1 COVID19 RISK ASSESSMENT – LISA HARFORD MAY 2020

ST. JAMES’ C OF E PRIMARY SCHOOL COVID-19 RISK ASSESSMENT

School employers are required to assess the risks associated with COVID-19 and implement preventative measures outlined in Government

guidance.

This risk assessment will supplement any existing risk assessments that are used across the school.

This risk assessment has been created by using the Assess, Plan, Do, Review model as set out by GCC SHE Unit (See diagram) and following

involvement from employees, governors, and representatives from Gloucestershire Local Authority.

The risk assessment will be reviewed on a weekly basis and will be updated following any further government guidance.

Risk Preventative Measures Further instructions to embed preventative measures

Section.1a: Preparation of the school site – prior to opening, daily tasks and preventative measures

Health and safety non-compliance Spread of infection

Ensure that all health and safety compliance checks have been undertaken before opening (e.g. fire alarm, emergency lighting, water hygiene, lifts, etc.) New fire evacuation plan to address changes to use of building – this will be practised on return

Ensuring emergency response is up-to-date should the school be forced to close

Ensure staff are aware of what to do if they have a health and safety concern – they must report it rather than assume somebody else has to either HT/DHT or SBM – ths can be via phone or email – doesn’t need to be in person

Record any requests for simple health and safety actions for the caretaker in the file in the office – Alistair will act on them as appropriate

School site map provided for all staff and will be shared with parents (visual representation of entry and access points for specific groups) when pupils return Caretaker to help with furniture removal/movement Classrooms to use outside doors wherever possible – exception is toilet use Doors to be propped open if not fire doors – use of door props not chairs etc. Deliveries left in front entrance Post left in front entrance

Ensure that ventilation and AC systems working; (ventilation system should be kept on continuously, with lower ventilation rates when people are absent e.g. in kitchen, toilets

Spaces are well ventilated using natural ventilation (opening windows) or ventilation units

Identify doors that can be propped open (to limit use of door handles and aid ventilation) taking account of fire safety and safeguarding, using door wedges

Identify rooms that can be accessed directly from outside (to avoid shared use of corridors) Classrooms in EYFS/KS1 and LKS2 should use the classroom doors as much as possible.

Entry points to school controlled (including deliveries). Please refer to school map which indicates these control areas. Gates to be locked once children in school and barriers used

2 COVID19 RISK ASSESSMENT – LISA HARFORD MAY 2020

to prevent child movement as necessary – using the barrier boards in the library – these may help with queues for toilets or to manage a one way system

Building access rules clearly communicated through signage on entrances

Limit visitors by exception (e.g. for priority contractors, emergencies etc.) social distancing rules to apply

Staff to adhere to one way systems and toilet queues as per directions

Food deliveries directed to kitchen door Delivery staff not allowed in school Floor markings painted on floor with spray paint for main entrance and car park entrance Office to manage PPE Deployment Caretaker to ensure enough sanitiser and soap daily – staff in classrooms to top up if needed HT and DHT manage sanitising stations Teachers to notify HT and DHT if bins ned to be emptied – spare bags in rooms to re-bag. Used bin bags need to be sealed and disposed of safely. If a child/adult has symptoms – rubbish need to be kept and stored until confirmation gained

Floor markings outside school to indicate distancing rules (if queuing during peak times)

Possible barriers and signs to help with parent one way system

Reduce use of lift to only those that need to use them / Lifts are single occupation only (if 2 metres not achievable) If a staff member needs to access a lift with a pupil in an emergency the PPE equipment will need to be worn – PPE equipment to remain in lift for such times. Disposed of after use by staff member wearing it.

Sufficient handwashing facilities are available for all school users

Soap and towels in classroom at sink, sanitiser both inside classroom door and outside for use by pupils and staff

Sanitiser and soap in all staff areas

Sanitiser in dining room for use by all

Sanitiser outside of toilet areas

Communication with contractors and suppliers that will need to prepare to support plans for opening (e.g. cleaning, catering, food supplies, hygiene suppliers)

Arrangements made with cleaners for additional cleaning and additional hours agreed to allow for this (liaison with GCC cleaning and relevant contractors)

Remove rubbish daily and dispose of it safely

Poor cleaning regimes leads to spread of infection

Thorough cleaning of rooms at the end of the day

All surfaces to be cleared to allow for thorough and quick cleaning

Shared materials and surfaces cleaned and disinfected frequently (e.g. toys, books, desks, chairs, doors, sinks, toilets, light switches, bannisters, etc.)

