sps brochure for distributors

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www.stoneprofits.com

PRODUCT BROCHURE

TABLE OF CONTENTS

Introduction

Why Us?

Modules Main Core Module

Consignment Modules

Customer Login Module

Supplier Login Module

Cell Phone Access Module

Barcode Handheld Module

Feature Screenshots

System Requirements

Supported Hardware

Data Migration

Pricing

Support & Maintenance

Notes

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PRODUCT BROCHURE

For stone and tile distributors / wholesalers / importers Stone Profit Systems (SPS) offers a comprehensive

“internet based” Enterprise Management Solution that runs your Distribution or Fabrication business more

efficiently and profitably.

This integrated software system provides all the features required to manage your stone and tile business

and is packaged as a single software product into various modules. The system is operable from desktops,

laptops, Tablet PCs or hand held PDA devices, hand held BARCODE scanners and now CELLPHONES too.

Features such as color coded screens, online help, and custom views harness SPS's power in an easy-to-use

format.

More and more distributors are relying on this management solution to optimize workflow and increase

productivity.

The work flows through the system naturally and intuitively – just the way you want it to.

SPS is an “internet based application.” This means you no longer have to rely on an expensive, unreliable,

or unsecured network server in your office, and YOU do not need to install those costly hardware updates

and upgrades. However, if you have the infrastructure to support it, the system may be installed on an

onsite Network Server.

With SPS all you need is an ordinary computer and a broadband internet connection. For starters, this

means you can access your information anywhere or anytime and sleep better knowing that your data is

safe and secure on protected servers accessible only to those you authorize. All data is backed up

continuously and consistently.

With SPS, every software update is seamlessly integrated automatically. You do not lift a finger OR a

checkbook.

INTRODUCTION

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WE KNOW YOUR BUSINESS.

SPS has been meeting the needs of some of the largest stone warehouses and fabricators and quarries in

the world. Working with stone and tile distributors, we know the best practices in the stone business.

CORPORATE RELIABILITY

SPS is the largest IT company working with the stone and tile industry, so you can be sure your investment is

protected. We continuously update our products and rollout new modules.

EXCEPTIONAL QUALITY

Our leading knowledge of the industry brings relevant and easy to use solutions of the highest quality to

stone and tile businesses.

BEST OVERALL VALUE

The value of SPS is demonstrated by ease of use, exceptional product quality, our continued commitment

to “best-in-class” service, and our corporate reliability and stability.

NO THIRD PARTY SOFTWARE COSTS

Unlike the competition, SPS does not require you buy a separate database license or a separate server

software license when you use the Application Service Provider (ASP) based SPS I-edition solution.

why SPS?

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ACCESS ANYTIME, ANYWHERE

Are you tired of your office server going down? Is access from outside the office slow and painful? We’re

prepared to deliver 24 X 7 X 365 access to your data wherever you have an internet connection

SECURITY YOU CAN SHAKE A STICK AT

How vulnerable is the server in your office? Disgruntled employee, break-in, hacker -- you name it. And

what about your backups? Can you be sure they work? Are they secure? SPS clients rest easy knowing they

get ALL this for their data by picking some of the best Managed Dedicated Hosting vendors in the world:

• 128 bit data encryption on all transactions

• Locked Server Cage with biometric access controls

• Fire and flood prevention systems

• Continuous system redundancy

• Daily data backup

• Complete nightly out-of-state backup.

SPS does not host your application and data but helps you find the right vendor for managing your

application server and works closely with some of the best names in the business such as Rackspace, The

Planet, NTT Verio etc.

Plus, you can download your data yourself anytime you like to make your own backup.

MULTIPLE LEVELS OF ACCESS

The administrator controls which employees have access to what functions. Users can have access to

multiple functions within the system depending on their access level.

IP Security

This allows you to control the employees that get to work on the system from anywhere on the internet.

Some of the employees only get to login from anywhere since they are on the road all the time and others

have only limited access from your premises.

