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Approved for Public Release;Further Dissemination Unlimited

Rev. 4 MSC-PRO-ENG-8016 Page 1 of 22

Design Change Notice Process Published Date: 09/27/2018 Effective Date: 09/27/2018

NOTE: Employees may print off this document for reference purposes but are responsible to check MSA PS to ensure the most current version is used to prevent unintended use of obsolete versions.

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Table of Contents

1.0 PURPOSE ............................................................................................................................2

2.0 SCOPE .................................................................................................................................2

3.0 RESPONSIBILITIES ..........................................................................................................3

3.1 DCN Author .............................................................................................................3

3.2 Design Authority / Project Engineer ........................................................................3

3.3 Engineering Management ........................................................................................4

3.4 Project Document Control .......................................................................................4

4.0 INSTRUCTIONS .................................................................................................................5

4.1 Initial Issue of New Engineering Drawings with a DCN ........................................5

4.2 Changing Engineering Drawings with a DCN.........................................................9

4.3 Red Line Changes to Engineering Drawings or a DCN ........................................13

4.4 Revise or Void an Approved DCN ........................................................................15

4.5 DCN Closeout ........................................................................................................17

5.0 RECORD IDENTIFICATION ..........................................................................................18

6.0 REFERENCES ..................................................................................................................18

6.1 Source Requirements .............................................................................................18

6.2 References ..............................................................................................................18

6.3 Forms .....................................................................................................................19

APPENDIX A. INITIAL ISSUE DCN FLOW DIAGRAM .......................................................20

APPENDIX B. DRAWING CHANGE DCN FLOW DIAGRAM .............................................21

APPENDIX C. RED LINE CHANGE DCN FLOW DIAGRAM ..............................................22




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This procedure defines the Design Change Notice (DCN) process used for initial issue and change control of new engineering drawings used as part of Mission Support Alliance, LLC (MSA) construction projects.

This procedure implements portions of the MSC-PLN-QA-599, Quality Assurance Program Description, requirements.

The DCN process establishes design baseline configuration and change control for MSA construction projects. MSA projects are defined in MSC-RD-PM-14988, Project Management Requirements. DCNs are used to issue new and authorize changes to engineering drawings as "Approved for Construction" (AFC). AFC engineering drawings are those which have been properly approved by Engineering, issued by Project Document Control, and are ready to be used for construction, Deactivation and Decommissioning (D&D), or procurement activities.

This process provides necessary configuration control of new project engineering drawings prior to turnover to the operating organization and acceptance into the system configuration baseline. Existing engineering drawings shall maintain configuration control using MSC-PRO-ENG-2001, Facility Modification Package Process. Existing engineering documentation may include drawings, specifications, calculations, vendor information, etc. that is maintained and controlled in the Operations/Engineering side of Document Management and Control System (DMCS).

It is at the discretion of Engineering Management to determine whether a project with both new and existing drawings will be issued/released with a DCN, Facility Modification Package (FMP) or a combination of both. If the percentage of new drawings to total number of drawings (number of new drawings plus the number of existing drawings being modified) is 20-percent or less, the new drawings may be issued with the FMP process. If the percentage of new drawings to total number of drawings is greater than 20-percent, Engineering Management may determine the use of a DCN for new drawings and a FMP for existing drawings is appropriate. The direction will be determined on a case-by-case basis for the projects that are in question.

This procedure implements the configuration management requirements from MSC-RD-ENG-1819, MSC Engineering Requirements, Sections 3.2. Designs prepared as part of a formal construction project are AFC and issued into the Project side of DMCS prior to the initiation of the construction phase of a project.

Engineering drawings to be turned over to the operating organization for addition to the system configuration baseline, shall be released into DMCS. Prior to release, these documents shall have all associated DCNs incorporated and shall be as-built and released in accordance with MSC-PRO-ENG-2001 and MSC-PRO-ENG-440, MSC Engineering




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Package Process. DCN incorporation shall be performed, at a minimum, at the end of the construction project. However, incorporation of the DCNs, as-building, and release of system baseline engineering documentation into DMCS must be completed prior to turnover of the construction, D&D, or procurement activity to the receiving organization.

The DCN Author:

Is responsible for ensuring the DCN form is filled out completely and accurately in accordance with the form instructions and this procedure.

May assist the Design Authority (DA) and/or Project Engineer to move the document through the DCN process.

