spring 2015 grades 5 and 8 fcat 2.0 science test coordinator training 1
TRANSCRIPT
Spring 2015Grades 5 and 8
FCAT 2.0 Science
Test Coordinator Training1
Overview
These training materials are based on the Spring 2015 Grades 5 and 8 FCAT 2.0 Science Test Administration Manual (Spring 2015 Science Manual) and are available at www.FLAssessments.com/Spring2015.
2
Overview
• These training materials are designed to highlight important information regarding test administration policies and procedures.
• Separate training materials are provided for the Spring 2015 Computer-Based NGSSS End-of-Course and Retake assessments.
• Not all information from the test administration manual is included in this presentation, so it is imperative that district and school staff read and familiarize themselves with all information in the manual in addition to using these training materials.
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Test Administration Manual
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Scripts and instructions for administering Grades 5 and 8 FCAT 2.0 Science assessments are included in this manual.
District and school personnel should read all relevant in formation in the Spring 2015 Science Manual and ensure that test administrators and anyone else involved in test administration (e.g., proctors) are familiar with the scripts and instructions in this manual.
Test AdministrationSchedule
Spring 2015 Scheduling
• Grades 5 and 8 FCAT 2.0 Science are administered in two 80-minute test sessions. Grade 5 FCAT 2.0 Science is administered in two 80-minute test sessions over two days. Grade 8 FCAT 2.0 Science is administered in two 80-minute test sessions in one day.
• The district assessment coordinator will provide schools with the district’s testing schedule.
• Any deviation from this schedule requires written approval from FDOE prior to implementation.
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What’s New
Manual• The information in the Spring 2015 Science Manual
pertains to the Spring 2015 administration of FCAT 2.0 Science ONLY.
• While test administration and security policies and procedures for the administration of statewide assessment are consistent across administrations for each school year, all district and school personnel involved in the administration of Spring 2015 computer-based assessments (FCAT Mathematics Retake, FCAT 2.0 Reading Retake, NGSSS EOC Assessments) MUST read the Spring 2015 CBT Manual and, if applicable, scripts and instructions for administering paper-based and CBT accommodations located at www.FLAssessments.com/Spring2015.
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What’s New
Test Security Agreements for 2014–2015 Statewide Assessments• School assessment coordinators, test administrators,
proctors, and any other school personnel who have received appropriate training in the administration of Florida’s statewide assessments and who have already signed a Test Administration and Security Agreement for the 2014–2015 school year are not required to sign a new agreement for this administration.
• Test administrators who have already signed a Test Administrator Prohibited Activities Agreement for the 2014–2015 school year are not required to sign a new agreement for this administration.
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What’s New
Document Count Form• For Spring 2015 and Summer 2015 administrations of
FCAT, FCAT 2.0, and NGSSS EOC assessments, there is one combined Document Count Form that should be completed and returned with packaged TO BE SCORED materials according to the instructions in the School Assessment Coordinator Responsibility After Testing section of the manual.
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Reminders
Required Administration Information• The list of required administration information includes
both the accommodations provided to students and the accommodations used by students during the test administration.
• If a student chooses not to use an accommodation that is provided, the accommodation should not be recorded on the student grid sheet.
• Schools are responsible for maintaining documentation of accommodations that are provided but not used.
• The blank Administration Record/Security Checklist includes fields for recording both accommodations provided and accommodations used.
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Reminders
To Be Scored Materials• Results for mispackaged TO BE SCORED test materials
and/or materials not returned on schedule will be included in late reporting.
Chain of Custody Form• Schools are required to maintain a Test Materials Chain of
Custody Form, located in Appendix C of the Spring 2015 Science Manual and at www.FLAssessments.com/Spring2015.
• Record accurate information on the form, including the dates that activities are completed, the names of the people performing activities involving the materials, and information about the locked storage room.
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Reminders
Test Security Policies and Procedures• Per Florida State Board of Education Rule 6A-10.042, FAC,
and Test Security Statute, s. 1008.24, F.S. (see Appendix B of the manual), district and school personnel are required to maintain test security before, during, and after testing.
• Please remember that inappropriate actions can result in student or classroom invalidations and/or loss of teaching certification.
• All school personnel, including itinerant teachers and proctors, must receive thorough training in test administration and security policies and procedures, familiarize themselves with all relevant content of the test administration manual, read the Statute and Rule in Appendix B, and then sign a Test Administration and Security Agreement (if they have not already done so).
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Reminders
Test Administrator Policies• ALL test administrators must be certified educators.• Test administrators are required to sign a Test Administrator
Prohibited Activities Agreement in addition to a Security Agreement. Test administrators must record their certification numbers on this document.
• The Test Administration and Security Agreement and the Test Administrator Prohibited Activities Agreement may be copied together so that double-sided, single-page copies can be distributed to test administrators.