Outdoor equipment appropriately cleaned between groups of pupils Wednesday/Friday

Shared with cleaning company Toys to be put away or cleaned with Milton, Staff could reserve resources for different groups

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Toys and play equipment appropriately cleaned between groups of pupils using it, and not shared with multiple groups. Soft toys and furnishings are removed.

Daily cleaning Use standard cleaning products to clean and disinfect frequently touched objects and surfaces, including:

Banisters

Classroom desks and tables

Bathroom facilities (including taps and flush buttons)

Door and window handles

Furniture

Light switches

Reception desks

Teaching and learning aids

Computer equipment (including keyboards and mouse)

Sports equipment

Toys

Telephones Staff need to keep all surfaces clear of resources so that they can be cleaned easily

HT and DHT will clean key touch points once a day each plus cleaners will also complete a thorough clean at the end of each day (bannisters, door knobs and handles, bathroom facilities, switches) TAs and Teachers responsible for cleaning touch points in their classrooms at least twice a day and cleaners to complete a thorough clean after school. Wednesday Deep Clean/Friday Deep Clean – as directed – staff to clean all touch points and resources for next group if needed (weekly use?) TAS may be directed to clean areas during the day to help support school’s needs

Contact and mixing of pupils and adults not managed which leads to spread of infection

Separate spaces for each group clearly indicated in shared spaces (e.g. barriers or floor markings including modification of school reception/ early years entrance to maintain social distancing (e.g. provide screens or floor markings where possible).

Consideration to one-way system if possible for circulation around the building – map will be shared

Use screens or barriers where necessary to further prevent groups mixing

Stairways to be up or down only – these will be marked

New systems shared with all stakeholders Barriers and tape/spray used to separate spaces into zones Clear signage Stairs one way – near stairs down, far stairs up. Keep left and no entry signs

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Floor markings along the middle of two-way corridors/stairs to keep groups apart and ‘keep left’ signs.

In areas where queues may form, floor markings used to indicate distancing

Separate doors be used for in and out of the building at key points (to avoid crossing paths)

Groups do not mix to play sports or games together – areas/equipment zoned

The number of pupils in shared spaces (e.g. halls, dining areas and internal and external sports facilities) for lunch and exercise is limited to specific group(s)

Take out service only during lunch with pupils eating outside (weather permitting).

Assemblies not held collectively – use of online worship resources

One way system recorded on map Kitchen aware of expectations Use outdoor to eat in zones if possible. If this is the case – lunches to be taken to classes rather than children collecting. Lunch trolleys put away HT and DHT assemblies in place video/Padlet

Contact and mixing of pupils and adults at play and lunchtimes not managed which leads to spread of infection

Multiple groups do not use outdoor equipment simultaneously, equipment needs to be cleaned after use if other groups are planning to use it – equipment left uncleaned needs to be marked to ensure that others are aware

Clear demarcation of outdoor spaces for each group – barriers or markers to be used to prevent any group cross over

PlayPod to remain closed

EYFS/Y1 equipment used should be put away after use between groups or cleaned thoroughly

ASC – to be planned with ASC staff for collection of pupils – awareness that children will be mixing with children from different school bubbles. Pupils to wash hands before going to ASC

Rota and zones for outdoor equipment – rotate clockwise ASC collect children from 2:45 from classes – manage between children being picked up – see timings on road map

Classrooms poorly organised leading to risk of spread of infection Larger numbers of pupils in an enclosed setting causes spread of infection Insufficient hand washing facilities increases risk of spread of infection

Reduced class sizes – 15 maximum per class – this may be lower

Pupils who struggle to adhere to rules will be supported by home school contract and behaviour policy linked specifically to COVID19

Class groups kept together throughout the day and do not mix with other groups, staff do not mix as much as possible although this may be unavoidable at times as the health and safety of pupils means that staff members need to be present with a group

Regular inspection of classrooms and removal of any unnecessary items - soft furnishings, soft toys and toys that are hard to clean.

