st€¦ · web viewst. john's christian academy (sjca) is a college preparatory school...

204 West Main StreetMoncks Corner, SC 29461

Telephone (843) 761-8539 Fax (843) 899-5514www.sjcacavaliers.com

Faculty & Staff Handbook 2019-2020

http://www.sjcacavaliers.com/

Table of ContentsMission Statement…………………………………………………………………………………4Statement of Faith............................................................................................................................4Board of Directors...........................................................................................................................5Philosophy.......................................................................................................................................6The Following Forms May Be Found in the Teacher’s Lounge.....................................................6Terms of Employment.....................................................................................................................7SJCA Chain of Command:..............................................................................................................7

Benefits........................................................................................................................................7Cell Phone Use............................................................................................................................7Certification.................................................................................................................................7

Job Descriptions…………………………………………………………………………….....8-27Duties & Resposibilties…………………………………………………………………………28

Morning Duty............................................................................................................................28Break Duty.................................................................................................................................28Lunch Duty................................................................................................................................28Dismissal....................................................................................................................................29Detention....................................................................................................................................29

Extended Care................................................................................................................................29Extracurricular Duties................................................................................................................30

Faculty Dress Code........................................................................................................................30Men - The Following Items May Be Worn...............................................................................30Women - The Following Items May Be Worn..........................................................................30Men and Women........................................................................................................................30

Field Trips......................................................................................................................................30Harassment....................................................................................................................................31Inappropriate Behavior Prohibited of All SJCA Staff, Employees and Board Members.............31Headmaster………………………………………………………………………………………31Leave & Absence...........................................................................................................................32

Maternity Leave.........................................................................................................................32Sick Leave.................................................................................................................................32Substitutes..................................................................................................................................32

Lunch Reports................................................................................................................................33

Faculty & Staff Handbook of 51

Money............................................................................................................................................33Charges......................................................................................................................................33Check/Reimbursement Procedures............................................................................................33Purchasing..................................................................................................................................33Student Collections....................................................................................................................33

Pay.................................................................................................................................................34Professional Conduct.....................................................................................................................34Public Relations.............................................................................................................................34P.T.O..............................................................................................................................................34Room Parent..................................................................................................................................35Student Data...................................................................................................................................35Student Government......................................................................................................................35Instruction and Assessment...........................................................................................................35Communication..............................................................................................................................35Grading..........................................................................................................................................36Homework.....................................................................................................................................36Planning.........................................................................................................................................36Movies in the Classroom...............................................................................................................37Selection of Materials....................................................................................................................37Emergency Procedures..................................................................................................................37Non-Emergency Injury/Accident Procedures................................................................................38

Alcohol and Drug Abuse...........................................................................................................38Bomb Threat and Explosion......................................................................................................39Earthquake (Drill)......................................................................................................................39

Fire (Drill)......................................................................................................................................39Fire Extinguisher Maintenance (Monthly)....................................................................................40Intruder..........................................................................................................................................40Possession of Weapon...................................................................................................................40Tornado (Drill)...............................................................................................................................41Chapel/Assembly Procedures........................................................................................................41SJCA Communication Plan...........................................................................................................42

RenWeb.....................................................................................................................................42School E-mail............................................................................................................................42School Website..........................................................................................................................42Social Media..............................................................................................................................42

Discipline Guidelines for St. John's Christian Academy...............................................................43Tardy Policy...................................................................................................................................43Strategic Plan (2013-2018).......................................................................................................44-50


Mission Statement

“Promoting academic excellence and fostering spiritual growth through a college-preparatory curriculum in a Christian environment”

Statement of FaithThough St. John’s Christian Academy does not ascribe to any one church or denomination, we believe these basic tenets unite all Christians:

We believe that there is one infinite, holy, loving and personal God, eternally existing in three persons, the Father, the Son, and the Holy Spirit; and that He speaks to us in scripture and reveals Himself to us in creation, salvation, and renewal. As finite human beings created in God’s image, it is our purpose and privilege to worship, honor, serve, and obey Him.

We believe that the world belongs to God, who created it and faithfully sustains it by His providence, mercy, and grace.

We believe that the Bible is God’s written revelation to man, and that it is divinely inspired, authoritative, and without error in the original manuscripts.

We believe in the deity of Jesus Christ, His virgin birth, sinless life, the miracles He performed, His death on the cross to provide for our redemption, bodily resurrection, and His ascension into Heaven.

We believe in the personality and deity of the Holy Spirit, that He convicts us of our sinfulness, performs the miracle of the new birth in unbelievers, and dwells within the believer, enabling us to live godly lives.

We believe that man was created in the image of God, but because of sin, was alienated from God. Only through faith, trusting in Christ alone for salvation which was made possible by His death and resurrection, can that alienation be removed.

We believe that God, in His own time and in His own way, will bring the world to its appropriate end. According to His promise, Jesus Christ will personally and visibly return in glory to judge the living and the dead in righteousness.

We believe that God creates each individual as male or female, and these genders reflect the image of God and complement one another.


Board of DirectorsJeanne Caison 1842 North Hwy. 17-A (843)565-4345 (H)[email protected] Moncks Corner, SC 29461 (843)412-8043 (C)

Coel S. Dunlap 1511 Sugarhill Road (843)899-6221 (H)[email protected] Moncks Corner, SC 29461 (843)442-7807 (C)

Jay Law 218 West Main Street (843)442-1529 (C)[email protected] Moncks Corner, SC 29461

Michael Lockliear 1705 Scarlet Oaks Court (843)810-8379 (C)[email protected] Moncks Corner, SC 29461

Bill McCall P. O. Box 4735 (843)899-5105 (H)[email protected] Pinopolis, SC 29469 (843)934-9595 (C)

Otis Nole 1303 Francis Marion Circle (843)899-2090 (H)[email protected] Moncks Corner, SC 29461 (843)509-7085 (C)

Molly Powell* 816 Walker Creek Circle (843)200-1682 (C)[email protected] St. Stephen, SC 29479 (843)200-1682 (C)

Edward Stehmeyer 1609 Cedar Avenue (843)482-0016 (H)[email protected] Moncks Corner, SC 29461 (843)860-0540 (C)

Katie Tanner* 523 Von Hollen Rd. (843)257-2928 (H)[email protected] Bonneau, SC 29431 (843)607-8518 (C)

Caleb Rodgers 2140 Wampee Drive (843)312-0196(H)[email protected] Pinopolis, SC 29469 (843)860-3293(C)

*New for 2019-2020 School Year


mailto:[email protected]










PhilosophySt. John's Christian Academy (SJCA) is a college preparatory school organized within the framework of academic procedure and tradition. With the conviction that the duty of the school is far greater than that of merely imparting knowledge to youthful minds, St. John's Christian Academy seeks to develop in each student those qualities desirable for worthwhile citizenship.

SJCA strives to produce graduates who not only have a thorough knowledge of the fundamentals of the arts and sciences, but also are imbued with the principles of honor, moral courage, and truth. The Board of Directors of SJCA believes that each child of school age should have the opportunity to develop his or her capabilities to meet his or her maximum needs, abilities, and interests.

SJCA strives to provide a quality educational program designed to meet the needs of the individual student and to promote his or her intellectual, physical, and emotional development by instruction in the following areas:

1. The basic fundamentals learning2. The preparation for higher education3. The spiritual, moral, civic, and social responsibilities of life4. The development of citizenship, democracy, and patriotism5. The appreciation of the arts and sciences6. The overall development of a healthy body and a healthy mind

The phrases above indicate the actions that the faculty is to undertake to implement the philosophy of the school. In so doing, the staff will serve three customers: God, Knowledge, and Country.

The Following Forms May Be Found in the Teacher’s Lounge Checklist for Beginning of Year SJCA Long Range Plans Field Trip Request Form Accident Report for St. John's Christian Academy Book Distribution Inventory Personnel Services Leave Request Permission to Use Video Admit Slip


Attendance Card


Terms of EmploymentThe Board of Directors is responsible for holding the school in trust, deciding general policy, providing for the global needs of the school, and hiring one employee--the Headmaster. The Headmaster is responsible for the operation of the school in all of its aspects. Particularly, the Headmaster is the educational administrator and instructional expert of the school, responsible for implementing and supervising the instructional program that is derived from the school's philosophy. It is in this latter capacity that the Headmaster is responsible for staffing the school. Teacher contracts without tenure laws or policies are an annual contract between each teacher and the Headmaster. All questions or concerns about contracts should be addressed to the Headmaster. Contracts vary according to the needs of the school and the budget. The length of service and pay are stated on the contract.

