sps portland october 2016 - meetupfiles.meetup.com/17651662/sps portland - 10 tips to make a...

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SPS Portland – October 2016

Ten tips to build a compelling intranet portal on SharePoint

Online


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Today’s speakers

Antoine Faisandier: US Operations Lead

Passionate in helping companies optimize their organization and

become more efficient with the support of technology.

Sales and marketing roles during 12 years at Microsoft and 7

years at SAP


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You said… compelling?

Provides business value

Attractive

Evolves to remain relevant

Generate a strong ROI for an organization

Intranet Portal

Digital Workplace


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The Cloud is transforming the nature of SharePoint projects

bringing new challenges and opportunities

SharePoint 2013 – On Premise

Customer Specific Architecture

Long Intranet Portal Custom-

development projects

Applications are in silos or just

nascent

Projects are very technical and

development oriented

Office 365 - Cloud

Architecture is the same for all

Maintaining heavy custom-development on a Cloud

SaaS platform can be challenging

Full-fledged platform integrating rich Communication,

Collaboration, BI and CRM features.

Ever-evolving platform

Focus on business needs and real usage

Paradigm Shift


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1- Get clear tangible business benefits

• What business challenges do we want to solve?

• Are they important for a business leader? Is there a sponsor for the project?

• Are business stakeholders part of the project team?

• Define clear business principles and clear business KPI to be reviewed regularly

Organization Objectives

Project Objectives

Tangible KPI hold by

business

Business stakeholders

Core team

Business and IT sponsors

Project team


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2- Be realistic and deliver fast

• Address tangible business needs and start with low hanging fruits

• Keep it simple

• Make trade offs

• Deliver first results fast

To keep business stakeholders motivated

And ensure strong ROI

• Iterative Approach: phase your projects in several delivery steps

Keep the project relevant

Learn from first deliveries and hone the business needs and processes

Define

Build

Deliver

Learn


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3 - Make the most of Office 365 and innovate

• So many features are available… unknown… unused

• Project team has to learn and be open to:New ways of thinking, sharing, collaborating and

communicating

New tools

• Implies change managementMandatory part of the project

At the right dose to be accepted by the organization

• With the involvement of the business sponsor


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4 - Make it beautiful and inviting

• People need to love it in order to connect and use it

• State of the art user experience

• Convey the image of the organization


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5 - Make it mobile and responsive

• No brainer, right?

• Mobile Apps or Responsive Website? Mobile Apps: Target specific needs and

scenarios. Easy to use. Expensive.

Responsive: Exhaustive. Adapt to the form factor. May be less performing


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6 - Personalize it

• Address business needs by persona, by role, by department

• Contextualized environment based on real individual needs

One size does NOT fit all


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7 - Stay standard

• Try it standard first Overarching principle to agree on

• Try new tools and new approaches

• Keep it simple

• Don’t try to replicate the past

• Focus custom development on critical business needsFocus on consuming external services

Don’t change Office 365 application logic


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8 – Never stop improving

• Step by step approach. We need to shift from traditional projects to

managed services

• Share best practices Leverage End User Groups

• Strong governance to keep a rhythm within the project team

• Track KPI: are we achieving business goals?

• Track usage: what are the tools and the pages that are used?

Define

Build

Deliver

Learn


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9 – Define a crisp governance

A clear team to support the Digital Workplace

A Business Sponsor to validate the WHY

A Portal Manager to drive the WHY and the HOW

A functional team to define the HOW IT people

Business stakeholders

An Infrastructure Manager Address all IT related issues starting with users rights, browser versions, migration, etc.

Clear and simple Business Rules around the Digital Workplace

Who contribute? How?

Who consume? How?

Regular trainings

Identify SharePoint Evangelists and set End User Groups

Keep permission schemes simple

Digital Workplace has to be used by executives

Team

Rules

Leadership


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10 – Use Third-Party Accelerators

• Migration and Data Management

• Training

• Workflows

• Digital Workplace Design, Templatization and Management


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YAMMER

OFFICE VIDEO

SHAREPOINT

DELVE

OFFICE 365

DYNAMICS CRMOLPOWER BI

GROUPS

OUTLOOK SKYPE ONLINE

Unify all O365 and CRMOL features


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…INTO ONE

DIGITAL WORKPLACE

Standard templates

Customizable

No development

Evergreen

Pure cloud


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…FOR OPTIMIZED

COMMUNICATION AND

COLLABORATION

Role based

Vertical scenarios

Pushed / pro-active communication

Easy to manage


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…WHEREVER YOU ARE.

Responsive design

PC / Tablet / Mobile


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In a nutshell, Powell 365 enables you to…

Cut O365’s implementation time and costs

Average implementation time divided by four

Average three-year budget divided by two

Significantly boost O365’s employee usage

One month after implementation,

SharePoint Online usage up to 90%

Yammer / Delve / Office 365 video usage up to 70%

More information on: www.powell-365.com

Follow us on: @Powell365News

Contacts:

Antoine Faisandier Karina [email protected] [email protected]

http://www.powell-365.com/

mailto:@Powell365News

mailto:[email protected]

mailto:[email protected]

sps portland october 2016 - meetupfiles.meetup.com/17651662/sps portland - 10 tips to make a...

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