Organise classrooms for maintaining space between seats and desks

Seating plans to ensure pupils sit at the same desk / desks should be spaced as far apart as possible.

Bins for tissues provided and are emptied throughout the day

Sufficient handwashing facilities are available.

Doors propped open, where safe to do so to limit use of door handles. Ensure closed when premises unoccupied

Sanitising spray and paper towels to be provided in classrooms for use by members of staff

KWV groups kept together HT and DHT will manage and inspect areas to support. CS = KS1, LH = KS2 Staff to sort seating plans

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Toys and play equipment appropriately cleaned between groups of pupils using it, and not shared with multiple groups

Equipment used in practical lessons cleaned thoroughly between groups

Limit shared resources being taken home / Avoid sharing books and other materials

Pupil bring own pencils to school that are kept in their boxes

Lunch and belongings kept in own locker or boxes

Stagger collection of lunch boxes, coats etc from lockers

See removal list and suggestions for classroom set up

Poor toileting regime increases risk of spread of infection

Limiting the number of pupils who use the toilet facilities at one time

In toilets middle cubicle/ sink/ urinal of 3 to be taken out of use.

Put up laminated picture signs in toilets and classrooms in front of sinks showing handwashing

Teachers to be aware of the 2m rule when using the toilets

Thorough hand washing by staff on entry/exit to toilets – sanitiser outside toilets for entry to toilets

Pupils to line up in 2m distancing areas for the toilet – queue out towards playgrounds – marking in place

Class 1/2 use Reception Toilets Y1 + R1 KW use infant toilets Infant disabled toilet – used for intimate care – PPE available and cleaning materials including mop for cleaning after use Junior toilet use managed by teams (window of time for use for top/bottom floor)

Office staff coming into direct contact with large numbers of people through entrance or foyer

Provision of PPE to office staff if applicable

Screen in reception will be kept closed – sign explains it won’t be opened

Hand sanitiser provided at all entrances

Visitors do not sign in with the same pen in reception- pens cleaned after use

Office staff to reduce amount of time walking around the school - use of phones instead

Parents will not be able to drop off resources for children with the exception of lunchboxes and medication – staff will need to refuse to accept other things (books, stationery, suncream, hats, coats)

Lost property will not be able to be accessed by parents

PTA will not be allowed in to school

Parents will not be allowed in to classrooms – teachers may talk to parents outside if keeping a 2m distance – Office staff to not allow parents in to school

Office staff to keep hatch closed, if open to talk stand 2m back – move desks to ensure 2 m gap between desk and window, staff to work side by side rather than opposite

School to provide PPE in the form of gloves, aprons, sanitizer, face masks and face shields where necessary

Section.1b: General Communication and Communication of risk

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Lack of awareness of policies and procedures leads to placing pupils and staff at risk

Daily briefing to pupils on school rules and measures with reminders before leaving rooms.

RA and staff updated with any changes

COVID-19 posters/ signage displayed (packs provided by GCC)

A COVID-19 message to display on screens when locked.

Communicate to parents on the preventative measures being taken – share RA on BookBag

Regular communications to parents (and young people) via school website and letters

Communication with others (e.g. extended school provision, lettings, regular visitors, etc.

Keeping in touch with off-site workers on their working arrangements including their welfare, mental and physical health and personal security

Keep parent appointments / external meetings on a ‘virtual platform.’

Reduce staff contact with each other – staff meetings to continue via zoom

3 x staff areas for staff to use within teams – signposted and mapped out

Updates sent via email for any new advice – staff need to read emails

Staff should keep social distancing rules in place and model for children.

Staff should only use one staff space

Year R – D&T room Year 1 - Staffroom Year 6 – Class 12 Y2-5 – library CS – manage Homeworking link with shielding teachers RD – link with TAS at home shielding SM – support Pastoral and SEN staff (KW, RD) Staff board will not be used – email instead as not everyone will see board due to social distancing measures

Section.2: Close Contact & Illness Management

Poor management of infectious diseases

Where possible, use of designated area for close contact and illness management (the Hub and SEN room). Identify a room that sick pupils can be kept in until parents come to collect them, ideally with:

o A door you can close o A window you can open for ventilation o A separate bathroom they can use (in both cases the disabled toilets) with a sign to

put up if someone is using them with suspected Covid19

Procedures in place should someone become unwell whilst attending school Make sure staff in school know that they should:

o Move pupils to the closets room if they’re sick o Wash their hands for 20 seconds after making contact with the ill pupil.

