R&D-6*-*","AA","2008","PER","6","***")Retrieves the actual activity for period 6 of 2008 from the AA ledger type for company 00060, all businessunits in the R&D segment list, and all accounts starting with 6.



5.15.7 SSLDESC Formula

Use the SSLDESC formula to retrieve the description for a segment list.

Syntax:=SSLDESC("Segment List")

Note: It is most common to use cell references within SSLDESC formulas to identify parameters.

Formula Example:=SSLDESC("^R&D")Retrieves the segment list description for the R&D segment list.


5.15.8 View or Modify Segment List Values from within Excel

Spreadsheet Server allows a user to view from a worksheet, the values contained in a specific segment list.The user may also modify the values "on the fly". Segment lists can be shared among all SpreadsheetServer users, so caution should be exercised when making modifications. A user's ability to maintainsegment lists from within Excel is determined by a parameter setting on the user's User Setting tab in theConfigurator component.

1. From the spreadsheet, right click on the cell that contains the desired segment list. A popup menuappears.

2. On the popup menu, select SS Display Accounts. The appropriate List Values panel (i.e. Segment List,Category Codes or Combined Lists) appears displaying the values for the selected segment list. Referto Enter Values for Segment Lists, Enter Values for Category Code Lists orEnter Values for Combined Lists for more information about segment lists.

3. Segment list values may be added or removed as necessary.




5.15.9 Synchronize Segment Lists

The Synchronize Segment Lists function allows for the transfer of segment list definitions from one locationto another. This process would be applicable if a user's segment list database resides on their local drive butthey required updates from a centrally maintained segment list database.

1. In Excel from the SServer menu, select Segment Lists. The Segment Lists panel appears.

Nav Tip:This panel may also be accessed by selecting the SS toolbar or ribbon equivalent (seeSS Toolbar or SS Ribbon) -or- from the desktop, by selecting Start>All Programs>GlobalSoftware SSJDE>Maintain Segment Lists.

2. Click the Synchronize Segment Lists icon ( ) on the toolbar. The Synchronize Segment Lists tabappears displaying the segment lists from the current location as defined in the user settings.


3. Click the Browse button to navigate to and select the secondary segment list database. The systemdisplays the segment lists from the secondary location in the bottom grid.

4. Select the desire segment list(s) to be synced and click the appropriate Arrow button.· To sync a single segment list -- select the desired list.· To sync multiple segment lists -- press and hold the Ctrl key as records are selected on the grid rows.· To sync multiple segment lists in a range -- select the first list in the range, press and hold the Shift

key, and select the last list in the range

Note: To push changes from the current location to the secondary location, select the desired segmentlists to be synced in the current list grid and click the Down Arrow button.To pull changes from the secondary location into the current location, select the desired segmentlists to be synced in the secondary list grid and click the Up Arrow button.

Calculations 70


6 Calculations

6.1 Calculation Options

Multiple options are available for retrieving and calculating data within Spreadsheet Server.

1. By default, the calculation function within Excel is set to calculate automatically. Global strongly recommendssetting this value to manual so that all required spreadsheet changes or additions can be completed prior to re-calculating.

Nav Tip:For Excel 2003 and Prior, this setting is found on the Calculation tab within Excel's Tools>Optionsmenu.

Nav Tip:For Excel 2007, this setting is found in the Calculation Options section on the Excel's OptionsFormulas panel.· Click the Office button. The Office Menu panel appears.· Click the Excel Options button. The Excel Options panel appears.· Select Formulas. The Excel Options Formula panel appears.

2. The following options are available for calculating spreadsheets:

F2+Enter Calculates the active cell.

F9 Calculates all worksheets in all open workbooks.

Shift+F9 Calculates the active worksheet.

Ctrl+Alt+F9 Calculates all worksheets in all open workbooks, regardless of whether they havechanged since the last calculation.

Nav Tip:The majority of these options are also available by selecting the SS ribbon equivalent (seeSS Ribbon).


6.2 Review/Refresh PC Cache

When spreadsheets are calculated, Spreadsheet Server stores the account balances in the PC's cache database.Spreadsheet Server first looks at the PC cache for account balances prior to retrieving the data from the host. As aresult, it may be necessary to clear and recalculate the PC cache file when any of the following occur:· Data has changed on the host system since the prior calculation.· A segment list has changed since the prior calculation.· The accounts profile has changed since the prior calculation.

1. In Excel from the SServer menu, select PC Cache. The PC Cache panel appears displaying the cached records.


2. To refresh the account balances during an Excel session, the cache records should be cleared. Click the ClearAll button to clear all records in the cache. To clear selective records, select certain records and click the ClearSelected button.

3. After the cache records have been cleared, click Recalculate Excel After Close check box to recalculate thespreadsheet once this cache panel is closed.

4. To automatically trigger the PC Cache refresh, in Excel from the SServer menu select Clear PC Cache andRecalculate.

Note: This refresh may also be launched by using the shortcut key Shift+Ctrl+R -or- by selecting the SS toolbar orribbon equivalent (see SS Toolbar or SS Ribbon).

Drill Down Functionality 72


7 Drill Down Functionality

7.1 General Grid Features

The SS Drill Down function allows for multiple consecutive formula drill downs. Each formula's drill down ispresented in its own panel. Within each of the drill down grids of Spreadsheet Server the following features exist:

Ad Hoc DrillDowns

To drill down from a predefined grid to information retrieved by an ad hoc query, selectthe desired records on the grid. Right click and select Ad Hoc Drill Down. On the AdHoc Queries panel, select the query to be used for drill down and click Execute. ContactGlobal for more information on ad hoc queries.

Re-sortColumns

To re-sort a column in ascending order, click the column heading. To re-sort a column indescending order, click the column heading a second time.

Resize/HideColumns

To resize or hide a column, position the mouse at the edge of a column header and thecursor changes to a double arrow, then drag right or left to resize or hide the column.

Move Columns To move a column, click and hold on the desired column header, then drag the columnright or left to the desired position.

DynamicColumnGroupings

To selectively summarize the amount columns by any column and to group the recordsby any column, drag the column heading into the summary section of the panel. Multiplelevels of summarization can be created.