• School assessment coordinators must file the signed forms with their signed security agreements.
• Test administrators must NOT administer the assessments to their family members.
12
Reminders
Electronic Devices• School personnel must ensure that students do not
have access to their cell phones or other electronic or recording devices at any time during testing, including breaks within a test session (e.g., restroom breaks, lunch).
• If a student is found to be in possession of ANY electronic devices during testing OR during a break (e.g., restroom breaks, lunch), his or her test must be invalidated.
• Students and parents/guardians must be made aware of this policy prior to testing.
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Reminders
Leaving Campus• If a student begins a test and leaves campus without
finishing (due to an appointment, illness, etc.), he or she will NOT be allowed to complete that session.
• No exceptions will be made once the student leaves the school’s campus, so students and parents/guardians must be made aware of this policy.
• If a test administrator has concerns about a student (e.g., if a student seems ill), that student should be tested in a different test session or on a make-up day.
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Reminders
Stray Marks• Test administrators and/or school assessment
coordinators may check for and erase stray marks on student grid sheets only.
• School staff must NOT open or check through completed answer documents to check for or erase stray marks after testing.
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Reminders
The following forms and materials for this administration can be found at www.FLAssessments.com/Spring2015:
B Test administration manualB Training materialsB Form to report missing materialsB Test Administrator Prohibited Activities AgreementB Test Materials Chain of Custody FormB Test Administration and Security AgreementB Periodic Table of the ElementsB Parent/guardian letters
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Reminders
The following resources for this administration can be found at www.FLAssessments.com/Spring2015:
B Comment formsB Blank Administration Record/Security ChecklistB Security LogB Materials Return ListB Braille scriptsB Checklists for district and school personnel to reference
before, during, and after testing
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Reminders
Session Time• A student with the accommodation of extended or
additional time must complete one session before continuing to the next session.
• Test administrators are required to use ALL of the allotted time in each session and should not end a session early.
• Session 1 MUST be completed before Session 2. Any students absent for Session 1 may not participate in Session 2 until they have completed Session 1.
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Reminders
Itinerant Teachers• Spring 2015 Science Manuals must be provided to
itinerant teachers in time for them to adequately prepare for the test administration. These teachers must also be included in test administrator training.
Certified Educators• All test administrators must be certified educators.
Non-certified school personnel must NOT be allowed to serve as test administrators. Non-certified school personnel may serve as proctors.
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Reminders
Secure Information• Secure student information (e.g., SSN) must never be
communicated via email.
ELL• The English Language Learner (ELL) category on
student grid sheets no longer records the length of time ELLs have been receiving ESOL services but is now updated to record the length of time ELLs have been enrolled in a U.S. school.
Seating Charts• Test administrators are required to maintain an
accurate seating chart for each group of students in their rooms during testing. 20
Students to be Tested
In general, all Florida public school students enrolled in grades 5 and 8 participate in FCAT 2.0 Science assessments, per s. 1008.22(3)(a), F.S.
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Students to be Tested
Special Program Students• Make arrangements to test special program students (e.g.,
Home Education, Virtual School, McKay Scholarship, FTC Scholarship).– The parent/guardian is responsible for contacting the district to
register the student for the selected assessments and for transporting the student to and from the district-assigned testing location.
– The parent/guardian is also responsible for providing the following to the testing location on or before the day of the test: all student demographic information, photo identification (if the student is unknown to the test administrator or other school staff), and emergency contact information.
• Ensure that grid sheets and Document Count Forms for these students are completed properly, according to the chart on page 5 of the Spring 2015 Science Manual.
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Students to be Tested
English Language Learners (ELLs)
All ELLS participate in the FCAT 2.0 Science tests no matter how long these students have been enrolled in a U.S. school.
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Students to be Tested
Students with Disabilities• Students with disabilities participate in the statewide
assessment program by taking one of the following:
B FCAT 2.0 without accommodations,B FCAT 2.0 with accommodations, orB Florida Alternate Assessment.
• All determinations regarding participation in the statewide assessment program must be documented in the student’s IEP or Section 504 plan.
• See Appendix A of the manual for information regarding accommodations.
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Sample Test Materials
• Materials are developed by FDOE to assist teachers in preparing students for the FCAT 2.0.
• Schools are encouraged to use sample test materials to familiarize students with the test format. Sample test materials can be accessed online at http://fcat.fldoe.org/fcat2/fcatitem.asp.
• Teachers should instruct students that they can access the materials themselves at any time as they prepare for testing.
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Test Materials
The following test materials will be provided for students participating in this administration:
• Grade 5 FCAT 2.0 Science NGSSS Test Books• Grade 5 FCAT 2.0 Science NGSSS Answer Books• Grade 8 FCAT 2.0 Science NGSSS Test Books• Grade 8 FCAT 2.0 Science NGSSS Answer Books• Periodic Tables of the Elements
Test materials for students who require large print, braille, or one-item-per-page accommodations are described in Appendix A of the Spring 2015 Science Manual.