Regular communications that those who have Covid19 symptoms, or who have someone in their household who does, are not to attend school.

Information shared about testing available for those with symptoms.

PPE provision - pupils whose care routinely already involves the use of PPE due to their intimate care needs should continue to receive their care in the same way;

if a pupil becomes unwell with symptoms of coronavirus while in their setting and needs direct personal care until they can return home. Pupil to leave via outside exit rather than through Reception – staff will sign out

GCC NOTE: Wearing a face covering or face mask in schools or other education settings is not recommended by PHE. The majority of employees in education settings will not require PPE beyond what they would normally need for their work (determined by existing risk assessment), even if they are not always able to maintain a distance of 2 metres from others. Staff expected to wear normal clothing that can be removed and washed at the end of each school day

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Staff providing close hands-on contact with pupils need to increase their level of self-protection, such as minimising close contact and having more frequent hand-washing and other hygiene measures, and regular cleaning of surfaces

Employees providing first aid to pupils will not be expected to maintain 2m distance. The following measures will be adopted:

washing hands or using hand sanitiser, before and after treating injured person;

wear appropriate PPE

wear gloves or cover hands when dealing with open wounds;

if CPR is required on an adult, attempt compression only CPR and early defibrillation until the ambulance arrives –defib located by men’s toilets

if CPR is required on a child, use a resuscitation face shield if available to perform mouth-to-mouth ventilation in asphyxial arrest. All staff how own face shield – must be destroyed after use

dispose of all waste safely

Employees who have close hands-on contact they should monitor themselves for symptoms of possible COVID-19 over the following 14 days.

First aid rooms (Hub SEN) will have plenty of PPE available for staff. Staff to let office know if they

Suspected case of COVID-19 not managed effectively which places others at risk Cleaning regime does not deep clean the suspected area and leads to further risk of re-infection

Make contact with relevant agencies e.g. PHE, Local Authority (,COVID-19 school related issues for 01452 426015 – will be answered as ‘In Year Admissions’ but staff are ready to advise re: Coronavirus - covidschoolenquiries@gloucestershire.gov.uk); NHS 111 –

Q – what happens to the rest of the class if a child is sent home symptomatic?

Guidance – child who is symptomatic is sent home and rest of class remain in bubble. Child

who is symptomatic is to be tested, if child is positive then the rest of the class and the staff

member must self-isolate for 14 days.

Clean and disinfect surfaces the person has come into contact with, including:

Objects which are visibly contaminated with body fluids

All potentially contaminated high-contact areas (e.g. bathrooms, door handles, telephones, grab-rails in corridors and stairwells)

When cleaning hard surfaces and sanitary fittings, use either: o Disposable cloths, or o Paper rolls and disposable mop heads

When cleaning and disinfecting, use either: o A combined detergent/disinfectant solution at a dilution of 1,000 parts per million

available chlorine o A household detergent, followed by a disinfectant with the same dilution as above o An alternative disinfectant, that’s effective against enveloped viruses

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Make sure all cleaning staff: o Wear disposable gloves and apron o Wash their hands with soap and water once they remove their gloves and apron

Wash any possibly contaminated fabric items, like curtains and beddings, in a washing machine

Clean and disinfect anything used for transporting these items with standard cleaning products

Launder any possibly contaminated items on the hottest temperature the fabric will tolerate

If items can’t be cleaned using detergents or laundering (e.g. upholstered furniture), use steam cleaning

Dispose of any items that are heavily soiled or contaminated with body fluids.

Keep any waste from possible cases and cleaning of those areas (e.g. tissues, disposable cloths and mop heads) in a plastic rubbish bag and tie when full

Place these bags in a suitable and secure place away from children and mark them for storage

Wait until you know the test results to take the waste out of storage

If the individual tests negative, put the bags in with the normal waste

If the individual tests positive, then you'll need a safe and secure place (away from children) where you can store waste for 72 hours.

