Standard Bidding Document (SBD) (Procurement of Goods and Services)

CURRENCY NOTE PRESS (A Unit of Security Printing and Minting Corporation of India Limited)

Wholly owned by Government of India Nashik Road – 422 101 (Maharashtra)

Tel No 00 91 253 2454493

Fax No 00 91 253 2464100 EPABX: 00 91 253 2463730-39

Email:gm.cnp@rediffmail.com Website:www.spmcil.com

Not Transferable

Security Classification: _Unclassified

TENDER DOCUMENT FOR PROCUREMENT OF ‘INPUT MODULES’ Tender No. 89/2011 dated 16/12/ 2011 This Tender Document Contains 93 Pages. Tender Documents is sold to:

Details of Contact person in SPMCIL regarding this tender: Name, Designation: Shri S.S.KORANNE, Chief Purchase & Stores Officer Address: Currency Note Press, Phone : 0253-2461318 Nashik Road-422 101 Fax : 0253-2466333 Maharashtra email : cpso.cnpnashik@gmail.com India Note- The word “SPMCIL” in this SBD hereinafter referred to as “Currency Note Press, A unit of SPMCIL” which expression, unless repugnant to the context or meaning.

M/s______________________________________________________________

Address___________________________________________________________

Section I: Notice Inviting Tender (NIT) CURRENCY NOTE PRESS

(A Unit of Security Printing and Minting Corporation of India Limited) Wholly owned by Government of India Nashik Road – 422 101 (Maharashtra)

Tel No 00 91 253 2461471 Fax No 00 91 253 2464100

EPABX: 00 91 253 2463730-39 Email:gm.cnp@rediffmail.com

Website:www.spmcil.com Tender Sl. No. 89/2011 Date- 16/12/2011

1. Sealed tenders are invited from eligible and qualified tenderers for supply of following goods & services:

Schedule No.

Brief Description of Goods/ services

Quantity (with unit)

Earnest Money (in Rs.)

Remarks

1 ‘Input Modules’ ABB Procontic CS 31 Input Modules Make : ABB/Murrelektroniks only

03 Nos. Rs.11,000/- ----

Type Of Tender (Two Bid/ PQB/ EOI/ RC/ Development/ Indigenization/ Disposal of Scrap/ Security Item etc.)

Two Bid

Dates of sale of tender documents: From 16/12/2011 to 02/02/2012 during office hours

Price of the Tender Document Rs.500.00

Place of sale of tender documents Purchase Section, New Admn. Building, Currency Note Press, Nashik Road -422 101, Maharashtra, India

Closing date and time for receipt of tenders

03/02/2012 up to 1430 Hrs

Place of receipt of tenders Currency Note Press, NashikRoad-422101,Maharashtra, India

Time and date of opening of tenders 03/02/2012 at 1500 Hours Place of opening of tenders Purchase Section, New Admn. Building,

Currency Note Press, Nashik Road-422 101, Maharashtra, India

Nominated Person/ Designation to Receive Bulky Tenders (Clause 21.21.1of GIT)

Administrative officer, Currency Note Press, Nashik Road.

1. Interested tenderers may obtain further information about this requirement from the above office selling the documents. They may also visit our website mentioned above for further details. 2. Tender documents may be purchased on payment of non-refundable fee of Rs 500 (Rs. Five Hundred Only) per set in the form of account payee demand draft/ cashier’s cheque/ certified cheque, drawn on a scheduled commercial bank in India, in favour of SPMCIL, Unit CNP, payable at Nashik . If requested, the tender documents will be mailed by registered post/ speed post to the domestic tenderers and by international air-mail to the foreign tenderers, for which extra expenditure per set will be Rs.100/- for domestic post and Rs.200/- for international air-mail. The tenderer is to add the applicable postage cost in the non-refundable fee mentioned in Para 3 above.