Filter Row Each column within any of the grids can be filtered by entering values into theappropriate column filter. Alphanumeric fields filter character by character. Numericfields filter upon entry of the full field value.


CustomizeGrid Layout From any drill down panel, click on the Expand button ( ) in the top left corner of

the grid. A Grid Action panel appears giving the user export and copy options, availablelayouts to apply to the current drill down panel, and layout control options for new drilldown layout design. Refer to Custom Grid Layouts for more information.

Export to Excel Select the desired records in the grid and click Export to Excel on the Grid Action panel.The Export to Excel panel appears below the data grid. Refer to Export to Excel formore information.

Copy Select the desired records in the grid and click Copy to Clipboard on the Grid Actionpanel. The selected records are copied to the Windows clipboard.

AutosizeColumns

To automatically resize column widths in a grid to the maximum length required for theheader and/or data, click Autofit Grid Columns on the Grid Action panel.

Manage GroupTotals

To add subtotals to grouped columns click Manage Group Totals on the Grid Actionpanel. The Group Totals panel appears below the grid data. The columns available forsubtotaling will appear in the left side of the panel with a check box. Selecting and de-selecting the check box turns on or off the subtotaling of the column. The subtotal valueappears under the selected header. Refer to Manage Group Totals for moreinformation.Note: Columns must be filtered prior to grouping. Also a filtered column that is groupedmust be ungrouped to remove the filter.

Quick ExitTo close all drill down windows and return to Excel, click the Excel button ( ) in the topright hand corner of the grid.



7.1.1 Export to Excel

1. On the drill down panel, click the Expand button ( ) in the top left corner of the grid. The Grid Action panelappears.

2. From the drill down grid, select the desired record(s):· To export a single record -- select the desired record.· To export select multiple records -- press and hold the Ctrl key as records are selected on the grid rows.· To export multiple records in a range -- select the first record in the range, press and hold the Shift key, and

select the last record in the range.· To export all records -- from the Grid Action panel select Select All -or- while in the grid right click and from the

popup panel select Select All Rows.

3. From the Grid Action panel, select Export to Excel. The Export to Excel panel appears below the grid data.

4. Use the table to enter data on the Export to Excel panel.

Field Description

Excel Target:

Worksheet, Range Name orTable

Select the appropriate radio button to indicate whether to export to aworksheet, range or table destination. Available parameters will varybased upon the option selected.

Target From the drop down list, select an existing worksheet, range or table towhich to send the export data. When the Worksheet option is selected,a new name may be keyed in the field and the system will create thenew worksheet when exporting the data.

Starting Cell When the Worksheet option is selected, specify the starting cell intowhich to place the data.

Convert to Table When the Worksheet option is selected, select the check box to indicateto create a new table when exporting the data -and- specify the name tobe assigned to the new table in the associated field.

Include Column Headers Select the check box to indicate to include column headers in the export.

Format Non-Numeric Cellsas Text

Select the check box to indicate for the system to format non-numerictarget cells as text.


Field Description

Subtotals: Note: Subtotal options are not available when either the Excel TargetTable or Convert to Table option is selected.

At Each Change In From the drop down list, select the column(s) to subtotal.Note: If column grouping has been defined in the data grid, the columngrouped will automatically appear as a selected value.

Add Subtotal To Select the corresponding check box to indicate to subtotal based on thechosen columns.

Generate Outline forSubtotals

Select the check box to indicate to activate Excel row grouping bysubtotal for the exported data.

Button Description

Export to Excel Exports selected data to the target worksheet.

Close Closes the Export to Excel panel and redisplays the drill down grid.

Reset Subtotal Clears all previously selected subtotal values.

5. Once all criteria is complete, click the Export to Excel button. The system exports the data, and displays theworksheet displaying the exported data.



7.1.2 Custom Grid Layouts

All drill down grids may be customized to a specific user's preference. Similar to columns in an Excel worksheet,columns in the drill down grids may be hidden, resized and moved to different positions, etc. A user may create asmany customized grid layouts as desired for future drill downs. In addition, a user may assign a customized layoutas the default layout for that specific grid; however, other users are not affected.

Note: Spreadsheet Server offers many different levels of drill down. Each level of drill down utilizes different datacontent. This requires each drill down level to utilized separate grid layouts. Custom drill down layoutcreated for one drill down level and will not be accessible for other drill down levels. (i.e Custom JournalEntry drill down layouts are not available for Subsystem Detail drill downs.)

On the drill down panel, click the Expand button ( ) in the top left corner of the grid. The Grid Action panelappears. The following layout functions are accessible for all drill down grids.

Save Current LayoutA grid layout may be modified and then saved for future use.1. After grid columns have been set to user preferences, click Save Current Layout. The Save Layout As panel

appears.2. On the Save Layout As panel, key the new grid layout name.3. Click OK.

Save Current Layout AsAn existing grid layout may be modified and then saved as a different layout.1. After grid columns have been set to user preferences, click Save Current Layout As. The Save Layout As

panel appears.2. On the Save Layout As panel, key the new grid layout name.3. Click OK.

Remove Layout from ListA grid layout may be removed from the user's list of available layouts.1. From the drop down list of layouts, select the grid layout to be removed.2. Click Remove Layout from List. A confirmation panel appears.3. On the confirmation panel, click the Yes button to remove the layout.

Make Layout the DefaultA grid layout may be assigned as the user's default for each future time the drill down grid is opened.1. From the drop down list of layouts, select the grid layout to be assigned as the default layout.2. Click Make Layout the Default.

Note: Hover the mouse pointer over the Make Layout the Default text to display the name of the current defaultlayout.

Restore Installed Default LayoutThe installed default grid layout may be restored by selecting _Basic from the drop down list of layouts.


7.1.3 Manage Group Totals

All drill down grids may have grouped columns subtotaled as part of the grid layout.

Note: Columns must be filtered prior to grouping. In addition, a filtered column that is grouped must be ungroupedto remove the filter.

1. On the drill down panel, click the Expand button ( ) in the top left corner of the grid. The Grid Action panelappears.

