spreadsheets 101 what is excel?. objectives 1. identify the parts of the excel screen 2. identify...
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Spreadsheets 101
What is Excel?
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Objectives1. Identify the parts of the Excel Screen2. Identify the functions of a spreadsheet3. Identify how spreadsheets can be used4. Explain the difference in columns and rows5. Locate specific cell references6. List the types of data that can be put into a
spreadsheet
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Microsoft Excel Many companies use a spreadsheet for
numerical and financial data to analyze and evaluate information
Microsoft Excel’s spreadsheets are called worksheets
The difference between Worksheets and WorkbookOne makes up the other! Worksheets are the
spreadsheets that combine to make the workbooks
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What is a spreadsheet?A program that allows you to use data to
forecast, manage, predict, and present information
Spreadsheets allow users to input data into a table that is easy to read and analyze
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ExcelSpreadsheets •An electronic document that stores data•Formed by vertical columns and horizontal rows•An intersection of a column and row is the cell
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Understanding ExcelColumns are the vertical boxes that permeate
a worksheet. Columns are labeled with letters.
Rows are the horizontal boxes throughout the worksheet. Rows are labeled with numbers
Cells refer to the intersection of a column and a row
Cell Reference is the name of the Column letter and the row number, such as A6, or F8
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Columns and Rows!What does a column look like? Which way does it go?
What does a row look like? Which way does it go?
A column is vertical!
Word association can help! Think of house or structure with columns!
Can you think of a column on your own?
A row is horizontal!Look around you, you
may have rows of desks in your classroom!
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Spreadsheets
•Excel spreadsheets can contain workbooks and worksheets
•The workbook holds the related worksheets
•Think of it like your binder, with all the pages of data!
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File TabFile Functions
Creating a new workbook
Open an existing oneSaveSave asPrintSendClose
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The RibbonIs the panel at the top of the document
There are eight tabs across the panelFile, Home, Insert, Page Layouts, Formulas, Data,
Review, and View.The tabs are made up of groups
Groups provide logical collections of features to perform different functions in developing and editing your spreadsheets!
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The RibbonCommonly used features are on the ribbon
Click on the arrow, on the bottom right corner of each group, to find additional features
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The Dialogue Box Launcher •Dialogue Box Launchers are small icons that appear in some groups. Clicking a Dialog Box Launcher opens a related dialogue box or task pane, providing more options related to that group.
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Groups
Each tab has additional groups of information.
Home: Clipboard, fonts, alignment, number, and stylesInsert: Tables, Illustrations, ChartsPage Layouts: Themes, Page Setup, Formulas: Function Library, CalculationData: Sort & Filter, Data ToolsReview: Proofing, CommentsView: Workbook views, show/hide, zoom, window, macros
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Quick Access Toolbar
•A customizable toolbar
•You can add items; just right click on any item in the file tab or on the ribbon; click “add to quick access toolbar-a shortcut will be added.
•You can move this toolbar above or below the ribbon; click Show Below the Ribbon
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What’s that in the shadows?Mini Toolbar
Displays when you highlight the text or highlight and right-click text
It is a floating toolbar Displays common formatting tools, such as bold,
italics, fonts, font size and font color
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Moving around in ExcelTo move the insertion point here Press
Down to the next cell Enter
Up to the next cell Shift + enter
Next cell Tab
Previous cell Shift + tab
Cell at beginning of row Home
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Click on the Excel icon on your desktop!