3. Tenderer may also download the tender documents from the web site www.spmcil.com and submit its tender by utilizing the downloaded document, along with the required non-refundable fee as mentioned in Para 3 above. 4. Tenderers shall ensure that their tenders, duly sealed and signed, complete in all respects as per instructions contained in the Tender Documents, are dropped in the tender box located at the address given below on or before the closing date and time indicated in the Para 1 above, failing which the tenders will be treated as late and rejected. 5. In the event of any of the above mentioned dates being declared as a holiday/ closed day for the purchase organisation, the tenders will be sold/ received/ opened on the next working day at the appointed time. 6. The tender documents are not transferable. Sd/-

(S.S.KORANNE) CHIEF PURCHASE & STORES OFFICER

FOR GENERAL MANAGER CURRENCY NOTE PRESS,

NASHIK Phone No 0253 2454493/2461318

Address for dropping the tender documents CISF Office, New Administrative Building, CURRENCY NOTE PRESS, NASHIK ROAD, NASHIK- 422 101.

Section II: GENERAL INSTRUCTIONS TO TENDERERS (GIT) Please CLICK the link for further details

http://www.spmcil.com/SPMCIL/UploadDocument/GIT.pdf

Section III: Special Instructions to Tenderers (SIT)

The following Special Instructions to Tenderers will apply for this purchase. These special instructions will modify/ substitute/ supplement the corresponding General Instructions to Tenderers (GIT) incorporated in Section II. The corresponding GIT clause numbers have also been indicated in the text below:

In case of any conflict between the provision in the GIT and that in the SIT, the provision contained in the SIT shall prevail. Sl.No. GIT Clause

No. Topic SIT Provision

1 4 Eligible Goods and Services (Origin of Goods)

No change

2 8 Pre-bid Conference Not applicable 3 9 Time Limit for receiving

request for clarification of Tender Documents

No change

4 11.2 Tender Currency No change 5 12.10 Applicability of Octroi and

Local taxes No change

6 14 PVC Clause & Formula No change 7 19 Tender Validity No change 8 20.4 Number of Copies of Tenders

to be submitted one

9 20.9 E-Procurement Not completed 10 34 Comparison on CIF

Destination basis. Supplement with the following:

Price bid evaluation:

The prices quoted shall be compared on a total price basis (FOR CNP Nashik), including all taxes, duties, packing and forwarding charges, freight, insurance, installation, training etc. as per the price schedule.

11 35.2 Additional Factors for Evaluation of Offers

Not applicable

12 40 purchaser’s right to accept tender

Supplement with the following:

The purchaser also reserves its right to summarily reject offers received from any bidder, on National Security consideration.

13 43 Parallel Contracts Not applicable

14 50.1, 50.3 Tender For rate Contracts Not applicable

15 51.1, 51.2 PQB Tenders Not applicable 16 52.1, 52.3,

52.5 Tenders involving Purchaser’s and Pre-Production Samples

Not applicable

17 53.4, 53.5, 53.7

EOI Tenders Not applicable

18 54.3.1, 54.5.2

Tenders for Disposal of Scrap Not applicable

19 55.2, 55.3, 55.7, 55.8

Development/ Indigenization Tenders

Not applicable

Section IV: GENERAL CONDITION OF CONTRACT

Please CLICK the link for further details

http://www.spmcil.com/SPMCIL/UploadDocument/GCC.pdf

Section V: Special Conditions of Contract (SCC)

The following Special Conditions of Contract (SCC) will apply for this purchase. The corresponding clauses of General Conditions of Contract (GCC) relating to the SCC stipulations have also been incorporated below. These Special Conditions will modify/ substitute/ supplement the corresponding (GCC) clauses.

Whenever there is any conflict between the provision in the GCC and that in the SCC, the provision contained in the SCC shall prevail.