2. From the Grid Action panel, select Manage Group Totals. The Manage Group Totals panel appears below thedata grid.

3. Select the check box next the value to add subtotals.

4. Click the Set Totals button. The column grouped will have subtotals displayed in the column of the value.

5. Click the Remove All button to remove all set subtotals.



7.2 Drill Down to Account Balances

Spreadsheet Server allows drilling down from an amount on the spreadsheet to see what account balances makeup the value. The Account Balances drill down can exclude zero balance accounts based upon an option in theuser settings.

1. Select a cell containing a GXA formula and right click. A popup menu appears.

2. On the popup menu, select SS Drill Down. The Drilldown - Account Balances panel appears showing thebalance for each individual account. The grid will also show any category codes (business unit or accounts)that were used within the GXA formula.

Nav Tip:Steps 1 and 2 may be replaced by selecting a cell and selecting the SS ribbon equivalent (seeSS Ribbon).

Note: Refer to General Grid Features for features available within drill down grids.


7.3 Drill Down to Account Balances - Summarized

Spreadsheet Server allows drilling down from an amount on the spreadsheet to see what account balances make upthe value. Summary drill down functionality allows the user to select which account segments to use for grouping orsummarizing the accounts when displaying the account balances which make up the value. The Account Balancesdrill down can exclude zero balance accounts based upon an option in the user settings.

1. Select a cell containing a GXA formula and right click. A popup menu appears.

2. On the popup menu, select SS Drill Down - Summary. The Summarize Balances panel appears.

3. On the Summarize Balances panel, select the account segments to be used for summarizing.

4. Click OK. The Drilldown - Account Balances panel appears showing the balance for each detail accountsummarized by company, business unit, object account, and/or subsidiary based upon account segmentsselected on the previous panel. The grid will also display any category codes (business unit or accounts) thatwere used within the GXA formula.

Example: SS Drill Down. Notice that the balances displayed also include subledgers.



Example: SS Drill Drill - Summary. Notice that the balances have been summarized by the selected accountsegment(s).

Note: The Drill Down to Journals per Account(s) option will only function if all account segments were selected forsummarization. When drilling down to journals, the system displays all journals for the selected account,including journals at the subledger level.



7.4 Drill Down to Multiple Column Account Balances

Spreadsheet Server allows drilling down from multiple cells on the same row on the spreadsheet to see whataccount balances make up the values. A maximum of 12 columns may be selected. The Multi-Column DrilldownBalances drill down can exclude zero balance accounts based upon an option in the user settings.

1. Select multiple cells on the same row containing GXA formulas and right click. A popup menu appears.

2. On the popup menu, select SS Drill Down. The Drilldown - Multi-Column Drilldown Balances panel appearsshowing detail account balances for each column. If only two columns were selected, a variance column willautomatically be displayed.

Nav Tip:Steps 1 and 2 may be replaced by selecting multiple cells on the same row and selecting the SSribbon equivalent (see SS Ribbon).




7.5 Drill Down to Journals per Selected Account(s)

Spreadsheet Server allows drilling down from detail account balances to the journals which make up the accountbalances.

1. From the Drilldown - Account Balances panel, select the desired account(s):· To select a single account -- double click the account. The Account Journals tab appears displaying

journals for the selected account.· To select multiple accounts -- press and hold the Ctrl key as accounts are selected on the grid rows.

Right click on the grid. A popup menu appears. From the popup menu select Drilldown Journals forSelected Accounts. The Account Journals tab appears displaying journals for the selected accounts.

· To select multiple accounts in a range -- select the first account in the range, press and hold the Shift key,and select the last account in the range. Right click on the grid. A popup menu appears. From the popupmenu select Drilldown Journals for Selected Accounts. The Account Journals tab appears displayingjournals for the selected accounts.

· To select all accounts in the grid -- right click on the grid. A popup menu appears. From the popup menuselect Drilldown Journals for All Accounts. The Account Journals tab appears displaying journals for allaccounts.



7.6 Drill Down to Journal Entry Lines

Spreadsheet Server allows drilling down from journals to the journal entry lines which make up the journal. Thesystem displays all entry lines for all journals in the associated batch.

Note: User settings in the Configurator control a user's authority to this function.

1. From the Drilldown - Account Journals panel, select the desired journal (batch) and right click. A popup menuappears.

2. On the popup menu, select Display All Lines in the Batch for the Selected Grid Row. The Batch tab appearsdisplaying all the entry lines for the journals in the selected batch.

Nav Tip:Steps 1 and 2 may be replaced by double clicking the selected journal.




7.7 Drill Down to Subsystem Detail

Spreadsheet Server allows drilling down from journals to the subsystem detail from which the journal originated.Subsystem drill down is controlled by the batch type code. Valid batch type codes for each subsystem are definedin the Settings function (see User Settings). Currently subsystem drill down is available for Accounts Payable,Accounts Receivable, and Inventory applications.

1. From the Drilldown - Account Journals panel, select the desired journal(s):· To select a single journal -- select the journal and rIght click on the grid. A popup menu appears.· To select multiple journals -- press and hold the Ctrl key as journals are selected on the grid rows. Right

click on the grid. A popup menu appears.· To select multiple journals in a range -- select the first journal in the range, press and hold the Shift key, and

select the last journal in the range. Right click on the grid. A popup menu appears.· To select all journals in the grid -- right click on the grid. A popup menu appears.

2. On the popup menu, select the appropriate view function to indicate whether to view subsystem detail foronly selected journals or for all journals. The appropriate subsystem panel(s) appears.



7.8 Drill Down to Sales Detail

Once GXSALES formulas are constructed, drill down capability to the sales detail related to the amount, quantity orweight exists.

1. Select a cell containing a GXSALES formula and right click. A popup menu appears.

2. On the popup menu, select SS Drill Down. The Drilldown - Sales Detail panel appears showing the individualsales detail from the F4211, F4101 and F0101 files.





7.9 Drill Down to Fixed Asset Detail

Once FXA formulas are constructed, drill down capability to the Asset Detail related to the balances exists.

1. Select the cell containing the FXA formula to analyze and right click. A popup menu appears.

2. From the popup menu, select SS Drill Down. The Drilldown - Fixed Assets Balances panel appears showingthe individual asset detail from the F1201 and F1202 files.




8 Review Account Master

8.1 List Accounts

Spreadsheet Server enables the user to generate a list of existing accounts. Filtering is available to control whichaccounts are listed.

