spring finance workshop welcome april, 2007. agenda / 9:00-9:20 introduction & works in progress...

SPRING FINANCE WORKSHOPWelcome

APRIL, 2007

Agenda 9:00-9:20 Introduction & Works in Progress

9:20-10:30 What’s New

10:30-10:45 Break

10:45-11:30 Accounting Issues

11:30-12:00 Needing Further Review

Oops!

“As of tomorrow, employees will only be able to access the building using individual security cards. Pictures will be taken next Wednesday and employees will receive their cards in two weeks.”

(Microsoft Corp.)

Introductions

School Financial Services Team

The mission of the Department of Public Instruction's School Financial Services Team is to lead, advise and consult with school districts, government entities, citizens, and professional organizations on school financial issues.

Introductions

School Financial Services Team

The team is comprised of individuals with diverse, specialized education and professional experience in public school finance and management services, governmental accounting and auditing, data management systems, and relevant state and federal policies and legislative processes.

Division for Finance and ManagementBrian Pahnke

Division Administrator608-267-9124

School Financial ServicesDavid Carlson

Director608-266-6968

School Financial ServicesJerry Landmark

Assistant Director608-266-3464

Debbie Gaffney-DilleyProgram Assistant

608-267-9114

Pam SchumacherAccountant

608-267-9205

Beverly KrausFinancial Specialist

608-266-1089

Brad AdamsConsultant

608-267-3752

Natalie RewAuditor

608-267-9212

Daryl MillerIS Comprehensive

Specialist608-266-1389

Steve ConlinIS Comprehensive

Specialist608-266-6947

Janette GosdeckAccountant Objective

608-267-9218

Karen KucharzConsultant

608-267-9707

Gene ForneckerAuditor

608-267-7882

Kathy GuralskiAuditor

608-266-3862

Lori AmesConsultant

608-266-3464

Finance Team….Who We AreFinance Team….Who We Are

Works in Progress

“We know communication is a problem, but the company is not

going to discuss it with the employees.”

(AT&T Long Lines Division)

WORKS IN PROGRESS

Equalization Aid Calculation Re-design

Purpose: Improve the internal work processes and tools of the team

Additional analysis for districts

Re-design to run in parallel with current process for October 15, 2007 aid run

WORKS IN PROGRESS Special Ed Report in SAFR Purpose: Improve the special

education aid payment process including -

Collection of data, auditing of data, and aid calculation and aid payments

Production goal is the 2008-09 SPED Budget Report

WORKS IN PROGRESS

Transfer of Service On-line

Purpose: Improve the collection and processing of Revenue Limit TOS Claims

Use current process for 2007-08 claims

New process for 2008-09 claims

WORKS IN PROGRESS OPEB Wizard

Purpose: A teaching and decision making tool for districts to use to understand and act upon the district’s OPEB liability

Tentative availability: summer of 2007

WORKS IN PROGRESS

Status and Deadlines Update

Congratulations to districts with 100% on time reporting for 2006-2007!

Handout: report schedule for 2007-2008

WORKS IN PROGRESS

Status and Deadlines Update

Due date changes:

PI 1547 Transportation report from August 1 to ?

PI 1505 Calendar from August 1 to ?

Due date changes to begin with the collection of 2007-08 data

Wisconsin’s Longitudinal Data System

(LDS)

Longitudinal data to support education decisions

WORKS IN PROGRESS

Overall Goal of Wisconsin’s LDS: Provide cost-effective, integrated educational information, reporting, and analysis at the district, school, classroom, and student level to support local decision- making.

Wisconsin LDS Activities:

Build data warehouse that integrates existing data collections & repositories with increased analytical capability, especially on a longitudinal basis

Deliver web-based tools and reports that allow for “anytime, anywhere” access to analytical data

Short-Term LDS Objectives:

Engage prospective users in discussions

about desired system features & functionality

Plan for system rollout and user professional

development

Manage individual student data for NCLB

compliance

Plan for sustainability

Contact Information

Paul Sandrock, [email protected]

John Calderone, [email protected]

The LDS team would like feedback

WORKS IN PROGRESS

Future Spring Finance Workshops

The finance team posted the 2006 spring finance presentations as webcast presentations

WORKS IN PROGRESS

Future Spring Finance Workshops

The finance team is considering hosting the 2008 workshop as a webcast only or in combination with fewer CESA on site presentations

WORKS IN PROGRESS Future Spring Finance Workshops

Advantages: time and travel savings; potential additional expanded presentations

Disadvantages: personal contact, time for questions

Your thoughts?

What’s New Right Now

“This project is so important, we can’t let things that are more important interfere with it.”

(Advertising Manager, UPS)

WHAT’S NEW RIGHT NOW

Equalization Aid Analysis ToolsPurpose: help districts understand

equalization aid eligibility Information found under “ District

Budget Development and Planning”

..if we knew what it was we were doing, it wouldn’t be called research, would it?” –Albert Einstein


Aid & Revenue Limit FTE Reports

Purpose: communicate and ensure that district membership used in the aid and revenue limit calculations are accurate


Aid & Revenue Limit FTE Reports

Fall of 2006 – District’s SAFR home page included a membership calculation for the district to use in developing the 2006-07 revenue limit


Aid & Revenue Limit FTE ReportsSpring of 2007 - District’s SAFR home page now includes an equalization aid membership calculation

Districts are encouraged to review these calculations and contact the finance team with questions


Shared Cost Modification (sort of)

Second and final year of this law

Resources: Click on “Webcast Presentations” on team’s website and “District Budget Development and Planning”

District submits data on the PI 1505 AC report and verified by auditors on the PI 1506 AC

Shared Cost Modification:What should you do?

Determine your district’s position in the aid formula.

If applicable, pass a School Board resolution prior to June 30, 2007. (You do need a resolution for 2006-07 even if you passed one for 2005-06.)

Determine the estimated amount to be paid to WRS in 2006-07 (Actual payments to WRS or debt principle and interest payments are eligible. Cost of miscellaneous fees – i.e. bank service fees – not eligible.)

Enter the amount in the School Finance Reporting Portal – “WRS Shared Cost Report.”25

Shared Cost Modification: What should you do?

Ensure that the WRS Shared Cost Report and 06-07 Budget Report reflect what actually will happen by 6/30/07.

The 06-07 Budget Report will be used for the July 1 aid estimate. The SFS team will adjust your district’s shared cost at the time of the aid run.

Do not remove anything from your ledger!

Shared Cost Modification: What should you do?

On the 2006-07 PI 1505 AC report, in late summer, report your district’s actual WRS payment.

Provide your district’s auditor with all documentation, including the board resolution.

The Auditor will verify WRS payments on the PI 1506 AC.

The SFS team will adjust your district’s shared cost at the time of the aid run.

Equalization Aid

“What I need is a list of specific unknown problems we will

encounter” (Lykes Lines Shipping)

Equalization AidEqualization Aid

Why do you need to know how to calculate aid when DPI Why do you need to know how to calculate aid when DPI calculates it for you?calculates it for you?

Because you will be asked by your board members, Because you will be asked by your board members, constituents and the mediaconstituents and the media

So you can make sure it’s accurate and, if it So you can make sure it’s accurate and, if it changes, figure out whychanges, figure out why

Because you may want to do estimates and “what Because you may want to do estimates and “what ifs”…ifs”…

Congratulations, it’s your lucky day!Congratulations, it’s your lucky day!

YOU ARE ELIGIBLE YOU ARE ELIGIBLE FOR UP TO $10,000 FOR UP TO $10,000

IN COLLEGE SCHOLARSHIPIN COLLEGE SCHOLARSHIP MONEY!!! MONEY!!!

(Not really. We’ll eventually connect this(Not really. We’ll eventually connect thisfake give-away to Equalization Aid.)fake give-away to Equalization Aid.)

Equalization Aid – Equalization Aid – How It WorksHow It Works

$0 $2,000 $4,000 $6,000 $8,000 $10,000 $12,000

SCHOLARSHIP EXAMPLE VACATION

20% 80%50% 50%

Equalization Aid – Equalization Aid – How It WorksHow It Works

How Did the College “Share” How Did the College “Share” in the Tuition?in the Tuition?

Compute actual scholarship amount.

What you could pay.What you could pay. $10,000 amount.$10,000 amount.

Compare, then

Equalization AidEqualization Aid Formula Formula

State “Shares” in District CostState “Shares” in District Cost Aid is Based on a District’s Ability to Aid is Based on a District’s Ability to

Pay, as Measured by Property Wealth Pay, as Measured by Property Wealth per Member (value per member)per Member (value per member)

Basic premiseBasic premise: The more property wealth : The more property wealth per member a district has, the less state aid per member a district has, the less state aid

it will receive.it will receive.

How Does the State “Share”How Does the State “Share”in District Costs?in District Costs?

Compute Equalized Aid

State Guaranteed State Guaranteed Value Per MemberValue Per Member

Compare, then

District Value Per District Value Per MemberMember

3 District Factors3 District Factors

1. Costs (“Shared Cost”)1. Costs (“Shared Cost”)

2. Wealth/Property Taxbase2. Wealth/Property Taxbase

3. Pupils (“Membership”)3. Pupils (“Membership”)

* * ** * *

All All PriorPrior-Year Data-Year Data

(2005-06 data is used for 2006-07 aid.)(2005-06 data is used for 2006-07 aid.)

Total General Fund (Fund 10) ExpendituresTotal General Fund (Fund 10) Expenditures

plus (+)plus (+)Total Debt Service Funds (Funds 38 & 39) Total Debt Service Funds (Funds 38 & 39)

ExpendituresExpenditures

minus (-)minus (-)all local misc. revenue, grant revenue,all local misc. revenue, grant revenue,

and categorical aid (called deductible receipts). and categorical aid (called deductible receipts).