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EASY TO FIND, EASY TO NAVIGATE

All data is organized. For example, you can find exact number of slabs of each material at each location.

Furthermore, you can lookup the slabs you have from different lots of each material and the current

warehouse at which they are located.

SETUP AND CONFIGURATION

Once your service order is complete, you will get access to your pre-configured system within days -- not

weeks. Each new account includes as a minimum:

• Setup of all warehouse locations

• Complete set of pre-configured defaults

• Support of data transfer of existing customers, suppliers and materials

• Training of various departments in your company

EASY INSTALLATION AND FAMILIARIZATION

To run the SPS I-edition all you need is a PC, a browser, and a broadband internet connection.

If you do not have the required equipment SPS can assist you with the leasing or purchasing the hardware.

Implementation can be accomplished on average in less than half the time required by competitive

solutions.

However you have the choice of the SPS N-edition in which case the software runs exclusively at your

premises and can be completely disconnected from the outside world.

CUSTOMIZATION

Because SPS is the most customizable solution on the market, you can be rest assured that the system will

work with your business the way you want it to.

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TRAINING

SPS provides Onsite Training at the Customers Location. Additional training at the SPS office in Chicago or

elsewhere is available. Customers can also take advantage of our Online Web Based Training.

People will learn more if they are self assured and they are confidant they will have the resources available

to assist them do what they have to do better. Prior to any formal training, SPS works with managers to

determine the best strategies to implement to support employee training.

For additional information on Onsite Training or Online Web Based Training, please contact

[email protected]

Research and Development and Product Upgrades

SPS conducts User Feedback Sessions to collect ideas that enhance the user's experience with the product

and simultaneously provide SPS with more rich functionality.

SUPPORT

The quality of technical support should be one of the primary considerations when selecting an enterprise

software system. Calls to SPS's toll free telephone support lines are efficiently routed to the appropriate

Software or Hardware Specialist for expert assistance. Support calls are tracked to monitor the nature of

the call as well as the response time.

SPS Remote Diagnostics reduces your support costs and enables immediate determination of the problem

and an effective resolution for the client.

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We all know that control of your Stone Business ultimately comes down to how well you manage your

inventory – accurate inventory lookup, efficient customer holds processing and timely Billing and Accounts

Receivable. Our system includes all the tools and functionality that is required to manage your business

along with the following list of rich features

1. Material Management

2. Customers & Pricing & CRM

3. Purchasing & Suppliers

4. Inventory & Bar-coding

5. Holds & Customers

6. Sales & Deliveries

7. Multiple Locations

8. Accounting

9. Security and User access

10. Reports & Analysis

11. Emailing and Faxing

system features

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Material Management Features

1. Multiple names for the same product.

2. Track product info such as origin of country, base colors, alternate name

3. Three levels of pictures

a. Generic picture

b. Lot or bundle picture

c. Exact picture of individual slab

4. Track various suppliers and pricing for each material

5. Track inventory that is on the water / in transit

6. Track multiple sizes of each of the slabs

a. Purchase Dimensions

b. Actual Dimensions/ Charge Dimensions

c. Sale Dimensions

7. Mark Bad Slabs or Cracks or any special notes on each slab

8. Calculate exact landed cost of each material

a. Automatically prorates the freight bills such as ocean freight,

customs, duty etc exactly to each slab cost to calculate landed cost

9. Pre-sell Inventory before it arrives your warehouse

10. Material Reorder levels – Automatic reordering of staple colors

11. Bar-coding

12. Picking Units

13. Packaging Detail

14. Reorder and Min Stock Levels

15. Price Levels

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Customer & Pricing

1. Track detail customer info such as customer since, Customer Tax ID, Tax

Exempt ID etc.

2. Manage multiple customer contacts and multiple shipping address

3.

