spring and summer 2012 end-of-course training materials algebra 1 eoc assessment biology 1 eoc...

Spring and Summer 2012End-of-Course

Training Materials

Algebra 1 EOC AssessmentBiology 1 EOC AssessmentGeometry EOC AssessmentU.S. History EOC Field Test 1

Overview

• These training materials are based on the Spring 2012 End-of-Course Test Administration Manual.– Test administration manuals will be delivered to

schools, via Falcon Shipping Inc., the week April 2, 2012.

• Training materials are available in PearsonAccess under the Support tab.

• Retain the Spring 2012 End-of-Course Test Administration Manual for the Summer administration as no additional copies will be provided. 2

Manual

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• One manual (Spring EOC Manual) is provided for this administration.

• Instructions for computer-based (CBT), paper-based (PBT), and TestHear accommodated form administrations are included in this manual.

Important Note: This test administration manual will also be used for the Summer 2012 Algebra 1 EOC administration.

Glossary of Terms

PearsonAccess – www.pearsonaccess.com/fl • A website used for almost all test preparation (e.g., PreID),

setup, administration, and reporting tasks.• Correct test administration must be selected each time you log

in.• Requires a username and password.• Link to support materials:

www.FLAssessments.com/SpringEOC • PearsonAccess will timeout after 14 minutes of

inactivity.

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Glossary of Terms

PearsonAccess Training Center

• Accessed from the Training Center tab on PearsonAccess home page.

• Provides an opportunity to9 Practice PearsonAccess tasks9 Manage the Infrastructure Trial

in preparation for testing

• Requires a username and password.

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Glossary of Terms

Proctor Caching• A process of locally loading or “caching” test content on a

computer at the school level.• Does not require a separate caching server and can run on any

workstation on the network that meets minimum requirements.• Software is provided by Pearson.• Reduces test delays due to network congestion.• Provides students with a more seamless testing experience.• Required for all FCAT/FCAT 2.0/EOC computer-based

testing in Florida.

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Glossary of Terms

TestNav 6.9 (TestNav)• Platform for Florida’s high-

stakes computer-based statewide assessments.

• Software application installed either on a file server or on each computer that will be used for testing.

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Note: This is the TestNav address used for testing this spring; it is different from the address used for the Infrastructure Trial.

Glossary of Terms

TestHear• Platform used to deliver accommodated forms (e.g., large

print, zoom, color contrast, screen reader, assistive devices) for Florida’s high-stakes computer-based statewide assessments.

• Software application installed on each computer that will be used to test students who require computer-based accommodations.

• TestHear will operate on Windows PC workstations and on Macintosh workstations that have Mac OS 10.5 or later installed and are running Windows (e.g., via Boot Camp).

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Glossary of Terms

ePAT• Electronic Practice Assessment Tool• Provides students an opportunity to practice using the

computer-based platform prior to testing. • Available for download at www.FLAssessments.com/ePATs. • Download ePAT launcher separately from practice test

content.• Accommodated ePATs are also available. Launcher is

bundled with the practice test content for accommodated forms.

• Scripts and instructions for downloading ePATs are under the Resources tab.

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CBT Readiness Activities

• Infrastructure Trial• Certification Tool online• Install TestNav and TestHear• Run System Check

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M-DCPS Spring EOC Test Administration Schedules

M-DCPSSpring 2012 End-of-Course (EOC) Test Administration Schedules*

Paper-Based Tests

(if applicable)

Computer-Based Tests

Allotted Time

Geometry April 30 - May 2 April 30 - May 4160

minutes**

Biology 1 May 7 - 9 May 7 - 11160

minutes**

Algebra 1 May 14 - 16 May 14 - 18160

minutes**

U.S. History Field Test N/A May 21 - 25 60 minutes

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* Testing should begin on Day 1 and be completed in as few days as possible.**Any student not finished by the end of the allotted time may continue working; however, testing must be completed within the same school day.

Note: There should be no deviation from the established M-DCPS Spring EOC test administration schedules.

Paper-based accommodations must be completed by the third day of each testing window.

M-DCPS Summer EOC Test Administration Schedules

M-DCPSSummer 2012 End-of-Course (EOC) Test Administration

Schedule*

Algebra 1 July 23-26 and July 30160

minutes**

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* Testing should begin on Day 1 and be completed in as few days as possible.**Any student not finished by the end of the allotted time may continue working; however, testing must be completed within the same school day.

Note: There should be no deviation from the established M-DCPS Summer EOC test administration schedule.

Please refer to Weekly Briefing #11599.

Algebra 1:Students to be TestedAlgebra 1The following students must participate in the

Algebra 1 EOC Assessment administration:• All students who are enrolled in the following

courses in 2011-12:– Algebra 1 – 1200310– Algebra 1 Honors – 1200320– Algebra 1-B – 1200380– Pre-AICE Mathematics 1 – 1209810– IB Middle Years Program/Algebra 1 Honors – 1200390

• Any student who completed one of the above courses through virtual coursework or adult education must take the Algebra 1 EOC Assessment.

