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Slide 2 Stand-Alone Instructional Resource - StAIR Dawn R. Harris CEP 811 Slide 3 When we think of how the computer has made us more productive, many of us think of word processors, spreadsheets, and presentation tools. A "suite" of office tools that encompasses all of these functions, like Microsoft Office, is the software many of us most often use. Slide 4 The purpose of this tutorial is to review distinctions between word processing, spreadsheet, and presentation tools and appropriate uses for each. Click on the next slide to examine characteristics and common uses of these tools that make us more productive. Test your knowledge with quiz questions scattered throughout the tutorial! Productivity Tools Word Processing Software Spreadsheet Software Presentation Software Slide 5 A word processor, or word processing program, does exactly what the name implies, it processes words. It also processes paragraphs, pages, and entire papers. Some examples of word processing programs include Word, Writer, Pages, and Google Docs. Slide 6 To learn more, watch this short video about Google Docs Name of Word Processor Productivity Suite WordMicrosoft Office DocumentsGoogle Docs WriterOpen Office PagesiWork Word ProcessorMicrosoft Works Slide 7 Reports Letters Resumes Essays Brochures Slide 8 Commonly used features that make word processors effective tools include: Spell and grammar check Font choices like style, size, and color Bulleted and numbered lists Columns, tables, and alignment Adding pictures, shapes, WordArt, or clip art Slide 9 Word processors are a productivity tool. Word processors are used for creating documents like reports, letters, and resumes. Popular features on word processors assist the user in formatting text, graphics, and layout. Slide 10 Question 1 Word, Documents, and Pages are all examples of ______________________. A) productivity suites B) presentation software C) spreadsheet programs D) word processing programs Slide 11 Go back and try again! Slide 12 A few other word processing programs include Writer in Open Office and Word Processor in Microsoft Works. Slide 13 Question 2 Renee Smith has to write a persuasive essay for her language arts class. What would be the best tool for her to use for this assignment? A) presentation software B) productivity tools C) a spreadsheet D) a word processor Slide 14 Go back and try again! Slide 15 Remember Presentation software is used for creating slide shows to illuminate presentation topics to an audience. Go back and try again! Slide 16 These are all Productivity Suites that contain other programs besides just word processors! Slide 17 Word processors are good for creating documents like letters, resumes, reports, brochures, and essays. Slide 18 A spreadsheet is a table used to store various types of data. The data is arranged in rows and columns to make it easier to store, organize, and analyze the information. Spreadsheets have a number of built in features and tools, such as functions, formulas, charts, and data analysis tools that make it easier to work with large amounts of data. Slide 19 To review the basic parts of a spreadsheet, study the poster from this link: Name of Spreadsheet Application Productivity Suite ExcelMicrosoft Office Lotus 1-2-3Lotus SmartSuite CalcOpen Office NumbersiWork SpreadsheetsGoogle Docs SpreadsheetMicrosoft Works How did they do that? Check this out! Slide 20 Slide 21 Budgets Tables of Information Financial Statements Mailing Lists What-if Analysis Slide 22 Favorite features that make spreadsheet software an effective productivity tool include: Charts Formulas Functions Sort Graphs Slide 23 Spreadsheets are a productivity tool. Spreadsheets are used for creating tables of data and are good for storing, interpreting, and modifying many different types of information. Popular features on spreadsheets assist the user in making calculations, generating forms and reports, and creating graphs and charts. Slide 24 Question 3 Nancy Lo has to develop a budget to see when she will be able to afford the iPad she has been saving for. What would be the best tool for her to use for this project? A) presentation software B) productivity suites C) a spreadsheet D) a word processor Slide 25 Go back and try again! Slide 26 Spreadsheets are wonderful for developing budgets! Slide 27 Question 4 Excel, Lotus 1-2-3, and Numbers are all names of ______________________. A) presentation software B) productivity suites C) spreadsheet programs D) word processing programs Slide 28 Go back and try again! Slide 29 These are all Productivity Suites that contain other programs besides just spreadsheets! Slide 30 Remember Presentation software is used for creating slide shows to illuminate presentation topics to an audience. Go back and try again! Slide 31 A few other spreadsheet applications include Calc in Open Office and Spreadsheets in Google Docs. Slide 32 This software is used to create presentations of slides containing text and graphics (and also incorporating sound and visual effects). These presentations can be projected from a computer display projection unit, or the slides can be printed out onto transparencies. Slide 33 Name of Presentation Software Productivity Suite PowerPointMicrosoft Office ShowZoho KeynoteiWork PresentationsGoogle Docs ImpressOpen Office PresentationsCorel Slide 34 Student Reports Business Presentations Photo Albums Teacher Presentations Sales Presentations Slide 35 Favorite features that make presentation software an effective tool include: Font options like style, size, and color Design theme templates Transitions & Animations Graphics Tools Audio & Video Slide 36 Presentation software is a productivity tool. Presentation software is used for creating slide shows to illuminate presentation topics to an audience. Popular features in presentation software like page layout, design template, images, sound, and text features make it easy for even a novice to make a good looking presentation in a short amount of time. Slide 37 Question 5 Charles Washington has to do a demonstration speech for his exploratory class. What would be the best tool for him to use for this assignment? A) presentation software B) productivity suites C) a spreadsheet D) a word processor Slide 38 Go back and try again! Slide 39 These are all Productivity Suites that contain other programs besides just presentation programs! Slide 40 Presentation software would help him get his point across in his demonstration speech. Slide 41 Question 6 Impress, Keynote, and PowerPoint are all names of ______________________. A) presentation software B) productivity suites C) spreadsheet programs D) word processing programs Slide 42 Go back and try again! These are all Productivity Suites that contain other programs besides just presentation programs! Slide 43 Go back and try again! Slide 44 Other presentation programs include Show in Zoho and Presentations in Google Docs and Corel. Slide 45 Question 7 Google Docs, iWork, and Microsoft Office are all names of ______________________. A) presentation software B) productivity suites C) word processing programs D) spreadsheet programs Slide 46 Go back and try again! Slide 47 Slide 48 Slide 49 Productivity Suites are very sweet ! Slide 50 Slide 51 Congratulations! You have completed the Tutorial Good Job! Slide 52 21 Things for Students http://www.21things4students.net/ Tech Terms.com The Tech Terms Computer Dictionary http://www.techterms.com/definition/wordprocessor Wikipedia Office Suite http://simple.wikipedia.org/wiki/Office_suite WebTools4U2Use http://webtools4u2use.wikispaces.com/Word+Processing+&+Productivity+Tools#Learn More! About.com Spreadsheets http://spreadsheets.about.com/od/s/g/spreadsheet_def.htm Google Docs http://www.google.com/google-d-s/documents/ eHow Spreadsheets for Beginners http://www.ehow.com/about_4707412_spreadsheets- for-beginners.html About.com How to Choose Presentation Software http://www.5min.com/Video/How- to-Choose-Presentation-Software-145249082 NCWiseOwl.org http://www.ncwiseowl.org/kscope/techknowpark/MiniPosters/Poster13.html ExcelACDC.org http://excel.acdc.com/