4. Manage customer special pricing – customer specific pricing on various

materials

5. Customer Holds – Manage each customers holds and selections

6. Automatic emailing and faxing all related documents to customers

Email/Fax the following to the customer

a. pictures of materials

b. customer statements

c. customer invoices

d. material customer has on hold

7. Lock customers

8. Put alerts on customers

9. Tracking Tax Exempt certificates

10. Setup common Delivery Instructions for every delivery

11. Attach Scanned documents to the customer file

12. Customer Maps

13. Customer CRM

a. Customer Message & Message Alerts

b. Customer Scheduling

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Purchasing & Suppliers

1. Record Pricing of every material a supplier sells

2. Alerts when pricing has changed

3. Analyze suppliers who give more allowances

4. Analyze suppliers whose material does not sell a lot

5. Analyze suppliers

6. Store wiring Instructions for each supplier

7. Look at Purchase history for each supplier

8. Track Purchasing information such as ETA Date; Container Number etc

9. Attach scanned Purchase documents like bill of lading etc

10. Track multiple Slab Dimensions; Purchase Size and Actual Size

11. Track lots of each material

12. Input Tile and other inventory detail such as lot number; pallet number

etc.

13. Automatic Calculation of Landed Cost by attaching freight bills to

Purchase.

14. Purchase analysis report

15. Supplier analysis report

16. Enter Packing Slip in different dimensions – in / cm / m / ft

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Inventory & Bar-coding

1. Lookup inventory Tree

a. Inventory lookup by each material to each lot to each individual

slab

2. Powerful Inventory search

a. Search various ways from material name, alias/ AKA names, Length,

Lot numbers, Block numbers, Location, Bin/A Frame numbers

3. Inventory by status

a. In stock

b. In Transit

c. On hold

4. Pocket PC and Handheld & Cell phone Integration

5. USB Scanner ( Batch and Live) Integration

6. Tablet PCs Integration

7. Inventory Reconciliation

8. Cycle Counts Using Barcode Scanner

9. Select materials from the Tablet PC or the Hand Held Pocket PC scanner

to be put on hold, transfer materials

10. Lookup the status of a material using the handheld scanner

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Holds & Customers

1. Holds and Homeowner walk ins

2. Hold materials with hold date and expiry date and negotiated price with

tax.

3. Detailed hold information with Customer information(Fabricator,

Kitchen/Batch Dealer) and Reference (homeowner, interior designer,

architect) along with information such as po number and sidemark

4. Alerts Holds that are expired in red color by sales person as well as customer

name

5. Send HOLD INFORMATION LETTER Automatic emails or fax when the

materials are put on hold to both fabricators and homeowners

6. Send CLEAR HOLD ALERT LETTER via email or fax when the hold put on the

materials expires to both fabricators and homeowners

7. Send a HOLD SUMMARY LETTER of all the holds that a particular

Fabricator/Customer has on hold

8. Holds Information Archive – Archives all the deleted hold information like

deleted by, deleted date etc.

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Sales & Deliveries

1. Sales Features

a. Ability to lock customers or place alerts on customers

b. Define Customer specific pricing

c. Define price levels for customer

2. Sale Staging – Various stages of each Sale

a. Not ready for delivery – Just entered Sales and Slabs yet to be pulled.

b. Ready for delivery – Slabs Ready to deliver and need paperwork

printed

c. Delivered, Ready to Invoice – Sales where Slabs are delivered and

can be invoiced

d. Invoiced

3. Special Orders Entry and fulfillment

4. Truck and Delivery scheduling

5. Maps and Routing

6. Batch Invoicing

7. Manage Transfers of Inventory between various locations

8. Divide and control customers by locations

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Multiple Locations

1. Multiple locations / Multiple Profit centers

2. Track Inventory at each location

3. Manage Transfers of Inventory between various locations

4. Divide and control customers by locations

5. Track various Reports such as AR, Costing etc by each locations

6. Restrict users access to only particular locations

7. Setup Different LOGO’s at each location if different names at different

locations

8. Setup location managers for various locations

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Accounting

1. Accounts Receivable

2. Accounts Payable

3. Bank Accounts, Check Formats and Making Payments

4. Deposits and Deposit Tickets

5. Memorized journals and Journal Entries

6. Sales TAX – GST ; PST and VAT

7. Trail Balance

8. Bank Reconciliation

9. Landed cost allocation into Inventory

10. Financial Statements

11. Cash Flow reports

Security and User access

1. Define Users groups by privileges given to them

2. IP security – Allow users to only login from certain locations

3. User Access by location

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Reports & Analysis

1. Detailed Sales Reporting: summaries by material, supplier, customer,

location and time period with data like margins, cost, sales price, lot

number etc.