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Students to be Tested

Algebra 1 (cont.)The following students are eligible to participate

in the Algebra 1 EOC Assessment administration:• Students who need to retake the assessment to earn a

passing score for course credit• Students in a credit acceleration program (CAP) who wish to

take the assessment to earn course credit• Please Note: Students who entered 9th grade in the 2010–

11 school year are not subject to the “passing” Algebra 1 EOC.– Their scores are averaged as 30% of their course grade – They must take the assessment if they take the Algebra 1 course and

never taken the EOC– They may take the assessment if they are in grade forgiveness

programs and wish to retake the assessment to improve their course grade 14

Biology 1:Students to be TestedBiology 1The following students must participate in the Spring 2012

Biology 1 EOC Assessment administration:• All students who are enrolled in the following courses in 2011-12:

• Any student who completed one of the above courses through virtual coursework or adult education must take the Biology 1 EOC Assessment.

• Students who entered grade 9 in the 2011–12 school year who are taking AP Biology 1 to meet the Biology 1 credit requirement for high school graduation must take the Biology 1 EOC Assessment.

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Biology 1 – 2000310 IB Middle Years Program Biology Honors – 2000850

Biology 1 Honors – 2000320 Integrated Science 3 – 2002440

Pre-AICE Biology – 2000322 Integrated Science 3 Honors – 2002450

Biology Technology – 2000430 Advanced Placement Biology - 2000340

Biology 1 PreIB – 2000800

Geometry:Students to be Tested

GeometryThe following students must participate in the

Spring 2012 Geometry EOC Assessment administration:

• All students who are enrolled in the following courses in 2011-12:– Geometry – 1206310– Geometry Honors – 1206320– IB Middle Years Program Geometry Honors – 1206810– Pre-AICE Mathematics 2 – 1209820

• Any student who completed one of the above courses through virtual coursework or adult education must take the Geometry EOC Assessment. 16

Geometry:Students to be Tested

Biology 1 and Geometry

• Students who entered Grade 9 in the 2011-12 school year will have the Biology 1 and Geometry EOC score averaged as 30% of their final course grade. This cohort retains this requirement until they take the Biology 1 and Geometry EOC in high school.

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US History Field Test:Students to be TestedU.S. History Field Test• Grades 9–12 students enrolled in the following

courses at schools selected in the field test sample will be tested.– 2100310 – United States History– 2100320 – United States History Honors

• Students who completed one of the above courses at the end of semester one should not participate in this field test administration.

• Students with disabilities who are able to access computer-based assessments should participate in this field test administration. Any students who require paper-based accommodations,

accommodated CBT forms, or assistive devices will NOT participate.

• ELL students should participate in this field test administration.

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Students to be Tested: Special Programs*

Program District Numbe

r

School Numbe

r

Participation

Status

Registration/Reports

FLVS Middle School 71 0300MUST

Florida Virtual School Program High School 71 0400

FL Virtual Academy

50 7079

Miami-Dade Online Academy

13 7001 MUST Miami-Dade Online Academy

Florida Home Education 13 9998 MAY Home Education Office

McKay Scholarship 13 3518 Private-MAYPublic-MUST

ESE Office

Florida Tax Credit Scholarship

97 9999 MAY Registration - Region Reports - FLDOE

Merrick Hospital/Homebound**

13 9732 MUST Merrick HHIP19*The District will manage special program students in PearsonAccess for CBT administrations. If you have any

questions, please contact Joan Cortez at 305-995-3660.**District program not in the Test Administration Manual.

Students to be Tested:SWD Students

Students With Disabilities• All students with disabilities participate in the statewide

assessment program by taking one of the following: 9 EOC Assessment without accommodations,9 EOC Assessment with accommodations, or9 Florida Alternate Assessment.

• All determinations regarding participation in the statewide assessment program must be documented in the student’s IEP or Section 504 plan.

• See Appendix A of the manual for information regarding accommodations.

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Students to be Tested:ELL Students

English Language Learners (ELLs)• All eligible ELL students are expected to

participate in the EOC Assessments no matter how long these students have been receiving services.

• See Appendix A of the manual for information regarding accommodations.

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Computer-Based Accommodations for SWD• Large Print

– 18 font • Color Contrast

– Three color combinations are offered • Zoom

– 1x, 1.25x, 1.5x,1.75x, 2x, 2.25x, 2.5x, 2.75x, 3x, 3.5x, 4x, 5x, 6x, 7x, 8x, 10x

• Screen Reader (only available for Mathematics and Science assessments)

• Assistive DevicesNote: Accommodated forms may be combined as

noted on page 204 of the manual.22

Paper-Based Accommodationsfor SWD

• Regular Print• Braille

– Contracted or uncontractedNote: Large print on paper will not be

available for CBT assessments. Students will be expected to take the test on the computer using TestHear LP accommodated form.

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Administration Accommodations: SWD

• Students with Disabilities – Accommodations documented in the

student’s current IEP or 504 plan▪Flexible Presentation▪Flexible Responding▪Flexible Scheduling ▪Flexible Setting▪Assistive Devices and Tools

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Administration Accommodations: ELL

• English Language Learners (ELLs)– Students who are currently receiving

services in a program operated in accordance with an approved district LEP plan: Flexible Setting Flexible Scheduling Assistance in Heritage Language Approved Dictionary

– ELL students in levels 1-4 only.