SJCA Chain of Command: 1. The Board of Directors2. The Headmaster3. The Faculty4. The Student Body & Parents

BenefitsSJCA provides a cafeteria plan by which individuals may pay in pre-tax dollars for supplemental insurance and retirement. TIAA-CREF provides retirement investment opportunities and AFLAC provides supplemental insurance.

Cell Phone UseFaculty and staff are not to use cell phones during class time. If an emergency arises and you need to leave your cell phone ringer on (IE: waiting for a call from the doctor, sick child at home, etc.), you must first seek approval from the Headmaster. Under no circumstances is a teacher to leave a class unattended to go outside the room and talk on the phone.

CertificationAll teachers in grades K-5 (hired after January 1994) through 12th grade "must have a minimum of state certificate and/or bachelor's degree." There must be an official college transcript on file for each faculty member.


Job Descriptions

ST. JOHN’S CHRISTIAN ACADEMY JOB DESCRIPTION FOR ASSISTANT HEAD OF SCHOOL

Reports to…Headmaster on a daily basis

Position Purpose…To assist the Headmaster by leading efforts to ensure the continual improvement of teaching and learning in the upper school (sixth through twelfth grades).

Terms of Contract…A twelve-month contract issued July 1. Work days will mirror those of teachers in most cases plus 25 hours per week in the summer with one week of vacation in the summer. This position will allow for flexible scheduling as some weekend days and evenings may be required for special events. In such cases, comp time may be taken during regular work hours.

Work Hours…Typical work hours will be 7:00 A.M.-3:00 P.M. during the school year and 9:00 A.M.-2:00 PM during the summer

The Assistant Head’s duties include but are not restricted to the following… Teach one or two classes as assigned by the Headmaster.

Direct teacher mentoring and professional development programs for teachers.

Serve as an instructional coach for teachers by conducting regular observation of instruction, providing model lessons, and offering constructive feedback to teachers.

Analyze standardized test data and make necessary decisions regarding curriculum and instruction.

Assist the headmaster in hiring, assigning, monitoring, and evaluation of upperschool teachers.

Assist in the conferencing with parents, teachers, and students.

Help coordinate student activities.

Work closely with PTO to set goals and spending priorities.


Help coordinate fundraising efforts.

Provide reports for board concerning the academic progress of students.

Help lead strategic planning efforts.

Participate in weekly meetings of the administrative team.

Provide college and career counseling and guidance to upper school students.

Assist with school marketing initiatives.

Input and maintain the upper school master schedule on Ren Web.

Input class placement and student schedules in Ren Web.

Help coordinate standardized testing.

Investigate and resolve student management/discipline issues.

Help with school security and safety procedures.

Assist the Headmaster with any other administrative duties that are not listed above to facilitate smooth operation and continual improvement of the school.

ST. JOHN’S CHRISTIAN ACADEMY JOB DESCRIPTION FOR TEACHERS

Reports to… Headmaster and Assistant Head as designated on a daily basis Terms of Contract…

A 188-day contract including all school days with students and teacher work days. Full-time teachers have eight sick/personal leave days per school year. Part-time teachers have four sick/personal leave days per year.

Work Hours… Monday through Friday from 7:30 A.M. to 3:15 P.M.

Teachers’ duties include but are not restricted to the following…


INSTRUCTION

Fostering a clean, supportive, equitable learning environment in your classroom.

Displaying a positive and enthusiastic attitude toward learning.

Maintaining a respectful and well-managed learning environment.

Planning daily lessons for your subject area. Develop objective-based lesson plans that include learner outcomes, instructional strategies, and assessments.

Using appropriate teaching strategies that enrich multiple learning styles, such as manipulatives for mathematics and science, self-selected reading, direct instruction, question/answer, modeling, collaborative learning.

Providing opportunities for students to utilize technology.

Creating and submitting Long Range Plans and Three-day Emergency Lesson Plans based on the curriculum guides, selected texts, and desired results for student learning, and daily schedules (elementary teachers) before Labor Day.

Integrating writing across the curriculum.

Analyzing and inspecting all available test score data for each student in order to

determine student needs and curricular emphasis.

Maintaining a portfolio that includes samples of work for each elementary student.

Creating rigorous assignments and valid assessments that include higher order

thinking questions, require written responses, and measure student performance of established objectives. (n.b. Meaningful summer assignments will be given in reading and math).

Posting grades, attendance, lesson plans, assignments on RenWeb by Sunday night of each week.

Contacting parents at least once per semester to discuss students’ successes and

areas that need improvement. Contacts can include personal or group communication.

Analyzing grade distributions each nine weeks to make informed, instructional

decisions.

Monitoring student progress and provides feedback.


Sharing student needs/concerns with the guidance department, Headmaster, and parents.

PROCEDURES

Providing an official transcript and all necessary information for your personnel file. Criminal background checks will be required of all new teachers.

Establishing clear expectations for student behavior. Rules, consequences, and rewards should be posted in each classroom. Enforce rules consistently.

Standing by your door during upper school class transitions.

Dressing in a professional manner according to the SJCA Dress Code.

Attending PTO parenting programs during the school year.

Displaying mature and reasonable judgement.

Staying informed about school business by checking and responding to your email daily and viewing announcements on the school website (www.sjcacavaliers.com).

Participating in all Wednesday afternoon faculty meetings, professional learning communities, professional growth opportunities, and student mentoring groups.

Reporting all student accidents and injuries to the school nurse and parents.

Teachers are mandatory reporters and required to notify D.S.S. if there is evidence of child abuse or endangerment.

Proctoring standardized tests as assigned.

Performing assigned duties such as morning, break, and lunch duties and all other

school-related duties with dependability and promptness.

Turning in any money collected to the Finance Office on the date received.

Remaining on campus during the school day unless Headmaster approves leave time.

Smoking will not be allowed.



Obtaining prior approval from the headmaster or his or her designee before making any purchases in the name of SJCA.

Organizing room after school: closing windows and blinds; turning off heating/air units and lights; arranging furniture.

Obtaining a clear understanding and adhering to all emergency drills.

Securing an approved substitute when absent.

TEACHER SUMMARY EVALUATION

TEACHER NAME: SCHOOL: St. John’s Christian AcademyGRADE OR SUBJECT: SCHOOL YEAR: 2017-2018DATE OF CONFERENCE: April 2018 YEARS OF EXPERIENCE: RATING KEY: 0 (Outstanding) - Performance of duties that merits special commendation. S (Satisfactory) - Performance that produces the intended or expected effect. I (Needs Improvement) -Below school standards and specific improvement is needed.

INSTRUCTIONAL SKILLS 0 S I 1. Sets appropriate objectives and communicates them to students and parents. 2. Displays clarity in presentation. 3. Varies materials, resources, activities, and assignments. 4. Asks probing questions to check for student understanding. 5. Monitors pupil progress constantly and adjusts pace accordingly. 6. Provides assignments that are relevant and developmentally appropriate. 7. Fosters higher levels of thinking. 8. Provides opportunities for all students to experience success. LEARNING ENVIRONMENT 1. Maintains an equitable learning environment. 2. Has high expectations for student achievement. 3. Provides support for student learning. 4. Engages students in an active learning. 5. Monitors student progress and provides feedback. 6. Maintains a respectful and well managed learning environment. 7. Provides opportunities for students to utilize technology. 8. Displays a positive and enthusiastic attitude.

INTERPERSONAL RELATIONS 0 S I 1. Communicates and interacts positively with students and parents. 2. Provides for the spiritual, social, and emotional growth of students. 3. Is readily available to students and parents. 4. Treats students fairly and objectively.


5. Works cooperatively with other staff. 6. Communicates student progress in an effective and timely manner. 7. Maintains positive relationships with parents.

PROFESSIONAL RESPONSIBILITIES 1. Displays mature and reasonable judgment. 2. Is supportive of school policies. 3. Assumes additional responsibilities to contribute to the total school program. 4. Completes routine duties with dependability and promptness. 5. Assists in the selection of instructional materials. 6. Strives for improvement through participation in professional growth activities. 7. Keeps grades and major assignments updated weekly on Ren Web.

COMMENDATIONS:

RECOMMENDATIONS:

ST. JOHN’S CHRISTIAN ACADEMYJOB DESCRIPTION FOR TEACHERS’ AIDES

Reports to… Lead teacher and Assistant Headmaster on a daily basis. Terms of Contract…

A 182-day contract including all school days with students and assigned teacher work days. Full-time aides have eight sick/personal leave days per school year. Part-time aides have four sick/personal leave days per year.