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Calculators
• Each district should have an adequate supply of four-function calculators provided by FDOE.
• Districts are responsible for establishing policies for the storage, use, and retention of calculators.
• The school assessment coordinator and test administrators must ensure that one working calculator is available for each student in Grade 8 for use on the Science test.
• Calculators may not be used by students on the Grade 5 Science test.
• Students with visual impairments may use the approved large key/large display calculators or approved talking calculators supplied by FDOE.
• No other calculators may be used.27
Periodic Tables
• Periodic Tables of the Elements are provided to students for Grade 8 Science.
• Periodic tables are stand-alone pages and are shipped with test materials.
• Test administrators will distribute periodic tables on the day of the test, according to the directions in the scripts. Students may refer to them at any time during both sessions of the test.
• After students complete the test, the test administrator should collect all periodic tables. The school assessment coordinator should package the used periodic tables in the District Assessment Coordinator ONLY box.
• Used periodic tables are secure materials and must not be reused.
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Preparing Test Materials
School personnel must adhere to the following policies as they prepare test materials:• Only the school assessment coordinator and other
certified school personnel designated by the site/building administrator may open the shrink-wrapped packages and affix labels. Secure books must not be opened.
• Do not use student PreID labels from previous administrations.
• Students are not permitted to assist in preparing secure materials before testing or in organizing and returning materials after testing.
• The Test Materials Chain of Custody Form must be maintained at all times.
• All secure materials must be returned to locked storage and remain there until testing. 29
PreID Labels
Before applying PreID labels to student answer documents:• Verify that the student is still enrolled and will be tested.• Verify the information on the PreID roster against the school’s
student information database.• FIVE elements MUST be correct on a student PreID label:
Student name Student ID number District number School number Grade level
• Destroy labels in a secure manner if ANY of this information is incorrect.
• If any other preidentified information (e.g., date of birth) is incorrect, use the label and report the incorrect information to the school or district student information database manager after testing has been completed.
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PreID Labels
• Affix the label on the box in the lower left corner of the student grid sheet.
• Do not remove labels once they have been affixed.• Do not place a label over another label.
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PreID Labels
• If the student name, student ID number, district number, school number, OR grade level is INCORRECT on a USED answer document, the student must, under the supervision of the test administrator, transfer his or her exact responses into a replacement answer document.
• The test administrator must grid the DNS bubble on a book that contains an incorrect label and return it with all other NOT TO BE SCORED materials.
• The test administrator must then grid the correct student information on the replacement document.
• If any student information is missing from a student label that has been affixed to a test and answer book, add the information by gridding the appropriate bubbles on the student grid sheet. Incorrect information on a student label CANNOT be corrected in this manner.
• Do not use a preidentified document for any student other than the student for whom it is preidentified. 32
Test Security
Per Test Security Statute, s. 1008.24, F.S., and Florida State Board Rule, 6A-10.042, FAC, inappropriate actions by school or district personnel can result in student or classroom invalidations, loss of teaching certification, and/or involvement of law enforcement.
Examples of prohibited activities include the following:• Reading or viewing the test items before, during, or after testing• Revealing test items• Copying test items• Explaining or reading test items for students• Changing or otherwise interfering with student responses to test
items• Copying or reading student responses• Causing achievement of schools to be inaccurately measured or
reported33
Proctors
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When testing a large group of students, proctors must be assigned to the room. Refer to the table below for the required number of proctors.
*FDOE strongly recommends the use of proctors in testing rooms with 30 or fewer students.
1–30 students Test Administrator*
31–60 students Test Administrator and 1 Proctor
61–90 students Test Administrator and 2 Proctors
Test Group Code
• Test group codes are used to identify groups of students tested together and may be used during investigations after testing to verify whether students were tested in the same room.
• Schools must ensure that each test administrator uses one unique four-digit test group code in his or her testing room for both test sessions. Each testing room must use a different test group code.
• Students grid the test group code on the back of their answer documents at the beginning of each test session, and test administrators record the code with their required administration information and on seating charts.
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Tracking Security Numbers
• A security number is a unique nine-digit number followed by a check digit used to account for each secure test book.
• The security number is located in the upper right corner of secure test documents. See page 15 of the Spring 2015 Science Manual for a graphic showing the location of the security number.
• Written documentation of the number ranges must be maintained at all times during distribution and return of materials.
• As directed by the school assessment coordinator, the test administrator may use the pre-populated Administration Record/Security Checklist, a blank copy of the checklist, or may make his/her own comprehensive record of security numbers.