Known as “Shared Cost”Known as “Shared Cost”

1. District Factor - Costs1. District Factor - Costs(prior year)(prior year)

2. District Factor - Wealth/Taxbase2. District Factor - Wealth/Taxbase(prior year)(prior year)

Property Taxbase is Used to Property Taxbase is Used to

Determine Wealth and Ability to Determine Wealth and Ability to

Support District ExpendituresSupport District Expenditures

Uses Equalized Valuation Uses Equalized Valuation

or Fair Market Valueor Fair Market Value

((NOTNOT Assessed Value) Assessed Value)

F.T.E. = full-time equivalentF.T.E. = full-time equivalent2 halftime (.50) kdg students = 1 F.T.E.2 halftime (.50) kdg students = 1 F.T.E.

Average of Average of 3rd Friday F.T.E. - September3rd Friday F.T.E. - September2nd Friday F.T.E. - January2nd Friday F.T.E. - January

plus (+) F.T.E. Summer School plus (+) F.T.E. Summer School

(2006-07 aid uses September 2005, January 2006, (2006-07 aid uses September 2005, January 2006,

and Summer 2005 numbers)and Summer 2005 numbers)

Summer School = 48,600 minutes = 1 F.T.E.Summer School = 48,600 minutes = 1 F.T.E.

3. District Factor - Membership3. District Factor - Membership(prior year)(prior year)

MembershipMembership

Who can you count for aid membership?Who can you count for aid membership?Generally, residents for which you are Generally, residents for which you are financiallyfinancially responsible - responsible - i.e. you are paying for the student’s education.i.e. you are paying for the student’s education.

- Start with count of students in your seats.- Start with count of students in your seats. - Add in your residents who are elsewhere - Add in your residents who are elsewhere (and for which you are financially responsible).(and for which you are financially responsible).

- Subtract non-residents being educated in your - Subtract non-residents being educated in your seats. seats.

(Double-check tuition waiver situations and watch age limits.)(Double-check tuition waiver situations and watch age limits.)

Aid membership also includes:Aid membership also includes:-- Youth Challenge StudentsYouth Challenge Students-- Part-time Attendance F.T.E. of Part-time Attendance F.T.E. of Private/Home-Schooled StudentsPrivate/Home-Schooled Students-- Foster Group Home StudentsFoster Group Home Students

See:See:http://www.dpi.state.wi.us/sfs/membrpt2.htmlhttp://www.dpi.state.wi.us/sfs/membrpt2.html

MembershipMembership

Crucial StatisticCrucial Statistic

Value per Member = Value per Member =

Total Equalized Value ÷ MembershipTotal Equalized Value ÷ Membership

Value Per MemberValue Per Member

01,0002,0003,0004,0005,0006,0007,0008,000

9,00010,00011,00012,00013,00014,00015,00016,00017,000

DISTRICT VALUE PER MEMBER

DIS

TR

ICT

SH

AR

ED

CO

ST

PE

R M

EM

BE

R

Positive Primary Aid

Positive Secondary Aid

Positive Tertiary Aid

Equalization Aid – 3 LevelsEqualization Aid – 3 Levels

District Value per Member

10% 90%

83%17%

50%50%Negative Tertiary Aid

Negative Secondary Aid

No Aid

01,0002,0003,0004,0005,0006,0007,0008,000

9,00010,00011,00012,00013,00014,00015,00016,00017,000

DISTRICT VALUE PER MEMBER

DIS

TR

ICT

SH

AR

ED

CO

ST

PE

R M

EM

BE

R

Positive Primary Aid

Positive Secondary Aid

Positive Tertiary Aid

Negative Tertiary Aid

Negative Secondary Aid

No Aid

Equalization Aid – 3 LevelsEqualization Aid – 3 Levels

So, how does this work for my district?

Percentage Method on the Website

http://www.dpi.wi.gov/sfs/index.html

Under:

Budget Development and Planning

Equalization Aid

How can I determine where I am in the aid formula?

Aid Formula Position on the Website


Under:


Equalization Aid

How can I explain changes in my district’s aid?

7-Year History on the Website


Under:


Equalization Aid Explaining Changes Across Time

How can I figure an aid estimate for 07-08?

Simplified Percentage Method of Estimating Equalization Aid


NORMALLY Under:Worksheets/Executable


Equalization Aid

You don’t have the data you need right now to make an accurate estimate of your 2007-08 aid – it’s a State budget

year, and the budget details will probably not be decided upon until the

summer.

Equalization Aid

Revenue Limit

“We have no clue what we are doing here.” (DPI Finance Team)

REVENUE LIMIT:REVENUE LIMIT: THE BASICSTHE BASICS The Revenue Limit computation controls:

√ General Aid (for most districts, Equalization Aid)

√ Computer Aid

√ Local Property Taxes

(These 3 comprise 70-90% of district revenue!)

The Revenue Limit computation does not control:

√ School Fees

√ Categorical Aids (Library Aid, Transportation Aid, etc.)

√ State and Federal Grants

√ Gate Receipts

√ Donations

√ Referendum Debt (Fund 39) &

Community Service Fund (Fund 80) Levies

Revenue Limit CalculationRevenue Limit Calculation

Budget PlanningBudget PlanningPapersPapers

Critical factors in the revenue limit calculation include:

√ Membership

√ State Allowable Per-Pupil Increase

√ Allowable Exemptions to the Limit

The Revenue Limit computation contains data elements that may change during the budgeting cycle. Remember to update your Revenue Limit Calculation and budget planning documents as new information is received throughout the year.

REVENUE LIMIT:REVENUE LIMIT: THE BASICSTHE BASICS

2

3

4

5

6

11. Build Base from Prior-Year Data:

Sum (+): Prior-Year Oct 15 General Aid

Prior-Year Computer Aid

Prior-Year Levies for 10, 38, & 41

Minus (-): Revenue Limit Penalty

Non-Recurring Exemptions

78910

11

12

13

14

Example: (+) Prior-Year Oct 15 Aid = $5,889,472(+) Prior-Year Computer Aid = $2,186(+) Prior-Year Levy, Fund 10 = $1,399,134(+) Prior-Year Levy, Fund 38 = $96,803(-) Prior-Year Penalty = $8,273(-) Prior-Year Non-Recurring = $315,000(-) Prior-Year Decl Enroll = $66,176

$6,998,146


2

3

4

5

6

12. Base 3-Year Membership Average:

- Current Year (year you are computing)

- Previous Year

- 2nd Previous Year Base Average

- 3rd Previous Year

(3rd Friday in September FTE,

plus 40% of Summer School FTE)7

8910

11

12

13

14


Example:

Fall 2003=857, Fall 2004=848, Fall 2005=834

Average = 846

2

3

4

5

6

13. Base Per-Member:

Divide the Base by the 3-year membership just computed to get a Base Per Member.

789

10

11

12

13

14


Example: $6,998,146 ÷ 846 = $8,272.04

2

3

4

5

6

14. Allowable Per-Member Increase:

The Per-Member increase is determined by the State and applies to all districts.

789

10

11

12

13

14


Example: For the 2006-07 Revenue Limit, this number was $256.93

2

3

4

5

6

15. New Maximum Revenue Per Member:

Allowable Per-Member Increase is added to the Base Per-Member.

789

10

11

12

13

14


Example: $8,272.04 + $256.93 = $8,528.97

2

3

4

5

6

1

789

10

11

12

13

14

6. Current 3-Year Membership Average:

- Current Year

(year you are computing)

- Previous Year

- 2nd Previous Year

- 3rd Previous Year

(3rd Friday in September FTE,

plus 40% of Summer School FTE)


Current

Average

Example:

Fall 2004=848, Fall 2005=834, Fall 2006=815

Average = 832

2

3

4

5

6

1

78910

11

12

13

147. New Revenue Limit, No Exemptions:

New Maximum Revenue Per Member is multiplied by the Current 3-Year Membership Average.


Example: $8,252.97 x 832 = $7,096,103

$7,096,103

Aggregate:

2

3

4

5

6

1

789

10

11

12

13

14 8. Recurring Exemptions (permanent):

- Prior Year Carryover (100%)

- Transfer of Service

- Transfer of Territory

- Federal Impact Aid Loss

- Recurring Referendum to Exceed


Example: $89,964

2

3

4

5

6

1

789

10

11

12

13

149. New Limit with Recurring Exemptions:


Example: $7,096,103 + $89,964 = $7,186,067

Line 7 $7,096,103 Line 8 $89,964

Aggregate:

2

3

4

5

6

1

789

10

11

12

13

14 10. Non-Recurring Exemptions (for a period of time):

- Non-Recurring Referendum to Exceed

- Declining Enrollment Exemption

- Other


Example: $408,819

2

3

4

5

6

1

789

10

11

12

13

1411. New Revenue Limit with All Exemptions:


Example: $7,186,067 + $408,819 = $7,594,886

Line 7 $7,096,103Line 8 $89,964Line 10 $408,819

Aggregate:

Line 11 is the amount of “revenue limit” resource Line 11 is the amount of “revenue limit” resource (aid + levy) that is available to fund budget initiatives.(aid + levy) that is available to fund budget initiatives.

(other resources include grants, etc.)(other resources include grants, etc.)

2

3

4

5

6

1

789

10

11

12

13

1412. October 15 Certification of General Aid:

Shortly before each October 15, DPI certifies to each district an aid amount that must be used in the Revenue Limit computation at this point.

The Aid Certification is subtracted from Line 11 to get the maximum Allowable Limited Revenue that can come from the combination of Funds 10, 38, & 41 Levies and Computer Aid.


Example: $5,853,198

2

3

4

5

6

1

789

10

11

12

13

14

13. Allowable Limited Revenue to Come From the Sum of:

- Fund 10 Levy (General Operations)

- Fund 38 Levy (Non-Referendum Debt)

- Fund 41 Levy (Capital Expansion)

- Computer Aid


Line 7 $7,096,103Line 8 $89,964Line 10 $408,819

Aggregate:

Subtract:

Aid Cert $5,853,198

Example: $7,594,886 - $5,853,198 = $1,741,688

Allowable Limited Revenue = $1,741,688

2

3

4

5

6

1

789

10

11

12

13

14 14. At This Point, the District Determines the

Amounts for the Following:

- Fund 10 Levy (General Operations)

- Fund 38 Levy (Non-Referendum Debt)

- Fund 41 Levy (Capital Expansion)

- Computer Aid


Example: Sum Must not Exceed $1,741,688

Lines 14 & 13 are compared to determine if you have Lines 14 & 13 are compared to determine if you have over-levied and will be assessed a Revenue Limit Penalty.over-levied and will be assessed a Revenue Limit Penalty.