Work Hours… Full-time Aides- Monday through Friday from 7:30 A.M. to 2:45 P.M.

Part-time Aides- Monday through Friday from 7:30 A.M. to 12:15 P.M.


Teacher Aides’ duties include but are not restricted to the following…

Fostering a clean, supportive, equitable learning environment in your classroom.

Displaying a positive and enthusiastic attitude toward learning.

Helping the lead teacher maintain a respectful and well-managed learning environment.

Assisting the lead teacher in imparting lessons and conducting classroom activities.

Completing morning duties as assigned by the headmaster with dependability and promptness.

Recording student lunch orders.

Recording attendance and utilizing transition sheets.

Making copies of necessary items.

Supervising transitions to special areas and monitoring students during special areas.

Assisting the lead teacher in proctoring tests and other assessments.

Maintaining DSS requirements including the completion of 15 training hours annually.

Assisting the lead teacher with lunch duty if the aide is full time.

Monitoring nap time is the aide is full time

Assisting the lead teacher with dismissal.

Providing an official transcript and all necessary information for your personnel file. Criminal background checks will be required of all new aides.

Assisting the lead teacher in communicating clear expectations for student behavior and enforcing rules consistently.


Dressing in a professional manner according to the SJCA Dress Code.

Displaying mature and reasonable judgement.

Staying informed about school business by checking and responding to your

email daily and viewing announcements on the school website (www.sjcacavaliers.com).

Reporting all student accidents and injuries to the school nurse and parents. Teachers and aides are mandatory reporters and required to notify D.S.S. if there is evidence of child abuse or endangerment.

Turning in any money collected to the Finance Office on the date received.

Refraining from smoking at school.

Obtaining prior approval from the headmaster or his or her designee before making any purchases in the name of SJCA.

Organizing room after school: closing windows and blinds; turning off heating/air units and lights; arranging furniture.

Obtaining a clear understanding and adhering to all emergency drills.

Securing an approved substitute when absent.

ST. JOHN’S CHRISTIAN ACADEMYJOB DESCRIPTION FOR ADMINISTRATIVE ASSISTANT


Terms of Contract…A ten-month contract (200 days) issued July 1. Work days include allschool days with students and teacher work days and two weeksbefore the school year begins and two weeks after it ends.

Work Hours…


Monday through Friday from 7:30 AM to 4:00 PM with one hour for lunch.

The Administrative Assistant’s duties include but are not restricted to the following:

Act as the school’s receptionist by receiving visitors and directing them to follow the appropriate procedures during their visit, calling parents, providing admit slips for tardy students.

Act as the school’s communication manager by answering the telephone and directing calls to appropriate personnel, preparing school correspondence and mailings, sending facsimiles, coordinating communication during emergency situations, preparing and distributing communications regarding school events and activities.

Act as the school’s administrative assistant by making school-related appointments for faculty members and administrators, maintaining necessary files, entering and maintaining student and family records in Ren Web, preparing correspondence for school administrators, preparing and maintaining a variety of reports, and participating in weekly meetings of the administrative team.

Act as the Headmaster’s secretary by preparing necessary documents, scheduling appointments, maintaining the school’s calendar of events, screening and delivering mail, maintaining teacher attendance records, and student discipline files, maintaining a list of substitute teachers and securing substitutes for teachers.

ST. JOHN’S CHRISTIAN ACADEMYJOB DESCRIPTION FOR ATHLETIC DIRECTOR


Position Purpose…To provide and oversee a comprehensive athletic program that supports the mission of SJCA

Terms of Contract…A twelve-month contract issued July 1. This position will allow for flexible scheduling as some weekend days and many evenings may be required for athletic events.

Work Hours…Typical work hours will be 10:00 A.M.-3:15 P.M. during the school day and flexible evening and summer hours to be coordinated around athletic practices and events.

The Athletic Director’s duties include but are not restricted to the following…


Develop and share a vision for athletics that will honor the Lord, encourage academic achievement, and promote healthy student competition.

Order equipment for all sports. Obtain quotes, place purchase requests, and check all incoming orders. Adjust and verify delivery.

Schedule all athletic contests. Print and distribute all seasons’ sports schedules to coaches, players, parents, webmaster, and the South Carolina Independent School Association. Send verification to all opponents.

Arrange travel for all athletic events. Verify schedule and departure times, arrange bus schedule, and verify purchase requests and payment for travel. Ensure buses are maintained and in safe working order.

Inspect cleaning and maintenance of gym and athletic facilities. Supervise field and court preparation for all athletic contests.

Represent our school at all SJCA league meetings.

Make recommendations concerning athletic personnel.

Develop and make recommendations concerning the total comprehensive athletic policies, procedures, and regulations. Must comply with school handbook and SCISA requirements.

Recruit, assist, manage, train, and evaluate coaches.Observe, evaluate and give feedback to coaches regarding their practices and games. Individually meet and review coaches’ strengths, weaknesses, and plan of action for the coming year. Inspect our expectations for coaches on a daily basis. Be accessible to coaches during their free time to give advice and feedback.

Maintain equipment inventory for all sports. List inventory for coaches at beginning of season and verify equipment at the end of the year. Inspect locker rooms, storage rooms, and care of equipment on a regular basis. Instruct, supervise, and inspect laundering of all uniforms.

Design and implement academic monitoring and improvement programs. Communicate and evaluate expectations of coaches in monitoring athletes’ grades and reports each nine weeks. Devise policy on academic/athletic probation. Insure athletes attend tutoring if required. Communicate process and concerns with parents and teachers. Personally review all players’ grades every period.

Serve as head of P. E. Department. Teach high school health and PE courses. Design and implement athletic fitness programs including weight training.

Coach 1-2 varsity sports


Complete and submit eligibility to SCISA Verify all athletes’ grades and birth certificates. Keep physicals, parental permission, athletic contracts and insurance forms on file.

Manage college recruitment program.Train all sports coaches on how to handle the recruiting process. Personally counsel athletes, ensure athletic eligibility, control recruiting pressure and process for athlete, copy and distribute videos and forms. Talk to coaches 1 on 1 each time they visit the school.

Organize and supervise fall, winter, and spring sports banquets.Distribute and communicate to players, parents, faculty and staff, and board members information concerning banquets. Coordinate events with Athletic Booster Club.

Be accessible to parents, players, coaches, teachers, and administrators to discuss their concerns on an individual basis. Record and follow up all complaints and suggestions.

Prepare yearly athletic budget and financial report.Categorize all expense and income items. Project income and expenses for the coming year.

Prepare/assist press releases for athletics.Oversee the reporting of scores and athletic achievements to local newspapers and other media.

Supervise the recording and maintenance of athletic statistics.

Work with administrative team to coordinate maintenance of the school building and grounds.

Oversee for all home athletic event preparation including gate keepers, canteen workers, scorekeepers, clock operators, officials, parking attendants, security officers…

Perform all other job-related duties as assigned by the headmaster.

ST. JOHN’S CHRISTIAN ACADEMYJOB DESCRIPTION FOR BOOK KEEPER

Reports to…


Headmaster on a daily basis

Position Purpose…Handle the school’s financial transactions and record keeping to ensure the financial integrity of the organization.

Terms of Contract…A twelve-month contract issued July 1. Work days will mirror those of teachers in most

cases plus 25 hours per week in the summer with one week of vacation in the summer.

Work Hours…Monday-Friday from 8 A.M. until 4 P.M. and 9 A.M. until 2 P.M. in the summer.

The Book Keeper’s duties include but are not restricted to the following…

Entering financial data into online spreadsheets and data bases.

Receiving and recording cash, checks, and other forms of payment.

Posting debits and credits.

Producing financial reports for headmaster and board of directors.

Presenting financial reports to board of directors.

Collecting and monitoring tuition and other payments.

Reconciling bank statements.

Preparing bank deposits.

Verifying and balancing receipts.

Paying and preparing invoices after approval by headmaster.

Monitoring and collecting overdue accounts.

Complying with all school board policies and legal requirements.

Keeping the headmaster informed about the financial status of the school.

Maintaining positive lines of communication with faculty, staff, and parents.

Answering the telephone when the administrative secretary is unavailable.


Ordering school supplies when requested.

Submitting required information to complete bi-monthly payroll.

