spreadsheets: part 2

Spreadsheets: Part 2Creating a Worksheet in MS Excel 2010

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How do I manage multiple worksheets?

• To reference data from other worksheets, include tab name before row letter and column number

• Example:– Sheet3!A1 indicates Column A, Row 1 on Sheet 3

• Also reference data on other worksheets by:– Navigating to worksheet– Click desired cell – Enter formula or function

2Practical Computer Literacy, 3rd edition Chapter 13

How do I manage multiple worksheets?


Can I sort data in a worksheet?


How do I create a chart?

• Pick chart type that suits data:– Line charts are used to show data that changes

over time– Pie charts illustrate proportion of parts to whole– Bar charts (“column charts”) are used to show

comparisons


How do I create a chart?


How do I modify a chart?

7Practical Computer Literacy, 2nd edition Chapter 14

How do I modify a chart?


Can I add graphics to a worksheet?


How do I check spelling in a worksheet?


How do I test my worksheet?• Always test worksheet before relying on results• Possible to enter wrong value in cell, use wrong cell reference in formula, or other

error• Good idea to use the Save As option to rename and save extra copy of worksheet

before testing• One test is to enter series of consistent, easily verified values, such as 1 or 10, into

data cells• Another test is to enter real-world values for which you already know results • Compare calculated results with real-world results

– This testing also helps identify formatting problems• Good idea to enter largest and smallest values that would reasonably be expected in

normal use of worksheet– Small values, including zero, can lead to errors such as division by zero– Large values can lead to results not fitting in cell where answer to be displayed

• In this case, make those columns wider


How do I test my worksheet?


How do I control the page layout for a worksheet?


How do I set margins?

• Easiest way is to drag directly in the margins in Page Layout view

• If your worksheet contains multiple pages, margin settings apply to all pages

• Use the Margins button if you want to select preset margins– Click Margins button– Select Custom Margins– Change space allocated for headers and footers


How do I set margins?


How do I add headers and footers to a worksheet?

• Excel worksheets can contain headers and footers– Header is text that appears at top of every page– Footer is text that appears at bottom of every page

• Excel includes predefined headers and footers:– Worksheet Title– Date– Page number


How do I add headers and footers to a worksheet?


How do I set up a multipage worksheet?

• Large worksheets may need additional setup to print correctly on multiple pages

• Use Page Layout View to preview the information that each page will contain

• Use a manual page break if a page ends with a row that should be grouped with data on the next page

• It’s good practice to include row and column labels on every printed page to assist with data identification


How do I set up a multipage worksheet?


How do I print a worksheet?


How do I save a worksheet as a Web page?


What makes a good worksheet?

• Longest data sets should go down the screen• Information should read from left to right and top

to bottom• Provide meaningful labels• Enter data accurately• Enter formulas and functions carefully• Avoid including labels in mathematical formulas• Avoid circular references• Understand mathematical precedence


What makes a good worksheet?

• Use absolute and relative references appropriately

• Avoid using too many fonts, font sizes, and colors

• Format numbers for easy reading• Use consistent formats for similar data• Format cells so that data fits in them• Add documentation as necessary


spreadsheets: part 2

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