…technically, we are done with the revenue limit levies; however, we are not done with determining the total levy to be apportioned to the municipalities…

The district now adds the non-controlled amounts.

REVENUE LIMIT: THE BASICSTHE BASICS

15. District Determines the Amounts for the Following Non-Controlled Levies:

- Fund 39 Levy (Referendum Debt)

- Fund 80 Levy (Community Service)

- Fund 10 Levy Chargeback

Total Levy

- Fund 10 Levy (Operations)- Fund 38 Levy (Non-Referendum Debt)- Fund 41 Levy (Capital Projects)- Fund 39 Levy (Referendum Debt)- Fund 80 Levy (Community Service)- Fund 10 Levy Chargeback

Computer Aid is NOT included in the total levy amount apportioned to the municipalities.

It is an aid payment from the State.


The “Big Picture”The “Big Picture”

Revenue Limit CalculationRevenue Limit Calculation

Budget PlanningBudget PlanningPapersPapers

33rdrd Friday Count, Friday Count,Oct 1 Tax Values,Oct 1 Tax Values,

October 15 AidOctober 15 Aid

Budget Adjustments to BOE Budget Adjustments to BOE

Send tax bills.Send tax bills.

PI-1508PI-1508

Budget Report PI-1504Budget Report PI-1504

AnnualAnnual Meeting?Meeting?

BOE Votes on levies. Certify BOE Votes on levies. Certify Levies via PI-401 & PC-401 Levies via PI-401 & PC-401

(in portal)(in portal)

Using This Data for Using This Data for BudgetingBudgeting

Rev Lim Fund 10

Line 18 Src 211

Line 15C Src 212

Line 12 Src 621

Line 17 Src 691

(yellowed lines represent the amounts that come from the

controlled portion of the Revenue Limit.)

2

3

4

5

6

1

789

10

11

12

13 - Remember that any “new year” revenue

limit computation begins by using the prior-year’s aid and levy data.

- The district’s 2007-08 Revenue Limit begins with 2006-07 data.

- To begin building your 07-08 Revenue Limit, start with step 1, using the 06-07 data as the “prior year.”

REVENUE LIMIT:REVENUE LIMIT: 2007-082007-08

14

REVENUE LIMITREVENUE LIMIT

…the rest of the story……the rest of the story…

……I am willing to make the mistakes if someone I am willing to make the mistakes if someone else is willing to learn from them…else is willing to learn from them…

Observing how Line 11 changes from year to Observing how Line 11 changes from year to year will help you explain to your year will help you explain to your

constituents the effect of the Revenue Limit constituents the effect of the Revenue Limit on your budget!on your budget!

(See 7-Year History under (See 7-Year History under

Budget Development and Planning on website.)Budget Development and Planning on website.)

REVENUE LIMIT:REVENUE LIMIT: THE ANALYTICSTHE ANALYTICS

Let’s focus on Line 7….Let’s focus on Line 7….

Incorporates effects from the Incorporates effects from the per-pupil increase AND changes in membership.per-pupil increase AND changes in membership.

√ √ The amount of the per-pupil increase will impact how much or how little The amount of the per-pupil increase will impact how much or how little the revenue limit increases.the revenue limit increases.

√ √ A large drop in the current-year revenue limit membership may offset A large drop in the current-year revenue limit membership may offset any increase generated by the per-pupil amount.any increase generated by the per-pupil amount.

So, how does this work?So, how does this work?


District 1 (increasing enrollment):District 1 (increasing enrollment):

05-0605-06 06-0706-07 ChangeChange

Line 7Line 7 $41,044,480 $44,187,510 $41,044,480 $44,187,510 $3,143,030$3,143,030

Line 6 Line 6 (Cur 3-Year Memb)(Cur 3-Year Memb) 4,812 4,812 5,029 +217 5,029 +217

Line 5Line 5 (New Per-Pupil) (New Per-Pupil) $8,786.54 $8,786.54


Change Detail:Change Detail:-from Per-Pupil Increasefrom Per-Pupil Increase $256.93 X 4,812 = $1,236,347 $256.93 X 4,812 = $1,236,347-from Membfrom Memb 217 x $8,786.54 = 217 x $8,786.54 = $1,906,679$1,906,679

$3,143,026$3,143,026

District 2 (declining enrollment):District 2 (declining enrollment):

05-0605-06 06-0706-07 ChangeChange

Line 7Line 7 $5,802,789 $5,557,846 $5,802,789 $5,557,846 $-244,943$-244,943

Line 6 Line 6 (Cur 3-Yr Memb)(Cur 3-Yr Memb) 703 703 653 -50 653 -50

Line 5 Line 5 (New Per-Pupil)(New Per-Pupil) $8,511.25 $8,511.25


Change Detail:Change Detail:-from Per-Pupil Increasefrom Per-Pupil Increase $256.93 X 703 = $ 180,622 $256.93 X 703 = $ 180,622-from Membfrom Memb -50 x $8,511.25 = -50 x $8,511.25 = $ -425,563$ -425,563

$ -244,941$ -244,941

District 3 (stable enrollment):District 3 (stable enrollment):

05-0605-06 06-0706-07 ChangeChange

Line 7Line 7 $55,008,000 $56,641,818 $55,008,000 $56,641,818 $1,633,818$1,633,818

Line 6 Line 6 (Cur 3-Year Memb)(Cur 3-Year Memb) 6,359 6,359 6,359 +0 6,359 +0

Line 5 Line 5 (New Per-Pupil)(New Per-Pupil) $8,907.35 $8,907.35


Change Detail:Change Detail:-from Per-Pupil Increasefrom Per-Pupil Increase $256.93 X 6,359 = $1,633,818 $256.93 X 6,359 = $1,633,818-from Membfrom Memb 0 x $8,907.35 = 0 x $8,907.35 = $ 0$ 0

$1,633,818$1,633,818

MembershipMembership Revenue Limit Revenue Limit Attributable Attributable ChangeChange ChangeChange Change FactorChange Factor


IncreaseIncrease Increase Increase Membership & Membership & Per-Pupil IncrPer-Pupil Incr

Stable (flat)Stable (flat) Increase Increase Per-Pupil Incr Per-Pupil Incr

DecreaseDecrease Increase/Decrease Membership & Increase/Decrease Membership & Per-Pupil Incr Per-Pupil Incr

Accounting Issues

“Email is not to be used to pass on information or data. It should

be used only for company business.”

(Accounting Manager, Electric Boat Company)

ACCOUNTING ISSUES

Fund 60 – Audit GuidelinesYear End Reporting ChangesSAFR EditsOther Post Employment BenefitsSpecial Education

Fund 60 – Agency AccountsFund 60 – Agency Accounts

• Agency accounts may contain both:Agency accounts may contain both:

– student activity accountsstudent activity accounts– parent organization accountsparent organization accounts

• Decentralized nature of activity funds Decentralized nature of activity funds makes them vulnerable to error, misuse, makes them vulnerable to error, misuse, and fraud, resulting in audit riskand fraud, resulting in audit risk

Fund 60 – Suggested Audit Fund 60 – Suggested Audit ProceduresProcedures

• Verify the Board of Education has Verify the Board of Education has approved the student activity or parent approved the student activity or parent organization in fund 60.organization in fund 60.

– Purpose of the clubPurpose of the club– Proposed fund raising activitiesProposed fund raising activities

Fund 60 – Suggested Audit Fund 60 – Suggested Audit ProceduresProcedures• For For parent organizationsparent organizations, verify the , verify the

organization:organization:

– is is notnot a 501c3 or affiliated with a separate tax a 501c3 or affiliated with a separate tax exempt organization;exempt organization;

– is subject to the same policies and is subject to the same policies and procedures as other district funds;procedures as other district funds;

– is using a bank account that is in the same is using a bank account that is in the same name as the districtname as the district

– is not using the district’s tax exempt number is not using the district’s tax exempt number issued by the Department of Revenueissued by the Department of Revenue


• Verify that a signed copy of the board Verify that a signed copy of the board policy for each activity selected is on file policy for each activity selected is on file and contains procedures for:and contains procedures for:

– receipt and disbursement of funds;receipt and disbursement of funds;– inactive student activity accounts;inactive student activity accounts;– misappropriation of funds;misappropriation of funds;– negative activity account balances;negative activity account balances;– prohibition of loans, credit, or compensation, prohibition of loans, credit, or compensation,

to school employees or other individuals.to school employees or other individuals.

Fund 60 – Suggested Audit Fund 60 – Suggested Audit ProceduresProcedures• Produce a schedule of cash activity for Produce a schedule of cash activity for

each account for the year.each account for the year.

• Confirm all bank balances and reconcile to Confirm all bank balances and reconcile to the ledger balances.the ledger balances.

• Select a sample of disbursements and Select a sample of disbursements and receipts to test for appropriate processing receipts to test for appropriate processing and documentation.and documentation.


• For questions regarding fund 60 audit For questions regarding fund 60 audit guidelines, contact a school finance guidelines, contact a school finance auditor.auditor.

• View the actual suggested audit View the actual suggested audit procedures at:procedures at:

http://http://dpi.wi.gov/sfs/pdf/student_activity_funds.pdfdpi.wi.gov/sfs/pdf/student_activity_funds.pdf

http://dpi.wi.gov/sfs/pdf/student_activity_funds.pdf


Year End Reporting ChangesYear End Reporting Changes

• WUFARWUFAR

• PI 1506ACPI 1506AC

• SAFR Annual ReportSAFR Annual Report

WUFAR & SAFR AnnualWUFAR & SAFR Annual

• Gift money may be reported in Gift money may be reported in both fund both fund 10 and 2110 and 21 for the 2006-07 SAFR annual for the 2006-07 SAFR annual report.report.

– Fund 21 - the gift Fund 21 - the gift will notwill not be fully expended in be fully expended in the year in which it is received.the year in which it is received.