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Tracking Security Numbers
• Test administrators should maintain a record of the security numbers assigned to him or her. If a test administrator receives secure materials that are not already listed, the security numbers of those materials must be added to the record with the names of the students to whom the test materials are assigned.
• Pre-populated Administration Record/Security Checklists are provided with lists of security numbers for all secure documents assigned to each school. These pre-populated lists are available for district and school personnel in PearsonAccess.
• School assessment coordinators may use the checklist to record the security numbers of the documents assigned to and returned by each test administrator.
• A blank version of the form is available in Appendix C of the Spring 2015 Science Manual and at www.FLAssessments.com/Spring2015.
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Missing Materials
• Schools must investigate ANY report of missing materials and report missing secure test materials to the district assessment coordinator immediately.
• Within 30 calendar days of the incident, a written report must be submitted to FDOE. The report must include:− The nature of the situation− The time and place of the occurrence− The names of the people involved− Copies of completed forms (Test Administration and Security
Agreements, Test Administrator Prohibited Activities Agreements, Test Materials Chain of Custody Forms, etc.)
− A description of the communication between the district assessment coordinator’s office and school personnel
− How the incident was resolved− What steps are being implemented to avoid future missing
materials 38
Missing Materials
• Schools should submit completed reports to the district office, and district assessment coordinators should then submit reports to FDOE.
• A form to report missing materials can be found at www.FLAssessments.com/Spring2015.
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Test Irregularities/Security Breaches
• Test administrators should report any test irregularities (e.g., disruptive students) and possible security breaches to the school assessment coordinator immediately.
• If a test irregularity or security breach is identified, the school assessment coordinator must contact the district assessment coordinator to discuss possible test invalidations.
• For test irregularities requiring further investigation by the district and for security breaches, a written report must be submitted within 10 calendar days after the irregularity or security breach was identified.
• District assessment coordinators should submit the report through FDOE’s ShareFile site (fldoe.sharefile.com), using the process outlined on page 17 of the Spring 2015 Science Manual. 40
Test Invalidation
• District assessment coordinators will advise schools of the appropriate course of action if invalidation is being considered. Remember that the purpose of invalidation is to identify when the validity of test results has been compromised.
• If a situation described in the Test Invalidation Policies and Procedures section on pages 18–19 of the Spring 2015 Science Manual occurs, test administrators should discuss the situation with the school assessment coordinator, and the situation should be investigated immediately.
• If a student’s test is invalidated, return the invalidated test with the DNS bubble gridded with all other TO BE SCORED materials to ensure the student is counted for participation purposes.
41
Do Not Score (DNS)and UNDO Bubbles
• The DNS and UNDO bubbles are located in the SCHOOL USE ONLY box near the bottom of the student grid sheet.
• The DNS bubble must be gridded when a test is invalidated or when a document is defective and USED.
• If a DNS bubble has been gridded by mistake, erase the DNS bubble and grid the UNDO bubble. Then package the document with all other TO BE SCORED materials. 42
DNS Guidelinesfor Defective Materials
• Under the following circumstances, it is NOT necessary to grid the DNS bubble if the document has been properly packaged for return with all other NOT TO BE SCORED materials:
– The preidentified answer book belongs to a student who has withdrawn before testing begins.
– The preidentified answer book belongs to a student who was absent during the entire testing window.
– The answer document is defective and unused.– The preidentified information is incorrect and the answer document
is unused.
• If a test document is soiled, see the “Security Numbers” section on page 14 of the Spring 2015 Science Manual.
• For more information on defective materials, see pages 19–20 of the Spring 2015 Science Manual.
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Test AdministratorBefore TestingChecklist Read the test administration manual. Read the Test Security Policies and Procedures and
Appendix B of the manual, then sign the Test Administrator Security Agreement.
Read and sign the Test Administrator Prohibited Activities Agreement.
Establish an appropriate setting for test administration and remove or cover any unauthorized aids in the testing room.
Ensure you have a form to collect required administration information during testing.
Prepare a Security Log and a seating chart to be used in your testing room.
44
Test AdministratorBefore TestingChecklist Remove the Do Not Disturb sign, the Electronic Devices
sign, and the Session signs from Appendix C to post prior to testing. Receive your test group code from your school assessment coordinator.
Prepare and assemble all materials needed for test administration.
Ensure that students and their parents/guardians understand the testing policies prior to the first day of testing.
If you are administering tests to students who require accommodations, become familiar with the accommodations and discuss with your school coordinator how accommodations will be provided.
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Test Administrator Before Testing
• Sign and return a Test Administration and Security Agreement, which indicates that you:− Have received training− Have read the Test Security Statute and State Board Rule− Have read all applicable portions of the test administration
manual− Understand and agree to adhere to all test security and
administration policies and procedures
• Sign and return a Test Administrator Prohibited Activities Form
46
Test AdministratorBefore Testing
Prepare the Room for Testing• Tests should be administered in a room that has
comfortable seating, good lighting, adequate ventilation, and sufficient workspace.