May be Project Document Control, DA, Project Engineer or another individual with sufficient knowledge to complete the required fields on the DCN form.

The DA or Project Engineer is responsible for:

Ensuring all information included on the DCN is complete and accurate.

Determining whether the extent of the change is appropriate as a markup of the sheet or warrants a revision to the drawing sheet.

Determining if any new radiological, environmental, or safety aspects have been introduced by the modification and include the applicable reviewer(s)/approver(s).

Identifying required reviewer(s) and/or approver(s) for the DCN.

Engaging other DAs during the review cycle if the modification affects their configured system.

Ensuring all DCNs are captured in the as-built FMP.

Additionally, the DA is responsible for:

Maintaining the configuration of their system(s).

Determining if the Configuration Baseline is affected by the proposed modification.




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Determining if an unreviewed safety question (USQ) review is required and coordinate the review if necessary.

Ensuring all affected drawings and documents are listed on the DCN.

Ensuring design verification has been performed per the requirements of the selected design verification method.

Defining additional testing acceptance criteria introduced by the modification. The DA will determine if the acceptance criteria is included in the DCN or other documentation (e.g. construction specification, test plan, procedure, etc.).

Engineering Management is responsible for:

Verifying all required fields have been filled out.

Verifying the appropriate review designator(s)/approver(s) have been selected.

Verifying the appropriate design verification method has been selected.

Ensuring design verification is accomplished by qualified individual(s) or group(s) other than the one who performed the original design. If performed by an A/E, ensure the design verification signature is a qualified individual other than the one who prepared the DCN and/or applied their professional stamp to the DCN.

Project Document Control is responsible for:

Receiving the approved DCN package for issue.

Verifying all fields have been properly filled out on the DCN form.

Issuing the DCN.

Stamping drawings/plot IDs, etc.

Maintaining configuration control of the DCN within DMCS.

Transferring drawings with no changes from the Projects side to the Operations/Engineering side of DMCS at closeout.

Updating the DCN closeout status when the as-built FMP is released.




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DCN Author 1. WHEN the engineering drawings are being finalized for the construction project, THEN OBTAIN a unique DCN number from Project Document Control.

2. PROVIDE the DCN number to the engineering drawing originator(s) for incorporation on the engineering drawings to be issued.

Engineering Drawing Originator

3. ADD the initial issuing DCN number to the Title Block of engineering drawings in accordance with MSC-PRO-ENG-709, CAD and Drawing Development and Control Process for Engineering Drawings.

4. SUBMIT or TRANSMIT final engineering drawings for approval and initial issue.

DA, Project Engineer

5. ENSURE new engineering drawings for the construction project are ready for approval and initial issue.

DCN Author 6. PREPARE a DCN using Site form A-6003-324 for initial issue of the new engineering drawings. NOTE: Modifications to existing engineering drawings and other engineering documents (i.e. construction specifications, calculations) are released via the Engineering Package (EP) process in accordance with MSC-PRO-ENG-2001 and MSC-PRO-ENG-440 NOT the DCN process.

7. SELECT Drawing(s) DCN Type field.

8. ENTER the project or task number followed by drawings in the DCN Title.

9. ENTER Change Summary field.




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DA 10. DETERMINE if an unreviewed safety question (USQ) review is applicable.

11. IF a USQ review is not required, THEN CHECK the N/A box.

12. USQ block for approval and signature.

13. IF a USQ is required, THEN COORDINATE the USQ review with the other Hanford Contractor(s).

14. ENTER the USQ or general categorical exclusion (GCX) number in the field.

15. IF additional USQ documentation is attached to the DCN, THEN

16. and signature.

17. ASSIGN the appropriate Review Designator(s) per MSC-PRO-QA-8635 and any applicable project/facility specific procedure(s). NOTE: The minimum reviewers required on all DCNs are the DA, Engineering Management, Project Management, and Construction Management.

DCN Author 18. PREPARE the DCN Distribution List.

19. IF the DCN is associated with a procurement contract, THEN tract Specialist (CS), and the subcontractor point-of-contact (POC) directly on distribution.

20. SELECT Initial Issue in Section 2.




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21. ENTER in Section 2.

22.

A-6003-838, Rad NOTE: For initial issue of drawings, Radiological Control, Environmental and Safety will be identified as reviewers/approvers in Section 1 in accordance with MSC-PRO-QA-8635.