– Fund 10 - the gift Fund 10 - the gift willwill be fully expended in the be fully expended in the fiscal year in which it is received.fiscal year in which it is received.


• Gift MoneyGift Money

– Districts reporting gift money in fund 10 may Districts reporting gift money in fund 10 may be asked on the annual report to certify all be asked on the annual report to certify all funds have been expended.funds have been expended.

– If the funds have not been expended, the If the funds have not been expended, the unexpended amount must be reclassified to unexpended amount must be reclassified to fund 21.fund 21.


• New Wisconsin Promise FundsNew Wisconsin Promise Funds

– Check is given directly to the schools rather Check is given directly to the schools rather than being sent to the district office.than being sent to the district office.

– Funds should be receipted to source 291 Funds should be receipted to source 291 (fund 10 or 21)(fund 10 or 21)

PI-1506AC & SAFR AnnualPI-1506AC & SAFR Annual

• Auditors will be required to report on the PI-Auditors will be required to report on the PI-1506AC:1506AC:

– fund balances by category (reserved, fund balances by category (reserved, designated, unappropriated)designated, unappropriated)

– All long-term debt balances including capital All long-term debt balances including capital lease balances lease balances

• Communication between the district and the Communication between the district and the auditor is very important.auditor is very important.

PI-1506AC = SAFR = Audited Financial StatementsPI-1506AC = SAFR = Audited Financial Statements

SAFR AnnualSAFR Annual

• Elderly Food Service ErrorElderly Food Service Error

– The costs for the elderly food service program The costs for the elderly food service program must be covered by elderly meal charges and must be covered by elderly meal charges and elderly food service aid.elderly food service aid.

– Any deficit generated by the elderly food Any deficit generated by the elderly food service program must be covered by an service program must be covered by an operating transfer from the community service operating transfer from the community service fund 80.fund 80.


• Elderly Food Service ErrorElderly Food Service Error

– The error will generate when:The error will generate when:

• Aid Register reports project 545Aid Register reports project 545

• 50B-931459-002 = zero50B-931459-002 = zero

• 50R 411000 180 = zero50R 411000 180 = zero


• Beginning Accounts Receivable Balances Beginning Accounts Receivable Balances (715000 001 Addendum)(715000 001 Addendum)

– Beginning receivable balances will be pre-Beginning receivable balances will be pre-populated based on the amount the district populated based on the amount the district reported in the prior year’s annual report.reported in the prior year’s annual report.

– If the district’s actual receivable differs from If the district’s actual receivable differs from the projected, the difference should be the projected, the difference should be identified as an “other” source.identified as an “other” source.


21.099.6622,450.2754,896.27

36,800.00

7.29

ACTUAL

135,253.49

Other Post Employment BenefitsOther Post Employment Benefits

• Approximately 80 districts have set up a trust Approximately 80 districts have set up a trust and are currently authorized to use fund 73and are currently authorized to use fund 73

http://dpi.wi.gov/sfs/emp_benefit_trust_fund.htmlhttp://dpi.wi.gov/sfs/emp_benefit_trust_fund.html

- Fund 73 requirements- Fund 73 requirements- Letter to districts regarding fund 73- Letter to districts regarding fund 73- OPEB financial transaction accounting- OPEB financial transaction accounting- Fund 73 audit program- Fund 73 audit program- WI Act 99 - WI Act 99 - OPEB Webcasts - OPEB Webcasts

Watch for

updates!

http://dpi.wi.gov/sfs/emp_benefit_trust_fund.html


• A contribution to a trust may be made at A contribution to a trust may be made at anytime, but anytime, but mustmust be be physicallyphysically made by made by June 30June 30thth to be accounted for in that same to be accounted for in that same fiscal year ending June 30fiscal year ending June 30thth..

• On the flip side, a contribution may only be On the flip side, a contribution may only be pulled from the trust when the OPEB pulled from the trust when the OPEB expenseexpense has been has been incurredincurred..


• Creation of and contributions to a trust Creation of and contributions to a trust imply intent to fund, to some degree, an imply intent to fund, to some degree, an OPEB liability.OPEB liability.

• Districts should Districts should notnot make a contribution make a contribution and pull out that same contribution, and pull out that same contribution, leaving the trust with a zero balance at leaving the trust with a zero balance at year end. (accounting shell)year end. (accounting shell)

• Trust balance guidelines for categorical aid Trust balance guidelines for categorical aid eligibility are under development.eligibility are under development.


• Districts with trusts (Fund 73) have Districts with trusts (Fund 73) have additional annual meeting (budget hearing additional annual meeting (budget hearing for unified) reporting requirements.for unified) reporting requirements.

– Amount in the trustAmount in the trust– Investment return earned since last annual Investment return earned since last annual

meetingmeeting– Total of disbursements made since last annual Total of disbursements made since last annual

meetingmeeting– Name of investment manager if investment Name of investment manager if investment

authority has been delegatedauthority has been delegated


• For questions regarding OPEB, contact:For questions regarding OPEB, contact:

– Kathy Guralski at (608) 266-3862Kathy Guralski at (608) 266-3862

– Lori Ames at (608) 266-3464Lori Ames at (608) 266-3464

http://http://dpi.wi.gov/sfs/emp_benefit_trust_fund.htmldpi.wi.gov/sfs/emp_benefit_trust_fund.html



Special EducationSpecial Education

• Common Errors in the Special Education Common Errors in the Special Education Annual Report:Annual Report:

– Spec Ed Annual = SAFR Annual ReportSpec Ed Annual = SAFR Annual Report– Grant payments and expenses between Grant payments and expenses between

entities do not equal.entities do not equal.– Deductible receipts are not identifiedDeductible receipts are not identified

Spec Ed Annual = SAFR AnnualSpec Ed Annual = SAFR Annual

Spec Ed SAFR

218200.100 21,000 21,000

218200.200 4,200 4,200

218200.300 3,000 2,500

218200.400 800 800

218200.500 1,000 1,000

Total 30,000 29,500

Function total out of balance

Spec Ed Annual = SAFR AnnualSpec Ed Annual = SAFR Annual

Spec Ed SAFR

218200.100 21,000 21,000

218200.200 4,200 4,200

218200.300 3,000 3,800

218200.400 800 0

218200.500 1,000 1,000

Total 30,000 30,000

Object Total out of Balance

Grant Payments Between EntitiesGrant Payments Between Entities

• Example Assumptions:Example Assumptions:

– 33rdrd party grant scenario party grant scenario

– District A incurs the original expense to be District A incurs the original expense to be reimbursedreimbursed

– District B is the grant holderDistrict B is the grant holder

– Federal flow-thru grantFederal flow-thru grant


District A – Incurs Original Vendor Expense - Project 317

VENDOR

District A – Receipts Reimbursement-Source 317

District B – Reimburses

District A using Federal Flow-Thru Funds – Project 340

DPI

District B files DPI Grant Claim & Receives Reimbursement – Source

730


• On the special education report:On the special education report:

– District A enters nothing but the expense in District A enters nothing but the expense in the appropriate account number, project 317the appropriate account number, project 317

– District B answers “yes” to paying another District B answers “yes” to paying another LEA for services from a grant, identifies LEA for services from a grant, identifies District A, and the amount paidDistrict A, and the amount paid

District A Project 317 = District A Source 317 = District B Object 340


• Example Assumptions:Example Assumptions:

– 33rdrd party grant scenario party grant scenario

– District A incurs the original expense to be District A incurs the original expense to be reimbursedreimbursed

– CESA is the grant holderCESA is the grant holder

– Federal flow-thru grantFederal flow-thru grant


District A – Incurs Original Vendor Expense - Project 517

VENDOR

District A – Receipts Reimbursement-Source 517

DPI

CESA files DPI Grant Claim & Receives Reimbursement – Source

730

CESA – Reimburses District A using Federal Flow-Thru Funds –

Project 340

CESA


• On the special education report:On the special education report:

– District A enters nothing but the expense in District A enters nothing but the expense in the appropriate account number, project 517the appropriate account number, project 517

– CESA answers “yes” to paying another LEA CESA answers “yes” to paying another LEA for services from a grant, identifies District A, for services from a grant, identifies District A, and the amount paidand the amount paid

District A Project 517 = District A Source 517 = CESA Object 340

Special Education ReportSpecial Education Report

• For DPI to pay state special education For DPI to pay state special education categorical aid, we need to be able to categorical aid, we need to be able to distinguish between expenses that are distinguish between expenses that are “aidable” and expenses that are “not “aidable” and expenses that are “not aidable.”aidable.”

• Expenses coded to project 011 are Expenses coded to project 011 are considered “aidable.”considered “aidable.”

27.000.211.152000.011 27.000.386.436000.019

27.000.110.152000.011

27.000.550.218100.517

27.000.410.221300.599

27.000.310.221300.340

27.000.410.156600.317

27.000.212.152000.011

27.000.220.152000.01127.000.310.156600.515

Special Education ReportSpecial Education Report

But what happens if another entity reimburses your district for an

expense coded to 011 using grant funds?

Not Aidable Aidable

Deductible ReceiptDeductible Receipt

• What is a deductible receipt?What is a deductible receipt?

– A deductible receipt is created when an entity A deductible receipt is created when an entity incurs an aidable expense (coded to project incurs an aidable expense (coded to project 011) that is ultimately reimbursed by 011) that is ultimately reimbursed by another another entityentity with grant funds. with grant funds.

Deductible ReceiptDeductible Receipt

• Why does DPI care about deductible Why does DPI care about deductible receipts?receipts?

– DPI should not pay special education DPI should not pay special education categorical aid on an aidable expense (coded categorical aid on an aidable expense (coded to project 011) that has been reimbursed with to project 011) that has been reimbursed with state or federal grant funds.state or federal grant funds.

Deductible Receipt ExampleDeductible Receipt Example

• District A provides Early Childhood District A provides Early Childhood services to multiple districts. District services to multiple districts. District B’s share of the program include salary B’s share of the program include salary ($400), benefits ($200), and materials ($400), benefits ($200), and materials ($100). District B reimburses District A ($100). District B reimburses District A using federal grant money.using federal grant money.

