stakeholders meeting agenda - loudoun
TRANSCRIPT
STAKEHOLDERS MEETING AGENDA
MONDAY, JUNE 20, 2016
6:00PM Sign-in / Dinner
6:15 PM Welcome and Introductions
Introductory Comments from:
o Phyllis Randall, Board of Supervisors Chair
o Ricky Barker, Director of Planning and Zoning
o Jeff Salmon, Committee Chair / Planning Commissioner
Individual and organizational representation background and
interests
7:10 PM BREAK
7:15 PM Housekeeping Items
Committee Purpose and Expectations
FOIA Requirements
Meeting Schedule and Work Plan
Resources Available
Question and Answer
7:45 PM Ground Rules and Expectations for Collaboration
8:25 PM BREAK
8:30 PM New Comprehensive Plan Introduction Presentation
Question and Answer
8:55 PM Next Steps
9:00PM Adjournment
STAKEHOLDERS COMMITTEE PURPOSE & EXPECTATIONS
PURPOSE
The purpose of the Comprehensive Plan Stakeholders Committee is to serve as an
advisory body to the Board of Supervisors, the Planning Commission and County Staff
by representing the wide range of views and interests throughout the County and
assisting with the development of the primary components, which includes both the
General Plan and the Countywide Transportation Plan (CTP). The intent of the
planning effort is to establish the vision, goals and policies that will direct the County’s
land use and transportation priorities for the next twenty years. The Stakeholders
Committee will help shape the discussions and process based on the various interests
and viewpoints and in accordance with the Comprehensive Plan Charter as endorsed
by the Board of Supervisors.
STAKEHOLDERS COMMITTEE ROLE
The Comprehensive Plan Stakeholders Committee will be charged with providing
collaborative and constructive input to the planning process via Stakeholders Meetings
to assist with guiding and shaping an open and inclusive process, assist with shaping
policy discussions with the public and responding to draft policy and plan documents
developed by the County Staff (and supporting technical consultants).
STAKEHOLDERS COMMITTEE EXPECTATIONS:
In order to achieve a collaborative, open and inclusive process, Stakeholders Committee
members will also be expected to:
Understand and help promote an inclusive and open public involvement process
Understand the long term nature of the planning effort for a successful future
Work collaboratively with other Committee members, County Staff and
members of the general public that will have diverse perspectives, experiences
and viewpoints
Constructively contribute to the Committee’s work to include working in small
teams
Adhere to the Board-endorsed participation requirements and the Committee’s
Work Plan
COUNTY STAFF ROLES
Based on the direction found in the Plan Charter County Staff developed
recommendations on the scope, process, and recommended allocation of resources to
support completion of this project. This was achieved via completion and (Board)
endorsement of the Comprehensive Plan Charter. County staff will also be responsible
for managing the administrative and logistical tasks for the planning effort such as
selecting and overseeing technical consultants; completing committee(s) meeting
planning and setup, and leading the public outreach effort. County staff will also
facilitate a Technical Advisory Committee made up of staff from County
Administration and key County Departments and Agencies that provide technical
recommendations and guidance throughout the process. Most importantly the County
Staff will work collaboratively with Stakeholders Committee to develop a draft General
Plan and Countywide Transportation Plan documents. Finally, Staff will provide clear
and concise recommendations to the Planning Commission, as well as assist the
Planning Commission in developing its recommendations to the Board of Supervisors
who will ultimately review and adopt the General Plan and the Countywide
Transportation Plan as a component of the County’s Comprehensive Plan.
MEETING SCHEDULE
Meetings will be held on the 3rd Monday of each month from 6pm – 9pm in the Dulles Room of the Government Center, 1 Harrison St SE, Leesburg VA 20175.
The following dates for 2016 have been scheduled:
June 20
July 18
August 15
September 19
October 17
November 21** may need to be moved forward
December 19* - tentative and may be cancelled
Starting in September 2016, it is anticipated that the Stakeholder Committee will be required to meet more frequently as the process builds up to the first set of community outreach/engagement meetings. Times and dates will be determined with the Committee based on time availability of members and deadlines for products and notification required for the outreach meetings.
STAFF CONTACT
Please provide advance notice if you will be unable to attend a meeting. The County Staff Point of Contact for the Stakeholders Committee is:
Christopher (Chris) J. Garcia, AICP, Assoc. AIA, LEED GA
Community Planning Program Manager / Project Manager
Loudoun County Department of Planning and Zoning
Email: [email protected]
Phone: 703-771-5309
LIST OF RESOURCES
Countywide Transportation Plan: https://www.loudoun.gov/ctp
Freedom of Information Act: http://foiacouncil.dls.virginia.gov/2015law.pdf
New Comprehensive Plan, Plan Charter: https://www.loudoun.gov/newcompplan
Revised General Plan (including links to all maps): https://www.loudoun.gov/rgp
Code of Virginia Applicable to Comprehensive Plans:
Virginia Code Title §15.2-2223
http://law.lis.virginia.gov/vacode/title15.2/chapter22/section15.2-2223/
Virginia Code Title §15.2-2239
http://law.lis.virginia.gov/vacode/title15.2/chapter22/section15.2-2239/
NEW COMPREHENSIVE PLAN
Roles & Responsibilities
Board of Supervisors
The Board of Supervisors will provide overall guidance
and direction throughout the New Comprehensive
Plan process. They will review and evaluate the
Planning Commission’s recommended plan and
conduct the required adoption process.