Test Administration and Security Procedures

• Standards, Guidelines, and Procedures for Test Administration and Test Security available at http://oada.dadeschools.net/TestChairInfo/InfoForTestChair.asp.

– Adopted by School Board

– General Guidelines• Florida Test Security Statute and

Rule (TAM, pg 13 & 323-326)– Florida EOC Test Administration and

Security Agreement Form (TAM, pg 355)

– Test Administrator Prohibited Activities Agreement (TAM, p 357)

• School Procedural Checklist (FM-6927) 26

State and District Requirements

Prohibited Activities: Florida Statute and State Board Education Rule

• Reading the passages, test items, or performance tasks.

• Revealing the passages, test items, or performance tasks.

• Copying the passages, test items, or performance tasks.

• Explaining or reading test items or passages for students.

• Changing or otherwise interfering with student responses to test items.

• Causing achievement of schools to be inaccurately measured or reported.

• Copying or reading student responses. 27

Test Security Policies:Electronic Devices

• Possession of any electronic device that reproduces, transmits, calculates, or records IS cause for invalidation.– “Possession” is defined as “within arm’s reach,” even

if the electronic device is not visible.– Students should not have cell phones in their

pockets, clipped to their belts, at their desks, or anywhere they can be easily accessed during testing.

• Test administrators and proctors should also turn-off their electronic devices during testing.

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Test Security Policies:Student Pledge

• Prior to testing, students are required to read and agree to a student pledge.

• Students taking a computer-based test must read and check a box indicating that they agree to adhere to the pledge. Students who do not check the “I agree” box should still be allowed to test.

• Students taking a paper-based test sign beneath the pledge on page 2 of the test and answer book.

• If a student refuses to agree to the pledge, the test administrator should note this in the record of required administration information and check the box for the student (CBT only).

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Reporting Testing Irregularities

• All school staff are professionally responsible for ensuring appropriate administration procedures and reporting any irregularities.– Specified in Standards, Guidelines, and Procedures

for Test Administration and Test Security School Assessment Coordinator/Principal Student Assessment and Educational Testing Region Center and/or appropriate District Administrative

Office Appropriate investigative unit, if applicable

• Note: School personnel must be prepared to provide documentation and information in support of investigations of a testing irregularity. 30

Caveon Forensic Analyses

• The FLDOE has contracted with Caveon Test Security to provide its Caveon Data Forensics™ for all statewide assessments.

• Caveon will analyze data to identify highly unusual test results for two primary groups: – Students with extremely similar test

responses; and – Schools with improbable levels of

similarity, gains and/or erasures.• Flagging only the most extreme results

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Test AdministratorBefore, During, and After

Testing

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Test Administrators

• ALL test administrators must be certified educators.

• Test administrators are required to sign a Test Administrator Prohibited Activities Agreement in addition to a Security Agreement. Certification numbers must be recorded on this document.

• The EOC Administration and Security Agreement has been revised to emphasize the importance of proper training and the possible consequences of test administration irregularities.

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Test AdministratorBefore Testing Read the test administration manual.

Read the Test Administration Policies and Procedures and sign the Florida EOC Test Administration and Security Agreement.

Read and sign the Test Administrator Prohibited Activities Agreement.

Establish an appropriate setting for test administration and remove or cover any unauthorized aids in the testing room.

Assemble and prepare all materials needed for test administration.

Ensure that your students and parents understand the testing policies prior to the first day of testing.

If you are administering tests to students who require accommodations, become familiar with the accommodations and discuss with your school assessment coordinator how accommodations will be provided.

Ensure that you are familiar with how to open TestNav or TestHear to the login screen for each student computer prior to testing.

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Establish an Appropriate Setting• Tests should be administered in a room that has

comfortable seating, good lighting, adequate ventilation, and sufficient workspace.

• Check the configuration of your testing room to make sure you will be able to provide a secure environment during testing.

• Install visual barriers to ensure students are not able to easily view other students’ computer screens.

• Post the sign that reads TESTING—Please Do Not Disturb and display starting and stopping times as soon as testing begins.

• Remove or cover all visual aids in the room. 35

Establish an Appropriate Setting

• When you arrive on the day of testing, open each student workstation in the testing room to the student login screen as indicated in the script, but do not log in for students.

• Display the student comment form URL, or create shortcuts on student workstations to ensure each student is able to complete a form after testing.

• Ensure that you have a way to contact the technology coordinator or the school assessment coordinator without leaving the room unattended.

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Materials Needed for Testing

Test Administration Manual• You will need the Spring 2012 End-of-Course Test

Administration Manual to read the test administration scripts to students.

• When testing students who are allowed certain accommodations, you may need to modify the scripts. It is especially important that you review the scripts BEFORE testing begins to determine the necessary modifications. Do not interpret this as permission to paraphrase test items.

• Scripts and instructions for the administration of paper-based forms are provided in Appendix A.

• **Updated scripts for the administration of accommodated computer-based test forms (large print, color contrast, zoom, screen reader, assistive devices) are available at www.FLAssessments.com/SpringEOC. 37


Test Administration Manual (cont.)

• Appendix D on page 333 is the CBT Test Administrator Quick Reference Guide.

• This guide lists possible error messages students may encounter, explanations for each message, and possible solutions.