22. LIST all new and affected documents in the Affected Documents section of the DCN form in Section 3. NOTE: An affected document is a document that is impacted by the contents of the DCN. Other approval processes (e.g., EP process) may be required to update the affected documents.

23. IF the new or affected drawing is included for information only, THEN .

24. IF the new drawing is to be Approved for Construction,THEN SELECT

25. IF

THEN INCLUDE that drawing or document in the DCN package.

Design Verifier

26. PERFORM the Design Verification of associated engineering drawings on the DCN. Design Verification is performed per the requirements of MSC-PRO-ENG-8336, or other approved Design Verification procedure. NOTE 1 : The Design Verifier signature in Section 4 shall be a different signature than the Prepared By/PE Stamp individual, except when a Formal Design Review is selected as the Design Verification Method, then the Chairman signature may be the same individual that prepared/PE stamped the DCN.




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27. IF the engineering drawings were prepared by an Architectural/Engineering firm (A/E), THEN design verification is performed in accordance with their internal procedures.


27. DEFINE testing and/or inspection requirements and the reference code, standard, procedure or other document.

28. IF the testing or inspection requirements are defined in a construction specification, on an engineering drawing or another document, THEN INCLUDE reference to the document(s).

DCN Author 29. OBTAIN the appropriate reviews/approvals. NOTE: The minimum signatures required on all DCNs are the DA, Engineering Management, Project Management, and Construction Management.

30. IF a Professional Engineer (PE) Stamp is required, THEN OBTAIN the PE stamp approval.

31. DELIVER the approved DCN package including the cover sheets, associated approved engineering drawings, and the native files to Project Document Control for issuance and distribution.

Project Document Control

32. S Document and all associated drawings as

for Construction Issued By Document Control.

33. DISTRIBUTE the approved DCN and engineering documentation.

34. IF an A/E performed the design, THEN the A/E shall be included on distribution of the DCN.

35. IF the DCN is being worked in the field by a construction subcontractor, THEN the subcontractor shall also be included on distribution of the DCN.




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Upon issue of the sixth DCN against an engineering drawing sheet, the sheet shall be revised. Engineering Management or the DA may direct outstanding DCNs against an engineering drawing sheet be incorporated on a more frequent basis than the requirement.

Requestor 1. IDENTIFY the need for a change.

2. PREPARE the appropriate change documentation. NOTE: The change request document may be a Request for Clarification or Information (RCI), a resolution to a Nonconformance Report (NCR), or other vendor or customer generated document.

3. FORWARD the request to the DA and/or Project Engineer.


4. EVALUATE the need for the change and determine whether technical, cost, and/or schedule justifications exist.

5. IF change is justified, THEN GO TO Step 7.

6. IF change is not justified, THEN RETURN the request to the Requestor with an explanation why the request was not implemented.

7. EVALUATE the request to determine if the change is within the current project scope, schedule, and budget.

8. IF the change is within scope, schedule and budget, THEN PROCEED to Step 10.

9. IF not within scope, schedule, and budget,

36. ENTER approved DCN and all associated documents into DMCS.




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THEN notify the Project Manager and Construction Manager to INITIATE a Change Request per MSC-PRO-CONST-14990, Construction Management.

DCN Author 10. OBTAIN a unique DCN number from Project Document Control.

11. PREPARE a DCN using Site form A-6003-324.

12. SELECT Drawing(s) DCN Type field.

13. ENTER the project or task number followed by a title in the DCN Title field and briefly SUMMARIZE the change in the Change Summary field. NOTE: Do not include a list of all the new or affected drawings in the

field. The detailed list of documents should be included in Section 3 of the form.

DA 14. DETERMINE if an unreviewed safety question (USQ) review is applicable.

15. IF a USQ review is not required, THEN CHECK the N/A box.

16. and signature.

17. IF a USQ is required, THEN COORDINATE the USQ review with the other Hanford Contractor(s).

18. ENTER the USQ or general categorical exclusion (GCX) number in the field.

19. IF additional USQ documentation is attached to the DCN, THEN




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20. and signature.

DCN Author 21. ENTER a description of the change and justification in the

NOTE: of the changes requirements (i.e., functional, design, code, etc.) to allow the design to be adequately verified.