1. In Excel from the SServer menu, select Display Accounts -or- select the SS toolbar equivalent (seeSS Toolbar). The Display Chart of Accounts panel appears.

2. On the Display Chart of Accounts panel, specify the account number criteria and configuration host, and clickthe View button. The appropriate accounts are displayed on the panel. The account number segment valuesmay be a single value, mask, range, value list or segment list.

Review Account Master 88


8.2 Copy/Export Accounts from Account List

Spreadsheet Server allows copying accounts from the Display Chart of Accounts panel to an Excel spreadsheet orto the Windows clipboard.

1. From the Display Chart of Accounts panel, select the desired account(s):· To copy/export a single account -- select the desired account and right click. A popup menu appears.· To copy/export select multiple accounts -- press and hold the Ctrl key as accounts are selected on the grid

rows. Right click on the grid. A popup menu appears.· To copy/export multiple accounts in a range -- select the first account in the range, press and hold the Shift

key, and select the last account in the range. Right click on the grid. A popup menu appears.· To copy/export all accounts in the grid -- right click on the grid. A popup menu appears.

2. On the popup menu, select the appropriate export / copy function to indicate whether to export / copy onlyselected accounts or all accounts. The Export / Copy Accounts Options panel appears.


3. Use the table to enter data on the Export / Copy Account Options panel.

Field Description

Columns to be Generated Select the appropriate check box(es) to indicate which segments are tobe included in the export or copy.

Excel Specifications:

Target Worksheet From the drop down list, select an existing worksheet to which to sendthe export data. Otherwise, key a new name and the system will createthe new worsheet when exporting the data.

Starting Cell Specify the starting cell into which to place the data.

Category Codes:

Include Category Codes Select the check box to indicate to include category codes in the exportor copy.

Business Unit /Object Account

Select the appropriate check box(es) to indicate which business unitand/or object account category codes to include in the export or copy.

4. Click the Export to Excel button to export the accounts to the target worksheet. Otherwise, to copy theaccounts to the Windows clipboard, click the Copy to Clipboard button.



8.3 View Account Balances

Spreadsheet Server enables the user to view account balances and subsequently drill down to the journals andjournal entry lines for any or all of the listed accounts. Selection criteria is available to control which accounts arelisted.

1. In Excel from the SServer menu, select View Account Balances. The Drilldown - View Account Balances panelappears.

Note: If View Account Balances was launched while on a GXA or GXAB formula, selection criteria defaultsfrom the formula and the appropriate accounts and their balances are displayed.

Nav Tip:This panel may also be accessed by selecting the SS toolbar or ribbon equivalent (see SS Toolbaror SS Ribbon).

2. On the View Account Balances panel, specify the various account balance criteria (i.e. account segments,ledger type, year, currency, business unit status, configuration host) for which to display accounts. Whenentering account selection criteria, ranges, segment lists, and/or wildcards may be used. In addition, click theWeekly Balances check box to display weekly balances instead of period balances.

Note: Double click on the CO header (not in the field) to mask each segment.

3. Click the View button. The appropriate accounts and balances are displayed on the View Account Balancespanel.


4. To drill down to the journals for a specific account/period, on the View Account Balances panel double click inthe grid cell for the desired account/period balance. An Account Journals tab appears displaying all journals forthe selected account/period.

5. To drill down to the journal entry lines for a specific journal, on the Account Journals panel select the desiredjournal and double click. A Batch tab appears displaying all the entry lines for the journals in the selectedbatch.


9 Miscellaneous Features

9.1 Data Validation

Spreadsheet Server gives the user the ability to create a validation list in a specific cell in Excel. Validation listsare drop down lists that allow the user to choose from a valid list of options/field values.

1. Select a cell to hold the validation list.

2. In Excel from the SServer menu, select Data Validation Wizard. The Data Validation panel displays.


3. Select the type of data for which to build a list or enter valid values separated by a comma in the ValidationList field, and click OK to push validation to the current cell.

Note: Validation Lists are limited by Excel to 255 characters.

4. On the Excel worksheet when the appropriate cell is selected, a drop down button appears indicating thatvalid values exist for the cell. Click on the drop down arrow button to display the Validation List.

5. Click on the desired value. The system returns the selected value to the appropriate cell.

6. To maintain valid values for a cell, select the cell and from the Excel menu, select Data>Validation -or- fromthe Ribbon select Data>Data Tools>Data Validation. The Data Validation panel appears. Refer to ExcelHelp for additional instructions.

Miscellaneous Features 94


9.2 Generate Account Detail for Current Sheet

The Generate Account Detail option allows the user to create an audit trail which lists the individual accounts andbalances included in the GXA (GXAB) formulas of the worksheet.

1. In Excel from the SServer menu, select Generate Account Detail from Current Sheet. The Generate AccountDetail Options panel appears.


2. On the Generate Account Detail Options panel, specify the following processing criteria:· Source Worksheet Input - COLUMN - Identify the column within the worksheet that contains the report

line description. This description is used as the first column in the extracted audit trail.· Source Worksheet Input - ROW - Identify the first row containing a GXA (or GXAB) formula to be used in

generating the detail. This will set the starting point for the extracted audit trail.· Summarize Accounts - Select the check box to indicate to summarize data at the object account level

(ignores the subledger type and subledger name values).· Excel Specifications - When exporting to Excel, specify the name of the target worksheet (new or

existing) and a starting cell into which to place the data.

3. Click the Export to Excel button to generate an audit trail showing the line description and all included accountsand their balances in Excel (see below). Otherwise, to copy the audit trail information to the Windowsclipboard, click the Copy to Clipboard button.


9.3 GXE - Expand Detail Reports - Account Details

The Expand Detail option allows the user to select a single or multiple financial statement lines using SpreadsheetServer formulas and expand the line(s) into the individual account details. This process is similar to the GenerateAccount Detail option but uses a single line to expand into a designated workbook location.

This process is primarily used to launch detailed financial statements into the same template. This option can beused for multiple departments to ensure consistency for each report. Instead of creating each possible accountnumber as different rows in the spreadsheet, a single line can be created that contains ranges, segment lists, orwildcards. This line will then be expanded into the applicable individual accounts and placed into a formattedworksheet.