S No

GCC Clause No. Topic SCC Provision

1 8.2 Packing and Marking No change

2 11.2 Transportation of Domestic Goods No change

3 12.2 Insurance No change

4 14.1 Incidental Services No change

5 15 Distribution of Dispatch Documents for clearance/ Receipt of Goods

No change

6 16.2, 16.4 Warrantee Clause No change

7 19.3 Option Clause The purchaser reserve the right to increase the ordered quantity by 25% at any time, till final delivery date of the contract, by giving reasonable notice even though the quantity ordered initially has been supplied in full before the last date of delivery period.

8 20.1 Price Adjustment Clause Not applicable

9 21.2 Taxes and Duties If the tenderer fails to include taxes and duties in the tender, no claim thereof will be considered by purchaser afterwards.

10 22, 22.1, 22.2, 22.4, 22.3, 22.6

Terms and Mode of payments No change

11 24.1 Quantum of LD No change

12 25.1 Bank Guarantee and Insurance for Material Loaned to Contractor

Not applicable

13 33.1 Resolution of Disputes No change

14 36.3.2, 36.3.9

Disposal/ Sale of Scrap by Tender Not applicable

Section VI: List of Requirements Section VI : List of Requirements

Schedule

No.

Brief description of goods and

services (Related

specifications etc. are in

Section-VII)

Accounting

unit

Quantity

Amount

of

Earnest

Money

1

‘Input Modules’

ABB Procontic CS 31 Input Modules Make : ABB/Murrelektroniks only

In Number 03 Nos. Rs 11,000-

Required Delivery Schedule: Within 16 Weeks from the date of receipt of

supply order.

Required Terms of Delivery : -----

Destination :- Currency Note Press, Jail Road, Nashik Road 422 101

Preferred Mode of Transportation :- By Road

2. All the copies of tenders shall be complete in all respects with all their attachments/enclosures duly numbered. 3. The total cost inclusive of all elements as cited above on FOR Currency Note Press, Nashik Road (Maharashtra), India, basis should be indicated clearly both in words and figures in the price bid. 4. RISK PURCHASE:

(a) If the supplier after submission of tender and due acceptance of the same, i.e. after placement of notification of award of contract fails to abide by the terms and conditions of these tender documents, or fails to supply the material as per delivery schedule given or at any time repudiates the contract, the purchaser shall have the right to:

(i) Forfeiture of the EMD and

(ii) Invoke the Security-cum-Performance Guarantee if deposited by the supplier and procure stores from other agencies at the risk and consequence of the supplier. The cost difference between the alternative arrangement and supplier tendered value will be recovered from the supplier along with other incidental charges, including excise duty, taxes, insurance, freight etc.

(b) For all the purpose the Notification of award of contract will be considered acceptance of tender and formal contract pending signing of agreement. Supplier has to abide by all the terms and conditions of tender.

(c) In case of procurement through alternative sources and if procurement price is lower, no benefit on this account will be passed on to the supplier.

Terms & Condition :- 1. The firm shall enclose product leaflets alongwith the quotations. 2. The tenderer shall submit manufacturers authorisation as per the format provided order section xiv in this document.

Section VII - Technical Specifications

Schedule - I

Input Modules

ABB Procontic CS 31 Input Modules Type of the module : ‘ICPI 16 D1 ’ of ABB Germany make. Power : 24 Volt D.C./1.6 Amp. Input : 16 x 24 Volt D.C. / 15 m A. Mounting : Panel mounting type. Indications : Bus error Over load Supply on Over all Dimentions : 363 mm x 77 mm x 77mm Appx. Connections : 16 numbers of 4 Pin female socket should be provided for input signal connections. Make : ABB/Murrelektroniks only.

Note: Tenderer’s attention is drawn to GIT clause 17 and GIT sub-clause 10.1. The tenderer is to provide the required details, information, confirmations etc accordingly, failing which it’s tender is liable to be ignored.

Section VIII: Quality Control Requirements

The material will be accepted on manufacturer’s guarantee certificate to be sent to purchaser. If any defects observed or the material found unsuitable, then the same will be returned to the supplier for free replacement upto currency Note Press, Nashik Road.