• District A Expense: 27E.xxx.110.152000.011 $400District A Expense: 27E.xxx.110.152000.011 $400• District A Expense: 27E.xxx.2xx.152000.011 $200District A Expense: 27E.xxx.2xx.152000.011 $200• District A Expense: 27E.xxx.410.152000.019 $100District A Expense: 27E.xxx.410.152000.019 $100• District A Revenue: 27R.317 $700District A Revenue: 27R.317 $700

Deductible Receipt ExampleDeductible Receipt Example

• On the Special Education Report:On the Special Education Report:– District A:District A:

• Answers “yes” to “did your district receive Answers “yes” to “did your district receive deductible receipts”deductible receipts”

• Identifies District “B” and the amount of the Identifies District “B” and the amount of the deductible receipt $600deductible receipt $600

• Enters $600 in 27D152000 000 011Enters $600 in 27D152000 000 011

– District B:District B:• Answers “yes” to Answers “yes” to paying paying another LEA for another LEA for

services from a grant, identifies District “A”, services from a grant, identifies District “A”, and the amount paid ($700)and the amount paid ($700)

Deductible Receipt-Open Deductible Receipt-Open EnrollmentEnrollment

• District A serves the student and bills District A serves the student and bills District B.District B.

– District B pays with District B pays with locallocal funds only funds only

• Flat Rate – no deductible receiptFlat Rate – no deductible receipt

• Additional Cost – no deductible receiptAdditional Cost – no deductible receipt

Deductible Receipt-Open Deductible Receipt-Open EnrollmentEnrollment

• District A serves the student and bills District A serves the student and bills District B.District B.

– District B pays with grant fundsDistrict B pays with grant funds

• Flat Rate – no deductible receiptFlat Rate – no deductible receipt

• Additional Cost – deductible receipt for the portion Additional Cost – deductible receipt for the portion of the additional cost originally charged by District of the additional cost originally charged by District A to an 011 project number.A to an 011 project number.

Special Education Categorical AidSpecial Education Categorical Aid

• Categorical aid may be received either Categorical aid may be received either directly or indirectly:directly or indirectly:

– DirectDirect: Your district receives aid directly from : Your district receives aid directly from DPI as a result of an expense coded to an 011 DPI as a result of an expense coded to an 011 projectproject

– IndirectIndirect: Your district reimburses another : Your district reimburses another entity with local funds for expenses that the entity with local funds for expenses that the other entity coded to an 011 project. The other entity coded to an 011 project. The other entity transits your share of the aid to other entity transits your share of the aid to our district.our district.

Special Education Tuition BillingsSpecial Education Tuition Billings

• Districts should be billing tuition at Districts should be billing tuition at gross gross costcost (not netting the amount of expected (not netting the amount of expected categorical aid against the gross cost)categorical aid against the gross cost)

• In the following year, the district will In the following year, the district will receive the special education categorical receive the special education categorical aid and transit the aid to any tuition paying aid and transit the aid to any tuition paying entities.entities.

Special Education Reporting Special Education Reporting Changes Ahead!Changes Ahead!

• The finance team is currently in the design The finance team is currently in the design phase of creating a new special education phase of creating a new special education fiscal report.fiscal report.

• The goal is to integrate the fund 27 detail The goal is to integrate the fund 27 detail with the full SAFR Budget/Annual Report with the full SAFR Budget/Annual Report beginning with the 2008-09 Budget beginning with the 2008-09 Budget Report.Report.

Needing Further Review

“If I wanted that report tomorrow I would have waited until tomorrow to ask for it!”

(New Business Manager, Hallmark Greeting Cards)

NEEDING FURTHER REVIEW

Transfer of ServiceCommon School FundSummer School & FEESSchool Calendar & Days/Hours of

InstructionCommunity Service FundLegislative Update

Transfer of ServiceTransfer of Service

……the Finance Team is endeavorily determined to the Finance Team is endeavorily determined to promote constant attention on current procedures promote constant attention on current procedures

of transacting business focusing emphasis on of transacting business focusing emphasis on innovative ways to better, if not supersede, the innovative ways to better, if not supersede, the

expectations of quality!....expectations of quality!....

Microsoft Excel Worksheet

TOS Form


• What Transfer of Service is:What Transfer of Service is:

– a recurring exemption to the revenue limita recurring exemption to the revenue limit

– based on WI Stat. 121.91(4)(a)based on WI Stat. 121.91(4)(a)

– an increase on the local tax levyan increase on the local tax levy


• What Transfer of Service does:What Transfer of Service does:

– helps the district cover unexpected costs for helps the district cover unexpected costs for incoming Spec Ed/ESL transfers without incoming Spec Ed/ESL transfers without permanent impact on their budgetspermanent impact on their budgets

– helps the district cover the cost of new helps the district cover the cost of new operation expenses that were once provided operation expenses that were once provided by another municipalityby another municipality


• What Transfer of Service is not:What Transfer of Service is not:

– a payment from the Statea payment from the State

– a payment from another school districta payment from another school district


• What Transfer of Service is not:What Transfer of Service is not:

– a program to amortize any existing special a program to amortize any existing special education expenseseducation expenses

– an automatic reduction in revenue limit for an automatic reduction in revenue limit for the former servicing districtthe former servicing district

Eligible Transfer of Service ExemptionsEligible Transfer of Service Exemptions

• New costs related to pupils in New costs related to pupils in specified special specified special education and limited English proficient education and limited English proficient programs. programs.

– Unless the pupil was being served by another Unless the pupil was being served by another governmental unit, such as a county birth to 3 governmental unit, such as a county birth to 3 program, the pupil must be a “program, the pupil must be a “newnew” resident of the ” resident of the district.district.

– If the pupil has moved in from another Wisconsin If the pupil has moved in from another Wisconsin Public School, documentation is needed to verify Public School, documentation is needed to verify that the service provided to the new pupil was also that the service provided to the new pupil was also provided at the previous public school district.provided at the previous public school district.

Eligible Transfer of Service ExemptionsEligible Transfer of Service Exemptions

• What about pupils that enroll from “home based What about pupils that enroll from “home based private education” (home schooling)?private education” (home schooling)?

• Not eligibleNot eligible

• What about pupils that enroll from a private school?What about pupils that enroll from a private school?• Not eligibleNot eligible

• What about pupils that enroll from another Wisconsin What about pupils that enroll from another Wisconsin public school district?public school district?

• Probably eligible but you need program verificationProbably eligible but you need program verification

• What about pupils that enroll from out of state?What about pupils that enroll from out of state?• Probably eligible and you don’t need verificationProbably eligible and you don’t need verification

TOS TimelineTOS Timeline• If a Pupil becomes a resident member of the school If a Pupil becomes a resident member of the school

district at any time during the school year, the district district at any time during the school year, the district may be eligible for a TOS exemption.may be eligible for a TOS exemption.

– In other words, your district is now fiscally In other words, your district is now fiscally responsible for providing the pupil’s responsible for providing the pupil’s educational program.educational program.

• The open enrollment law might confuse the issue – rule of thumb - if, The open enrollment law might confuse the issue – rule of thumb - if, after moving into your district, they remained in their previous district after moving into your district, they remained in their previous district under the open enrollment law, determine the year you actually under the open enrollment law, determine the year you actually started paying tuition to that district. started paying tuition to that district.

TOS ProcessTOS Process• Submit all transfer of service exemption Submit all transfer of service exemption

requests at one time.requests at one time.– Near the end of the school term but before June 30th.Near the end of the school term but before June 30th.

– Do not send duplicates unless attached to originalDo not send duplicates unless attached to original This is sometimes done when original can’t be easily readThis is sometimes done when original can’t be easily read

– Not more than one mailing for each categoryNot more than one mailing for each category– Must be completeMust be complete– Must have program and enrollment verifications – Must have program and enrollment verifications –

if required - you should be getting verifications nowif required - you should be getting verifications now

TOS Process TOS Process • Before submitting in JuneBefore submitting in June

– Check forms for accuracy and completenessCheck forms for accuracy and completeness– Check to see that the information provided in the Check to see that the information provided in the

verification section (Part B) will allow for the verification section (Part B) will allow for the approval of the exemption request.approval of the exemption request.Note: It is the requesting district’s responsibility to make Note: It is the requesting district’s responsibility to make

sure the request, including the Part B verification is sure the request, including the Part B verification is complete and accurate.complete and accurate.

– Do a final check of the cost estimate and, if Do a final check of the cost estimate and, if necessary, correct before submission.necessary, correct before submission.

– The completed forms must be at the DPI before The completed forms must be at the DPI before the July 1the July 1stst deadline. ( deadline. (Monday July 2Monday July 2ndnd will be OK this year will be OK this year.).)

TOS ProcessTOS Process• After July 1stAfter July 1st

– DPI will check forms for proper verification and DPI will check forms for proper verification and completeness with signaturescompleteness with signatures• Comparisons of dates of withdrawal and enrollmentComparisons of dates of withdrawal and enrollment

– Need explanation if dates don’t make senseNeed explanation if dates don’t make sense

• Approvable programs identified – don’t make up a new categoryApprovable programs identified – don’t make up a new category

• Questions answered appropriatelyQuestions answered appropriately

– Adjustments might be made for expected categorical aidAdjustments might be made for expected categorical aid– Results will be posted on the finance team web pageResults will be posted on the finance team web page

• Go to the Transfer of Service linkGo to the Transfer of Service link

For additional information and for forms, go to the finance team web page at:

http://dpi.wi.gov/sfs/


TOS ProcessTOS Process

• Be prepared to be able to demonstrate that the Be prepared to be able to demonstrate that the request was for actual “NEW” costs and not an request was for actual “NEW” costs and not an amortization of existing costs.amortization of existing costs.

– Further explanation might be requested if new costs Further explanation might be requested if new costs can’t be found in Budget and/or Annual Reportscan’t be found in Budget and/or Annual Reports

For additional information and for forms, go to the finance team web page at:

http://dpi.wi.gov/sfs/


Common School Fund –Common School Fund –aka Library Aidaka Library Aid

• What is the Common School Fund? What is the Common School Fund?