Maintaining complete discretion concerning families’ financial records and status.

Being completely trustworthy with the handling of the school’s finances and business.

Completing other school-related tasks as assigned by the headmaster.

ST. JOHN’S CHRISTIAN ACADEMYJOB DESCRIPTION FOR DIRECTOR OF MARKETING AND

ADMISSIONS


Position Purpose… To increase enrollment at SJCA to meet or exceed the 2018-19 goal of 335

students, and develop a plan and program to increase enrollment to 380 students by 2020.

Terms of Contract…A twelve-month contract issued July 1. Work days will mirror those of teachers

in most cases plus 15 hours per week in the summer with one week of vacation in the summer. This position will allow for flexible scheduling as some weekend days and evenings may be required for special events. In such cases, comp time may be taken during regular work hours.

Work Hours…Twenty hours per week

The Director’s duties include but are not restricted to the following… Create and implement a marketing plan for the current school year to

achieve the enrollment objective Develop a long term marketing plan, updated annually, to accomplish the

long-term enrollment goals. These plans will include activities such as the following: Developing and recommending the messages to be used for marketing Developing a schedule/timing for marketing our messages Identifying resources to support marketing activities Developing a marketing budget for the school


Support implementation of the marketing plans as necessary, to include the following:

Establishing and maintaining relationships with local churches, businesses, and organizations

Recommending and implementing initiatives to create a positive perception of St. John’s Christian Academy

Planning and coordinating special public relations events for the school Assisting with interviews of prospective students and families and

conducting tours of the school Providing presentations, speeches, and public appearances as needed Designing and developing marketing and promotional materials for all

public relations/special events Overseeing all modes of school advertising including social media, the

school website, school sign, newspaper, radio, television, print materials… Oversee the marketing budget Coordinating parent volunteers and student leaders to participate in

marketing events Inviting prospective families to school events Coordinating SJCA’s participation in local community events such the

Fourth of July Celebration, Christmas Parade, Movie nights… Performing all other marketing duties as assigned by the Headmaster

ST. JOHN’S CHRISTIAN ACADEMYJOB DESCRIPTION FOR SCHOOL HEALTH REGISTERED

NURSE (RN)

Reports to… Headmaster and Assistant Head as designated on a daily basis

Terms of Contract…A 188-day contract including all school days with students and teacher work days. Full-time teachers have eight sick/personal leave days per school year. Part-time teachers have four sick/personal leave days per year.

Work Hours… Monday through Friday from 7:30 A.M. to 3:30 P.M. Nurses’ duties include but are not restricted to the following:


NURSING DUTIES Maintaining current licensure with the South Carolina Board of Nursing.

Applying appropriate theory as basis for decision making in nursing practice;

Implementing the school sick policy in the SJCA Handbook;

Wiping/Cleaning nurse’s office daily

Multitasking and remaining calm during crisis or emergency situations and under pressure;

Developing an individualized care plan (for those students with documented medical diagnoses) each school year and revising as medical needs change.

Implementing nursing interventions including, but not limited to, obtaining vital signs, monitoring blood glucose and administering insulin injections, administering prescription and over-the-counter medications (according to SJCA medical care policy), and providing emergency care to students, faculty, and staff.

Obtaining appropriate doctor’s order forms with legal guardian and physician signatures before administering prescription medications (including insulin); obtaining permission forms from legal guardians for administration of over-the-counter medications not included in SJCA medical care policy.

Maintaining count of controlled substance medications supplied by parents/guardians; co-signing count with parent/guardian; maintaining controlled substances safely in a locked area within the nurse’s office.

Counseling students and notifying their parents to secure needed medical, dental, and other treatments;

Listening and reacting as a Health Counselor to the concerns of students, parents, and faculty;

Reporting to parents, school personnel, and other agencies on student health matters;

Consulting or and providing appropriate nursing care for a student or staff member who has suffered an injury or emergency illness at school;

Participating in assigned training programs and providing annual training support to employees as needed or directed;

Organizing annual screening for vision and hearing programs for students; recording findings on RenWeb Health Records; notifying parents of all health screening results;

Monitoring immunization records of students and reporting discrepancies to parents and principal; submitting all immunization reports (annually) to the Department of Health and Environmental Control (DHEC) in accordance with South Carolina school immunization laws.


Ensuring maintenance of the cumulative health records of all students before each new school year resumes and updating as needed;

Monitoring infectious and contagious diseases and reporting to Headmaster and DHEC as directed;

Maintaining confidentiality and following HIPPA Guidelines;

Documenting all clinic visits and nursing care, including medication administration, in each student’s medical file on RenWeb;

Maintaining emergency equipment, including but not limited to, Automated External Defibrillator(s) and EpiPens;

Maintaining current CPR certification through the American Heart Association.

Complying with all South Carolina Board of Nursing Laws.

Maintaining certification for immunizations by DHEC annually for utilization of SCIAPPS.

OTHER DUTIES:

Collaborating with others to plan a safe school environment including identification and notification of safety hazards to appropriate school personnel;

Providing resource material on health-related topics and/or securing speakers to educate students about health related topics;

Operating technology effectively;

Checking temperature on the medication refrigerator daily;

Preparing classroom kits with basic first aid supplies and emergency materials in case of intruder shooting injuries;

Preparing age appropriate field trip emergency kits according to students’ ages and weights with first aid supplies, pain medications, and Benadryl for allergic reactions;

Updating all medical information and forms in the nurse’s office as needed;

Sending out a monthly newsletter about health related topics and/or organizing a SJCA Nurse’s page with links to important medical documents, FAQs, and nurse supply list of needs;

Covering the front office every week for Administrative Assistant to attend Administration Meetings, and in other capacities to help school run successfully;

Selling jean passes to collect money for nurse supplies;


Ordering school supplies as directed by Headmaster.

ST. JOHN’S CHRISTIAN ACADEMYJOB DESCRIPTION FOR CAFETERIA MANAGER

Reports to…Assistant Head on a daily basis

Position Purpose…To ensure students receive nutritional food during morning breaks and lunches.

Terms of Contract…188 day contract including all student school days and four days before school starts and

four days after school ends.

Work Hours…Monday-Friday from 8:00 A.M. until 2:30 P.M.

Cafeteria Manager’s duties include but are not restricted to the following…

Overseeing cafeteria employees.

Overseeing food production and distribution.

Mentoring employees.

Scheduling work hours.

Maintaining inventory.

Ordering food and supplies.

Ensuring cafeteria operations meet and exceed all sanitation and health requirements.

Ensuring that meals meet and exceed nutritional standards.

Creating monthly lunch menus that are healthy and cost effective

Distributing those menus to the school families.

Handling customer complaints and working to resolve issues.

Distributing and collecting daily lunch orders.

Keeping detailed administrative records regarding costs, charges, and hours worked.

Communicating with the food supplier.


Creating and maintaining a welcoming and friendly cafeteria environment.

Ensuring cafeteria staff focuses on providing the best product and best service

possible.

Operating a fiscally sound business model.

Making necessary improvements to best meet the needs of students and their families.

Determining the amount of food to be prepared daily as accurately as possible to

prevent waste.

Building morale and team spirit by fostering a work environment where team

members input is encouraged and valued.

Being familiar with the all jobs within the café in an effort to monitor quality.

Providing a positive atmosphere and resolving issues in an effective and efficient

manner.

Placing a strong focus on team development, establishing specific performance

objectives, and measuring team member performance regularly.

Coaching and counseling team members for improved performance.

ST. JOHN’S CHRISTIAN ACADEMYJOB DESCRIPTION FOR CAFETERIA STAFF

Reports to…Cafeteria Manager on a daily basis

Terms of Contract…A ten-month contract (180 days) issued July 1. Work days include allfull school days with students, summer in-service work day, and two work days one week before the school year begins.

Work Hours…Monday through Friday from 8:30 AM to 1:30 PM or 9:00 AM – 2:00 PM, working approximately 20 – 25 hours per week.

The Cafeteria Staff’s responsibilities include but are not restricted to the following: Kitchen prep duties include sanitizing the workspace and putting away

dishes in the appropriate place.


Food prep duties include sanitizing all tools needed for the job at hand, as well as cleaning and chopping fruits and vegetables, making salads, preparing and packaging drinks.

Cooking duties include preparing large batches of food for students and staff using established recipes and quantities as assigned by the Cafeteria manager while adhering to state and federal guidelines in reference to proper cooking times and temperatures, as well as proper holding temperatures, both hot and cold, of food items prepared.