2. Sales Rep Reports –

a. Sale Value

b. Profitability

c. Receivables and bad Debts

3. Material Reporting

a. Fast moving

b. Slow moving

c. Aging summary

d. Aging analysis

e. Profitability

f. Inventory by lot

g. Reorder Analysis Report

4. Supplier Reporting

a. Purchasing History

b. Purchasing Analysis Reporting

c. Supplier Profitability

5. Customer Reporting

a. Profitability

b. Sales Summary

c. Sales detail

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d. Individual sale unit pricing

6. Hold Reporting

a. Holds Aging

b. Holds Archive

7. Customer Consignment Location Reporting

a. Consignment location Analysis

b. Average Shelf life analysis

8. Supplier Consignment Reporting

a. Available Consignment Inventory

b. Sold Consignment Inventory

9. AR and AP Reports

10. Financial Statements

Emailing and Faxing

1. Automatic Emailing / Faxing to multiple recipients as a PDF attachment of

the following items from the system

a. Customer statements

b. Customer Hold Detail / Summary

c. Customer hold reminders

d. Quote Reminders

e. Pro-forma orders

f. Sales/ Delivery orders

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g. Invoices

h. Payment Reminders

i. Payment Receipts

j. Purchase Orders

k. Multiple Pictures of materials

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Screenshots – Material Management

Figure SS.5 Master Lists– Reorder Levels and Alternate Name

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Figure SS.7 SIX different Price Levels for materials

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Figure SS.6 Pictures of Individual Slabs or by whole LOT

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Screenshots – Customers & Pricing & CRM

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Customer Sales History Lookup

At the click of a button you can find out all kinds of sales information about a customer. From how much a

customer purchased in the last month or last 6 months to which materials they purchased the most or the

least.

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Screenshots – Purchasing & Suppliers

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Figure SS.7 Receiving Worksheet on receipt of Container

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Figure SS.8 Update Purchase with Actual Dimensions

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Screenshots – Inventory & Bar-coding

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Figure SS.1 Material in Transit / To be Received – Allows Pre-selling Inventory

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Figure SS.2 Barcodes: Create different Barcode formats for different types of Materials

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Figure SS.3 Returns – Exact Landed Cost Calculation and Mark Bad Slabs and Cracks

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Screenshots – Holds & Customers

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Screenshots – Sales & Deliveries

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Figure SS.11 QUOTES MANAGEMENT – List of Quotes – Status of Quotes

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Figure SS.12 QUOTE PAGE

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Figure SS.10 Returns – Allows tracking Return Inventory from Sale and apply it to Invoice

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Figure SS.20 View a map for a Job Site or Delivery Address from SPS. There are links to maps in Google

Maps, Yahoo Maps, and Mapquest.

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Screenshots – Multiple Locations

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Screenshots – Accounting

Figure SS.8 ACCOUNTING – Accounts Receivable home

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Figure SS.9 ACCOUNTING – Accounts Payables home

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Screenshots – Security and User access

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Screenshots – Reports & Analysis

Figure SS.19 Reports & Analysis

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CONSIGNMENT LOCATION MODULE

SPS allows you to transfer materials to any consignment locations/customers you

may have. Consignment locations are locations where the physical premises

belong to a customer or partner in business but the inventory stored at that

location belongs to your company. SPS allows all consignment locations to be a

customer before they are changed to a consignment location. Sales at

consignment locations are tracked such as the instances when the consignment

customers use the materials for their jobs.