• This guide is a helpful resource for test administrators during testing.

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Updated TestHear Scripts

• The Spring 2012 EOC Manual was printed prior to this functionality change; therefore the scripts in the manual should be replaced with the updated scripts distributed by FDOE and available at www.FLAssessments.com/SpringEOC. To administer the accommodated EOC ePATs: In place of pages 220-

249 in the Spring 2012 EOC Manual, use the revised Script for Administering the Accommodated Practice Test (TestHear ePAT) for Algebra 1 EOC, the Script for Administering the Accommodated Practice Test (TestHear ePAT) for Biology 1 EOC , and the Script for Administering the Accommodated Practice Test (TestHear ePAT) for Geometry.

To administer the accommodated computer-based EOC Assessments: In place of pages 250-287 in the Spring 2012 EOC Manual, use the revised Script for Administering Accommodated Computer-Based Algebra 1 EOC Assessment, the Script for Administering Accommodated Computer-Based Biology 1 EOC Assessment, and the Script for Administering Accommodated Computer-Based Geometry EOC Assessment.

• Please pay special attention to updated instructions regarding hand-held calculators and scripts for TestHear forms (denoted by **).

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Student Authorization Tickets• The School Assessment Coordinator sections of the manual

provide instructions for scheduling students into test sessions and printing Student Authorization Tickets. – Please Note: Specific instructions for printing tickets for

students enrolled in remedial coursework during the summer session will be provided through adult education.

• For each test session, each student needs a Login ID and a test code (password), which are printed on the Student Authorization Tickets.

• Students will need a pen or pencil during testing to sign their tickets.

• The test administrator will give each student a ticket only AFTER all students have entered the testing room, as instructed in the script, and all tickets must be collected BEFORE students leave the testing room.

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Student Authorization Tickets (cont.)Student Authorization Tickets must be handled in a secure manner and returned to the school assessment coordinator immediately after each day of testing is completed.


Session Roster• A Session Roster is a list of all students scheduled in a

test session that displays important information including: 9 Test Administration9 Session Name9 Test to be Administered9 Test Code (password) 9 Student Name9 Florida ID Number9 Student Date of Birth9 Class Information9 Login ID9 Blank space to record attendance information and accommodations used

• The Session Roster may be used to record required administration information. 42


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Session Roster (cont.)Session Rosters must be handled in a secure manner and returned to the school assessment coordinator immediately after each test session is completed.


Test Group Code• A test group code is a unique four-digit number used

to identify a group of students testing together.

• School assessment coordinators will generate a unique four-digit code for each test session.

• Each group of tested students, initial or make-up, in a testing room should receive a unique test group code.

• Students will enter the test group code before

beginning the test, as indicated in the scripts. 44

Test Code & Test Group Code

Test Code Test Group CodeA six-digit code created by PearsonAccess and printed on Student Authorization Tickets and Session Rosters. The Login ID and the test code are required to log in to TestNav.

A unique four-digit number created by school assessment coordinators used to identify groups of students tested together. The test group code is entered after the Welcome screen in TestNav and before students see the first question.

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Reference Sheets and Periodic Tables

• Paper reference sheets are provided to all students taking the Algebra 1 and Geometry EOC Assessments.

• If your school will provide paper copies of

periodic tables to students taking the Biology 1 EOC Assessment, make sure a sufficient number of copies is available.

• Reference sheets and periodic tables are also available in the TestNav and TestHear software.46www.FLAssessments.com/SpringEOC


Reference Sheets and Periodic Tables(cont.)• Once students complete the test, the test

administrator should collect all reference sheets and periodic tables.

• School assessment coordinators should return them in the District Assessment Coordinator Only box.

• Used reference sheets and periodic tables are secure materials. 47

Materials Needed for TestingFour-Function Calculators• The computer-based TestNav Algebra 1 and Biology 1

EOC Assessments have a built-in four-function calculator.

• Test administrators should have a supply of approved calculators for these students; if requested. No other calculators may be used.

• **TestHear forms of the Algebra 1 and Biology 1 EOC Assessments do not include an online calculator. Hand-held calculators must be provided for students using TestHear accommodated forms.

• Students with visual impairments may use the approved large key/large display calculators or approved talking calculators supplied by the FDOE.

48


Scientific Calculators• The computer-based TestNav Geometry EOC

Assessment has a built-in scientific calculator.

• Once a student has participated in a practice test, he or she may request to use an approved scientific calculator, if one is available. (See page 20 in the Spring 2012 EOC Manual for a list of approved scientific calculators.)

• Students who will test using TestHear accommodated forms of the Geometry EOC Assessment will be provided with handheld scientific calculators by FDOE. 49


Computer-Based Testing Work Folders• The Florida Computer-Based Testing Work Folder is a blank piece

of yellow 11x17 paper folded in half with grid paper on the back cover. Work folders arrived in your shipment of test administration manuals.

• For the CBT Algebra 1, Biology 1, and Geometry EOC

Assessments, students are provided with work folders to work the problems. One work folder should be sufficient for each student; however, students may request additional folders.

• Work folders are to be distributed to students at the beginning of each test session.

• School assessment coordinators and test administrators must

ensure that students have enough desk space to use their folders.