If you don't have a secure place, you'll need to arrange for a collection for ‘category B’ infectious waste from either your:

o Local waste collection authority (if they currently collect your waste) o Or, by a specialist clinical waste contractor

Section.3: Employees

Poor mental health leads to increased rates of staff absence

Ensure that staff are supported and able to share their concerns openly via a range of communication methods e.g. face-to-face, phone, email, video conference

Access to Occupational Health and Employee Assistance programme https://www.gloucestershire.gov.uk/schoolsnet/gccplus/staff/occupational-health/employee-assistance-programme-health-assured/

Principles for staff

Do not come to work if you have coronavirus symptoms, or go home as soon as these develop (informing your manager), and access a test as soon as possible

Clean your hands more often than usual - with

Exposing staff to virus Assess how many employees are needed in school and identify those that can remain working from home in particular those that are vulnerable – this will be reviewed weekly

Complete DGAT request to continue working at home letter – attach letter, doctor notes or request OH involvement

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Employees shielding at home manage online work, whilst those in school only teach. See home learning

running water and soap and dry them thoroughly or use alcohol hand rub or sanitiser ensuring that all parts of the hands are covered

Use the ‘catch it, bin it, kill it’ approach

Avoid touching your mouth, nose and eyes

Clean frequently touched surfaces often using standard products, such as detergents and bleach

Think about ways to modify your teaching approach to keep a distance from children in your class as much as possible, particularly close face to face support (noting that it’s understood that this is not possible at all times, which is why hygiene and hand cleaning is so important)

Consider avoiding calling pupils to the front of the class or going to their desk to check on their work if not necessary

Help your class to follow the rules on hand cleaning, not touching their faces, ‘catch it, bin it, kill it’ etc. including

Risk to vulnerable employees Vulnerable employees (‘clinically vulnerable’ to coronavirus) identified and told not to attend school if shielding

Consideration given to personal risk factors: age, obesity, pregnancy, existing health conditions and ethnicity

Where necessary individual risk assessments for employees at special risk (take account of medical advice)

Poor hygiene routines lead to increased risk of infection spreading between staff

Frequent hand washing encouraged for adults (following guidance on hand cleaning)

Adults are encouraged not to touch their mouth, eyes and nose

Adults encouraged to use a tissue or elbow to cough or sneeze and use bins for tissue waste (‘catch it, bin it, kill it’)

Ratios increases risk of spreading of infection

For early years’ settings, the employees to child ratios within Early Years Foundation Stage (EYFS) will determine groups of pupils.

Adult: pupil ratio – Smaller class groups identified (split in half, with no more than 15 pupils per small group to one teacher and, if needed, a teaching assistant).

If shortage of teachers, allocate teaching assistants to lead a group, working under the direction of a teacher.

The same teacher(s) and other staff are assigned to each group and, as far as possible, these stay the same and staff to remain in the same team where possible

Members of staff come to the classroom rather than groups of pupils circulate to different parts of the building/site.

Social gatherings increases risk of virus spread

The occupancy of staff rooms and offices limited – school to provide three staff areas to ensure social distancing which will be split into bubbles

Staff to refrain from using the admin, SBM, HT-DHT offices whilst admin team are there unless exceptional circumstances

Radios provided for lunchtimes and/or encourage use of phones to communicate between different parts of school.

New school telephone system to limit movement around the school

Staff to use mobile phones when outside to call into school in an emergency

Staff to only stay on site for contact time, should be encouraged to work from home as much as possible (after school)

No school clubs for children

No meetings

Timetabling Reviewing timetables to decide which lessons or activities will be delivered on what days.

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Identify and plan lessons that could take place outdoors.

Use the timetable to reduce movement around the school or building

Planning break times (including lunch), so that all pupils are not moving around the school at the same time.

Use of zones for bubble groups

by updating your classrooms displays with posters

Prevent your class from sharing equipment and resources (like stationery)

Keep your classroom door and windows open if possible for air flow

Limit the number of children from your class using the toilet at any one time

Limit your contact with other staff members, and don’t congregate in shared spaces, especially if they are small rooms

Make sure you’ve read the school’s updated behaviour policy and know what role in it you’re being asked to take.