Planning Commission
The Planning Commission will follow the Board of
Supervisor’s established scope and process and
develop a recommended plan.
Planning and Zoning Staff
Staff will manage logistics, lead the public outreach
effort, facilitate the Staff Technical Advisory
Committee, work with the Stakeholders Steering
Committee and Planning Commission to develop a
recommended comprehensive plan.
Staff Technical Advisory Committee
Represents key County Department & Agencies to
serve as a resource for the Board of Supervisors and
Planning Commission for technical and professional
information, guidance and recommendations.
Stakeholders Committee
Represents key stakeholders (e.g. environmental
organizations, homebuilders, real estate associations,
Chamber of Commerce etc.) to serve as an advisory
group to the Board of Supervisors and Planning
Commission to assist in the plan’s development.
Public
Provides feedback throughout the process to assist in
the plan’s development through input at public
meetings and on-line forums.
www.loudoun.gov/
planningandzoning
Department of Planning and Zoning
Community Planning Division
1 Harrison Street SE, Leesburg VA 20175
Main Number: (703) 777-0246
Email: [email protected]
Visit us on the web:
www.loudoun.gov/newcompplan
How You Can Participate Let us know how you envision Loudoun. You can do
this by emailing us, attending public meetings, mailing
us a letter or dropping by our front counter to share
your thoughts, ideas, questions and/or concerns.
Join Our Mailing List
Send us an email to sign up for our mailing list::
Attend Public Meetings
Dates and times of public meetings are posted on the
Loudoun County Government master calendar
www.loudoun.gov/calendar.aspx and also on our
website: www.loudoun.gov/newcompplan.
For More Information Please contact Christopher Garcia, Program Manager,
Community Planning Division, Department of Planning
and Zoning.
Main Number: (703) 777-0246
Email: [email protected]
Major Topics
The following 9 major topics will be addressed during
development of the New Comprehensive Plan for
Loudoun County:
Economic Development
Transition Policy Area
Residential Housing Choice & Diversity
Redevelopment / Reuse
Suburban Policy Area
Community Facilities &
Supporting Infrastructure
Quality Development
Fiscal Management
Growth Management
Process Phase I - Project Preparation
April to August 2016
Plan Charter, Plan Evaluation, Stakeholders Committee Formation, Consultant Selection.
Phase II - Plan Development
September 2016 to October 2017
Public Input, Visioning, Issues Identification, Plan / Policy Development, Public Review, Plan Refinement,
Phase III - Plan Recommendation
December to May 2017
Planning Commission Recommendation, Board of Supervisors Consideration / Adoption.
Phase IV - Plan Implementation
Summer 2017
Comprehensive Zoning Ordinance Amendment, Small Area Plans, Capital Improvement Projects, Design Guidelines.
Project Requirements State case law envisions strong links between a
comprehensive plan, zoning and subdivision regulations
and the capital improvements program that establishes
location, financing and timing of local public facilities
(Virginia Code Title 15.2-2239). This integrated planning
approach is expected to provide a growth-management
strategy that will sustain local jurisdictions as they grow.
Title § 15.2-2223 also states that ‘the comprehensive
plan shall be made with the purpose of guiding and
accomplishing a coordinated, adjusted and harmonious
development of the territory which will, in accordance
with present and probable future needs and resources,
best promote the health, safety, morals, order,
convenience, prosperity and general welfare of the
inhabitants, including the elderly and persons with
disabilities’.
Please visit our site: www.loudoun.gov/newcompplan for
information on our current comprehensive plan and its
components.
The Comprehensive Plan The Comprehensive Plan is the community-based
vision for Loudoun’s future and the land use policy
document adopted by the Board. Plan policies guide
the Board’s land use development decisions and are
the foundation for service plans, economic
development, and other strategies; and for regulatory
tools such as the zoning and subdivision ordinances.
The comprehensive plan is designed to guide the
future actions of a community. It presents a vision for
the future, with long-range goals and objectives for all
activities that affect the local government. This
includes guidance on how to make decisions on
public and private land development proposals, the
expenditure of public funds for infrastructure, and how
to address pressing issues such as farmland
preservation or the redevelopment of older areas.
Key Objectives A comprehensive plan serves a variety of objectives
for communities1:
The plan provides continuity across time
Balances competing private interests
Protects public investments
Protects valued resources
Provides guidance for shaping the appearance
of the community
Promotes economic development
Provides justification for decisions
Expresses a collective vision for the future
through public dialogue
1Source: Gary D. Taylor, Iowa State University