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Computer-Based Testing Work Folders (cont.)

• Once students complete the test, the test administrator must collect all work folders.

• The school assessment coordinator should

package the used folders in the District Assessment Coordinator ONLY box.

• Used work folders are secure materials.51


Security Log

52

A Security Log must be maintained for each testing room.

Anyone who enters a room for the purpose of monitoring a test MUST sign the log for that testing room.

www.PearsonAccess.com/fl


Seating Chart• An accurate seating chart must be maintained for each testing

room for each test session. Seating charts must capture the following information:9 the room name/number9 student names and their location in the room during testing9 date9 session starting time9 test administrator name9 names of proctors (if applicable)9 test group code

• All seating charts must indicate the front and back of the room, as well as the direction students are facing.

• If students move around or change seating during a test session, a new seating chart must be created.

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Additional items• Pens and/or pencils• Clock or watch• Signs

9 Do Not Disturb Sign9 Electronic Devices Sign

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Test AdministratorDuring Testing

Maintain the seating chart, Security Log, and record of required administration information for your room.

Ensure that each student has a pen or pencil and distribute testing materials as indicated in the scripts.

Read the appropriate administration scripts VERBATIM to students. Please read the important information and adhere to the instructions between the SAY boxes.

Keep accurate time for each test session and display times for students.

Maintain test security at all times and report violations or concerns to your school assessment coordinator immediately. 55

Supervise Test Administration

During testing, Test Administrators should ensure the following:

•Students have cleared the area around their workstations of all materials except for Student Authorization Tickets, pens or pencils, and the following materials, as applicable: work folders, calculators, periodic tables, and reference sheets.•Students agree to the student pledge and enter the correct test group code.•Students do not talk or make any disturbance.•Students are working independently.•Students are working in the correct test.

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Supervise Test Administration

• It is not appropriate to use cell or classroom phones, grade papers, or work on the computer during testing.

• While you may encourage students to continue working, you may not talk with them about test items or help them with their answers.

• If students indicate they have finished the test before the allotted time for the session has elapsed and they have not yet submitted, you may encourage them to go back and check their work.57

Test AdministratorAfter Testing

Verify that you have collected all required administration information, including accommodations actually used by each student.

Verify that your seating chart and Security Log have been completed correctly.

Make copies for your files. Report any missing materials to your school

assessment coordinator. Organize materials and return them to your school

assessment coordinator. Complete the Spring 2012 EOC Test

Administrator Comment Form at www.FLAssessments.com/SpringEOC.

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School Assessment Coordinator

Before, During, and After

Testing

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School CoordinatorBefore Testing Read the test administration manual.

Read the Test Administration Policies and Procedures and sign the Florida EOC Test Administration and Security Agreement.

Train your test administrators and proctors, including non-school-based instructors (e.g., itinerant teachers). You must train several employees to act as possible alternates.

Ensure that test administrators sign the Test Administrator Prohibited Activities Agreement and Florida EOC Test Administration and Security Agreement.

Receive test materials from your district assessment coordinator.

Inventory the materials within 24 hours of receipt and report missing materials or request additional materials immediately.

Communicate testing policies with parents and students.60

Receive Test Materials

• You will be provided with the following materials, as appropriate for your school:9 Computer-Based

9 Work folders9 Algebra 1 and Geometry EOC Reference Sheets9 Other materials, as indicated in the Spring 2012 EOC Manual (as

applicable)

9 Paper-Based 9 PreID labels and rosters9 School Boxes (contents listed on pages 98-99 of the manual)9 Special Document Boxes, if applicable (Braille only)

9 Calculators 9 Contact TDC at 305-995-3743 if you do not have an adequate supply of

approved handheld calculators. 61

Receive Materials/Maintain Security• Keep materials secure at all times.• No more than three individuals may have access to

the locked storage area.• Maintain the Test Materials Chain of Custody

Form (Appendix E of the manual) to track test materials before and after testing.

• Do not open shrink-wrapped packets or begin preparing (applying student labels) more than five (5) days prior to each test administration.

• Save the original boxes for returning To Be Scored special document materials.

• If you need additional materials, contact the Test Distribution Center at 305-995-3743. 62

Communicate TestingPolicies

Communicate Testing Policies to Parents and Students

• Electronic Devices Policy—If students are found with ANY electronic devices during testing, their tests will be invalidated. The best practice would be for students to leave devices at home or in their lockers on the day of testing.

• Leaving Campus—If students leave campus before completing the test (for lunch, an appointment, or illness, etc.), they WILL NOT be allowed to complete the test.

• Student Pledge—Students will be asked to read and agree to a pledge prior to testing indicating that they will not give or receive unauthorized help during the test. If students are caught cheating or irregular answer patterns are detected during scoring, their tests will be invalidated. 63

School CoordinatorBefore Testing For the Algebra 1 and Geometry EOC Assessments,

ensure an adequate supply of reference sheets is available for all students.

Communicate the process for collecting required administration information to your test administrators.

Distribute test group codes to test administrators. Assign proctors, as needed. Arrange practice test sessions. Ensure that appropriate test settings are available for all

test sessions. Create CBT Test Administrator accounts in PearsonAccess

for test administrators to monitor and resume students during testing (optional).