Features Include:

1. Outward Consignment

a. Setup customers as consignment

b. Transfer material on consignment

c. List consignment inventory by location

d. Consignment analysis report

2. Inward Consignment

a. Setup supplier for inward consignment

b. Report sales on consignment inventory by each supplier per

period

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WEBSITE ACCESS MODULE

SPS allows you to connect material picture galleries onto your website. It lets regular

website audience view the picture galleries of various products you sell and search

them by material name, origin, base colors in the material and product type.

SAMPLE WEBSITE GALLERY PAGE

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CUSTOMER LOGIN MODULE

Customer can login into the customer login module and can do the following

1. View customer account and outstanding balances

2. Various reports like sales history and past invoices

3. Search Inventory and view pictures, sizes and lot numbers

4. View their holds on your material

5. View their consignment Inventory

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SUPPLIERS LOGIN MODULE

Supplier can login into the Supplier login module and can do the following

1. View their Pos and Purchases and update ETA dates.

2. Updated Container related documents.

3. Upload packing list of the containers; material sizes and lot numbers.

4. Upload material pictures.

5. Print your Barcodes and Stick them to your materials before shipping

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Client Trivia Type Address

1 Mystic Granite

16,000 slab inventory with one 15 acre yard and 2 warehouses. The largest distributor of natural stone in Florida

Distributor Orlando, FL www.mysticgranite.com

2 Cava International

30 year old 3 generation fabricator with close to 15,000 kitchens fabricated to date

Fabricator Philadelphia PA www.cavaintl.com

3 Mont Granite 5 location distributor holding close to 12,000 slabs

Distributor Solon, OH, Columbus, OH Detroit, MI, Pittsburg, PA www.montgranite.com

4 Alpine Stone 110,000 SQFT warehouse owned by the largest manufacturer in the world “Best Cheers Company”

Distributor Anaheim CA www.bestcheer.com

5 Stone Quarry, Inc.

Slab & Tile distributors in Houston Distributor Houston, TX Dallas, TX www.stonequarrydal.com

6 American Granite and Tile

Largest slab distributor in Grand Rapids MI

Distributor Grand Rapids, MI www.agtstone.com

7 Stone Distribution

Less than one year old startup distributor in Denver CO

Distributor Denver, CO

8 Tile World of Italy

30 year old Fabricator in Tampa Fabricator Tampa, FL www.twiflorida.com

9 Marble Point 4,000 slab distributor out of Raleigh/Durham with a very efficiently run operation

Distributor Raleigh, NC www.marblepoint.us

10 A P Marble and Granite

8000 slab inventory, 40,000 SQFT warehouse

Distributor Sterling Heights, MI www.apmarblegraniteinc.com

11 J.P. Stone The Largest Fabricator in Central Pennsylvania

Fabricator Williamsport, PA www.jpstonegranite.com

12 Valencia Stone Two-location fabricator Fabricator Sarasota, FL Springhill, FL

13 Marble Yard 4,000 slab distributor in of Anaheim run by a 20 year natural stone

veteran

Distributor Anaheim, CA www.marbleyard.us

14 N T Impex Fast growing Distributor based out of Houston

Distributor Houston, TX www.ntimpex.us

15 Granite Imports Importer of Granite slabs in Denver Distributor Denver CO www.graniteimports.net

16 Custom Interiors Largest Fabricator in Mobile AL Fabricator Mobile, AL

17 Surface Crafters Largest Fabricator in FL Fabricator Holly Hill FL

18 Stone Mart Large Distributor in North Hollywood in a 80,000 sqft warehouse

Distributor North Hollywood, CA www.stonemart.com

featured clients

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System

Features

WAREHOUSE

MANAGEMENT

1. Location-wise Inventory. 2. Manage Consignment locations 3. Bin numbers assignment for all the different locations within a warehouse

4. Very easy Inventory Reconciliation by scanning all the slabs and palettes in the warehouse

MATERIAL

INFORMATION

1. Materials Mgmt 2. Slab Number with Old Ref. and Note in case or scratches 3. Slab information: Slab Number; Bundle No. Block No. Lot No. 4. Track Purchase and Actual Slab Sizes separately 5. Store Pictures for each slab 6. Make Notes on each slab 7. Multiple Names for materials- ALIAS 8. Auto Material Reordering Levels

