spstoronto 2017 - intranet still relevant in office 365
TRANSCRIPT
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@valleelp
https://en.share-gate.com/blog
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GO
LD
PLA
TIN
UM
Thank You Sponsors!
SIL
VER
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How many of you have an intranet in your organization?
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THE INTRANET IS DEAD!
“The Intranet is being slowly pushed aside by the
Modern Workplace empowered by Office 365.”
- @jasoosterveld
“As companies begin to embrace
the cloud, mobile apps, enterprise
social and big data and analytics
the role of the traditional intranet
or employee portal is somewhat
falling behind.”
- LiveTiles
“The intranet is still very much the go-to dumping ground for an Internal Commsteams” - @flackhackjack
“There was a time when an intranet was
the best possible solution for internal
communication.”
- Tom Petrocelli in CMSWire
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LET’S LOOK AT THE HISTORY
OF INTRANETS
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An intranet is a private network accessible only to an organization's staff….
A company-wide intranet can constitute an important focal point of internal communication and collaboration,
and provide a single starting point to access internal and external resources.
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Request for proposal
Consulting partners
Intranet portal
HOW MOST PROJECT GO DOWN
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NO MATTER WHAT IS YOUR
ORGANIZATION!
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Communicate relevant and targeted information
Improve collaboration between the teams
Search for resources within the organization
BUSINESS OBJECTIVES
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NO MATTER WHAT IS YOUR
ORGANIZATION!
INTRANET AS A PRODUCT
http://www.cmswire.com/social-
business/comparing-6-sharepoint-
intranets-in-a-box/
And many more …
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TRADITIONNAL INTRANET
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TRADITIONNAL INTRANET
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TRADITIONNAL INTRANET
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SharePoint Saturday Toronto#SPSToronto
TRADITIONNAL INTRANET
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“Hey! We already have SHAREPOINT.
It has a lot of OOTB features, let’s build our
Intranet on this platform.
We’ll make it the gateway to our business
information.”
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ANY OF YOU ARE IN THIS SITUATION?
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- Custom/mobile design is difficult
- SharePoint developers are hard to come by
- Can cost between 200k and 500k$
- Collaboration site creation is protected by IT admins
- Managing an intranet infrastructure is complicated and expensive
COMMON PROBLEMS
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IS IT AN INTRANET?
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COMMUNICATION / COLLABORATION TOOLS
DOCUMENT MANAGEMENT AND SEARCH
ACTIVE DIRECTORY FOR SEARCH AND SECURITY
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ALL MY RESOURCES ARE ACCESSIBLE FROM (ALMOST) EVERYWHERE IN
OFFICE 365
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IS THE INTRANET STILL
RELEVANT?
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OUR NEEDS ARE STILL THE
SAMEBUT NEW
SOLUTIONS ARE AVAILABLE
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ANY OF YOU ARE CONSIDERING A MOVE TO O365?
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INTRANET EXEMPLE
(FR)
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DEMO
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Office 365 Intranet’s goals:
Improve communication and
productivity
MOVING YOUR INTRANET TO OFFICE 365
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The goal is the same:
IMPROVE COMMUNICATION AND
PRODUCTIVITY
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WHERE TO START?
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PRE-REQUISITES
Your Active Directory users should be synchronized to
Azure Active Directory using Azure AD Connect
You should migrate your mailboxes to Exchange Online
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COMMUNICATIONS
DEPARTMENT
tool to publish important corporate
information, documents and news
IT
DEPARTMENT
interested in the collaboration side
(project sites, document
management, security etc.)
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TRADITIONNAL INTRANET
• Company/Department news and events
• Employee directory
• Useful links to my productivity tools
• Links to my collaboration/team sites
• My latest documents
TOP 5 FEATURES
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STEP 1: COLLABORATION INTRANET
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Let’s be honest. THIS MENU CAN BE
FRIGHTENING
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Moving Personal Files to OneDrive for Business1
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Groups team sites (Modern Team sites)2
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LET IT SINK IN3
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WHAT ABOUT COMMUNICATIONS
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STEP 2: PUBLISHING INTRANET
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DEALING WITH NEWS
IN OFFICE 365
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NEWS FROM TEAM SITES IN THE SHAREPOINT HOME
1
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NEWS FROM TEAM SITES IN THE SHAREPOINT HOME
1
• 100 % Out of the box
• News are indexed in SharePoint Online (10-15 min)
• Displayed by publishing date only
• Not customizable
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Create public department sitesShare news to everyone
News from these sites are visible in the
SharePoint home
INTRANET USE CASE
Downfall
Corporate communicationsNot a good solution as each news is equally
important
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COMMUNICATION SITES NEWS2
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COMMUNICATION SITES NEWS2
• Easy and quick to edit
• No development skills required
• Mobile friendly
• Self serve
• Does not support multilingual
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Public communication site owned by the communication department
dedicated to top/bottom communications
Other departments/teamshave collaboration permissions on this site
or
have communication sites of their own
INTRANET USE CASE
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PUBLISHING SITE3
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PUBLISHING SITE3
• Not a modern experience (yet)
• Not mobile
• Publishing features
• Simple moderation workflow
• Variations
• Taxonomy navigation
Jeff Teper’s answer about the future of publishing sites :
https://twitter.com/SharePoint/status/884454780369739776
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TEAMS CHANNELS (think outside de box)4
• Teams or Skype ?
• Strong engagement
• Linked to groups
• Desktop and mobile app
available
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Create a team that will
include everyone
Create channels targeting different
communication subjects that the business
needs to address.
INTRANET USE CASE
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WHAT’S BEST?
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ANDNOW?
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SharePoint Saturday Toronto#SPSToronto
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TECHNICAL APPROACH
Out-of-the-box
On-top of Share Point
Intranet in a box
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So … the answer is?
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THE INTRANET
IS NOT DEAD!
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My advise
- Choose a good partner to help you with
your Intranet project
- Make sure to have a clear roadmap for
this transition
- Don’t underestimate the need for
change management
- Work on user adoption
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Thank you and see you next year!
THANK YOU & See you next year!
Join us for SharePint after the event @ 5:30pm
6982 Financial Dr. (Drake A Firkin) and don’t forget to
submit feedback after each session for your chance to
win great prizes at the end of the day!
Survey Link: http://bit.ly/2vWCcoM
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Intranet still relevant ?
https://en.share-gate.com/blog/intranet-dead-long-live-modern-workplace
https://www.interact-intranet.com/webinar-intranets-still-relevant/
https://www.interact-intranet.com/intranets-still-relevant/
Architecture of news
https://jaredmatfess.com/2017/07/08/architecting-news-in-office-365/
Communication sites
https://en.share-gate.com/blog/sharepoint-online-communication-sites-explained
Publishing features
http://sharepointmaven.com/activate-publishing-features-in-sharepoint/
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THANK YOU!