Serving duties include serving students and staff prepared meals at a pace that allows ample time for consumption by the customer. This includes replenishing food items, as well as ensuring an ample supply of eating utensils, condiments and napkins are available at all times.

Clean up duties include washing dishes and equipment, properly storing food, and sweeping and mopping to maintain a sanitary, organized and safe work environment.

Stock and inventory duties include receiving, documenting, rotating and putting up stock in a timely manner to ensure proper food safety temperatures are maintained.

Record keeping duties include the accurate recording of all food prep, cooking, holding, receiving, storing, and sanitation activities as required per state and federal guidelines.

This job includes multiple physical demands to include significant lifting (up to 50lbs), carrying, pushing and/or pulling, climbing and balancing, reaching, stooping, crouching, twisting, turning and standing for long periods of time.

Excellent personal hygiene, to include use of hats or hairnets is required.

ST. JOHN’S CHRISTIAN ACADEMYJOB DESCRIPTION FOR REGISTRAR/

STUDENT ACTIVITIES DIRECTOR



Terms of Contract…A twelve-month contract issued July 1. Work days include Mondays-Fridays. Vacation days include major holidays and two weeks during the summer.

Work Hours…Monday through Friday from 7:30 AM to 11:30 AM

The Registrar/Student Activities Director’s duties include but are not restricted to the following:

Administer entrance tests to all prospective new students Organize and maintain all student files Prepare exit transcripts for students who are leaving Mail final senior transcripts to colleges Prepare student report cards Mail report cards for students in grades 6-12 Prepare honor roll and student awards Order, distribute, and maintain inventory for all student textbooks Coordinate standardized testing Coordinate Baccalaureate and Graduation Assist juniors in ordering class rings and conducting the annual ring ceremony Advise student council Prepare school calendar with the School Leadership Team Prepare with the Athletic Director the eligibility reports for athletes Collect teacher grade books and teacher manuals at the end of the school year Maintain a budget for faculty needs Coordinate SCISA student activities Coordinate faculty and staff members to oversee student activities Disseminate information regarding student activities to students, sponsors, and

parents Encourage participation in SCISA and other student activities Attend all required SCISA meetings for Student Activities Directors

Duties & ResponsibilitiesA minimal number of daily duties outside of the classroom will be assigned for the general purpose of student safety and control. These duties will include but no necessarily be limited to:


Morning Duty, Break Duty, Lunch Duty, Dismissal Duty and Detention Hall. The schedules and responsibilities will distributed during the first faculty meeting of each year.

Morning DutyMorning duty begins at 7:30 a.m. and ends when the first bell rings at 7:45 a.m. The primary focus of morning duty is safety. Lower school students should stand on the sidewalk and grassy area on the East side of the building. Running and playing are not allowed. In the case of inclement weather, morning duty will be held in the cafeteria. Again, running and playing are not allowed. Students are not allowed to enter the building before the bell rings. When the bell rings, K-3 students will proceed into the building first, followed by each higher grade in order.

Upper school students should be outside behind the high school hallway. In inclement weather, students will be allowed to sit in the hallway next to their classroom. No students should be inside the building until the bell rings, except in the case of inclement weather. Mr. Reeves will monitor upper school students.

Break DutyThe teacher on duty should report to the lunchroom at the beginning of the break period. The teacher is responsible for keeping students under control and should watch students inside and outside until the end of the break.

Lunch DutyAll teachers in grades K-5th grade should eat with their students. Teachers should insure the tables are clean before the students leave the lunchroom. Teachers are responsible for keeping students under control and should remain with their students until the end of lunch.

Students in grades 6-11 eat lunch during two different periods. The teacher on duty should report to the lunchroom at the beginning of the lunch period and remain with the students until lunch ends. When the students have finished eating, they may go outside. The on-duty teacher should check the tables to make sure they are clean before the students assigned clean-up duty are allowed to leave the lunchroom. Be alert and watch for missing students. Students may try to leave for lunch. ONLY SENIORS ARE ALLOWED TO LEAVE FOR LUNCH AFTER SIGNING OUT IN THE FRONT OFFICE. No lower class student may accompany a senior off-campus for lunch. Students may not be in the locker rooms or behind the curtains on the stage. Try to keep the majority of students together. Place yourself so that you can monitor all students or periodically walk from place to place. Students should not be in the building during lunch unless they are making up a test or serving detention. They may do research in the Library with consent. If the above privileges are abused, the alternative for all students will be to sit in the lunchroom the entire lunch period.

Remember that there is a classroom adjoining the lunchroom and noise should be kept at an appropriate level.


DismissalAll lower school teachers should take their students to the East side of the building and keep them in lines until they are picked up. Running and playing are not allowed. At 3:00 p.m. all remaining students will be left with the teacher on duty and escorted to Extended Care. Teachers should watch for unfamiliar faces. Do not allow children to run across the parking lot to meet their parents. Students should not be on the playground or in the building.

DetentionThis duty refers to detentions given by the administration. Detentions are not meant to be pleasant experiences. Detention begins at 3:05 p.m. Students will be told to report to the administrator on duty. The administrator should remain with the students throughout detention. They cannot have visitors. They must do the work assigned. If the detention given is one hour, the student must stay one hour. Students who do not report for detention should be reported to the administration as soon as possible.

Extended CareStudents who generally go to Extended Care or who know they will be going on a particular day should be escorted to the room immediately after dismissal. Only those students whose parents are unavoidably late will be supervised until 3:00 p.m. They should then be turned over to Extended Care.

Note: The upper school teacher on duty should monitor the parking lot to insure a safe exit of all driving students. The teacher should monitor the activity in the parking lot and be aware of non-SJCA students. They should not be on the property. All students should be out of the building shortly after dismissal with the exception of those serving detention or working on extra-curricular projects with a teacher. Students may not be in the Computer Lab unattended. Students may not be in the Library unattended. All students in grades 9-12 who are not involved in an extra-curricular activity should leave campus. Students are not allowed to leave campus during regular school hours or during Extended Care. Students should not be on the playground. Students in grades 6-8 waiting for practice to begin must go to Extended Care until practice time. They may not wander around campus. Students should not be in the office after dismissal.**

Extracurricular DutiesYou are strongly encouraged to attend extracurricular events to include sports contests, ceremonies, P.T.O. and social functions. A faculty member who will assume the complete authority of the event/club in the name of the school must sponsor each such event or club. Attendance is a sign of support for the professional colleague as well as the students and other community members involved. All faculty must attend Graduation Exercises.


Faculty Dress CodeIt is important for the faculty to maintain professional, modest, appropriate, and neat dress attire during the school day and during extra-curricular activities including field trips. The SJCA faculty should remember that they are examples to the students and should dress accordingly.

Men - The Following Items May Be Worn1. Collared pullover shirt or button-down collared shirt, turtleneck, or sweater. All shirts must

be tucked in. Sweaters are the only tops which do not need to be tucked in. Vests may be worn with collared shirt underneath.

2. Chino or Dockers-style pants or corduroys with belt loops and four pockets or less. Pants must not have the appearance of jeans in any way. (Wind suits and sweat suits are prohibited except for PE teachers.)

3. Loafers, athletic shoes or nice informal boots may be worn. No beach footwear is allowed.4. Hair should be neat, clean and trimmed above the shirt collar and above the eyebrows.

Women - The Following Items May Be Worn1. Traditional-style slacks or pants with fairly straight leg. Leggings or stretch pants must be

worn with a long tunic style shirt.2. Skirts, dresses, or jumpers no shorter than 3 inches above the knee.3. Modest dress blouses, oxford cloth blouses, or turtlenecks. All shirts designed to be tucked

in must be worn accordingly.4. No beach footwear is allowed.

Men and Women - Excessive makeup, excessive jewelry, and extreme hairstyles are not allowed. Visible tattoos should be covered.

Field TripsTeachers must assume the planning and supervision of all field trips. Parents may be used as chaperones and drivers when necessary. Plans for each field trip must be submitted to the Headmaster in writing at least 10 days in advance of the trip and should include educational objectives, costs, times, and notice to parents. Field trips must have a connection to the students' learning and be coordinated with the overall long-range plans of the current unit of study. Each field trip warrants some follow-up evaluation.

HarassmentSJCA strives to maintain an academic and work environment which protects the dignity and promotes the mutual respect of all students and employees of the school. Sexual harassment of students or employees will not be tolerated. Unwelcome sexual advances, requests for sexual


favors, verbal or written communications, gestures or physical contacts of a sexual nature unsolicited and/or unwelcome will be considered sexual harassment.

