Spring Final Review

Excel and PowerPoint

Excel Functions – IF

computer chooses between alternatives = if ( condition, true section, false section )

condition statement can be true or false use 2 cells compared with operators ( >, <, =, >=, <=, <>) A2 >= B2 can be true / false depending on numbers in cells

true or false section chosen according to condition section result displayed in cell

A B C

1 Age Voting Age

2 17 18 =if(A2>=B2,”Y”,”N”)

3 22

4 19

Excel Functions – PMT

Calculates loan payments given: interest rate – annual / 12 – aka rate number of payments – years * 12 – aka nper loan amount – aka pv

=PMT( A2/12, B2*12, C2) returns monthly loan payment as negative number

A B C D

1 Annual Rate Years Loan Amount Monthly Payment

2 5.5% 5 12999 =PMT( A2/12, B2*12, C2 )

Excel Addresses – relative / absolute copied formulas are more useful if they are applied to new

cells applying to new cells requires address changes sometimes you don’t want an address to change

relative = address change / absolute = no change $ attached to address part part absolute

addresses have 2 parts – column letter and row number

A B C

1 Age Voting Age

2 17 18 =if(A2>=B$2,”Y”,”N”)

3 22

4 19Absolute address applied to row number

PowerPoint – Outline tab

title above is 1st level, this line and the line above are 2nd level

this line 3rd level this line is 4th level

demote – move from higher to lower level use tab

promote – move from lower to higher level use shift+tab

return – create new entry at current level to create new slide repeat shift+tab until at top level

PowerPoint – Master Slide

controls to “look” of all slides change Master to change all slides

format settings – fonts, text color, etc. images/backgrounds appear on all slides

access Master View .. Master .. Slide Master

PowerPoint – Action Buttons

controls to use while the show is running place button by:

choose Slide Show.. Action Buttons a set of predefined buttons appears select button click and drag to draw on slide

action settings pops up as button created or choose Slide Show .. Action Settings select hyperlink to and choose slide to jump to option of show and return if jumping to custom slide show

Jump Back

PowerPoint –Custom Slide Shows

allow slides to be grouped for separate showings to create

choose Slide Show .. Custom Show dialog box pops up choose new enter name for show choose slides to add to show