Verify student information and create test sessions. Distribute Session Rosters and Student Authorization

Tickets on the day of test administration. 64

Proctors

• When testing a large group of students, proctors MUST be assigned to the room to assist the test administrator.

• Refer to the table below for the required number of proctors.

* It is strongly encouraged that a proctor be assigned to rooms with 25 or fewer students whenever possible. 65

1-25 students Test Administrator*

26-50 students Test Administrator and 1 Proctor

51-75 students Test Administrator and 2 Proctors

Arrange ePATs

• Schools must administer an ePAT using the appropriate script provided in the Spring 2012 EOC Manual to all students to be tested to ensure that students have enough time to become familiar with the item types and features of the testing platform.

• Schedule and arrange ePATs as described in the Spring 2012 EOC Manual. Complete prior to administration and record

attendance. Read verbatim the appropriate ePat script in manual. Provide students with URL so they can practice on their

own: www.FLAssessments.com/ePAT. 66

Arrange ePATs

• Students who require accommodated CBT forms (e.g., large print, color contrast, zoom, screen reader, assistive devices) must complete a practice test for the specific accommodated form or form combination they will use during testing.

• To access instructions for downloading and installing

the ePAT Launcher and practice test content, go to www.FLAssessments.com/ePATs. The technology coordinator will need to download and install the software.

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Managing PearsonAccess Student Information• The EOC PreID file submitted to the vendor was based on

students enrolled at your school as of March 19, 2012. School may begin adding students using the Create New

Student wizard on March 26, 2012.• Access Session Roster for verifying student information

Students must be assigned to a test session BEFORE student data can be verified.

• All students testing on the computer that were captured in the PreID file will be in a class called FL CLASS.

• Verify the accuracy of Student Name and Student Florida ID number using the Session Roster prior to testing.

• Note: Information on the submission of the PreID file for the summer administration will be provided as it becomes available.

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Create Test Sessions

• Test Session is a required field for scheduling students to take a test. The three ways that you can set up sessions are: Test Group, Test Day, or Test Administration.

• Test sessions were NOT created via the PreID file upload.

• Schools must create test sessions before you can verify student information. These can be temporary sessions for the purpose of

verifying student information, or they can be test sessions you plan to use for testing.

• Detailed instructions on how to create a test session and verify student information are on pages 107-110 of the manual. 69

Organizing Test Sessions

• Only two ways recommended for organizing test sessions1. By Test Group – only includes students in a particular group

(e.g., class, testing room) who will be testing togetherAdvantage: PearsonAccess can be used to manage the testing groups and session rosters will include only one group of students testing together. Can also be used to distinguish between students taking regular computer-based form (Main) and the accommodated forms.Disadvantage: will require setup and management of more sessions

2. By Test Day – includes all students in a school to be tested in a subject on a particular dayAdvantage: greater security because a session can be started and stopped on the same dayDisadvantage: requires coordination of testing groups at the school

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School CoordinatorBefore Testing

Make arrangements to test any special program students (Miami-Dade Online and virtual school programs, Home Education Program, etc.) who may be testing at your school.

If any students who require accommodations are testing at your school, discuss with test administrators how accommodations will be provided (Appendix A).

Complete Computer-Based Assessments Readiness Activities. Infrastructure TrialCertification Tool Maintain a list of test sessions to provide to

the school technology coordinator to have the test content cached for all sessions.

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School CoordinatorDuring Testing Ensure that the Proctor Caching computer is on and

the Proctor Caching software is running while students are testing.

Ensure that test sessions have been started in PearsonAccess (page 128).

Provide test administrators with additional materials, as necessary.

Monitor each testing room to ensure that test administration and test security policies and procedures are followed, seating charts and Security Logs are properly completed, and required administration information is collected.

Be available during testing to answer questions from test administrators.

In PearsonAccess, monitor session status and resume students’ tests, if necessary (pages 129-131).

Arrange for and supervise make-up administrations.72

School CoordinatorAfter Testing Verify that all distributed secure materials have been returned.

Report any missing materials to your district assessment coordinator and conduct the necessary investigation.

Make copies of all collected required administration information, seating charts, and Security Logs and file the copies.

In PearsonAccess, stop test sessions and invalidate student tests, if necessary. o Invalidations should be recorded in PearsonAccess by

4:00 p.m. on the Friday of each week of testing. In PearsonAccess, record accommodations actually used by

students. o Accommodations should be recorded by 4:00 P.M. on

the Friday of the week the student tested. Organize materials and return them to your district assessment

coordinator. Complete the Spring 2012 EOC School Assessment Coordinator

Comment Form in PearsonAccess, and encourage test administrators to complete a form. 73

Test Invalidation

• A test MUST be invalidated if either of the following circumstances occurs:

9 A student has an electronic device during testing9 A student is cheating during testing

• A test MAY be invalidated if one of the following circumstances occurs:

9 A student becomes ill and is unable to finish9 A student is not allowed the correct amount of time9 An error occurs in the administration of an accommodation9 An error occurs in test administration or procedures9 A student is disruptive during testing

• More information about test invalidation and instructions may be found on page 18 of the Spring 2012 EOC Manual.