It is one of the State Trust Funds managed by It is one of the State Trust Funds managed by the Board of Commissioners of Public Lands the Board of Commissioners of Public Lands (BCPL). The net earnings of the Common (BCPL). The net earnings of the Common School Fund is distributed as Library Aid each School Fund is distributed as Library Aid each year to public school districts for the purchase of year to public school districts for the purchase of school library materials. school library materials.

Common School FundCommon School Fund• When do districts receive this Library Aid?When do districts receive this Library Aid?

The Board of Commissioners of Public Lands sends The Board of Commissioners of Public Lands sends an estimate of the Common School Fund Library an estimate of the Common School Fund Library Aid to the state superintendent. DPI informs school Aid to the state superintendent. DPI informs school districts of their individual Library Aid allocation in districts of their individual Library Aid allocation in January. The final allocation amount is determined January. The final allocation amount is determined and payments sent to school districts by May 1. and payments sent to school districts by May 1.

• When must the Common School Fund When must the Common School Fund Library Aid allocation be spent?Library Aid allocation be spent?The entire allocation must be spent by June 30 The entire allocation must be spent by June 30 of the school year in which it was received. of the school year in which it was received.

Common School FundCommon School Fund• How is the Common School Fund money to How is the Common School Fund money to

be spent?be spent? WUFAR Function 222000 Object Codes:WUFAR Function 222000 Object Codes:– Audiovisual materials 431 Audiovisual materials 431 – Library books 432 Library books 432 – Newspapers 433 Newspapers 433 – Periodicals 434 Periodicals 434 – Instructional software 435Instructional software 435– Microfilm 438 Microfilm 438 – Other Media 439 Other Media 439

Common School FundCommon School Fund

• The Department annually verifies that the full amount of the common school The Department annually verifies that the full amount of the common school library funds have been spent. Districts may receive an inquiry if it appears library funds have been spent. Districts may receive an inquiry if it appears funds may go unspent. funds may go unspent.

• For more information go to:For more information go to:

http://http://dpi.wi.gov/sfs/comsch.htmldpi.wi.gov/sfs/comsch.html

http://dpi.wi.gov/sfs/comsch.html


Summer SchoolSummer School

Microsoft Word

Document

Microsoft Excel

Worksheet

March 2004 Summer school Transportation letter

February 2007 Summer School Letter

PI 1804 Summer School Form

Adobe Acrobat 7.0 Document

Summer School - FeesSummer School - Fees

• Summer school is included as part of a Summer school is included as part of a district’s membership audit.district’s membership audit.

– The auditor will test that the FTE computation The auditor will test that the FTE computation is done correctly.is done correctly.

– The auditor will review and question fees.The auditor will review and question fees.

Fees are becoming more and more questionable.Fees are becoming more and more questionable.

There shall be no cost to the resident There shall be no cost to the resident student or parent beyond individual use student or parent beyond individual use supplies (towels, gym clothes, band supplies (towels, gym clothes, band instruments, notebooks, pencils), and instruments, notebooks, pencils), and textbooks or similar items (workbooks) if textbooks or similar items (workbooks) if the district claims state aid under s. the district claims state aid under s. 121.14, Wis. Stats. This includes fees for 121.14, Wis. Stats. This includes fees for transportation, shuttling, and food and transportation, shuttling, and food and lodging for off-campus activities. Items lodging for off-campus activities. Items for which fees are charged must be for which fees are charged must be legally permitted and actually purchased legally permitted and actually purchased for summer school use. for summer school use.


If the class is not aided, required, or credited, fees If the class is not aided, required, or credited, fees may be charged but must be based upon the actual may be charged but must be based upon the actual cost of the class. Summer school fees may not be cost of the class. Summer school fees may not be used to subsidize other classes or students. used to subsidize other classes or students.


School boards may establish and collect reasonable School boards may establish and collect reasonable fees for social, recreational or extracurricular summer fees for social, recreational or extracurricular summer classes and programs which are neither credited classes and programs which are neither credited toward graduation nor eligible for state aid [s. 118.04 toward graduation nor eligible for state aid [s. 118.04 (4)]. School boards may also provide and charge for (4)]. School boards may also provide and charge for transportation for extracurricular activities such as transportation for extracurricular activities such as school athletic contests, school games, after school school athletic contests, school games, after school practice, late activity, school outings or extracurricular practice, late activity, school outings or extracurricular school field trips [s. 121.54 (7)]. Such activities are not school field trips [s. 121.54 (7)]. Such activities are not eligible for state aid or categorical aid under current eligible for state aid or categorical aid under current law.law.


Summer School – Reminders/ClarificationsSummer School – Reminders/Clarifications

• The summer school The summer school Question and AnswerQuestion and Answer document should be document should be reviewed and is available on our DPI web site. This document, reviewed and is available on our DPI web site. This document, as well as the PI-1804 and PI-1804-W can be found at as well as the PI-1804 and PI-1804-W can be found at

http://http://dpi.wi.gov/sfs/summ_sch.htmldpi.wi.gov/sfs/summ_sch.html

• Auditor information regarding summer school audits can be Auditor information regarding summer school audits can be found at:found at:

http://http://dpi.wi.gov/sfs/auditorqanda.htmldpi.wi.gov/sfs/auditorqanda.html

• General summer school questions may be directed to Nancy General summer school questions may be directed to Nancy Mueller at 608-266-8938 (Mueller at 608-266-8938 ([email protected]@dpi.state.wi.us))

• Questions concerning financial reporting should be directed to Questions concerning financial reporting should be directed to Brad Adams at 608-267-3752 (Brad Adams at 608-267-3752 ([email protected]@dpi.state.wi.us).).

Microsoft Excel

Worksheet

http://dpi.wi.gov/sfs/summ_sch.html


http://dpi.wi.gov/sfs/auditorqanda.html

http://dpi.wi.gov/sfs/auditorqanda.html

mailto:[email protected]

mailto:[email protected]

Days and Hours of Instruction--The LawDays and Hours of Instruction--The Law

• Each school board shall: Each school board shall:

• 121.02(1)(f) 1. Schedule at least 180 school days 121.02(1)(f) 1. Schedule at least 180 school days annually, less any days during which the state annually, less any days during which the state superintendent determines that school is not held or superintendent determines that school is not held or educational standards are not maintained as the result of educational standards are not maintained as the result of a strike by school district employeesa strike by school district employees

• 121.02(1)(f) 2. Annually schedule at least 437 hours of 121.02(1)(f) 2. Annually schedule at least 437 hours of direct pupil instruction in kindergarten, at least 1,050 direct pupil instruction in kindergarten, at least 1,050 hours of direct pupil instruction in grades 1 through 6 and hours of direct pupil instruction in grades 1 through 6 and at least 1,137 hours of direct pupil instruction in grades 7 at least 1,137 hours of direct pupil instruction in grades 7 to 12. Scheduled hours under this subdivision include to 12. Scheduled hours under this subdivision include recess and time for pupils to transfer between classes but recess and time for pupils to transfer between classes but do not include the lunch period.do not include the lunch period.

School Day--The LawSchool Day--The Law

• 115.01(10) School Day. (a) School days are days on which school is 115.01(10) School Day. (a) School days are days on which school is actually taught and the following days on which school is not taught:actually taught and the following days on which school is not taught:

1.1. Days on which school is closed by order of the school district Days on which school is closed by order of the school district administrator because of inclement weather and days on which administrator because of inclement weather and days on which parent-teacher conferences are held, not to exceed 5 days parent-teacher conferences are held, not to exceed 5 days during the school term. during the school term.

2.2. Days on which school is closed by order of a local health officer, Days on which school is closed by order of a local health officer, as defined in s. 250.01(5). as defined in s. 250.01(5).

3.3. Not to exceed 5 Saturdays may be counted as school days in Not to exceed 5 Saturdays may be counted as school days in any school year when school is taught thereon with the consent any school year when school is taught thereon with the consent of the school board. of the school board.

NOTE: Districts cannot count as two days toward the 180 day requirement a situation in which students attend school during the day with parent/teacher conferences in the evening of the same day.

Days of Instruction ExampleDays of Instruction Example

• The District schedules 178 days of actual The District schedules 178 days of actual instruction and 2 days of parent teachers instruction and 2 days of parent teachers conference days in lieu of a day of actual conference days in lieu of a day of actual instruction. instruction.

– Does this meet the 180 day requirement?Does this meet the 180 day requirement?

– What happens if the district has 4 inclement What happens if the district has 4 inclement weather days?weather days?

Yes

The District must make up the day or ask for a waiver.

Days of Instruction ExampleDays of Instruction Example

• The District schedules 179 days of actual The District schedules 179 days of actual instruction and 2 nights of parent teacher instruction and 2 nights of parent teacher conferences after the school day ends.conferences after the school day ends.

– Does this meet the 180 day requirement?Does this meet the 180 day requirement?

No. A day may only be counted once. So if the students come in for instruction, the day is considered a face to face day. The evening parent conferences are not counted towards meeting the 180 day requirement. They may however, be counted as a day for your local teacher contract purposes.

School Day--The LawSchool Day--The Law State aid withheldState aid withheld

• 121.006(2)(a) State aid withheld. Hold 121.006(2)(a) State aid withheld. Hold school for at least 180 days each year, less school for at least 180 days each year, less any days during which the state any days during which the state superintendent determines that school is not superintendent determines that school is not held or educational standards are not held or educational standards are not maintained as the result of a strike by school maintained as the result of a strike by school district employees, the days to be computed district employees, the days to be computed in accordance with s. 115.01(10).in accordance with s. 115.01(10).

Hours of Instruction--computingHours of Instruction--computing

For questions about this information, contact Beverly J. Kniess (608) 266-3706

Or the DPI Content and Learning Team: http://dpi.wi.gov/cal/

http://dpi.wi.gov/cal/




Fund 80Fund 80

• We still get a number of questions about We still get a number of questions about districts establishing a Community Service districts establishing a Community Service Fund;Fund;

• District and their communities determine the District and their communities determine the appropriateness of the community service appropriateness of the community service fund; fund;

• Guidelines as the DPI interprets the statutes Guidelines as the DPI interprets the statutes and intent of the legislation are provided;and intent of the legislation are provided;

Community Service Fund Information: http://dpi.wi.gov/sfs/comm_serv.html

http://dpi.wi.gov/sfs/comm_serv.html


Community Service FundCommunity Service Fund

• The School Finance Team provides The School Finance Team provides general guidance regarding community general guidance regarding community service fund activities based on our service fund activities based on our interpretation of the statutes.interpretation of the statutes.