DA, Project Engineer, Environmental, Radiological Control, Safety

22. IDENTIFY any new Radiological Control/Safety/Environmental aspects.

23. IF any of the aspects above are identified, THEN PROVIDE a detailed explanation and include Radiological Control, Environmental and/or Safety as a reviewer/approver as applicable.

Radiological Control

24. ENSURE that a Radiological Risk Screening Form (Site Form A-6003-838) has been completed when required by MSC-OTHER-RC-5173, Radiological Control Manual, as applicable.

DCN Author 25. LIST all new and affected documents in the Affected Documents section of the DCN form in Section 3.

Design Verifier

26. PERFORM the Design Verification of associated engineering drawings on the DCN. Design Verification is performed per the requirements of MSC-PRO-ENG-8336, or other approved Design Verification procedure. NOTE 1: The Design Verifier signature in Section 4 shall be a different signature than the Prepared By/PE Stamp individual, except when a Formal Design Review is selected as the Design Verification Method, then the Chairman signature may be the same individual that prepared/PE stamped the DCN.




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27. IF the engineering drawings were prepared by an Architectural/Engineering firm (A/E), THEN design verification is performed in accordance with their internal procedures.


28 DEFINE testing and/or inspection requirements and the reference code, standard, procedure or other document.

29. IF the testing or inspection requirements are defined in a construction specification, on an engineering drawing or another document, THEN INCLUDE reference to the document(s).

DCN Author 30. OBTAIN the appropriate reviews/approvals. NOTE: The minimum signatures required on all DCNs are the DA, Engineering Management, Project Management, and Construction Management.

31. IF a Professional Engineer (PE) Stamp is required,THEN OBTAIN the PE stamp approval.

32. DELIVER the approved DCN package including the cover sheets, associated approved engineering documents, and the native files to Project Document Control for issuance and distribution.


33. S Document drawings/continuation pages as

for Construction Issued By Document Control.

34. IF a drawing sheet is being revised, THEN

35. DISTRIBUTE the approved DCN and engineering documentation.

36. IF an A/E performed the design, THEN the A/E shall be included on distribution of the DCN.




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37. IF the DCN is being worked in the field by a construction subcontractor, THEN the subcontractor shall also be included on distribution of the DCN.

38. ENTER approved DCN and all associated documents into DMCS.

Definition A Red Line Change is a change that is minor in nature that has no effect on the function or purpose of the facility, equipment, system, engineering drawing, or DCN (e.g. editorial corrections, minor field conditions requiring materials or fasteners of a different material, length, minor fit-up dimension changes that do not affect function, routing deviations to avoid field interferences [rerouting cannot impact hydraulic/flow calculations, cause interferences with communication signals, etc.], as found field wiring deviations, etc.). Prerequisites A red line change may be used where a DCN is needed to make a minor change during a project and the field work would shut down or the schedule may be significantly impacted in order to process the DCN. The red line process can only be used for editorial or minor changes when resolution within four (4) business days, using the standard DCN process, does not support the construction schedule. The red line change allows field work to continue while the DCN is being processed and approved. Concurrent with the development and approval of the DCN, the AFC documentation may be red lined to support the construction schedule. NOTE: The red line process cannot be used for any changes to testing and/or inspection requirements. Changes to testing and/or inspection requirements shall be reviewed and approved by Quality Assurance using the process in Section 4.2 of this procedure.

Initiating Organization

1. IDENTIFY the need to make a red line change.

2. PROCESS a Request for Clarification or Information (RCI) per MSC-PRO-CONST-8037, Request For Clarification or Information Process, documenting the discussion leading to the red line change.




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3. INCLUDE the DCN number on the RCI.

DA 4. DIRECT the red line change to the subcontractor controlled set of construction drawings or the issued DCN.

5. Using red ink, clearly IDENTIFY the change/change boundary (revision cloud, red line notes, etc.).

6. RECORD the DCN number on the engineering drawing(s) next to the red line change(s).

DA, Construction Manager (CM)

7. PRINT, SIGN and DATE next to the red line change(s) on each engineering drawing sheet.

8. IF the DA or CM is unavailable, THEN a delegate may OBTAIN approval from the DA or CM per telecom and indicate the telecom approval next to the red line change(s). NOTE: Per telecom approvals must include the name of the DA and/or

DCN Author 9. PREPARE a DCN using Site form A-6003-324 per Section 4.2 of this procedure.