9.3.1 Expand a Single Source Line

1. Create a standard Spreadsheet Server report using the GXA formula. The single report line becomes thebasis for the expanded report. When the process is executed the single line will be expanded into individualaccount lines and placed into the final formatted worksheet (see below).

The example below shows a departmental report based on an individual business unit.· GXA formulas are created in a single line. In the example, account string parameters are shown in cells

A1:A4. GXA balance parameters (ledger type, year, format, period, currency) are entered in each columnheading (A6:K10). The actual GXA formulas are contained in cells A14, B14, J14, and K14.

· Standard Excel formulas are used to calculate the budget variances in cells C14 and L14.· Various literals are entered into cells D14:I16. This designation will generate the associated value into that

particular column. Valid literals are ACCTNUM (account number), ACCTDESC (account description),ACCTCO (company), ACCTBU (business unit), ACCTOBJ (object account), ACCTSUB (sub-account),ACCTSBLT (subledger type), and ACCTSBL (subledger name).

2. Create/label a cell called Target Sheet. In the example, this is cell B16 and it has been identified asworksheet GXE Target. This cell identifies the name of the worksheet that contains the final formattedworksheet and will receive the expanded detail.

3. Create/label a cell called Source Sheet. In the example, this is cell B17 and it has been identified asworksheet GXE Source. This cell identifies the worksheet that contains the GXA formulas that will beexpanded. In this example, the same worksheet contains both the source and the GXE parameters.

4. Create/label a cell called Target Row. In the example, this is cell B18 and it has been identified as row 5.This cell identifies either the first row or range name within the target worksheet to begin inserting theexpanded account detail.

Note: When using a target range, identify the Excel range as all cells under the column headers. In theexample, the range would be for cells A5 thru L5. The range name would then be entered in cell B18.

5. Create/label a cell called Source Row. In the example, this is cell B19 and it has been identified as row 14.This cell identifies the row number in the source worksheet that contains the GXA formulas.


6. Create/label a cell called Summarize Accts. In the example, this is cell B20. This cell will either contain Y(Yes) or N (No) to summarize by account.

7. Create a GXE formula with the following parameters:· Target Sheet (B16)· Source Sheet (B17)· Target Row (B18)· Source Row (B19)· Summarize Accts (B20)

Formula Example:=GXE(B16,B17,B18,B19,B20)

8. Format the Target Worksheet with headings in rows 1-3, blank rows in rows 4-6, and totals in row 7. Each totalwas set to a range of rows 4-6 (i.e. =SUM(A4:A6)). When the Expand Detail Reports function is initiated, thetotal line is shifted down or up, based upon the number of data rows populated each time the expansion isprocessed.

9. To generate detail reports for all GXE (and GXECC) formulas in the workbook, in Excel from the SServer menuselect Expand All Detail Reports -or- select the SS toolbar or ribbon equivalent (see SS Toolbar or SS Ribbon).The results for all GXE (and GXECC) formulas are expanded into the appropriate formatted sheets.



9.3.2 Expand Multiple Source Lines Using Ranges

1. Create a standard Spreadsheet Server report using the GXA formula. The multiple report lines become thebasis for the expanded report. When the process is executed the lines will be expanded into individual accountlines and placed into the final formatted worksheet (see below).

The example below shows a departmental report based on individual business units.· GXA formulas are created on multiple lines. In the example, account string parameters are shown in cells

B1:D4. GXA balance parameters (ledger type, year, format, period, currency) are entered in each columnheading (A6:K10). The actual GXA formulas are contained in cells A14, A15, A16, B14, B15, B16, J14, J15,J16, K14, K15 and K16.

· Standard Excel formulas are used to calculate the budget variances in cells C14, C15, C16, L14, L15 andL16.

· Various literals are entered into cells D14:I16. This designation will generate the associated value into thatparticular column. Valid literals are ACCTNUM (account number), ACCTDESC (account description),ACCTCO (company), ACCTBU (business unit), ACCTOBJ (object account), ACCTSUB (sub-account),ACCTSBLT (subledger type), and ACCTSBL (subledger name).

2. Create/label a cell called Target Sheet. In the example, this is cell B18 and it has been identified asworksheet GXE Target. This cell identifies the name of the worksheet that contains the final formattedworksheet and will receive the expanded detail.

3. Create/label a cell called Source Sheet. In the example, this is cell B19 and it has been identified asworksheet GXE Source. This cell identifies the worksheet that contains the GXA formulas that will beexpanded. In this example, the same worksheet contains both the source and the GXE parameters.

4. Create/label a cell called Target Row. In the example, these are cells B20, C20 and D20 and they havebeen identified as ranges Range61, Range62 and Range63. This cell identifies either the first row or rangename within the target worksheet to begin inserting the expanded account detail.

Note: When using a target range, identify the Excel range as all cells under the column headers. In theexample, Range61 is for cells A5 thru L5, Range62 is for cells A12 thru L12, and Range63 is for cellsA19 thru L19. The appropriate range name is then entered in cells B20, C20 and D20.


5. Create/label a cell called Source Row. In the example, these are cells B21, C21 and D21 and they have beenidentified as row 14, row 15 and row 16. This cell identifies the row number in the source worksheet thatcontains the GXA formulas.

6. Create/label a cell called Summarize Accts. In the example, this is cell B22. This cell will either contain Y(Yes) or N (No) to summarize by account.

7. Create the GXE formulas with the following parameters:· Target Sheet (B18)· Source Sheet (B19)· Target Row (B20, C20 or D20)· Source Row (B21, C21 or D21)· Summarize Accts (B22)

Formula Examples:=GXE(B18,B19,B20,B21,B22)=GXE(B18,B19,C20,C21,B22)=GXE(B18,B19,D20,D21,B22)

8. Format the Target Worksheet with headings in rows 1-3, 10 and 17, blank rows in rows 4-6, 11-13 and 18-20,and totals in rows 7, 14 and 21. Each total was set to a range of rows 4-6, 11-13 or 18-20 (i.e. cell A7 is=SUM(A4:A6)). When the Expand Detail Reports function is initiated, the total line is shifted down or up, basedupon the number of data rows populated each time the expansion is processed.