• Arrange the room so that each student will have enough workspace for the test materials.
• There must be at least three feet between students.• Make sure that students are not facing each other
when seated at tables and are not in seating (stadium or staggered) that allows them to easily view other students’ answers.
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Test AdministratorBefore Testing
Prepare the Room for Testing (cont.)• Students may not have access to any unauthorized aids.
Discuss any concerns with your school assessment coordinator.
• Post the sign that reads “TESTING—Please Do Not Disturb” on all entrances to the testing room.
• Display the test group code, as well as district and school numbers if students will be completing or verifying student grid sheets.
• Display starting and stopping times as instructed in the test administration script.
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Test AdministratorBefore Testing
Required Administration Information• Test administrators must record and maintain the
following required administration information:– Students assigned to your room– Attendance information– Accommodations provided to students– Accommodations used by students– Test group code– Grade level– Unique security number of secure documents assigned to
each student– Signatures of test administrator and school assessment
coordinator– Dates and times when secure documents are received and
returned49
Test Administrator Before Testing
Seating Charts• An accurate seating chart must be maintained for each testing
room. Seating charts must record the following information:– Room name/number– Grade level/subject– Student names and their location in the room during testing– Direction each student is facing– Date– Session starting and stopping times– Test administrator’s name– Names of proctors (if applicable)– Test group code
• All seating charts must indicate the front and back of the room.• If the seating configuration changes during testing, a new seating
chart must be created. 50
Test AdministratorBefore Testing
Security Log
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A Security Log must be maintained for each testing room.
Anyone who enters a room for the purpose of monitoring a test MUST sign the log for that testing room.
Test AdministratorBefore Testing
Assemble Materials• The Test Administration Manual must be used
before, during, and after testing.
• A Test Group Code will be provided by your school assessment coordinator; the same unique code will be used for both sessions of the FCAT 2.0 Science test, as indicated in the Spring 2015 Science Manual.
• Test Administrator Checklist (located in Appendix C) should be used before, during, and after testing.
52
Test AdministratorBefore Testing
Assemble Materials (cont.)• Signs (located in Appendix C)
– Do Not Disturb (post on entrances to the testing room)– Session 1/Session 2 (display for students)– Electronic Devices (display for students)
• Security Log (located in Appendix C)
• Pencils for students
• Watch or Clock to keep accurate time during testing
• Cover sheets (located in Appendix C) to separate test materials after testing
• Calculators for Grade 8 students
• Periodic Tables of the Elements for Grade 8 students 53
Test AdministratorBefore Testing
Communicate Testing Policies to Students and Parents/Guardians• Electronic Devices Policy—If students are found with ANY
electronic devices, including, but not limited to, cell phones and smartphones, during testing OR during breaks, their tests will be invalidated. The best practice would be for students to leave devices at home or in their lockers on testing days.
• Leaving Campus—If students leave campus before completing a session (for lunch, an appointment, illness, etc.), they WILL NOT be allowed to complete that session. Students and parents/guardians should be made aware of this policy. If a student does not feel well on the day of testing, it may be best for the student to wait and be tested on a make-up day. Please make sure parents/guardians are aware of the test administration schedule and understand that appointments should not be scheduled on testing days.
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Test AdministratorBefore Testing
Communicate Testing Policies to Students and Parents/Guardians (cont.)• Testing Rules Acknowledgment—Prior to testing, students
will be asked to sign below a Testing Rules Acknowledgment that reads: “I understand the testing rules that were just read to me. If I do not follow these rules, my test score may be invalidated.”
• Discussing Test Content after Testing—The last portion of the testing rules read to students before they sign below the acknowledgment reads, “After the test, you may not reveal details about the test items to anyone. This includes any type of electronic communication, such as texting, emailing, or posting online, for example, on websites like Facebook, Twitter, or Instagram. If you are found sharing information about test items, your test will be invalidated.” Please make sure that students understand this policy prior to testing, and remind them that discussing the items includes any kind of electronic communications, such as texting, emailing, or posting to blogs or social media websites, etc.
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Test AdministratorBefore Testing
Accommodations• Appendix A of the Spring 2015 Science Manual
provides information concerning allowable accommodations for students with disabilities and for ELLs.
• All personnel involved in administering tests to students with allowable accommodations must familiarize themselves with the information in Appendix A.
56
Test AdministratorDuring TestingChecklist Maintain your seating chart and record of required
administration information.
Ensure that proctors and anyone who enters your room for the purposes of monitoring the test sign the Security Log for your testing room.
Administer the test according to the directions in the appropriate administration script and read the SAY boxes verbatim to students.