Inappropriate Behavior Prohibited of All SJCA Staff, Employees and Board MembersNo administrator/supervisor or any other employee of SJCA will create a sexually hostile offensive work environment for any other employee by engaging in any sexual harassment.

No administrator/supervisor or any other employee of SJCA will assist any individual doing any act which constitutes sexual harassment against any other employee.

Any employee who feels that he/she has been the object of sexual harassment is encouraged to file a complaint with the Headmaster (except for situations covered in the following paragraph).

Under no circumstances will an employee be required to first report allegations of harassment to an administrator/supervisor if that person is the individual who is accused of the harassment. In such cases, the employee will contact the Chairman of the Board of SJCA.

No employee will take any action to discourage any other employee from reporting alleged sexual harassment.

Retaliation in any way against an employee who has provided information as a witness to alleged sexual harassment will not be tolerated.

HeadmasterThe Headmaster is available to anyone in the SJCA community. An appointment is suggested.

Leave & AbsenceEach staff member working full time (30 hours or more a week) is granted eight days of sick/personal leave per contract year. Each staff member working part-time (less than 30 hours a week) is granted four days of sick/personal leave per contract year. All Personal days taken must be approved by the Headmaster in advance of the leave.


The Headmaster must approve the use of more than eight days sick leave. Special permission for absences of more than twenty days may be granted by the Board of Directors. For leave and absence beyond these limits, one day's pay will be deducted for each day absent. Excessive absences may be grounds for dismissal. A leave statement with the official record of attendance will be furnished upon request.

Maternity Leave Maternity Leave will be granted to faculty and staff of SJCA. The applicant will utilize any remaining accumulated sick/personal leave days with pay and up to six (6) weeks without pay.

Sick LeaveThe absence of an employee for the following reasons shall be charged against earned sick leave: an illness, injury or temporary disability incapacitating the employee to perform assigned duties; an exposure to contagious disease substantiated by a physician's statement; an appointment for medical or dental examination or treatment when such appointment cannot be reasonable scheduled after school hours and the illness of a child or spouse. Leave for medical appointments must be approved in advance by the Headmaster.

SubstitutesA master list of substitutes is maintained in the school's main office. Your presence in the classroom guarantees the best growth for our students; however, you may require a substitute at some time. Therefore the earliest notification of a need for a substitute is advisable. Whenever possible, avoid calling to make arrangements on the morning you need to be away. All substitutes are arranged by the front office.

After returning to school, fill out an absentee slip in the secretary's office. Keep in mind a running tally of days absent to avoid over-extension of the given allocation.

The school in all cases will pay substitutes. It is inappropriate to pay a substitute as an alternative for being absent beyond the allowed limit of days. SJCA is contracting for your services, not that of a substitute.

Lunch ReportsThe Café Manager and Business Manager are acting on behalf of the Headmaster for the ordering and payment of lunches. They will establish procedures for the reporting of this data.


MoneyAll money collected and spent by or in the name of SJCA is monitored in detail by the Chairman of the Board of Directors. At the local level, teachers are often asked to collect money and occasionally are asked to make a purchase. No money may be raised or funds collected without the approval of the Headmaster. The first condition for approval is that a faculty member sponsors the event and is responsible for the collection and accounting of the money. Students give money to the adults sponsoring the events, and the sponsors will give the money to the Finance Office for deposit. The following guidelines must be followed when handling money:

Charges No one may charge or take on credit for anything without the express written consent of the Headmaster, and then only for one specific purchase with a purchase order.

Check/Reimbursement Procedures The Business Manager or Headmaster will issue all checks. No check will be issued unless documented by a written check request signed by the Headmaster. Do not purchase then ask. You must get the check request signed before you make a purchase if you expect to be reimbursed. Receipts and invoices are crucial and must be maintained.

Purchasing No one may make or authorize a purchase except the Headmaster or his or her designee.

Student Collections All monies collected must be turned in to the Finance Office with an explanation for the collection. The teacher is responsible for keeping up with individual student tallies. Continuing projects such as annual ad sales must be receipted individually by the sponsoring faculty member and turned in daily. No money should be held by a faculty member outside of the school accounting system, and all collected money is to be deposited with the Finance Office. All checks are to be made out to SJCA or endorsed over to SJCA. All book orders are to be deposited in the school account and a school check used for the purchase.

Note: Faculty members are responsible for all funds they collect and will reimburse the school for money lost when handled outside of these procedures. Any unsecured money (e.g. left in a desk drawer) lost or stolen will be reimbursed to the school by the faculty member.

Pay


Each person's salary or compensation is a private matter negotiated initially between that person and the Headmaster within the guidelines of the salary schedule. All salaried persons will be paid in 24 equal checks on the 5th and 20th of each month beginning on September 5. Persons paid by the hour will be paid on the 5th and 20th of each month as earned. Compensation must "pass through the books" of the school and be subject to withholding taxes.

Professional ConductProfessional conduct is lost when a teacher makes uncomplimentary and unseemly remarks about another teacher. When personal conduct is suspect, the Headmaster will address it. It is a constant part of Christian education that the staff of a Christian school is held to a high moral and ethical standard. We are to provide for the needs of the students; to serve as role models in our conduct, grammar, behavior, and work habits; and to establish the cordiality implicit in a relationship between concerned adults and children.

Public RelationsGood public relations results from running the best school SJCA can be. Professional conduct and devotion to quality education mirrors the teachers' greatest contributions to the school program. The best tools of public relations are happy children who are achieving at their highest levels and teachers who belong to a staff committed to professional excellence. If you observe a breach of conduct, let the Headmaster handle it within the school. Avoid negative conversations with parents concerning other teachers/staff. Speak highly of the school and be proud of its accomplishments since they are very surely your accomplishments.

P.T.O.The Parent Teacher Organization is an agent of communication for the parents to address each other, the Board, and the Headmaster while accomplishing the mission of supporting SJCA. The President is an ex-officio member of the Board of Directors.

Room ParentThe Board of Directors through the PTO has established a network of parents for the purposes of assisting the classroom teacher in special projects and activities.

Student Data


The Headmaster is responsible for the recording and dissemination of grades, attendance, discipline records, and other data collection for students. He/she will establish procedures for the reporting of this data.

Student GovernmentSixth through twelfth grade will be represented on the Student Council through an elected representative. The Council provides a vehicle for the students' communication among themselves and to the faculty through the sponsor. It also serves as a conduit back to the student body at large. The student council allows students the opportunity to assume responsibility and become more involved in the activities of SJCA. To be eligible to serve on the council, students must maintain a 3.0 GPA or higher and not have been suspended from school the current school year.

Instruction and AssessmentInstruction involves making the student aware of objectives, carrying out plans for those objectives, restating the objectives and their relevance of the lesson and evaluating the learning of the student. The individual presentation of the lessons involves the art of teaching. Making the instruction relevant for the learner greatly increases the probability of accomplishing the goals and objectives of the curriculum of the school; pace and scope will be evaluated by both the teacher and headmaster. The teacher's primary role consists of providing effective instruction that leads to student learning. Teachers are charged with four responsibilities: (1) planning, (2) instruction, (3) assessment, and (4) selection of supporting materials.

CommunicationExcellent teaching demands communication by the teacher to the parents of students concerning progress and behavior. This communication should be written and/or oral and should contain positive as well as negative reports. It is imperative that teachers communicate frequently with parents of students whose academic progress is unsatisfactory. Documentation of communications and conferences should be kept on file by each teacher. Telephone calls and face-to face conferences are highly recommended. Our goal will be to strengthen support and relationships with the parents in order to influence greater student achievement.

A student in danger of being retained needs to be notified by the end of the third nine week grading period. A conference, initiated by the teacher, should be held with the teacher, administrator, student, and parents.

Grading


Teachers will refer to Student Handbook for details about our grading system. Grades will be reported eight times during the year -- at the end of each quarter and at a time designated or interim grades during each quarter. Grades will be reported by letter and number grades (such as A/98). No grade below 40 should be entered into the grade book if the student turns in the assignment. In the case an assignment is not turned in, a grade of 0 (zero) may be applied. Grades will be posted on RenWeb. These grades will be posted in the computer reporting system. The Registrar will handle permanent records. Teachers may access records through the guidance office. No one has direct access to records except the immediate staff of SJCA. All grades and standardized test scores are confidential and should be handled accordingly.