9.4 GXE - Expand Detail Reports - Journal Entry Details

The Expand Detail option allows the user to create a detail journal voucher listing for a specific summary balance ofaccounts using the GXE formula. Subtotals are included at the company, business unit, account and sub-accountlevels. The process works similarly to the Expand Detail option for account detail, but uses additional parameters.

1. Create a standard Spreadsheet Server report using the GXA formula. The single report line becomes thebasis for the expanded report. When the process is executed the single line will be expanded into individualjournal entry lines and placed into the final formatted worksheet (see below).

The example below shows a departmental report based on an individual business unit.· Standard GXA formulas are created in a single line. In the example, account string parameters are shown in

cells A1:A4. GXA balance parameters (ledger type, year, format, period, currency) are entered in eachcolumn heading (A6:K10). The actual GXA formulas are contained in cells A14, B14, J14 and K14.

· Standard Excel formulas are used to calculate the budget variances in cells C14 and L14.· Various literals are entered into cells D14:I14. This designation will generate the associated value into that

particular column. Valid literals are ACCTNUM (account number), ACCTDESC (account description),ACCTCO (company), ACCTBU (business unit), ACCTOBJ (object account), and ACCTSUB (sub-account),ACCTSBLT (subledger type), and ACCTSBL (subledger name).

2. Create/label cells for Target Sheet, Source Sheet, Target Row, Source Row, and Summarize Accts. Refer toExpand a Single Source Line or Expand Multiple Source Lines Using Ranges for more information.

3. Create/label a cell called JE GXA Column. In the example, this is cell E16 and it has been identified as columnA. This cell identifies the column containing the GXA balance to be expanded to show journal details.

4. Create/label a cell called JE Target Sheet. In the example, this is cell E17 and it has been identified asworksheet JE Detail BU 61. This cell identifies the name of the worksheet that will received the journal entrydetail.

5. Create/label a cell called JE Target Cell. In the example, this is cell E18 and it has been identified as cell A1.This cell identifies the starting cell location within the target worksheet to begin inserting the expanded journalentry detail.



6. Create/label a cell called JE Include Headings. In the example, this is cell E19. This cell will either contain Y(Yes) or N (No) to include headings in the journal entry detail expansion.

7. Create/label a cell called JE Autofit Columns. In the example, this is cell E20. This cell with either contain Y(Yes) or N (No) to initiate the auto-fit columns function within Excel.

8. Create/label a cell called JE Generate Totals. In the example, this is cell E21. This cell will either contain Y(Yes) or N (No) to generate account subtotals and a grand total.

9. Create/label a cell called JE Convert to Table. In the example, this is cell E22. This cell will either contain Y(Yes) or N (No) to expand the journal entry detail into a table. When Y is entered, the system creates a newtable on the specified target sheet and assigns the next available standard Excel table name. In addition,headings are always included and a grand total line is generated; however, no account subtotals are generated.

10. Create a GXE formula with the following parameters:· Target Sheet (B16)· Source Sheet (B17)· Target Row (B18)· Source Row (B19)· Summarize Accts (B20)· JE GXA Column (E16)· JE Target Sheet (E17)· JE Target Cell (E18)· JE Include Headings (E19)· JE Autofit Columns (E20)· JE Generate Totals (E21)· JE Convert to Table (E22)

Formula Example:=GXE(B16,B17,B18,B19,B20,E16,E17,E18,E19,E20,E21,E22)



9.5 GXECC - Expand Detail Reports by Category Code - AccountDetails

The Expand Detail by Category Code option allows the user to select a single or multiple financial statement linesusing Spreadsheet Server formulas and expand the line(s) grouped by either a business unit category code or anobject account category code. This process is primarily used to launch detailed financial statements into the sametemplate. This option can be used for multiple departments to ensure consistency for each report. Instead ofcreating each possible account number as different rows in the spreadsheet, a single line can be created thatcontains ranges, segment lists, or wildcards. This line will then be expanded into the applicable individual accountsand placed into a formatted worksheet.

Note: The instructions below reference how to expand a single source line for a GXECC. Refer toExpand Multiple Source Lines Using Ranges for basic steps required to expand multiple source lines.

1. Create a standard Spreadsheet Server report using the GXA formula. The single report line becomesthe basis for the expanded report. When the process is executed the single line will be expanded intoindividual account lines and placed into the final formatted worksheet (see below).

The example below shows a departmental report based on an individual business unit.· GXA formulas are created in a single line. In the example, account string parameters are shown in cells

A1:A4. GXA balance parameters (ledger type, year, format, period, currency) are entered in each columnheading (A6:G10). The actual GXA formulas are contained in cells A14, B14, F14, and G14.

· Standard Excel formulas are used to calculate the budget variances in cells C14 and H14.· Various literals are entered into cells D14 and E14. This designation will generate the associated value into

that particular column. Valid literals are CATCODE (category code) and CATDESC (category description).

2. Create/label a cell called Target Sheet. In the example, this is cell B16 and it has been identified as worksheetGXECC Target. This cell identifies the name of the worksheet that contains the final formatted worksheet andwill receive the expanded detail.

3. Create/label a cell called Source Sheet. In the example, this is cell B17 and it has been identified as worksheetGXECC Source. This cell identifies the worksheet that contains the GXA formulas that will be expanded. In thisexample, the same worksheet contains both the source and the GXECC parameters.



4. Create/label a cell called Target Row. In the example, this is cell B18 and it has been identified as row 5. Thiscell identifies the first row or range name within the target worksheet to begin inserting the expanded detail.

Note: When using a target range, identify the Excel range as all cells under the column headers. In theexample, the range would be for cells A5 thru L5. The range name would then be entered in cell B18.

5. Create/label a cell called Source Row. In the example, this is cell B19 and it has been identified as row 14. Thiscell identifies the row number in the source worksheet that contains the GXA formulas.

6. Create/label a cell called Category Code. In the example, this is cell B20 and it has been identified as A21. Thiscell identifies the category code that will be expanded. Valid values are B01-B30 for the business unit categorycodes and A01-A23 for the account category codes.