57
Test AdministratorDuring Testing
Supervise Test Administration While students are working, ensure that students: • Have cleared their desks of all materials except the
appropriate test materials• Are using only No. 2 pencils• Do not have books, notes, scratch paper, or electronic
devices of any kind (except for approved calculators, if applicable) during testing or during breaks within a test session, even if they do not use them
• Have signed below the Testing Rules Acknowledgment• Do not talk to other students or make any disturbance• Are working independently• Are working in the correct session and recording their
answers in the appropriate area58
Test AdministratorDuring Testing
Supervise Test Administration (cont.)• It is not appropriate to use cell or classroom phones, grade papers, or
work on the computer during testing.
• While you may encourage students to continue working, you may not talk with them about test items or help them with their answers.
• If students finish the test before the allotted time for the session has elapsed, you may encourage them to go back and check their work.
• You may not provide students with any information that would allow them to infer the correct answer, such as suggesting that they may want to check their work on specific items.
• You may not check through answer documents or discuss test items, passages, or answers with students, even after all test materials have been returned and testing has been completed.
• Test materials may not be returned to students once the materials have been collected. 59
Test AdministratorAfter TestingChecklist Verify that you have collected all required administration
information; make copies for your files. Report any missing materials to your school assessment coordinator
Verify that your seating chart and Security Log have been completed correctly; make copies for your files.
Inspect student grid sheets for stray marks, verify that each student has completed the required information in the upper left corner of the grid sheet, and, if applicable, remove any stray periodic tables. Do NOT review student responses.
Check to make sure that DNS bubbles are gridded on invalidated test documents and that no DNS bubbles have been gridded by mistake.
Organize materials and return them to your school assessment coordinator.
Complete the appropriate comment form at www.FLAssessments.com/Spring2015. 60
School Assessment CoordinatorBefore Testing Checklist Read the test administration manual. Read the Test Security Policies and Procedures and Appendix
B, then sign the Test Administration and Security Agreement. Train your test administrators and proctors, and ensure they
sign a Test Administration and Security Agreement. Ensure that test administrators sign the Test Administrator
Prohibited Activities Agreement. Receive test materials from your district assessment
coordinator. Maintain an accurate Test Materials Chain of Custody Form at
your school. Inventory materials within 24 hours and report any missing
materials or request additional materials immediately. Communicate the process for collecting required
administration information to test administrators.61
School Assessment CoordinatorBefore Testing Checklist Make arrangements to test any special program students
who may be testing at your school. If any students who require accommodations are testing at
your school, discuss how accommodations will be provided with test administrators.
Verify student information on PreID labels and affix labels to answer documents. Complete grid sheets when necessary.
Assign proctors, as needed. Distribute test group codes to test administrators. Ensure that appropriate test settings are available for all test
sessions.
62
School Assessment CoordinatorBefore TestingReceive Test Materials• You will receive the following materials, as appropriate for
your school:– School Boxes (contents listed on page 63 of the Spring 2015
Science Manual)– Special Document Kits
• Save the original boxes for returning TO BE SCORED special document materials.
• If you need additional materials or have any questions, contact your district assessment coordinator.
• Ensure that an adequate supply of working calculators is available prior to the beginning of test administration.
63
School Assessment CoordinatorBefore TestingMaintain Security• Inventory the contents of your boxes within 24 hours of
receipt and report missing materials immediately.• Keep materials secure at all times.• Maintain a record of the security numbers of the secure
materials received from the district assessment coordinator.• Maintain the Test Materials Chain of Custody Form at all
times.• No more than three people should have access to the
locked storage area.• Do not open shrink-wrapped materials or begin preparing
materials (applying student PreID labels) more than one week prior to testing. 64
School Assessment Coordinator Before Testing
Train Test Administrators and Proctors• You are responsible for training all test administrators and
proctors, including non-school-based instructors (e.g., itinerant teachers). You must train several employees to act as possible alternates.
• Test administrators must be certified educators. • Test administrators who will administer the test to students
using large print, braille, and one-item-per-page materials must be trained in the use of those test materials.
• For students with accommodations, make sure that test administrators are aware of and have made provisions for the exact accommodations needed for individual students.
65
School Assessment Coordinator Before TestingTrain Test Administrators and Proctors• Distribute test administration manuals and instruct test
administrators to read all appropriate sections. Make sure they have manuals on each day of testing.
• Ensure that all test administrators are aware that they must maintain the following according to the requirements in the manual:
− records of required administration information
− Security Logs
− seating charts
• Review test security policies and procedures and collect the following:
− signed Test Administration and Security Agreements
− signed Test Administrator Prohibited Activities Agreements
66
School Assessment Coordinator Before TestingPrepare for Testing• Distribute test group codes to test administrators
• Assign proctors to test sessions− Proctors are required for rooms where 31 or more students
are tested.− It is strongly recommended that proctors be assigned to
rooms where 30 or fewer students are tested.