PRICING 1. 6 Price Levels 2. Secondary Price levels for customers 3. Pricing Wizard 4. Individual User Access Rights 5. Individual Customer Deals

PURCHASING 1. Container Tracking 2. Pre Purchase Requests

ACCOUNTING 6. Prorate Vouchers onto each shipment

INVENTORY 1. Slab wise inventory 2. Individual Slab sales and transfer information

SCHEDULING 1. Advanced Job Scheduling - Set daily team limits based on SQFT 2. View Calendars for all the teams together 3. Print Install worksheets including maps to the install location for each

team at the click of a button. 4. Schedule the job into the shop and track the status of each job at the

exact status

LOCATIONS 1. Location wise Inventory 2. Consignment Locations 3. Showroom inventory 4. Place holds from showroom 5. Order entry from showrooms

SALES 1. Sales Commission 2. Advanced Sale Order Management

PORTALS 1. Customer Portal 2. Customers can look up inventory availability online 3. Can find job status online

SUPPLIER PORTAL 1. Enter Packaging lists from supplier portal 2. Print Barcode labels remotely

WEBSITE PORTAL 1. Material Availability via website 2. Customers can logon to the website and check all the material

information such as the colors, Alias – other names etc.

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System

Features

SECURITY 1. IP Security – System can be setup so that it is accessible from only certain computers.

LOSS PREVENTION 1. Loss Prevention

2. Customer Communications 3. Customer Notification via Email 4. Homeowner walk-ins

REPORTS AND

ANALYSIS

1. Reports and Analysis

BARCODING 1. Barcode labels for slabs 2. Slab status lookup using Barcode 3. Support Wireless Monitor Units 4. Support Tablet PCs based Barcode Scanners 5. Support PDA based Barcode Scanners 6. Advanced Barcode options

ADDON MODULES CONSIGNMENT

MODULE

• Ability to transfer material to a customer’s location on consignment • Customers able to open

CUSTOMER LOGIN

MODULE

• Customers login security

• Customer can check inventory availability; pictures; sizes and lot numbers

• Request Materials on hold • Review existing holds • View their Account Information – Account balance, Recent Payments,

Sales History.

SUPPLIER LOGIN

MODULE

• Supplier login security limited to only supplier purchases • Supplier can Update Purchase Status Information; Packing list

information, Sizes, Pictures, • Supplier can print barcodes to be stuck to the slabs before sending

loading the container

CELLPHONE

ACCESS MODULE

• Access Customer Information; Contact Information; Sales history, Balance, Special Pricing

• Access Inventory Availability

BARCODE

HANDHELD

MODULE

• Barcode labels for slabs • Slab status lookup using Barcode • Support Wireless Monitor Units • Support Tablet PCs based Barcode Scanners • Support PDA based Barcode Scanners • Advanced Barcode options

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system requirements

System

Requirements

CLIENT

STONE PROFIT SYSTEMS supports the following operating systems: Client 32-bit: Windows® XP, Windows® 2000, Windows® NT, and Windows® 98 Please refer to the detailed system requirements document for more information.

SERVER

Server: Windows 2000, Windows 2003. Microsoft® SQL Server® � Operating System: See requirements for Microsoft SQL Server 2000. See

requirements for MSDE 2000 � Other Applications: Microsoft SQL Server 200, SP3, MSDE SP3.