• We advise districts to seek legal counsel We advise districts to seek legal counsel should they question either the information should they question either the information or the interpretation. or the interpretation.

• Disputes over community service fund Disputes over community service fund activities are handled locally.activities are handled locally.

Community Service FundCommunity Service Fund

• The School Board establishes the fund per The School Board establishes the fund per state statute 120.13(19);state statute 120.13(19);

• It must meet budget requirements per statute It must meet budget requirements per statute 65.90;65.90;

• If an operational levy is needed, it must be If an operational levy is needed, it must be adopted at the annual meeting per statutes adopted at the annual meeting per statutes 120.10(8) and 120.12(3). – the levy is 120.10(8) and 120.12(3). – the levy is outsideoutside the revenue limitthe revenue limit

Community Services FundCommunity Services Fund

• Key Point to Remember:Key Point to Remember:

– Community service activities and programs Community service activities and programs outsideoutside the district’s regular and the district’s regular and extracurricular programs for students. extracurricular programs for students.

WI State Statute 120.13(19) WI State Statute 120.13(19)

Community Service Fund Community Service Fund Questions to Ask….Questions to Ask….

• Is the program outside the usual Is the program outside the usual instructional timeframe?instructional timeframe?

• Is it open to everyone in the community? Is it open to everyone in the community? (age appropriate)(age appropriate)

• Is it fee supported?Is it fee supported?

• Are costs directly related to the activity Are costs directly related to the activity included?included?

Community Service Fund Community Service Fund Questions to Ask….Questions to Ask….

• If you can say “yes” to all those questions, If you can say “yes” to all those questions, the program may be appropriate for the program may be appropriate for inclusion in Fund 80.inclusion in Fund 80.

Common Community Service Common Community Service Fund ActivitiesFund Activities• RecreationalRecreational

– After-school swimming After-school swimming – Softball & basketball leaguesSoftball & basketball leagues

• Adult EducationAdult Education

• Community LibraryCommunity Library

• After School Day CareAfter School Day Care

http://http://www.dpi.wi.gov/sfs/comm_serv.htmlwww.dpi.wi.gov/sfs/comm_serv.html

http://www.dpi.wi.gov/sfs/comm_serv.html

http://www.dpi.wi.gov/sfs/comm_serv.html

Governor’s 2007-09 Biennial Budget OverviewGovernor’s 2007-09 Biennial Budget Overview

……before you criticize someone, before you criticize someone, walk a mile in their shoes. That way, walk a mile in their shoes. That way, if they get angry, they’re a mile away if they get angry, they’re a mile away

and barefoot…and barefoot…

Governor’s Biennial Budget OverviewGovernor’s Biennial Budget Overview• Provide roughly $450 million over the 2007-09 biennium in Provide roughly $450 million over the 2007-09 biennium in

new general equalization and categorical school aids and tax new general equalization and categorical school aids and tax credits for K-12 education.credits for K-12 education.

• Repeal a school district’s authority to avoid binding Repeal a school district’s authority to avoid binding arbitration by offering a Qualified Economic Offer (QEO) to its arbitration by offering a Qualified Economic Offer (QEO) to its employees.employees.

• Increase funding for six existing categorical aid programs Increase funding for six existing categorical aid programs and create five new categorical aid programs.and create five new categorical aid programs.

• Provide additional revenue limit flexibility for school districts Provide additional revenue limit flexibility for school districts for declining enrollment, low revenue, school safety, and for declining enrollment, low revenue, school safety, and initial mentors.initial mentors.

School Finance-General Equalization AidsSchool Finance-General Equalization AidsGeneral Equalization AidsGeneral Equalization Aids

• Increase general equalization aids by $235.4 million over Increase general equalization aids by $235.4 million over the biennium. Annually, the Governor’s budget will provide the biennium. Annually, the Governor’s budget will provide $79.3 million in 2007-08 and an additional $156.1 million in $79.3 million in 2007-08 and an additional $156.1 million in 2008-09 (over the 2006-07 base year).2008-09 (over the 2006-07 base year).

• These figures represent a 1.7% increase in 2007-08 and These figures represent a 1.7% increase in 2007-08 and an additional 1.6% increase in 2008-09.an additional 1.6% increase in 2008-09.

• The Governor’s budget does not propose any changes to The Governor’s budget does not propose any changes to the existing general equalization aid formula, or for the existing general equalization aid formula, or for integration or special adjustment aid.integration or special adjustment aid.

School Finance-Existing Categorical AidsSchool Finance-Existing Categorical Aids

• Special Education AidSpecial Education Aid-Increase funding by $53.6 million -Increase funding by $53.6 million over the biennium ($17.4 million in 2007-08 and $36.2 over the biennium ($17.4 million in 2007-08 and $36.2 million in 2008-09). These figures represent a 5.2% million in 2008-09). These figures represent a 5.2% increase in 2007-08 and an additional 5.4% increase in increase in 2007-08 and an additional 5.4% increase in 2008-09 and are estimated to increase the state’s share of 2008-09 and are estimated to increase the state’s share of special education costs from 28% to 29% by 2008-09.special education costs from 28% to 29% by 2008-09.

• SAGESAGE-Increase funding by $21.3 million over the biennium -Increase funding by $21.3 million over the biennium ($10.4 million in 2007-08 and $10.9 million in 2008-09). ($10.4 million in 2007-08 and $10.9 million in 2008-09). This proposal will increase the state reimbursement rate This proposal will increase the state reimbursement rate from $2,000 per eligible low-income pupil to $2,250 per from $2,000 per eligible low-income pupil to $2,250 per pupil. The proposal includes funding to allow additional pupil. The proposal includes funding to allow additional schools to join SAGE in 2008-09.schools to join SAGE in 2008-09.

School Finance-Existing Categorical AidsSchool Finance-Existing Categorical Aids• Bilingual-Bicultural AidsBilingual-Bicultural Aids-Increase funding by $3.1 million -Increase funding by $3.1 million

($1.1 million in 2007-08 and $2.0 million in 2008-09) to ($1.1 million in 2007-08 and $2.0 million in 2008-09) to maintain state reimbursement rate of bilingual costs for maintain state reimbursement rate of bilingual costs for eligible districts at 12% annually.eligible districts at 12% annually.

• School Breakfast GrantsSchool Breakfast Grants-Increase funding by $3.3 million -Increase funding by $3.3 million ($1.5 million in 2007-08 and $1.8 million in 2008-09) to ($1.5 million in 2007-08 and $1.8 million in 2008-09) to increase state school breakfast reimbursement rate to all increase state school breakfast reimbursement rate to all pupils in public and private schools from 10 to 15 cents.pupils in public and private schools from 10 to 15 cents.

• School Library AidsSchool Library Aids-Increase funding by $17 million ($6 -Increase funding by $17 million ($6 million in 2007-08 and $11 million in 2008-09) based on a million in 2007-08 and $11 million in 2008-09) based on a reestimate of available funds from Common School Fund.reestimate of available funds from Common School Fund.

• Pupil Transportation AidsPupil Transportation Aids-Increase state reimbursement rate -Increase state reimbursement rate to school districts for pupils traveling 12 miles or more from to school districts for pupils traveling 12 miles or more from home to school from $180 to $220 per pupil annually.home to school from $180 to $220 per pupil annually.

School Finance-New Categorical AidsSchool Finance-New Categorical Aids• Milwaukee Public Schools (MPS)Milwaukee Public Schools (MPS)-Provide $15 million ($5 -Provide $15 million ($5

million in 2007-08 and $10 million in 2008-09) to MPS to million in 2007-08 and $10 million in 2008-09) to MPS to support initiatives to improve student academic achievement support initiatives to improve student academic achievement and graduation rates.and graduation rates.

• MPS Driver’s Education AidMPS Driver’s Education Aid-Provide $100,000 in 2008-09 to -Provide $100,000 in 2008-09 to MPS to reduce the fee for driver’s education courses for MPS to reduce the fee for driver’s education courses for low-income pupils by $150 per pupil.low-income pupils by $150 per pupil.

• 4K Start-Up Grants4K Start-Up Grants-Provide $3 million in 2008-09 to districts -Provide $3 million in 2008-09 to districts to start 4K programs. This new program would provide two-to start 4K programs. This new program would provide two-year grants of up to $3,000 per 4K pupil in the first year and year grants of up to $3,000 per 4K pupil in the first year and $1,500 in the second year.$1,500 in the second year.

School Finance-New Categorical AidsSchool Finance-New Categorical Aids• World Languages for Elementary SchoolsWorld Languages for Elementary Schools-Provide $500,000 -Provide $500,000

in 2008-09 to assist schools in establishing a world language in 2008-09 to assist schools in establishing a world language curriculum at the elementary level. The new program would curriculum at the elementary level. The new program would provide six-year grants to offset costs associated with provide six-year grants to offset costs associated with implementing world language courses in grades 1-6.implementing world language courses in grades 1-6.

• Science, Technology, Engineering and Math (STEM) GrantsScience, Technology, Engineering and Math (STEM) Grants--Provide $219,000 ($109,500 in 2007-08 and $109,500 in Provide $219,000 ($109,500 in 2007-08 and $109,500 in 2008-09) to help schools implement innovative instructional 2008-09) to help schools implement innovative instructional programming in STEM fields. Funding may also be used to programming in STEM fields. Funding may also be used to provide professional development to help teachers implement provide professional development to help teachers implement an effective STEM curriculum.an effective STEM curriculum.