• Provide appropriate test settings− Ensure visual aids are covered or removed.− There must be at least 3 feet between students.− Test in classrooms whenever possible.
• Make arrangements to test special program students who may be assigned to your school
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School AssessmentCoordinatorDuring Testing Checklist Distribute test materials immediately before testing
begins. Provide test administrators with additional materials,
as necessary. Monitor each testing room to ensure that test
administration and test security policies and procedures are followed, seating charts and Security Logs are properly completed, and required administration information is collected.
Be available during testing to answer questions from test administrators.
Arrange for and supervise make-up administrations.
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School AssessmentCoordinatorDuring Testing ChecklistDistribute Test Materials• On each day of testing, you are responsible for providing
each test administrator with the following test materials before testing begins, as applicable:– Secure test materials– Test group code– Periodic Tables (Grade 8 Science)– Calculators (Grade 8 Science)
• Ensure that visual aids have been removed or covered in each testing room and the appropriate signs are posted.
• Ensure that test administrators have all other necessary materials, as appropriate, including a supply of No. 2 pencils, a Security Log, and a form to collect required administration information.
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School AssessmentCoordinatorDuring Testing ChecklistSupervise Test Administration• Provide test administrators with additional materials during
testing, as necessary.
• Monitor each testing room to ensure that test administration and test security policies and procedures are followed.
• Be available during testing to answer questions from test administrators.
• Make sure that Security Logs, seating charts, and records of required administration information are being maintained in each testing room.
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School AssessmentCoordinatorDuring Testing ChecklistSupervise Test Administration (cont.)• Test administrators are instructed to contact you if a student
refuses to sign below the Test Rules Acknowledgment. Determine the appropriate course of action for handling a student who does not affirm the acknowledgment.
• Any student who refuses to affirm the Testing Rules Acknowledgment should still be tested, but a record of the student’s refusal should be retained at the school.
Supervise Make-Up Administrations• Follow all test security and administration policies and
procedures while administering make-up tests. • Remind test administrators that after ANY administration, initial
OR make-up, materials must be returned to you immediately. Secure materials should never remain in classrooms or be taken from the school’s campus overnight.
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School Assessment CoordinatorAfter Testing Checklist Verify that all distributed secure materials have been
returned. Complete the Test Materials Chain of Custody Form. Report any missing materials to your district assessment coordinator and conduct the necessary investigation.
Make copies of all collected required administration information, seating charts, and Security Logs, and file the copies.
Inspect students’ answer documents for stray marks ONLY on student grid sheets, verify that each student has completed the required information in the upper left corner of the grid sheet, and, if applicable, remove any stray periodic tables.
Organize materials and return them to your district assessment coordinator.
Complete the appropriate comment form at www.FLAssessments.com/Spring2015, and encourage test administrators to complete a form.
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School Assessment CoordinatorAfter Testing ChecklistPrepare Materials for Return• Verify that all distributed secure materials have
been returned. Notify your district assessment coordinator immediately if any secure materials are missing and complete the necessary investigation.
• Check for and remove any stray periodic tables from Grade 8 test documents.
• Make copies of the records of required administration information collected by test administrators and file the copies.
• Make copies of all Security Logs and seating charts and file the copies.
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School Assessment CoordinatorAfter Testing ChecklistPrepare Materials for Return (cont.)• Ensure that the DNS bubble has been gridded on invalidated
tests and place the tests with TO BE SCORED materials.• Ensure that the DNS bubble has been gridded on any
defective answer documents and return them with NOT TO BE SCORED materials.
• Verify that no DNS bubbles have been gridded by mistake.• Use the cover sheets in Appendix C to help separate test
materials when preparing for packaging.• Ensure that test materials are packaged in your District
Assessment Coordinator ONLY box according to the instructions on page 79 of the Spring 2015 Science Manual.
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School Assessment CoordinatorAfter Testing ChecklistComplete Document Count Forms• Verify that you have included all documents from make-up
sessions before you complete the forms.
• Complete Document Count Forms by following the instructions on the form.
• Complete a separate Document Count Form for each grade level.
• Separate Document Count Forms must be completed for any special program student documents (Home Education, Virtual School, etc.).
• Place each completed form on top of the first stack of corresponding TO BE SCORED answer documents.
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School Assessment CoordinatorAfter Testing ChecklistComplete Document Count Forms (cont.)• Do not copy blank count forms; however, once the count
forms are completed, you may copy them for your records. If you need additional count forms, contact your district assessment coordinator.
• Inaccurate information on the Document Count Form may adversely impact scoring activities; therefore, it is vital that all information on this form be accurate.