POCKET PCS Handheld: Pocket PC 2002 or Windows Mobile 2003 (Update 2) Microsoft Windows 2000 (all versions), or Windows XP (Home or Professional 64MB of RAM or greater 16MB of hard-disk space Microsoft ActiveSync 3.5 or later

BARCODE

SCANNERS

Any scanners that support CODE of 128 Symbologies work with the Stone Profit Systems. Stone Profits Recommends : 1. Symbol MC9090

2. Symbol PDT8100 series or MC3000 family scanners for wireless scanners

BARCODE PRINTERS

1. Zebra Z4M plus with barcode roll tags

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System

Requirements

2. Any laser printer with plastic tags from Stone Profit Systems

TABLET PCS

Stone profits recommends the Samsung ULTRA in combination with a Bluetooth scanner

Batch Scanners Micro vision ROV Scanner

Batch magic Scanner

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System

Requirements

EXPORTING DATA

Stone Profit Systems exports data from all lists in EXCEL format. To open the exported reports you need Microsoft Excel running at the client to open the excel file

DATA BACKUP

Data backup is generated by Microsoft SQL server Enterprise Manager. All SPS managed systems should be installed with MS SQL Enterprise Manager.

PRINTING Any regular Laser / Ink jet printers that are browser based work with Stone Profit System. No specific drivers are needed except for Zebra TLP series printers where drivers from www.zebra.com should be installed.

REPORTING

SPS comes with its own proprietary Reporting engine. SPS data is stored on MS SQL server which is compatible with Crystal Reports. Any third reporting tool that is compatible with SQL server is compatible with SPS.

BARCODING

SPS is compatible with the code of 128 barcodes. SPS has its own proprietary engine to generate barcode labels. But any barcode generating software capable of code of 128 barcodes shall also be compatible with the SPS.

SECURITY SPS uses IP-Based Security?

IP-Based security allows customers to control who can access and/or who gets

blocked from

NOTE: IP-Based Security is available as a service upgrade option on all services except for CommunityZero.com™.

How Does it Work? Every computer connected to the Internet, end user PCs and servers alike, has a unique

"Internet Protocol" (IP) address similar to a phone number. An IP address looks like 255.255.255.255. IP addresses are used to identify a computer so it may send and receive information on the Internet (such as a Web page). Every website domain name, such as stoneprofits.com, is simply a friendly name that points to a specific IP address. Every user of the Internet has an IP address but they are often not made aware of it. accessing their site and its communities. Benefits IP-Based Security can provide a solid and predictable method for protecting a site and its communities by offering precise control on who gets access. Without IP-based security, the Stone Profit System will still prevent unwanted access by requiring a valid user name and password at all times. However, with the addition of IP-based security, unwanted users are not even permitted to load the log in page or any other page for that matter. Users who have not been explicitly granted access will simply see a generic page explaining that access has not been granted. A form is provided on that page so they may request access by e-mail. The customer’s identity is never revealed unless it is apparent in the domain name being attempted. How do I Control Who Gets Access?

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System

Requirements

If IP-Based Security is activated, two options are provided in the administration area. The first provides a method of listing IP addresses, or address ranges, that should be granted access. The second option allows the blocking of one or more unwanted IP addresses. Both “allow” and “block” options can be used together thereby allowing specific IP addresses to be blocked within a range of allowed addresses. IP-Based Security settings also control access to the site administration area. This allows all aspects of the Stone Profit Systems to be protected. If desired, even SPS support staff can be completely barred from accessing the hosted site. Who should use IP-Security? IP-Based Security is ideal for users that access the Internet from office networks, as they generally make use of static or unchanging IP addresses. Users dialing into the Internet are generally assigned a temporary IP addresses from their Internet Service Provider (ISP) - this means their IP address changes every time they connect to the Internet. IP-Based Security is therefore only a viable solution if all users of the site will be using static IP addresses. Static IP addresses can be purchased for dial-up connections and are generally standard in office networks (i.e. the office may share an IP on the Internet but it is static). Please contact your ISP or network manager for details or call our support team for assistance.

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Data Migration

The Data Migration is done in 3 phases.

Phase 1: This phase involves the data migration of all the Static Data from your existing

System to Stone Profits. This Phase includes migration of the following data

o Customers list

o Suppliers list

o Vendors list

o Chart of Accounts

o Default Effected Chart of Accounts – Accounting Defaults

o Material/Item Master - List of Colors

Phase 2: This phase involves the data migration of all the Dynamic/Accounting Data from

your existing System to Stone Profits. This phase includes migration of the following data

o Inventory Detail

o Open Aged Receivable

o Open Aged Payable

Phase 3: This phase involves closing the

• General Ledger Trial Balance.

