staffing- principles of management
TRANSCRIPT
STAFFING
• NATURE OF STAFFING• STAFFING AS A MANAGEMENT
FUNCTION• IMPORTANCE OF STAFFING
DEFINITION OF STAFFING
KINDS OF STAFFINGSTAFFING PROCESS
- Is a process through which capable employees are
recruited, selected, properly trained, effectively
developed, rightfully rewarded and their joint efforts are
harmoniously.
- Is a managerial function that takes people with
necessary skills into the organization and develops
them into precious organizational resource.
DEFINITION
NATURE OF STAFFING
1. It is a significant function of management
2. It is an important part of management process
3. It is continuous activity function of management
4. It is concerned with human resources of an
organization
5. It is separate from physical factors, because it is
complicated and sensitive function
6. It deals with the maximum utilization of human
resources like direction, coordination and control.
STAFFING AS MANAGEMENT FUNCTION
- Committed to acquiring, training, appraising, and compensating employees.
1. All managers are human resource managers.
2. Employees are more important assets than buildings or equipment; good employees give a company the competitive edge.
3. Human resource management is a matching process therefore; it must match the needs of the organization with the needs of the employee.
3 PRINCIPLES TO BE UNDERSTOOD BY ALL MANAGERS
IMPORTANCE OF STAFFING
1.Filling the organizational positions
2.Making possible discovery of able staff for challenges
3.Guaranteeing utmost productivity
4.Developing personnel for shouldering greater responsibilities
5. Meeting upcoming requirements of talented people
6. Satisfying job owing to correct placement
7. Utilizing of human resources most favorably
8. Supplying information concerning transfer, promotion, recruitment, death, demotions, ic.
9. Retaining professionalism among personnel
KINDS OF STAFFING
1.SHORT- TERM STAFFING
2.LONG- TERM STAFFING
3.SUCCESSION STAFFING
4.STRATEGIC STAFFING
SHORT- TERM STAFFING
- Centers on the urgent needs of the company
LONG- TERM STAFFING- Engages taking a practical
approach to company’s staffing needs- Covers at least one year
SUCCESSION PLANNING
- ALLOWS YOU TO COMPLETELY COMPREHEND THE DUTIES AND RESPONSIBILITIES OF YOUR MANAGEMENT STAFF SO YOU CAN TRAIN INSIDE CANDIDATE TO BE READY TO STEP INTO PROMOTION RIGHT AWAY SHOULD MANAGEMENT TURNOVER TAKES PLACE.STRATEGIC- STAFFING
- INVOLVES A COMBINATION OF SHORT- TERM, LONG- TERM AND SUCCESSION PLANNING
WHY IS STRATEGIC STAFFING PLANS ARE IMPORTANT?
1. Competitive Advantage
2. Executive Development
3. Legal Consideration
4. Cost Efficiency
STAFFING PROCESS
1. MANPOWER PLANNING •1. MANPOWER PLANNING
2. RECRUITMENT •2. RECRUITMENT
3. SELECTION•3. SELECTION
4. PLACEMENT•4. PLACEMENT
5. TRAINING & DEVELOPMEN
T •5. TRAINING & DEVELOPMENT
6. REMUNERATIO
N •6. REMUNERATION
7. PERFORMANCE APPRAISAL •7. PERFORMANCE APPRAISAL
8. PROMOTION AND
TRANSFER •8. PROMOTION & TRANSFER
MANPOWER PLANNING
- First step in staffing
- Manpower planning which is also called as human resource planning consists of putting right number of people, right kind of people at the right place, right time, doing the right things for which they are suited for the achievement of goals of the organization.
STEPS IN MANPOWER PLANNING
1. Analyzing the current manpower inventory
A. Type Of Organization
B. Number Of Departments
C. Number And Quantity Of Such Departments
D. Employees In These Work Units
2. MAKING FUTURE MANPOWER FORECASTS
A. Expert Forecasts
B. Trend Analysis
C. Work Loud Analysis
D. Work Force Analysis
E. Other Methods
STEPS IN MANPOWER PLANNING
STEPS IN MANPOWER PLANNING
3. DEVELOPING EMPLOYMENT PROGRAMS
4. DESIGN TRAINING PROGRAMS
IMPORTANCE OF MANPOWER PLANNING
1. Key To Managerial Function
2. Efficient Utilization
3. Motivation
4. Better Human Relations
5. Higher Productivity
NEEDS OF MANPOWER PLANNING:
ADVANTAGES:
1. Shortages & surpluses can be identified so that speedy action can be taken wherever required2. All the recruitment & selection programs are based on manpower planning 3. It also helps to reduce the labor cost as excess staff can be identified & thereby overstaffing can be avoided
NEEDS OF MANPOWER PLANNING:
ADVANTAGES:
4. It is also helps to identify the available talents in a firm & accordingly training, programs can be drawn out to develop those talents
5. It facilitates in growth & diversification of business. Through manpower planning, human resources can be readily available & they can be utilized in the best manner.