74

Organize and Return Materials• Inventory and store hand-held, approved four-function

calculators.• File the Student Authorization Tickets, Florida EOC Test

Administration and Security Agreements, and the Test Administrator Prohibited Activities Agreements for one calendar school year.

• Copy the seating charts, required administration information, and Security Logs, file the copies, and return the originals in the District Assessment Coordinator ONLY box.

• Return used and unused reference sheets and periodic tables, Session Rosters, and work folders in the District Assessment Coordinator ONLY box.

• Return large key/large display and/or talking calculators and handheld scientific calculators in manila envelope, if applicable. 75

Paper-Based Tests (PBT)The following slides relate to the administration of paper-based tests (regular print or Braille), which are only offered as accommodations for the Algebra 1, Biology 1, and Geometry EOC Assessments.

Note: There are no paper-based accommodations for the U.S. History EOC Field Test.

Each slide contains an icon of a pencil and a test to indicate that the information pertains to paper-based tests only.

Important: All paper-based administration should be completed at the beginning of each testing window.

76

PBT Chain of Custody Form

• The Test Materials Chain of Custody form is available in Appendix E of the Spring 2012 EOC Manual and in PearsonAccess.

• The form must be completed by every individual who handles test materials before and after testing.

• A certified educator must be present at all times that test materials are handled directly.

77

PBT Materials Needed for Testing

• Test Documents9Algebra 1 EOC Test and Answer Books9Biology 1 EOC Test and Answer Books9Geometry EOC Test and Answer Books

• Reference Sheets and Periodic Tables – packaged in packs of ten and shipped with test materials

• Calculators 78

PBT Security Numbers

• Used to account for each test and answer book• Consists of a nine-digit number followed by a check digit• Packing list will indicate the number ranges assigned to each

school.• Do not open shrink-wrapped materials (with security

numbers) or begin preparing (applying student labels) more than 5 days prior to each EOC test administration.

• Written documentation of the number ranges must be maintained at all times during distribution and return of books.

• Pre-populated Administration Record/Security Checklists are provided in PearsonAccess.

Go to Test Setup and click the Orders link. From the Reports drop-down, select “Security Checklist Detail.”

• Test administrator should maintain a list of all secure materials assigned to him or her, including any additional materials assigned throughout the administration..

79

www.FLAssessments.com/SpringEOC

PBT Sample Student Grid Sheet

80

•Student grid sheet captures student demographic information.

A document is preidentified if it has a student label affixed.

•Blank student grid sheets (non-preidentified) must be gridded using a No. 2 pencil.•For more information about specific demographic fields, see pages 120-122 of the manual.

PBT Sample Preidentified (PreID) Student Label

• Four elements must be correct on PreID labels: student name, Florida ID number, district number, and school number.

• If the student name, Florida ID number, district number, OR school number is INCORRECT on a label, a non-preidentified test and answer book MUST be gridded.

81

PBT Student Enrollment Information/Testing History

82

Blank student grid sheets non-preidentified only (without a PreID student label)

•On the back of the paper-based test and answer book, complete the Student Enrollment Information box to indicate whether the student is taking the EOC Assessment for the first time (Algebra 1 only) and; •Whether the student is currently enrolled in, was previously enrolled in, or has never been enrolled in one of the courses in the Course List box (Algebra 1, Biology 1, and Geometry).•See page 123 of the Spring 2012 EOC Manual for samples of the boxes for the different subjects.

Invalidation: PBT DNS and UNDO Bubbles

• Located in the SCHOOL USE ONLY box on the student grid sheet.

• See page 19 of the manual for circumstances when the bubble should be gridded.

• If a DNS bubble has been gridded by mistake, erase the DNS bubble and grid the UNDO bubble. Package the document with other TO BE SCORED materials.

83

PBT School Assessment Coordinator: After Testing

Return Test Materials

Mispackaged materials will delay reporting of student results. 1. Verify that all distributed secure materials have been returned. Notify

your district assessment coordinator immediately if any secure materials are missing.

2. Check for and remove any stray reference sheets or periodic tables from the test and answer books.

3. Make copies of the records of required administration information. 4. Make copies of all Security Logs and seating charts and file the copies. 5. If a test has been invalidated, verify that the DNS bubble has been

gridded and that the document is placed with TO BE SCORED materials. Verify that the DNS bubble has been gridded on a defective document and

that the document is placed with NOT TO BE SCORED materials. Verify that no DNS bubble has been gridded by mistake. If it has, verify that

the DNS bubble has been erased and the UNDO bubble has been gridded and place the document with TO BE SCORED materials.

84


Complete Document Count Forms

1.Verify that all documents from make-up sessions are included.

2.Do not copy blank count forms; however, once the count forms are completed, you may copy them for your records.

3.Place each completed form on top of the first stack of corresponding TO BE SCORED test and answer books. 85


Paper Bands

• Each document type must be banded separately. You may use more than one paper band per document type, if necessary.

• Complete all fields on the paper band.