7. Create a GXECC formula with the following parameters:· Target Sheet (B16)· Source Sheet (B17)· Target Row (B18)· Source Row (B19)· Category Code (B20)

Formula Example:=GXECC(B16,B17,B18,B19,B20)

8. Format the Target Worksheet with headings in rows 1-3, blank rows in rows 4-6, and totals in row 7. Each totalwas set to a range of rows 4-6 (i.e. =SUM(A4:A6)). When the Expand Detail Reports function is initiated, thetotal row is shifted down or up, based upon the number of data rows populated when the expansion isprocessed.

9. To generate detail reports for all GXECC (and GXE) formulas in the workbook, in Excel from the SServer menuselect Expand All Detail Reports -or- select the SS toolbar or ribbon equivalent (see SS Toolbar or SS Ribbon).The results for all GXECC (and GXE) formulas are expanded into the appropriate formatted sheets.


9.6 GXECC - Expand Detail Reports by Category Code - Journal EntryDetails

The Expand Detail option allows the user to create a detail journal voucher listing grouped by either a business unitor object account category code for a specific summary balance of accounts using the GXE formula. Subtotals areincluded at the account and category code levels. The process works similarly to the Expand Detail by CategoryCode option for account detail, but uses additional parameters.

1. Create a standard Spreadsheet Server report using the GXA formula. The single report line becomes thebasis for the expanded report. When the process is executed the single line will be expanded into individualjournal entry lines and placed into the final formatted worksheet (see below).

The example below shows a departmental report based on an individual business unit.· Standard GXA formulas are created in a single line. In the example, account string parameters are shown in

cells A1:A4. GXA balance parameters (ledger type, year, format, period, currency) are entered in eachcolumn heading (A6:G10). The actual GXA formulas are contained in cells A14, B14, F14, and G14.

· Standard Excel formulas are used to calculate the budget variances in cells C14 and H14.· Various literals are entered into cells D14 and E14. This designation will generate the associated value into

that particular column. Valid literals are CATCODE (category code) and CATDESC (category description).

2. Create/label cells for Target Sheet, Source Sheet, Target Row, Source Row, and Category Code. Refer toGXECC - Expand Detail Reports by Category Code - Account Details for more information.

3. Create/label a cell called JE GXA Column. In the example, this is cell E16 and it has been identified as columnA. This cell identifies the column containing the GXA balance to be expanded to show journal details.

4. Create/label a cell called JE Target Sheet. In the example, this is cell E17 and it has been identified asworksheet JE Detail by CC. This cell identifies the name of the worksheet that will received the journal entrydetail.

5. Create/label a cell called JE Target Cell. In the example, this is cell E18 and it has been identified as cell A1.This cell identifies the starting cell location within the target worksheet to begin inserting the expanded journalentry detail.



6. Create/label a cell called JE Include Headings. In the example, this is cell E19. This cell will either contain Y(Yes) or N (No) to include headings in the journal entry detail expansion.

7. Create/label a cell called JE Autofit Columns. In the example, this is cell E20. This cell with either contain Y(Yes) or N (No) to initiate the auto-fit columns function within Excel.

8. Create/label a cell called JE Generate Totals. In the example, this is cell E21. This cell will either contain Y(Yes) or N (No) to generate account subtotals and a grand total.

9. Create/label a cell called JE Convert to Table. In the example, this is cell E22. This cell will either contain Y(Yes) or N (No) to expand the journal entry detail into a table. When Y is entered, the system creates a newtable on the specified target sheet and assigns the next available standard Excel table name. In addition,headings are always included and a grand total line is generated; however, no account subtotals are generated.

10. Create a GXE formula with the following parameters:· Target Sheet (B16)· Source Sheet (B17)· Target Row (B18)· Source Row (B19)· Category Code (B20)· JE GXA Column (E16)· JE Target Sheet (E17)· JE Target Cell (E18)· JE Include Headings (E19)· JE Autofit Columns (E20)· JE Generate Totals (E21)· JE Convert to Table (E22)

Formula Example:=GXE(B16,B17,B18,B19,B20,E16,E17,E18,E19,E20,E21,E22)

11. To generate detail reports for all GXECC (and GXE) formulas in the workbook, in Excel from the SServer menuselect Expand All Detail Reports -or- select the SS toolbar or ribbon equivalent (see SS Toolbar or SS Ribbon).The results for all GXECC (and GXE) formulas are expanded into the appropriate formatted sheets.


9.7 Hide Rows with Zero Balances

The Hide Rows with Zero Balances function will analyze the active workbook and perform a row hide function forany spreadsheet row that contains formulas in which the net result is zero for all cells. This function is veryeffective for standardized reporting templates such as departmental reports. Multiple rows can be created as atemplate but the function can then hide non-used or zero rows.

To Hide Rows with Zero Balances:1. In Excel from the SServer menu, select Hide Rows with Zero Balances -or- select the SS ribbon equivalent

(see SS Ribbon).

To Restore Hidden Rows:1. In Excel from the SServer menu, select Restore Hidden Rows -or- select the SS ribbon equivalent (see

SS Ribbon).



9.8 Disable / Enable Spreadsheet Server Formula Calculations

Disabling calculations will effectively halt GXA (GXAB) and GXD formula calculations when Excel calculatesspreadsheets. As a result of disabling calculations, GXA formulas will return zero values and GXD formulas will returnblanks.

Disabling Spreadsheet Server formula calculations can be extremely useful when:· Discontinuing calculation of a complex or long-running spreadsheet. Press Shift+Ctrl+Z to quickly disable formula

calculations.· A workbook is inadvertently opened whose calculation option is set to automatic. Press Shift+Ctrl+Z to quickly

disable formula calculations.· Creating a new worksheet or modifying an existing worksheet by adding columns and/or rows with Spreadsheet

Server formulas, and switching a format to/from the range type period. In Excel from the SServer menu, selectDisable Spreadsheet Server Formula Calculations.

Enabling Formula Calculations:1. In Excel from the SServer menu, select Enable Spreadsheet Server Formula Calculations. The Enable

Spreadsheet Server Formula Calculations panel appears.

2. Click the Yes button to clear the PC Cache and recalculate the spreadsheet.


9.9 Reset Host Server Connection

Spreadsheet Server allows the user to sign onto the system using a different ID or to switch between working inlive or local mode without having to close and restart Excel.