Section IX: Qualification/ Eligibility Criteria

MINIMUM ELGIBILITY CRITERIA

1. The following shall be the minimum eligibility criteria for selection of bidders technically:

(a) Legal Valid Entity: The Bidders shall necessarily be a legally valid entity. A proof for supporting the legal validity of the Bidder shall be submitted.

(b) Financial capacity: The bidders shall have the minimum total turnover of Rupees 20,00,000 each in the last three financial years (2008-2009, 2009-2010, 2010-2011). Relevant proof for supporting the above shall be submitted.

(c) PAN: The Bidder should be registered with the Income tax. Relevant proof in support shall be submitted.

(d) Experience: The bidder should have experience in supplying Input Modules during last five years. Relevant proof in support shall be submitted.

2. Documents supporting the Minimum Eligibility Criteria:

(a) In proof of having fully adhered to the minimum eligibility criteria at 1(a), attested copy of Sales Tax Registration/ VAT Registration.

(b) In proof of having fully adhered to minimum eligibility criteria at 1 (b), attested copy of the audited balance sheets (audited by Chartered Accountant) for the completed three financial years i.e. for 2008-2009, 2009-2010 and 2010-2011.

(c) In proof of having fully adhered to minimum eligibility criteria at 1(c), attested copy of PAN.

(d) In proof of having fully adhered to minimum eligibility criteria at 1(d), attested copy of experience certificate issued by the parties for whom work has been done.

Bidder to furnish stipulated documents in support of fulfillment of qualifying

criteria . Non-submission or incomplete submission of documents may lead to

rejection of offer.

TABLE No. 1(b) SUMMARY OF PRICE SCHEDULE (FOR INDIAN BIDDERS) : PRICES SHOULD BE

ON FOR, CNP, NASHIK ROAD BASIS. Tender No: 89/2011. Dated: 16/12/2011.

SUMMARY OF PRICE SCHEDULE (FOR INDIAN BIDDERS ONLY) SrNo

Item description UOM (Unit of measurement)

Basic price/ unit (Rs)

Packing and forwarding charges (Rs), if any

Excise duty (Rs)

CSTagainst Form-C/ VAT@...% as applicable please specify (Rs)

Freight, Insurance, Octri & other charges, if any including delivery at works (Rs)

Total rate per unit (Rs) (FOR CNP, Nashik) inclusive of all taxes, duties, freight octroi and insurance charges

Offered Quantity

Total Price for required quantity of equipment (Rs) (FOR CNP, Nashik) inclusive of all taxes, duties, freight octroi and insurance charges

1 2 3 4 5 6 7 8 9 10 11 1 Supply of Input

Modules 03 Nos.

Number

Total : FOR price in words………………….

1. We confirm that there would not be any price escalation during the supply period. 2. We confirm that we will abide by all the tender terms and conditions and we do not have any counter conditions Note: 1. The TDS (tax deducted at source) and service tax will be applicable for

installation, commissioning, supervisory and training charges. 2. Price bids with conditions/ counter conditions are liable to be rejected.

(Name and Signature with date) Office Seal/Stamp

SECTION XII: QUESTIONNAIRE SECTION XIII: BANK GUARANTEE FORM OF EMD SECTION XIV: MANUFACTURER’S AUTHORIZATION FORM SECTION XV: BANK GUARANTEE FORM FOR PERFORMANCE SECURITY SECTION XVI: CONTRACT FORM SECTION XVII: LETTER OF AUTHORITY FOR ATTENDING A BID OPENING SECTION XVIII: SHIPPING ARRANGEMENT FOR LINER CARGOES SECTION XIX: PROFORMA OF BILLS FOR PAYMENTS Please CLICK the link for further details

http://cnpnashik.spmcil.com/SPMCIL/UploadDocument/SBDTEMPLATE1.pdf