HomeworkAs a Christian school, we like to encourage our students to attend church/youth group on Wednesday nights. Therefore it is recommended that little homework be given on that night or that homework due on Thursday is given on Monday or Tuesday to give the student the option of doing the work ahead of time.

Note: No homework is to be assigned during the week of Stanford Testing.

Note: Holidays are meant to be a break from school work for both teachers and students. Therefore, homework specifically assigned over a holiday should be restricted to reading only. (This does not apply to long-term projects that the student has put off until the holiday to accomplish or complete.)

PlanningLong and Short Range planning are required. In long-range planning, the teacher is charged to work with the Headmaster in preparing and updating the curriculum and instructional guides. Those guides spell out expectations for the content used in the yearly goals and objectives. Short-range planning should reflect the teacher's plan for instruction on a daily basis and should be completed for at least the upcoming week. The daily plans should be entered in RenWeb. Each book should contain at least the major objectives and plans for each day's lessons. THREE-DAY EMERGENCY LESSONS PLANS MUST BE TURNED IN TO THE HEADMASTER AT THE BEGINNING OF THE SCHOOL YEAR.

Movies in the Classroom Movies watched in the classroom should have a connection to the students' learning and the objectives of the current unit of study. Plans for watching a movie must be submitted to the


Headmaster in writing at least 3 days in advance. Movies rated PG or higher require parent permission.

Selection of MaterialsTeachers are expected to evaluate teaching materials to include textbooks, workbooks and supporting materials. Generally, textbook series are to be reconsidered every 5 years. The Headmaster and Assistant Principal will be responsible for selection of books and supplies. The Registrar is responsible for distribution, accounting, and ordering of educational supplies and books.

Emergency ProceduresThe following procedures are to be followed in the case of a person being injured on school property:

1. DO NOT MOVE the injured person except to remove him from immediate danger.2. Assess the extent of the injury. Attempt no treatment for which you are not certified. Err on

the side of caution. 3. Send another adult or a student to notify the nurse; NEVER leave the injured person alone or

with children.4. Provide the following information to the office if your messenger is competent:

i. Name of injuredii. Extent of injuryiii. State of injured person’s consciousnessiv. State of injured person’s vitals (respiration, pulse, etc.)v. Identity of person who is providing on-site care

5. Give first aid as necessary within your certification and qualifications.6. If warranted, get EMS help without authority from the office.7. Insure that office staff contacts parent/guardian.

Office Staff:1. Notify the Headmaster or ranking administrator on site2. Send first aid supplies3. Call 911 if needed4. Call family of the injured person; provide information, follow wishes of the parent unless

the injuries are life-threatening

Administrators:1. Assess the situation and take administrative control


2. Accompany the injured if transported by means other than family3. Meet and inform family4. Assess the situation for injury potential and make appropriate recommendations to the

Board of Directors

If the accident or injury may result in follow-up doctor's care, fill out an accident report form and have the Nurse file it. Health and Emergency data forms are kept in a binder in the office and in a binder on the bus. The responsible staff member must take one of the binders every time students are taken off campus.

Non-Emergency Injury/Accident Procedures The teacher should address minor injuries and medical needs. A medicine kit is provided in the nurse’s office. If there is any question that an injury or illness may be serious, the parents or their designee are to be contacted immediately. Following is the pirouette listing for assistance in case of accident or injury:

1. The School Nurse2. Athletic Director3. Headmaster or Assistant Headmaster

Note: No medicine will be dispensed by any adult at school other than the school nurse or in her absence, the substitute. The parent/guardian of any student who is taking medication prescribed by a doctor should give the medication to the school nurse who in turn will administer the medication to the student. The medication should be in an original prescription bottle with the child's name on it with dosage stated on label.

Alcohol and Drug AbuseStudents or faculty shall not use, consume, possess, or distribute alcoholic beverages, narcotics, or other controlled drugs in any amount while on school property. The administration requires that all teachers enforce the above policy. If a student is apprehended with an illegal substance, the teacher should confiscate the substance and escort the student to an administrator. If you feel that any of your students are under the influence of alcohol and/or drugs, please notify the office immediately.

Bomb Threat and ExplosionStaff should evacuate students from building. Staff should look for unusual or suspicious noises, devices, or disturbances during evacuation being careful not to touch anything suspicious. If it is not possible to leave the building, have students "duck and cover" their faces and head from flying debris with arms, books, coats, etc.


Earthquake (Drill)Teachers have students remain in the classroom and have students "duck and cover" to protect their faces and heads from flying debris using their arms, books, coats, etc.Signal will be three rings of the bell.

Fire (Drill) Fire drills will be held periodically in accordance with regulations of the State and policy of

the School Board. Signal will be an alarm signal. In case of a fire or fire drill, faculty, staff, and students will be notified by the ringing of the

fire alarm. Turn out light, close windows and doors. Teachers should take grade book/attendance record with them. Students are to walk swiftly in a line to the designated exit.

Those in rooms 1-8 will exit through the rear doors of the high school hall and assemble in the back field.

Those in rooms 9-15 will exit through the side exit near the teacher parking and assemble in the high school parking lot.

Those in rooms 18,20,21,23 will exit through the front exit of the main building and assemble in the grassy area of the horseshoe.

Those in rooms 22,24,25,27 will exit through the side exit near the pavilion and assemble on the playground.

Those in room 28(cafeteria) will exit through the front cafeteria doors and assemble on the playground.

Those in rooms 32,33,34 will exit through the rear doors of the gym hallway and assemble on the playground.

Those in the gym(41) and rooms 36-38 will exit through the front exits and assemble in the grassy area of the horseshoe.

Those in the library(43) and music/fine arts (42), will exit to Pine St. and assemble on the sidewalk.

Note: Evacuation routes must be posted in each classroom. Students should go a safe distance from the building, remain calm, and stay with their class. Teachers should check to see that all students are present. When the building has been checked, a signal will be given for students and teachers to

return to regular classes -- our normal bell.

Fire Extinguisher Maintenance (Monthly)After every monthly fire drill, the inspector will examine the fire extinguisher(s) assigned to him/her to determine that it is not leaking and that it is sufficiently charged. After inspection the inspector will note the condition of the extinguisher on the appropriate tag and initial the tag. If the extinguisher requires service, the inspector will notify the headmaster.


Fire Extinguisher Location Inspector1 End of US Hall D. Reeves2 Near exit to staff parking lot C. Ollic3 Main Entrance C. Ollic4 Pre-School Exit E. Denton5 Gym Hall T. Brittle6 Kitchen J. Smith7 Canteen J. Smith8 Café J. Smith9 Gym main entrance T. Brittle10 Gym rear entrance T. Brittle11 Gym home-side rear exit T. Brittle12 Gym visitor-side rear exit T. Brittle13 Library S. Gilmore14 Fine Arts Cottage S. Rusch15 Welcome Center P. Mizzell

IntruderIf there is an intruder in the building, the office will announce a full lockdown. After this announcement, all teachers should lock their classroom doors and have their students line the walls of the classroom out of the view of the door. If there is a threat off campus, the office will announce an administrative lockdown.

Possession of WeaponIf it is known that a student/intruder has a weapon, notify the office immediately of his location. Teacher should calmly ask the student/intruder to surrender the weapon. If the weapon is surrendered, quietly ask the student/intruder to accompany them to the office.

Tornado (Drill)When we have a tornado drill all teachers and students are asked to abide by the following procedures.

1. Line the walls in the hall away from doors and windows.2. Kneel down, facing the wall and cover head with hands.


3. Remain calm and stay in this position until a signal is given to return to class.

Our drills will be under tornado warning conditions. If a tornado watch occurs, we will follow the same procedure. Signal will be two rings of the bell.*Please see the Emergency Management Plan for detailed information.

Chapel/Assembly ProceduresAll students and teachers will attend chapel on Tuesday (Lower School) and Thursday (Upper School).

Teachers will go over the following rules with their students prior to the assembly program. These procedures will only be as effective as our enforcement of the rules and procedures.

Teachers will accompany their classes to the assembly.

Teachers will then LINE UP their classes quietly and MONITOR THEM CLOSELY as they 'march' down the hall to the gym.

Teachers should be at the head of their line as they enter the gym so they can help seat their class in the appropriate section for their grade level.

Teachers should CAREFULLY MONITOR student behavior throughout the program.

Students should behave respectfully and appropriately throughout the assembly program.

When the program ends . . .

Students will remain seated immediately following the program.