2. RECRUITMENT
- Is the process of attracting the appropriate number of qualified individuals to apply for vacant positions in an organization.
TYPES OF RECRUITMENTS1. Internal recruitment
- Is a recruitment which takes place within the concern or organization. Internal sources of recruitment are readily available to an organization.
A. Transfers B. Promotions C. Re-employment Of Ex-employees
TYPES OF RECRUITMENTS2. External recruitment
- External sources of recruitment have to be solicited from outside the organization. But it involves lot of time and money.
A. Employment At Factory Level B. Advertisement C. Employment Exchanges D. Employment Agencies E. Educational Institutions F. Recommendations G. Labor Contractors
SELECTION
- Refers to the process of choosing from candidates those who will become employees of the organization.
SELECTION PROCESS- Includes Activities Such As:
Development Of Selection CriteriaAdvertisingShort- ListingApplication Forms Submission Testing Interviewing Reference Check Making The Final Selection Decision Submission Of Medical Requirements
SELECTION PROCESSDEVELOPING SELECTION CRITERIA
Republic of the Philippines
CIVIL SERVICE COMMISSION XII
Field Office for South Cotabato
Koronadal City
BULLETIN OF VACANT POSITIONS IN THE GOVERNMENT
Issue No. 003
Date: MAY 18, 2015
GOV'T ITEM PLACE OF
AGENCY SECTOR POSITION SG NUMBER ASSIGMENT EDUCATION EXPERIENCE TRAINING ELIGIBILITY
LGU-Tboli South Cotabato Local Gov't Unit
ENVIRONMENTAL MANAGEMENT
SPECIALIST IISG-15
OFFICE OF THE MUNICIPAL
ENVIRONMENT AND NATURAL
RESOURCES AND NATURAL
RESOURCES
BACHELOR'S DEGREE RELEVANT TO THE JOB
1-YEAR OF RELEVANT EXPERIENCE
4 HOURS OF RELEVANT TRAINING
CAREER SERVICE PROFESSIONAL OR SECOND LEVEL ELIGIBILITY
PREPARED BY: NOTED:
HRMO II Head of Agency
Municipal Mayor
CERTIFICATION
THIS IS TO CERTIFY THAT THIS POSTING OF VACANT POSITION IS POSTED IN THREE CONSPICUOS PLACES: NAMELY: MUNICIPAL HALL, PUBLIC PLAZA AND MARKET FROM MAY 18-JUNE 2, 2015.
HRMO II
SELECTION PROCESSSHORT- LISTING
VITAL QUALIFICATIONSADVANTEGEOUS QUALIFICATIONS
LOOK FOR MORE INFORMATION
BE RELIABLE ON DOCUMENTSDECISIONS MADE & THE REASON FOR THEM
SELECTION PROCESSAPPLICATION FORMS
Language & experience is significant
Do not include any invasive or immaterial questions
Guarantee strict confidentiality
SELECTION PROCESSTESTING
Test match the essential requirements of the job
Check the tests are up-to-date
Check for any bias or indirect discrimination
SELECTION PROCESSINTERVIEWINGPermit applicants to display what they can offer to the organizationConfirm if there is a need for any specific arrangementsHave questions prepared in advanceEnsure consistency & fairness in questioningFocus on the real needs of the jobThe selection committee is entitled to ask applicants whether they can fulfill the requirements of the jobIt is proper to ask people with disabilities whether they require any adjustments to perform the jobAllow the interviewee time to make their pointDon’t make assumptions about a person’s abilityDo not ask invasive and irrelevant questions
SELECTION PROCESSREFERENCE CHECKSHelp guarantee that suitable candidate is hiredClarify, verify and add data to what has been learned in the interviewNever reveal information received from the previous employer to the candidate
Best source of information on any candidate is the former employer
On- the- job performance is the most useful predictor of future success
SELECTION PROCESSMAKING DECISIONS
Time to appraise all information gatheredGrade applicants Evaluate all information
Record decisions prepared & reasons for themIf requested, offer constructive comments to unsuccessful applicants
SELECTION PROCESSMEDICAL
EXAMINATIONS
Have employees medically examined
ORIENTATION & PLACEMENT
ORIENTATION & PLACEMENTORIENTATION
- PROCESS OF RECEIVING AND WELCOMING AN EMPLOYEE WHEN HE FIRST JOINS THE COMPANY
