sps portland october 2016 - meetupfiles.meetup.com/17651662/sps portland - 10 tips to make a...
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This document, the screenshot, the Powell 365 concept are the exclusive property of Expertime SAS. No copy or distribution without written authorization from Expertime SAS
SPS Portland – October 2016
Ten tips to build a compelling intranet portal on SharePoint
Online
This document, the screenshot, the Powell 365 concept are the exclusive property of Expertime SAS. No copy or distribution without written authorization from Expertime SAS
2
Today’s speakers
Antoine Faisandier: US Operations Lead
Passionate in helping companies optimize their organization and
become more efficient with the support of technology.
Sales and marketing roles during 12 years at Microsoft and 7
years at SAP
This document, the screenshot, the Powell 365 concept are the exclusive property of Expertime SAS. No copy or distribution without written authorization from Expertime SAS
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You said… compelling?
Provides business value
Attractive
Evolves to remain relevant
Generate a strong ROI for an organization
Intranet Portal
Digital Workplace
This document, the screenshot, the Powell 365 concept are the exclusive property of Expertime SAS. No copy or distribution without written authorization from Expertime SAS
4
The Cloud is transforming the nature of SharePoint projects
bringing new challenges and opportunities
SharePoint 2013 – On Premise
Customer Specific Architecture
Long Intranet Portal Custom-
development projects
Applications are in silos or just
nascent
Projects are very technical and
development oriented
Office 365 - Cloud
Architecture is the same for all
Maintaining heavy custom-development on a Cloud
SaaS platform can be challenging
Full-fledged platform integrating rich Communication,
Collaboration, BI and CRM features.
Ever-evolving platform
Focus on business needs and real usage
Paradigm Shift
This document, the screenshot, the Powell 365 concept are the exclusive property of Expertime SAS. No copy or distribution without written authorization from Expertime SAS
5
1- Get clear tangible business benefits
• What business challenges do we want to solve?
• Are they important for a business leader? Is there a sponsor for the project?
• Are business stakeholders part of the project team?
• Define clear business principles and clear business KPI to be reviewed regularly
Organization Objectives
Project Objectives
Tangible KPI hold by
business
Business stakeholders
Core team
Business and IT sponsors
Project team
This document, the screenshot, the Powell 365 concept are the exclusive property of Expertime SAS. No copy or distribution without written authorization from Expertime SAS
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2- Be realistic and deliver fast
• Address tangible business needs and start with low hanging fruits
• Keep it simple
• Make trade offs
• Deliver first results fast
To keep business stakeholders motivated
And ensure strong ROI
• Iterative Approach: phase your projects in several delivery steps
Keep the project relevant
Learn from first deliveries and hone the business needs and processes
Define
Build
Deliver
Learn
This document, the screenshot, the Powell 365 concept are the exclusive property of Expertime SAS. No copy or distribution without written authorization from Expertime SAS
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3 - Make the most of Office 365 and innovate
• So many features are available… unknown… unused
• Project team has to learn and be open to:New ways of thinking, sharing, collaborating and
communicating
New tools
• Implies change managementMandatory part of the project
At the right dose to be accepted by the organization
• With the involvement of the business sponsor
This document, the screenshot, the Powell 365 concept are the exclusive property of Expertime SAS. No copy or distribution without written authorization from Expertime SAS
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4 - Make it beautiful and inviting
• People need to love it in order to connect and use it
• State of the art user experience
• Convey the image of the organization
This document, the screenshot, the Powell 365 concept are the exclusive property of Expertime SAS. No copy or distribution without written authorization from Expertime SAS
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5 - Make it mobile and responsive
• No brainer, right?
• Mobile Apps or Responsive Website? Mobile Apps: Target specific needs and
scenarios. Easy to use. Expensive.
Responsive: Exhaustive. Adapt to the form factor. May be less performing
This document, the screenshot, the Powell 365 concept are the exclusive property of Expertime SAS. No copy or distribution without written authorization from Expertime SAS
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6 - Personalize it
• Address business needs by persona, by role, by department
• Contextualized environment based on real individual needs
One size does NOT fit all
This document, the screenshot, the Powell 365 concept are the exclusive property of Expertime SAS. No copy or distribution without written authorization from Expertime SAS
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7 - Stay standard
• Try it standard first Overarching principle to agree on
• Try new tools and new approaches
• Keep it simple
• Don’t try to replicate the past
• Focus custom development on critical business needsFocus on consuming external services
Don’t change Office 365 application logic
This document, the screenshot, the Powell 365 concept are the exclusive property of Expertime SAS. No copy or distribution without written authorization from Expertime SAS
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8 – Never stop improving
• Step by step approach. We need to shift from traditional projects to
managed services
• Share best practices Leverage End User Groups
• Strong governance to keep a rhythm within the project team
• Track KPI: are we achieving business goals?
• Track usage: what are the tools and the pages that are used?
Define
Build
Deliver
Learn
This document, the screenshot, the Powell 365 concept are the exclusive property of Expertime SAS. No copy or distribution without written authorization from Expertime SAS
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9 – Define a crisp governance
A clear team to support the Digital Workplace
A Business Sponsor to validate the WHY
A Portal Manager to drive the WHY and the HOW
A functional team to define the HOW IT people
Business stakeholders
An Infrastructure Manager Address all IT related issues starting with users rights, browser versions, migration, etc.
Clear and simple Business Rules around the Digital Workplace
Who contribute? How?
Who consume? How?
Regular trainings
Identify SharePoint Evangelists and set End User Groups
Keep permission schemes simple
Digital Workplace has to be used by executives
Team
Rules
Leadership
This document, the screenshot, the Powell 365 concept are the exclusive property of Expertime SAS. No copy or distribution without written authorization from Expertime SAS
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10 – Use Third-Party Accelerators
• Migration and Data Management
• Training
• Workflows
• Digital Workplace Design, Templatization and Management
This document, the screenshot, the Powell 365 concept are the exclusive property of Expertime SAS. No copy or distribution without written authorization from Expertime SAS
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YAMMER
OFFICE VIDEO
SHAREPOINT
DELVE
OFFICE 365
DYNAMICS CRMOLPOWER BI
GROUPS
OUTLOOK SKYPE ONLINE
Unify all O365 and CRMOL features
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…INTO ONE
DIGITAL WORKPLACE
Standard templates
Customizable
No development
Evergreen
Pure cloud
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…FOR OPTIMIZED
COMMUNICATION AND
COLLABORATION
Role based
Vertical scenarios
Pushed / pro-active communication
Easy to manage
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…WHEREVER YOU ARE.
Responsive design
PC / Tablet / Mobile
This document, the screenshot, the Powell 365 concept are the exclusive property of Expertime SAS. No copy or distribution without written authorization from Expertime SAS
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In a nutshell, Powell 365 enables you to…
Cut O365’s implementation time and costs
Average implementation time divided by four
Average three-year budget divided by two
Significantly boost O365’s employee usage
One month after implementation,
SharePoint Online usage up to 90%
Yammer / Delve / Office 365 video usage up to 70%
More information on: www.powell-365.com
Follow us on: @Powell365News
Contacts:
Antoine Faisandier Karina Klindtwo[email protected] [email protected]