Vulnerability of pupils not in school

Remote education is continuing as much as possible to limit numbers attending school

Regular contact with pupils who remain at home – distance learning; video conference (following strict guidelines and with agreement with all involved); email; phone calls

Regular SEN and pastoral support for those that need it and easy referral for staff who have concerns

Staff to call parents/children of those that are at home as frequently as possible – this can only be done when they are on site

Consider phased return for particular SEN pupils – work with families to support

Continue to support 1:1 children via telephone and email – no mobile phones to be used by staff to contact families

Offer additional work, games, resources to be collected from Reception

Section.4: Pupils

Pupils spreading virus Safe distancing or 2 metres is a preventative measure that will be adopted so far as is reasonably practicable but it is acknowledged that this is not always possible in schools. However, all the measures in this assessment are aimed at reducing transmission risk

Staff on duty outside school to monitor protection measures

Pupils to wear school uniform if possible, although school will be flexible due to children outgrowing clothing and trainers on a day-today basis. Clothing to be washed at the end of the school day

Suggest to parents that children remove clothing and could shower at the end of each day at school if appropriate

e-Bug has produced a series of helpful coronavirus posters: Horrid hands Super sneezes Hand hygiene Respiratory hygiene Microbe mania

Hand hygiene not being followed

Young pupils encouraged to learn and practise good hygiene habits through games, songs and repetition

Frequent hand washing encouraged for pupils (following guidance on hand cleaning)

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Hands cleaned on arrival at school, before and after eating, and after sneezing or coughing

Staff help is available for pupils who have trouble cleaning their hands independently.

Pupils are encouraged not to touch their mouth, eyes and nose

Pupils encouraged to use a tissue or elbow to cough or sneeze and use bins for tissue waste (‘catch it, bin it, kill it’)

Vulnerable pupils Regular reporting to LA and DfE regarding attendance of key groups

Regular contact with vulnerable pupils

Regular contact maintained with pupils who are not deemed vulnerable but who are remaining at home

Risk assessment of vulnerable pupils - https://www.gov.uk/government/publications/coronavirus-covid-19-send-risk-assessment-guidance/coronavirus-covid-19-send-risk-assessment-guidance

Review EHCPs where required

Referral to Tic+ etc. to continue

Mrs Wood and Mrs Dove to liaise with families and meet fortnightly via Zoom with Mrs McKenzie

Pastoral support and talking and drawing support available at school – support will be outside and at a distance – Mrs Skelton and Mrs End

Pupil Behaviour Review behaviour policies to consider how pupils not following distancing rules will be managed

Revised Home-school agreement created, shared and signed by pupils and parents

Risk assess individuals with SEN who may struggle to follow social distancing rules on an individual basis

Consider phased return to support behaviour of individual pupils to enable them to feel happy in school – support from pastoral team given if appropriate

Section.5: Parents

Parents’ drop-off and pick-up protocols to minimise contact

School start times staggered so class groups arrive at different times

Communicate to parents on the preventative measures being taken (e.g. post risk assessment on school website)

Parents informed only one parent to accompany child to school – leaving other children at home where possible

Made clear to parents that they cannot gather at entrance gates or doors and to maintain social distancing measures

Parents and pupils encouraged to walk or cycle where possible

Information shared with parents through ‘Road map’

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Encourage parents to phone school and make telephone appointments if they wish to discuss their child (to avoid face to face meetings)

Discourage parents and pupils from bringing in toys and other play items from home.

Office only open for parents to drop off medicine or forgotten lunch boxes

Revised Home-school agreement created, shared and signed by pupils and parents

Parents aware that they can contact staff (pastoral or SEN) if they need additional support

Parents to make use of home learning email address for queries regarding support for learning out of school

Date of review: 18th May 2020 Date of second review: 24th May 2020 Date of third review:

Name of Headteacher: Name of Chair of Governors:

Signature: Signature:

Changes arising from on-going risk assessment review

Issue arising Action taken Date

Review opportunity for staff to work from home Review at end of first week to consider if staff can work from home – possibly on a rota basis.

5.6.2020