Milwaukee Parental Choice Program (MPCP) and Milwaukee Parental Choice Program (MPCP) and Milwaukee-Racine Charter Schools Program (MRCSP)Milwaukee-Racine Charter Schools Program (MRCSP)MPCPMPCP• Reestimate costs to reflect estimated 18,000 FTE pupils in Reestimate costs to reflect estimated 18,000 FTE pupils in

2007-08 and 19,000 FTE pupils in 2008-09.2007-08 and 19,000 FTE pupils in 2008-09.

• Provide that the state pays 100% of costs of all MPCP pupils Provide that the state pays 100% of costs of all MPCP pupils above 15,000 so that MPS taxpayers pay less. Estimated above 15,000 so that MPS taxpayers pay less. Estimated state costs/lower property taxes are $21 million over biennium.state costs/lower property taxes are $21 million over biennium.

• Also, provide DPI with 1.0 FTE finance auditor funded by Also, provide DPI with 1.0 FTE finance auditor funded by assessing fee on private schools participating in MPCP.assessing fee on private schools participating in MPCP.

MRCSPMRCSP• Reestimate costs to reflect estimated 5,500 FTE pupils in Reestimate costs to reflect estimated 5,500 FTE pupils in

2007-08 and 6,000 FTE pupils in 2008-09. 2007-08 and 6,000 FTE pupils in 2008-09.

Revenue Limits-Current ExemptionsRevenue Limits-Current Exemptions• Per Pupil AdjustmentPer Pupil Adjustment-No proposed change to per pupil -No proposed change to per pupil

adjustment figure (estimated at $265 per pupil in 2007-08 adjustment figure (estimated at $265 per pupil in 2007-08 and $273 per pupil in 2008-09).and $273 per pupil in 2008-09).

• Declining EnrollmentDeclining Enrollment-Two proposals: (1) Increase current -Two proposals: (1) Increase current 75% hold harmless adjustment to 100% hold harmless for all 75% hold harmless adjustment to 100% hold harmless for all districts; and (2) Provide that no district starts the new year districts; and (2) Provide that no district starts the new year with a revenue cap (after the per pupil adjustment) that is with a revenue cap (after the per pupil adjustment) that is less than what it had at end of the prior year.less than what it had at end of the prior year.

• Low Revenue CeilingLow Revenue Ceiling-Provide the state’s lowest per pupil -Provide the state’s lowest per pupil revenue districts with the authority to raise their revenue cap revenue districts with the authority to raise their revenue cap to $8,700 per pupil in 2007-08 and $9,000 in 2008-09 without to $8,700 per pupil in 2007-08 and $9,000 in 2008-09 without having to go to referenda (now $8,400 in 2006-07).having to go to referenda (now $8,400 in 2006-07).

Revenue Limits-New ExemptionsRevenue Limits-New Exemptions• School Safety ExemptionSchool Safety Exemption-Provide that districts can receive a -Provide that districts can receive a

revenue limit exemption for either/both: (1) partnering with a revenue limit exemption for either/both: (1) partnering with a local law enforcement agency to create a school safety plan; local law enforcement agency to create a school safety plan; or (2) purchase school safety equipment. Exemption is or (2) purchase school safety equipment. Exemption is valued at $25,000 per security officer, with one officer valued at $25,000 per security officer, with one officer allowed for every 500 high school pupils in district. All allowed for every 500 high school pupils in district. All districts with high schools would be eligible for at least one districts with high schools would be eligible for at least one officer or $25,000 exemption.officer or $25,000 exemption.

• Mentoring Initial Educator ExemptionMentoring Initial Educator Exemption-Provide that districts -Provide that districts can exempt up to $2,160 per initial educator from revenue can exempt up to $2,160 per initial educator from revenue caps less any state categorical aid districts receive for caps less any state categorical aid districts receive for mentoring initial educators.mentoring initial educators.

Non-School Finance Budget ItemsNon-School Finance Budget Items

• National Teacher CertificationNational Teacher Certification-Reestimate funding, which -Reestimate funding, which provides $2,000 for teachers receiving national certification provides $2,000 for teachers receiving national certification and $2,500 for nine succeeding years. Provide that and $2,500 for nine succeeding years. Provide that nationally-certified teachers who teach in schools with a nationally-certified teachers who teach in schools with a high proportion of pupils from low-income families will high proportion of pupils from low-income families will receive $5,000 annually instead of $2,500.receive $5,000 annually instead of $2,500.

• Grants for Master EducatorsGrants for Master Educators-Expand National Teacher -Expand National Teacher Certification program to include educators receiving Master Certification program to include educators receiving Master Educator licenses. Provide that master educators who Educator licenses. Provide that master educators who teach in schools with a high proportion of pupils from low-teach in schools with a high proportion of pupils from low-income families will receive $5,000 annually instead of income families will receive $5,000 annually instead of $2,500.$2,500.

Non-School Finance Budget ItemsNon-School Finance Budget Items• Education Support PersonnelEducation Support Personnel-Expand the definition of “full--Expand the definition of “full-

time” employment that applies to school district teachers, time” employment that applies to school district teachers, librarians and administrators under the Wisconsin librarians and administrators under the Wisconsin Retirement System (WRS) to education support personnel.Retirement System (WRS) to education support personnel.

• Math/Science CreditsMath/Science Credits-Increase from two to three the number -Increase from two to three the number of credits pupils graduating after 2011 must earn in both of credits pupils graduating after 2011 must earn in both math and science to receive a high school diploma.math and science to receive a high school diploma.

• Qualified Economic Offer (QEO)Qualified Economic Offer (QEO)-Repeal the current QEO -Repeal the current QEO law and provide that all “factors” in an arbitration process be law and provide that all “factors” in an arbitration process be given equal weight. Allow bargaining contracts to be given equal weight. Allow bargaining contracts to be extended from two to three years if desired.extended from two to three years if desired.

ResourcesResourcesFinance Team Homepage: Finance Team Homepage: http://dpi.wi.gov/sfs/index.htmlhttp://dpi.wi.gov/sfs/index.html

• Budget Hearing and Adoption: Budget Hearing and Adoption: http://http://dpi.wi.gov/sfs/budhear.htmldpi.wi.gov/sfs/budhear.html• Aid Payment Schedule: Aid Payment Schedule: http://dpi.wi.gov/sfs/pay_aid_info.htmlhttp://dpi.wi.gov/sfs/pay_aid_info.html• Categorical Aid Prorations: Categorical Aid Prorations: http://dpi.wi.gov/sfs/xls/cat_aid_prorate.xlshttp://dpi.wi.gov/sfs/xls/cat_aid_prorate.xls• Common School Fund Library Aid: Common School Fund Library Aid: http://http://dpi.wi.gov/sfs/comsch.htmldpi.wi.gov/sfs/comsch.html• Transfer of Service: Transfer of Service: http://dpi.wi.gov/sfs/transerv.htmlhttp://dpi.wi.gov/sfs/transerv.html• Summer School Information: Summer School Information: http://dpi.wi.gov/sfs/summ_sch.htmlhttp://dpi.wi.gov/sfs/summ_sch.html• Community Service Fund Information: Community Service Fund Information: http://dpi.wi.gov/sfs/comm_serv.htmlhttp://dpi.wi.gov/sfs/comm_serv.html• 7-Year Revenue Limit Survey: 7-Year Revenue Limit Survey: http://dpi.wi.gov/sfs/buddev.htmlhttp://dpi.wi.gov/sfs/buddev.html• Equalization Aid Analytics: Equalization Aid Analytics: http://dpi.wi.gov/sfs/buddev.htmlhttp://dpi.wi.gov/sfs/buddev.html• Fund 60 Audit Guidelines: Fund 60 Audit Guidelines: http://dpi.wi.gov/sfs/pdf/student_activity_funds.pdfhttp://dpi.wi.gov/sfs/pdf/student_activity_funds.pdf• Benefit Trust Fund: Benefit Trust Fund: http://dpi.wi.gov/sfs/emp_benefit_trust_fund.htmlhttp://dpi.wi.gov/sfs/emp_benefit_trust_fund.html• Spec Ed Transaction Coding: Spec Ed Transaction Coding: http://http://dpi.wi.gov/sfs/doc/sped.docdpi.wi.gov/sfs/doc/sped.doc• Spec Ed Claim Directions: Spec Ed Claim Directions: http://dpi.wi.gov/sfs/xls/se_claim_directions.xlshttp://dpi.wi.gov/sfs/xls/se_claim_directions.xls• Valid Teacher Licenses & Reporting: Valid Teacher Licenses & Reporting: http://dpi.wi.gov/sfs/pdf/valid_code_se.pdfhttp://dpi.wi.gov/sfs/pdf/valid_code_se.pdf• Spec Ed Pupil Transportation: Spec Ed Pupil Transportation: http://dpi.wi.gov/sfs/xls/setrpl00.xlshttp://dpi.wi.gov/sfs/xls/setrpl00.xls

http://dpi.wi.gov/sfs/index.html

http://dpi.wi.gov/sfs/budhear.html

http://dpi.wi.gov/sfs/budhear.html

http://dpi.wi.gov/sfs/pay_aid_info.html

http://dpi.wi.gov/sfs/xls/cat_aid_prorate.xls



http://dpi.wi.gov/sfs/transerv.html



http://dpi.wi.gov/sfs/buddev.html



http://dpi.wi.gov/sfs/doc/sped.doc

http://dpi.wi.gov/sfs/doc/sped.doc

http://dpi.wi.gov/sfs/xls/se_claim_directions.xls

http://dpi.wi.gov/sfs/pdf/valid_code_se.pdf

http://dpi.wi.gov/sfs/xls/setrpl00.xls

Thank you!Please call us with questions or comments!

Brad Adams, Consultant 267-3752 Lori Ames, Consultant 266-3464 David Carlson, Director 266-6968 Gene Fornecker, Auditor 267-7882 Kathy Guralski, Auditor 266-3862 Karen Kucharz, Consultant 267-9707 Jerry Landmark, Assistant Dir. 267-9209 Natalie Rew, Auditor 267-9212

spring finance workshop welcome april, 2007. agenda / 9:00-9:20 introduction & works in progress...

Documents

collection of data

school districts

auditing of data

data warehouse

progress status

individual student data

public school finance

school financial issues