Students will be dismissed from the gym by classes/teams by an administrator, and they should leave the gym in an orderly manner.

Teachers should accompany their students back to the classroom/or dismissal.

SJCA Communication PlanLack of communication breeds suspicion; miscommunication causes mistakes; but clear and effective communication creates collaboration and harmony. We have many modes of communication at SJCA. Below is an outline of many of those electronic modes and their purposes.


RenWebThis is our primary online school management system. You should have the Ren Web icon on both your school and home computers or devices as you have access to it wherever you have Internet. Make sure you post student grades and major tests and assignments on Ren Web on a weekly basis. Ren Web is linked to our website. If you have your own website that you want students and parents to access, provide a link to it from Ren Web. You have access to student and family contact information through Ren Web. Ren Web also contains an e-mail and text alert system to notify school families of critical information. All school-wide e-mails and alerts must be approved by the headmaster or his designee.

School E-mailMost inter-school communication is done through e-mail. Each of you should have a school e-mail address that includes [email protected]. This is the e-mail address that should be used for school correspondence. Check your e-mail throughout the day during non-instructional time. All school-wide e-mails must be approved by the headmaster or his designee.

School Websitewww.sjcacavaliers.com. Its purpose is to positively promote the school to the public and prospective families and to communicate important events and information within the school family. To post information on the website, contact Mrs. Brooke Overholt or Dr. Denton. Lisa Kelly is our webmaster.

Social MediaSJCA utilizes social media such as Facebook to highlight student success and school activities. If you have positive information to post to school social media sites, send them to Mrs. Kelsey Villeponteaux or Dr. Denton for approval. Those SJCA faculty and staff members who use social media are strongly encouraged to use it responsibly and not to post any private student information or information that is critical of the school.

All electronic communication to students should be to groups or teams rather than to individual students. If you need to send a note to an individual student, copy his or her parent.

Discipline Guidelines for St. John's Christian AcademyIt is the intent of SJCA to provide a safe, disturbance-free environment where all students will feel secure and where learning is a top priority. To accomplish this goal, the administration, teachers, students, and parents must work together as a team.




Teachers will each develop their own class management systems that handle minor infractions of the rules. The administration will handle all major infractions.

Teachers should post class rules and consequences so that they are clearly visible to all students in a classroom.

Teachers should communicate their rules and consequences to the parents at the beginning of each school year, both in writing and at Open House.

Tardy Policy

(Per Nine Weeks)First Tardy: WarningSecond Tardy: WarningThird Tardy: Call parent and detentionFourth Tardy: Call parent and detentionFifth Tardy: Office referral (Saturday School)


Strategic Plan (2018-2023)A planning team of parents, staff, community members, and board members began the creation of a five-year strategic plan for St. John’s Christian Academy in the spring of 2018. This new plan serves as a catalyst for the school to stretch and develop higher levels of excellence in academics and deeper depths of spirituality. The innovative plan includes a mission statement, objectives, and strategies centered on five major goals for improvement: Academics, Security, Facilities, Communications, and Athletics. Strategies and action items have been developed to move the school towards the achievement of our mission.

Mission

“Promoting academic excellence and fostering spiritual growth through a college-preparatory curriculum in a Christian environment”

Plan Execution

Vision: SJCA will be known as an academy providing quality, college preparatory Christian education for families willing to sacrifice for their children.

• Help students successfully transition from one level to another within our school with the goal of 100% enrollment in a college program at the end of their high school career.

• Provide students with opportunities to compete successfully on athletic teams, which are competitive at the regional/state levels, while promoting Christian principles.

• To provide facilities that attract future families and maintain current families and to offer competitive salaries and benefits to employees while keeping tuition affordable.

• SJCA will be known as an academy providing quality, college preparatory Christian education for families willing to sacrifice for their children.

• To further develop relationships with local churches, the community and the SJCA family.• To provide staff, students, and visitors a safe and healthy environment.

Enrollment and Budgeting Goals

Since 2013, SJCA’s enrollment has ranged from 327-336 students from pre-school through high school. Over the next five years, SJCA would like to exceed 380 students in enrollment through continued school improvement and effective marketing.

Increasing enrollment will provide additional income to fund necessary capital improvements and increase salaries and benefits for employees.


STRATEGIC PLANNING: ACADEMICSGOAL 1: Evaluate and revise curriculum to improve standardized test scores.

Responsibility: Dr. Denton, Dr. Overholt, and Mrs. Ollic Due Date: July 1, 2018

GOAL 2: Develop clear job descriptions with roles and responsibilities and education/skills

Responsibility: Dr. Denton (Administration), Dr. Overholt (Upperschool), and Mrs. Ollic (Lowerschool) Due Date: April 8, 2018

GOAL 3: Improve performance feedback process for faculty/staff.

Responsibility: Dr. Overholt (Upperschool), and Mrs. Ollic (Lowerschool) Due Date: June 1, 2018

GOAL 4: Integrate appropriate technology in every classroom.

- Purchase 5 I-pads for elementary grades (k-5 thru 5th grade) Responsibility: Mrs. Ollic

- Purchase, train, and implement Google technology. Responsibility: Vickie Everett

- Purchase additional graphing calculators Responsibility: Mrs. Wingard

Due Date: August 15, 2019

GOAL 5: Offer academic curriculum that prepares all students for their next step.

- Develop the offering of electives for high school by July 1, 2018.

- Restructuring elementary and middle school pullouts by July 1, 2018. Responsibility: Mrs. Ollic Due Date: July 1, 2018


STRATEGIC PLANNING: SECURITY GOAL 1: Add security signage throughout the school

Responsibility: Dr. DentonDue Date: August 2018

GOAL 2: Add school resource officer

Responsibility: SJCA Board Due Date: July 2019

GOAL 3: Continue and improve annual/monthly/quarterly emergency training

Responsibility: Dr. DentonDue Date: August 2018-2019

GOAL 4: Implement clear bag policy for events.

Responsibility: SJCA Board Due Date: August 2018

GOAL 5: Add electronic/secure access to exterior doors through SJCA


GOAL 6: Make exterior window improvements to reduce visibility.


GOAL 7: Add remote access panic buttons for select staff.


GOAL 8: Add security cameras


GOAL 9: Add security gate at Broughton Rd.


GOAL 10: Add Knox box at Welcome Center



GOAL 11: Purchase additional commercial grade radios


STRATEGIC PLANNING: FACILITIES GOAL: Attract and retain students by improving and enhancing the current facilities of SJCA.

GOAL 1: Identify and prioritize needs strategies:-Professional assessment April 16, 2018 -Establish long-term plan June 30, 2018-Annual Inspection April 15, 2018

Responsibility: SJCA Board Due Date: See above

GOAL 2: Develop a maintenance plan

- Annual inspection: Utilize professional company.

- Hire staff for facility care

- Require a monthly maintenance report.


GOAL 3: Research and Update HVAC System


GOAL 4: Explore options of building a new multipurpose/extended care room

Responsibility: SJCA Board Due Date: September 30, 2018


STRATEGIC PLANNING: COMMUNICATIONSGOAL 1: Develop and form a communication team. Responsibility: Marketing director Due Date: August 2018

GOAL 2: Overhaul current website with updated features such as giving options. Responsibility: Marketing director Due Date: August 2018

GOAL 3: Define process and guidelines for promotion of events at SJCA. Responsibility: Marketing director Due Date: April 15, 2018

GOAL 4: Provide updated and consistent branded signage at SJCA

- Define corners of property (Foundation board)

- Promote upcoming events via signage

- Clean up frontage landscaping

Responsibility: SJCA Board Due Date: April 15, 2018

GOAL 5: Define community events that SJCA can leverage for promotion. Responsibility: Marketing Director Due Date: April 15, 2018

STRATEGIC PLANNING: ATHELETICS GOAL 1: Rework Sports Complex

- Rework current layout of athletic fields in order to relocate the softball field near the baseball field.

- Explore possibilities of building a brand new gymnasium complex on site of current softball field.

- Funding- Find corporate sponsors and host golf tournaments.

Responsibility: Athletic Director Due Date: August 2023


GOAL 2: Gym/bleachers repair - Paint gym area.

- Install new scoreboards

- Install new athletic recognition banners


GOAL 3: Athletic Commitment and Participation

- Host meetings with athletes and parents to discuss requirements.

- Celebrate accomplishments of athletes (Banners/ceremonies/parties)



st€¦ · web viewst. john's christian academy (sjca) is a college preparatory school...

Documents