Most of your data migration is done by the Stone Profits team for you. Data is expected in

excel or CSV format but you need Stone Profits to data enter the data you can mail / fax

the hardcopies of the data and Stone Profits shall migration all that information for you.

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Support Options Stone Profits provides ongoing assistance and future releases under either a fixed-price, annual

maintenance agreement or on an hourly basis. You can choose whatever approach would be most cost-effective for your organization.

Annual Contracts The Annual Contracts Subscriptions include the following:

PRODUCT

UPGRADES

New Functionality, report changes and feature enhancements are added to all our Stone Profit Systems Products from time to time. For eg. Now you can access all the Stone profits information such as inventory, customer account look up etc. via cell phones which is possible using the cell phone access module which was added as a new function.

SYSTEM

UPDGRADES

System upgrades or Patches are various periodic upgrades to your stone profits system to be more compatible with the other related software and hardware involved such as Web Browsers, Database Servers, Operating Systems and New Hardware such as Phones and Barcode Scanners. Whenever there is an upgrade in the database server i.e SQL server SPS gets an upgrade. Whenever there is an upgrade in the Internet Explorer Version, SPS gets an upgrade to be compatible with it. Whenever new related Hardware such as the Iphone or a new Motorola Barcode Scanner hits the market SPS gets an upgrade to be compatible with it.

TRAINING SPS provides Onsite Training at the Customers Location. Additional training at the SPS office in Chicago or elsewhere is available. Customers can also take advantage of our Online Web Based Training. People will learn more if they are self assured and they are confident they will have the resources available to assist them do what they have to do better.

UNLIMITED

PHONE

SUPPORT

SPS™ Technical Support is no ordinary tech support line that you call only when there is a problem. It's business support that you can call whenever you want to know how your SPS™ software can work even harder for you. Having unlimited access means that you can call (or e-mail) our Technical Support Specialists as often as you like, no matter how big or small the issue. Whether it's to eliminate a problem or to make SPS work even more productively for you. SPS Technical Support is like having an Enterprise Technology consultant on call, to help you get more from your software

BACKUP

INTEGRITY

CHECK

SPS Technical Support personnel do an integrity check on your backed up data periodically to make sure all your database backup and maintenance procedures are in place.

Hourly Support: HOURLY

SUPPORT

If hourly support is a more cost effective way for you to get your support for Stone Profit Systems then you can buy hourly support at the rate of $120 per hour. Support includes a wide range of services from Training, Consulting, New Locations Integration and Customization to your SPS..

BLOCKS OF 20

HOURS

Blocks of 20 hours packages of support can be purchased for a discounted price of $85 per hour

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System pricing depends on the following factors

1. Type of system:

i. Light Edition: For 1 location companies with 1 to 10 users

ii. Standard Edition: For 1 to 2 location companies with 5 to 20 users

iii. Enterprise Edition: For multiple location companies with more than 20 users

2. Number of users

3. Number of locations

4. Data migration Services and Data entry services involved

5. Training

6. Customization Involved

7. Add-on Modules added

Add-on Modules Include:

Customer module: for customers to login online and look up inventory pictures;

Check the status of their jobs.

Supplier module: Allows suppliers to login; update the packing slips of the materials

they are sending you; print your barcodes before your material gets here.

Consignment locations module: Allows placing material on consignment at your

customer location. Also allows inward consignment, i.e. bringing material from

supplier on a consignment basis.

Website module: Allow public viewers to view various information such as material

colors, pictures etc.

An Onsite demo at your offices is recommended so that our account managers can

find out the exact requirements you have and current business process you are

going through and give an estimate accordingly.

pricing factors

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sps brochure for distributors

Documents

stone business

value of sps

product brochure access

corporate reliability

single software product

integrated software

largest stone warehouses

exceptional product