1. BRIEF HISTORY & OPERATIONS OF THE COMPANY2. THE COMPANY’S ORGANIZATION STRUCTURE3. POLICIES & PROCEDURES OF THE COMPANY4. PRODUCTS & SERVICES OF THE COMPANY5. LOCATION OF DEPARTMENT & EMPLOYEE FACILITIES6. SAFETY MEASURES7. GRIEVANCES PROCEDURES8. BENEFITS & SERVICES OF EMPLOYEE9. STANDING ORDERS & DISCIPLINARY PROCEDURES10. OPPORTUNITIES FOR TRAINING, PROMOTIONS, TRANSFERS, ETC.11. SUGGESTION SCHEMES12. RULES & REGULATIONS
INFORMATION GIVEN DURING AN ORIENTATION
SIGNIFICANCE OF PLACEMENT
1. IT ENHANCES EMPLOYEE MORALE2. IT HELPS IN EMPLOYEE TURNOVER REDUCTION3. IT AIDS IN LESSENING ABSENTEEISM4. IT FACILITATES IN ACCIDENT RATES REDUCTION5. IT AVOIDS MISFIT BETWEEN THE CANDIDATE AND THE JOB6. IT ASSISTS THE CANDIDATE TO WORK BASED ON THE PRESET OBJECTIVES OF THE ORGANIZATION
TRAINING & DEVELOPMENT
TRAINING & DEVELOPMENTTHE PRINCIPAL OBJECTIVE:
Make sure the availability of a skilled and willing workforce to an organization
4 Other Objectives1. Individual Objectives2. Organizational Objectives3. Functional Objectives4. Societal Objectives
THE NEED FOR TRAINING & DEVELOPMENT
CHANGE
DEVELOPMENT
DIFFERENT TYPES OF TRAINING & DEVELOPMENT TECHNIQUES
1. ON- THE- JOB TRAINING AND LECTURES
2. PROGRAMMED INSTRUCTION (PI)3. COMPUTER- ASSITED INSTRUCTION
(CAD)4. AUDIOVISUAL TECHNIQUES5. SIMULATIONS6. BUSINESS GAMES
REMUNERATION
REMUNERATION- IS THE OVERALL COMPENSATION THAT AN EMPLOYEE RECEIVES IN EXCHANGE FOR THE SERVICES HE PERFORMED FOR THE EMPLOYER.
TWO TYPES OF EMPLOYEE REMUNERATION
1. TIME RATE METHOD
2. PIECE RATE METHOD
REMUNERATION PACKAGES
Employee benefits or fringe benefits Deferred payment (for example pension
system) Relate to time (paid holidays, sick pay) Relate to payment in kind (subsidized meals or
transport) or items such as company cars which may be provided as a reward and sign of status in the organizational hierarchy rather than as tools for the performance of the job
PERFORMANCE APPRAISAL
- Is a review and discussion of an employee’s performance of assigned duties and
responsibilities
WAYS IN PERFORMANCE APPRAISAL
The supervisors measures the pay of employees and compare it with targets and plans
The supervisor analysis the factors behind work performance of employees
The employers are in position to guide the employees for a better performance
OBJECTIVES OF PERFORMANCE APPRAISAL
To keep records to decide on compensation packages, wages structure, salaries raises, etc.
To identify the strengths and weaknesses of employees in order to place right men on right job
To assess the potentials present in a person for further growth and development
OBJECTIVES OF PERFORMANCE APPRAISAL
To offer a feedback to employees about their performance and related status
To serve as a basis for persuading working habits of the employees.
To appraise and preserve the promotional and other training programs
ADVANTAGE OF PERFORMANCE APPRAISAL
Promotion Compensation Employee Development Selection Validation Communication Motivation
PROMOTION & TRANSFERPromotion
- Is the appointment of a member to another position within the same department or elsewhere in the organization, involving duties and responsibilities of a more demanding and is recognized by a higher pay grade and salary.
TRANSFER- Is the appointment of a member to
another position within the same department or elsewhere in the organization, involving duties and responsibilities of a similar nature and having a comparable pay grade and salary. In some situations, the transfer may be at a lesser pay grade or salary.
LATERAL TRANSFER- Is a move to a position with
the same or similar job title in the same pay grade
SENIORITY VS. MERIT PROMOTIONSSENIORITY
Is an employee’s length of service in a position, job grouping, or farm operationMERIT
Refers to “worth” or “excellence”
1. Promotion By Seniority2. Promotion By Merit
SENIORITY VS. MERIT IN LAYOFFS
LAYOFFS- Are usually considered
terminations based on lack of work or capital, rather than poor employee performance
- Are often temporary
PROMOTION FROM WITHIN OR OUTSIDE HIRE
Promotion from inside, supports employees to look at the organization as one offering them career growth
Promoting within may also mean missing the privilege of filling positions with well- qualified personnel
THANKYOU!