86


87

Package Materials for ReturnPrepare the following types of boxes for return to

the Test Distribution Center (TDC) (as appropriate):• Algebra 1 TO BE SCORED documents—

Purple-labeled boxes• Biology 1 and Geometry TO BE SCORED

documents—Green-labeled boxes• All NOT TO BE SCORED materials—Yellow-

labeled boxes, including Special Document materials

• Special Document TO BE SCORED materials, if applicable—White-labeled boxes

• District Assessment Coordinator ONLY box (no label)

88

PBT TO BE SCORED Test and Answer Books Packaging Diagram

Note: Place invalidated documents marked DNS below the Document Count Form and include in count.

Miami Dade Online Academy(13/7001)

89

PBT Special Documents (Braille) Packaging Diagram

Spring 2012 PBTReturn Schedule

EOC TEST MATERIALS HAND-DELIVER MATERIALS TO TDC

GEOMETRY: GREEN “TO BE SCORED” & YELLOW “NOT TO BE SCORED” MATERIALS

THURSDAY, MAY 3, 2012

BIOLOGY 1: GREEN “TO BE SCORED” & YELLOW “NOT TO BE SCORED” MATERIALS


ALGEBRA 1: PURPLE “TO BE SCORED” & YELLOW “NOT TO BE SCORED” MATERIALS


90

Important Note: For the return of WHITE “TO BE SCORED ” Special Documents (Braille), please follow the aforementioned school return dates based on EOC test.All schools and centers must hand-deliver all EOC materials to TDC by 3:30 p.m.

School Coordinatorafter testing

Test MATERIALS INCLUDEDLABEL COLOR

MANUAL REFERENC

E

Geometry, Biology 1, Algebra 1, and US History Field Test

Original Administration Record/Security Checklists Session Rosters (CBT only)Florida Computer Based Testing Work Folders (used and unused) (CBT only)Reference sheets and Periodic Table of the Elements (used and unused)Original Security LogsOriginal Seating ChartsOriginal Accounting for All Secure Documents, (PBT only)Original School Procedural Checklist (FM-6927)

No Return Label – Mark Boxes

District Coordinator ONLY

Page 146Steps 1-4

Note: Please

cross out the first bullet

under #1. We do not want any ancillary

materials.

91

District Assessment Coordinator ONLY Boxes

The District Assessment Coordinator Only box(es) may be hand-delivered to TDC or sent via school mail to Magaly Hernandez at Work Location: 9038, by Friday, June 1, 2012.

Reminders

• Inappropriate actions by school or district personnel before, during, or after test administration may result in consequences including test invalidations and/or loss of teaching certification.

• School assessment coordinators must ensure that all school administrators, test administrators, and proctors receive adequate training prior to test administration.

• All personnel involved in test administration must read and sign an EOC Administration and Security Agreement, provided in Appendix E, and test administrators must sign a Test Administrator Prohibited Activities Agreement, also provided in Appendix E.

92

Reminders

• Students may not have any electronic or recording devices, including, but not limited to, cell phones and smart phones, at their desks, in their pockets, or anywhere they can reach them during testing, even if the devices are turned off or the students do not use them.

• If a student is found to be in possession of ANY electronic device(s) during testing, his or her test must be invalidated in order to successfully enforce this policy.

• Students and parents must be made aware of this policy prior to testing. 93

Reminders

• If a student begins a session and leaves campus without finishing (due to an appointment, illness, etc.), he or she will NOT be allowed to complete that session.

• No exceptions will be made once the student leaves the school’s campus, so parents and students must be made aware of this policy.

• If you have concerns about a student, you should not allow the student to begin. Instead, arrange to administer the test to that student in a different test session or on another day. 94

CBT Reminders

For computer-based testing only: • Schools must administer an ePAT using the

appropriate script provided in the Spring 2012 EOC Manual to all students to be tested to ensure that students have enough time to become familiar with the item types and features of the testing platform.

• **TestHear ePAT scripts in the manual should be replaced with the scripts distributed by the FDOE and available at www.FLAssessments.com/SpringEOC.

• ePATs can be used at any time up to the day of the test.

• The ePAT is also available for students to practice with on their own. 95

For paper-based testing only: • PreID student labels for paper accommodations will be

provided if included in PreID file upload. Affix the label to the correct test for that student.

9The following four categories must be correct on a label in order for it to be used: Student Name, Florida ID Number, District Number, and School Number.

• School assessment coordinators and test administrators must track security numbers of secure test documents in their records of required administration information.

• Test administrators must refer to the Braille Test Administration section in Appendix A of the manual for Braille responsibilities. School coordinators should refer to their respective Responsibilities After Testing sections for instructions.

• Pre-populated Administration Record/Security Checklists are provided in PearsonAccess.

96

PBT Reminders

Comment Forms

97

• After testing, test administrators, school coordinators, and technology coordinators, are encouraged to complete a CBT comment form located at www.PearsonAccess.com/SpringEOC.

• Thank you for your valuable feedback!

Pearson Support and PearsonAccess

Contact Pearson Support• Phone Number: 1-877-847-3043• E-mail: [email protected]

Appendix C in the Spring 2012 EOC Manual provides the following information:• PearsonAccess

9Browser requirements9Logging in for the first time9Resetting passwords

• Training Center9Test Setup Exercise

98

Contact Information

Student Assessment and Educational Testing

Maria C. Bruguera, Director Email: [email protected] or

Mara Ugando, Staff SpecialistEmail: [email protected]

Phone: 305-995-7520Fax: 305-995-7522 99

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