• See pages 70–71 of the Spring 2015 Science Manual for more detailed instructions.
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School Assessment CoordinatorAfter Testing ChecklistComplete and Apply Paper Bands• Documents for each grade level and special program must be
banded separately. You may use more than one paper band per grade level and document type, if necessary.
• Follow these steps for each paper band you use:1. Write your district number and your school number. 2. Count the number of TO BE SCORED answer documents that will be
banded in each paper band. Write that number under Number of TO BE SCORED Documents Contained in This Paper Band.
3. Under Number of Banded Stacks per Document Count Form, number the paper bands 1 of n, 2 of n, etc., where n is the total number of banded stacks per Document Count Form.
4. Place a paper band around each stack of TO BE SCORED answer documents. The Document Count Form must be under the paper band on top of the stack labeled 1 of n.
5. Seal the paper band and be sure that it securely holds the documents. Do not use staples, paper clips, or tape. 77
School Assessment CoordinatorAfter Testing ChecklistPackage Materials for Return• Place TO BE SCORED materials in the boxes according to
the instructions on page 73 and the diagram on page 77 of the Spring 2015 Science Manual.
• Package special documents materials and apply labels as described on pages 73–78 of the Spring 2015 Science Manual.
• Grades 5 and 8 materials, though banded separately, may be placed in the same box.
• Place the appropriate TO BE SCORED label in the square on the top of each box that reads “Apply return shipping label here.”
• Labels may be placed over any existing shipping labels (e.g., vendor or carrier labels). Do not copy labels.
• If you need additional return labels, contact your district assessment coordinator.
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School Assessment CoordinatorAfter Testing ChecklistPrepare District Assessment Coordinator ONLY Boxes• Place the following materials in the District Assessment
Coordinator ONLY boxes (along with any other materials the district assessment coordinator has asked you to return in this box):– Test administration manual, unused paper bands, unused
count forms, and unused labels– Original records of required administration information– Original Security Logs– Original seating charts– Original Test Materials Chain of Custody Forms– Used Periodic Tables of the Elements
• Seal the boxes.• Write District Assessment Coordinator ONLY on the side of
each box.79
School Assessment CoordinatorAfter Testing ChecklistStore Materials• Store calculators as directed by your district
assessment coordinator.• Follow your district assessment coordinator’s
instructions for returning USED periodic tables, and for destroying, recycling, or returning UNUSED periodic tables.
• Periodic tables must not be reused.
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Appendices
Appendices in the Spring 2015 Science Manual include:
• Appendix A—Accommodations
• Appendix B—Florida Test Security Statute and Rule
• Appendix C—Perforated Forms and Signs
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Appendix A:Accommodations
• Appendix A provides specific information and instructions regarding the following:– Accommodations for Students with Disabilities– Accommodations for English Language Learners
• Appendix A also contains instructions for administering tests to students requiring special documents.
• School personnel responsible for administering tests to students with accommodations must familiarize themselves with all relevant information in Appendix A before testing.
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Appendix A:Accommodations
• Appendix A contains specific information and instructions regarding special documents (large print, braille, one-item-per-page). Each document type has its own section and set of instructions for test administrators.
• Appropriate personnel must familiarize themselves with the information in this appendix, including:– Test configurations and materials needed for testing– Special scripts/instructions for students who test using
special documents– Student responses– Providing accommodations– Preparing special documents for return to school assessment
coordinators after testing83
Appendix B:Test Security Statuteand Rule• Appendix B of the manual contains the following:
– Florida Test Security Statute (s. 1008.24, F.S.)– Florida State Board of Education Test Security Rule
(6A-10.042, FAC)• All personnel involved in testing activities,
including handling and maintenance of test materials, must read and understand the information in Appendix B prior to signing a Security Agreement.
• The Statute and Rule in Appendix B are printed on perforated pages that may be removed for use during trainings.
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Appendix C: Forms, Cover Sheets, Checklists, Signs
Appendix C contains the following forms, cover sheets, checklists, and signs to be copied and used before, during, or after testing: • Test Administration and Security Agreement
• Test Administrator Prohibited Activities Agreement
• Test Materials Chain of Custody Form
• Security Log
• Blank Administration Record/Security Checklist
• Test Administrator, School Assessment Coordinator, and District Assessment Coordinator Checklists
• Do Not Disturb, Electronic Devices, and Session Signs
• Periodic Table of the Elements
• Cover Sheets (for organizing paper-based materials after testing) 85
Comment Forms
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• After testing, test administrators, school assessment coordinators, and district assessment coordinators are encouraged to complete the appropriate comment form located at www.FLAssessments.com/Spring2015.
• FDOE and Pearson appreciate feedback from district and school personnel.
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Thank you for ensuring
a secure and successful Spring 2015
Grades 5 and 8
FCAT 2.0 Science
test administration.