10. as the reason for change.

NOTE 1: Typically, will also be selected as a reason for change

RCI number in the appropriate text box.

NOTE 2: In e date the controlled set of construction drawings was red lined.




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11. OBTAIN approval of the red line change DCN within four (4) business days of red lining the controlled set of construction drawings. NOTE: Approval means all required signatures have been obtained on

considered AFC.

NOTE: Minor, editorial changes that do not affect the technical content of the DCN may be made per Section 4.3.

DCN Author

1. IF revising an existing DCN, THEN PERFORM the following: NOTE: A DCN Revision replaces the original DCN in its entirety.

PREPARE a new DCN per section 4.1 of this procedure.

as the Reason for Change of the DCN.

-XXXX-




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2. IF voiding an existing DCN, THEN PERFORM the following:

PREPARE a new DCN per section 4.1 of this procedure.

the DCN.

-XXXX-

NOTE 1: A Void DCN cancels the original DCN in its entirety. NOTE 2: Void DCNs do not require Design Verification to be performed.

3. OBTAIN the appropriate reviews/approvals. NOTE: The minimum signatures required on all DCNs are the DA, Engineering Management, Project Management, and Construction Management.

4. DELIVER the approved DCN cover sheets to Project Document Control for issuance and distribution.


5. DISTRIBUTE the approved DCN.

6. ENTER the approved DCN into DMCS.




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1. COORDINATE incorporation of the DCN(s) into the affected document(s). NOTE: A DCN is incorporated into the as-built drawing(s) to be transferred to the Operations/Engineering side DMCS via approved FMP per MSC-PRO-ENG-2001 and MSC-PRO-ENG-440.


2. IF a PE stamp is required, THEN OBTAIN the PE stamp approval.

3. ENSURE all engineering drawings are complete and ready for review and approval. NOTE: Only drawings (issued and controlled through the DCN process) with outstanding changes shall be included on the as-built FMP for transfer from the Project side of DMCS to the Operations/Engineering side upon turnover.

FMP Author 4. ENSURE all required fields on the EP have been completed.

5. ENSURE all DCNs are

6. INCLUDE Project Document Control on distribution of the FMP.


7. OBTAIN required reviews and approvals of the FMP in accordance the approval process per MSC-PRO-ENG-2001. NOTE: DA approval of the as-built FMP denotes the DA has field verified the work and the drawings show the current, accurate field conditions.

Document Control

8. RELEASE the FMP per MSC-PRO-ENG-440.


9. CHANGE the DMCS DCN status to




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10. TRANSFER all drawings with no outstanding changes to the Engineering/Operations side of DMCS.

All records are generated, processed, and maintained in accordance with MSC-PRO-RM-10588, Records Management Processes, or MSC-PRO-RM-32281, Electronic Records Management, as applicable.

Records Capture Table

DCN form DA or Project Engineer Project Document Control

Review Designator. (Treat as Radiological Records)

DA or Project Engineer Project Document Control

Radiological Risk Screening Form

Radiological Control Information Management

MSC-RD-ENG-1819, MSC Engineering Requirements

MSC-PRO-ENG-2001, Facility Modification Package Process

MSC-PRO-ENG-8017, As-Built Verification Process

MSC-PRO-ENG-8336, Design Verification

MSC-PRO-QA-8635, Review and Approval of Technical Documents

MSC-PRO-CONST-14990, Construction Management

MSC-PRO-EI-15333, Environmental Protection Processes

MSC-RD-ENG-14988, Project Management Requirements

MSC-OTHER-RC-5173, MSC Radiological Control Manual

MSC-PLN-QA-599, Quality Assurance Program Description




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MSC-PRO-ENG-709, CAD and Drawing Development and Control Process for Engineering Drawings

MSC-PRO-ENG-440, MSC Engineering Package Process

MSC-PRO-RM-10588, Records Management Processes

MSC-PRO-RM-32281, Electronic Records Management

Design Change Notice, A-6003-324 Design Change Notice (DCN) Instruction, A-6003-324iRadiological Risk Screening Form, A-6003-838 Design Change Notice Sketch Forms, A-6003-324.1 or A-6003-324.2




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DCN Design Change Notice DMCS Document Management and Control System




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CM Construction Manager DA Design Authority DCN Design Change Notice DMCS Document Management and Control System RCI - Request for Clarification or Information