Note: When Unattended Sign-On is activated, the Reset Host Server Connection function is not available.

1. In Excel from the SServer menu, select Reset Host Server Connection. The Sign On to Spreadsheet Serverfor JDE dialog box appears.

2. On the Sign On dialog box identify the following information:· User ID (SS signon)· Password (optional SS password assigned in the Configurator)· Retrieve Account Balances (local database)· Work in Local Mode without a ConnectionNote: When working without a connection, the user only has access to account balances in the local database

file, and as a result drill-downs to journals or list accounts will not be functional. In addition, the systemcontinues to verify the user is a valid SS user, thus the user must have the Configurator on their harddrive.

3. Click OK.



9.10 FASTR Report Conversion

For JDE World customers only, Spreadsheet Server offers a utility to convert FASTR report definitions into Excelworkbook formats. Using the template provided, users can select the FASTR program number and revision via theGet Report lookup feature and convert the report to Excel format.

1. From Windows Explorer, navigate to C:\Documents and Settings\All Users\Shared Documents\Global SoftwareSSJDE\Samples. Open the Excel spreadsheet named JDE Fastr Template and click OK to enable themacros. The spreadsheet loads and a new menu called FASTR is added to Excel.

2. In Excel from the FASTR menu, select Get Reports. The Host Signon for Reports dialog box appears.

3. On the Signon dialog box identify the host name, user ID and password, and click Sign On. The FASTRReports panel appears.

4. On the FASTR Reports panel, specify the name of the library containing the FASTR reports and click ShowReports. A list of reports appears.


5. Double click on the desired report (Program ID and Version ID) to be converted. The conversion processcreates an Excel workbook using the Program ID and Version ID as the name and stores it in the locationidentified at the bottom of the FASTR Reports panel.

Index- A -account 78, 79

balance drill down 78, 79

balances 40, 90

budget data 44

Budget Manager balances 45

combined segment list 62

description 37

Fixed Assets balances 53

Fixed Assets detail drill down 86

generate audit trail 94

journal drill down 82, 90

journal entry line drill down 83, 90

multiple columns drill down 81

sales detail drill down 85

segment lists 60

subsystem detail drill down 84

weekly balances 43

account master 87

balances 90

copy to clipboard 88

drill down 90

export to Excel 88

list 87

ad hoc drill down 72

add-in 13

audit trail 94

- B -benefits and features 5

BUDESC 28, 38

budget data 44

Budget Manager balances 45

build a template 25

building spreadsheets 24

business unit 38

description 38

business unit type 46

segment lists 61

using in GXA/GXAB 46

- C -calculation options 70

disable 108

enable 108

refresh PC cache 71

category code 62

combined segment list 62

description 64

Fixed Assets 56

segment lists 61


CODESC 28, 39

company 39

description 39

components 6

configurator 6

copy to clipboard 72, 88

customize grid layout 72, 76

- D -data validation 93

disable formula calculations 108

drill down 78, 90

account balances 78, 90

account balances summarized 79

export to Excel 74

Fixed Assets detail 86

general grid features 72

grid layout 76

journal entry lines 83

journals 82

manage group totals 77

multiple column account balances 81

sales detail 85

subsystem detail 84

- E -enable formula calculations 108

Excel add-in 13

expand detail reports 95

account detail 95

account detail (multiple source lines) 98

account detail (single source line) 96

Index 112


expand detail reports 95

account detail by category code 103

journal entry detail 101

journal entry detail by category code 105

export to Excel 72, 74, 88

- F -FASTR report conversion 110

features and benefits 5

Fixed Assets 53

category codes 56

drill down 86

FXA 53

formula 28, 38

BUDESC 28, 38

CODESC 28, 39

disable calculations 108

enable calculations 108

FXA 28, 53

GXA 28, 40

GXA/GXAB for budget data 44

GXA/GXAB for Budget Manager 45

GXA/GXAB using business unit type 46

GXA/GXAB using category codes 46

GXA/GXAB using segment lists 65

GXA/GXAB using value lists 47

GXAB 28, 43

GXC 28

GXD 28, 37

GXE 28, 95, 96, 98, 101

GXECC 28, 103, 105

GXSALES 28, 49

SSLDESC 28, 66

formula assistant 28

FXA 28, 53

list accounts 48

- G -generate account detail 94

grid features 72

ad hoc drill down 72


customize layout 72, 76

export to Excel 72, 74

manage group totals 72, 77

move/resize columns 72

re-sort columns 72

GXA 28, 40

GXA/GXAB 40, 43

for budget data 44

for Budget Manager 45

list accounts 48

using business unit type 46

using category codes 46

using segment lists 65

using value lists 47

GXAB 28, 43

GXC 28

GXD 28, 37

GXE 28, 95, 96, 98, 101

GXECC 28, 103, 105

GXSALES 28, 49

- H -hide zero balance rows 107

host server 109

reset connection 109

- I -installation 7

introduction 4

- J -journal drill down 82

journal entry line drill down 83

- L -list accounts 48, 87

account master 87


export to Excel 88

in a formula 48

segment list 67

load local PC database 17



- M -manage group totals 72, 77

menu 10

move/resize grid columns 72

- N -navigation 9

SS ribbon 12

SS toolbar 11

SServer menu 10

- O -optional components 6

- P -PC cache 71

- R -refresh PC cache 71

required components 6

reset host server connection 109

re-sort grid columns 72

restore hidden rows 107

ribbon 12

rows 107

hide 107

restore 107

- S -sales detail drill down 85

segment lists 57

create/maintain 57

enter descriptions for category codes 64

enter values for business unit type 61

enter values for category code lists 61

enter values for combined lists 62

enter values for segment lists 60

retrieve description 66

synchronize 68


view values 67

settings 14

SS ribbon 12

SS toolbar 11

SServer menu 10

SSLDESC 28, 66

start Spreadsheet Server 13

enable formula calculations 108

reset host server connection 109

subsystem detail drill down 84

- T -template wizard 25

toolbar 11

- U -uninstall 8

user settings 14

- V -validation lists 93

value lists 47

used in GXA/GXAB 47

view account balances 90

- W -wizard template 25

- Z -zero balance rows 107

hide 107

restore 107

Index 114
