Standard Job Descriptions

Job Description Process

• Goals of Job Description Phase• Modernize job descriptions• Document worked performed • Move to standard job descriptions• Accurate data to go to the market to match jobs

• What is a standard job description?

Benefits of the New ModelCurrent State Future State

Individual Job Titles Include Positions Performing Very Different Work

Individual Job Titles Include Positions Performing Similar Responsibilities

Positions Performing Similar Responsibilities Found In Multiple Job Titles

Positions Performing Similar Responsibilities Grouped Together In Job Titles

Paths for Career Advancement are Unclear

Career Paths are More Defined and Provide Opportunities for Advancement

Pay Grades Not Linked to Market Data Pay Grades Informed by Market Data

NEW JOB DESCRIPTION PROCESS

Advantages of the New Process• Greater consistency in job descriptions for similar jobs• Less time spent in creation of job descriptions• Ability to use current language to describe jobs• Career advancement transparency

Standard Job DescriptionUnique Job Descriptions

USES OF JOB DESCRIPTIONS

• Document the primary duties, essential activities and requirements typically performed in each job

• Clarify hiring requirements • Ensure that employees have a clear understanding of their jobs• Communicate expectations between employer and employee which may

assist employees in improving performance • Provide a basis for job evaluation, salary surveying, market pricing, and

developing equitable pay ranges or salary structure • Provide employees with information about jobs that lie ahead on career paths,

to help inform them about what future career opportunities may exist in the organization, and what they need to do to get there

CAREER PATHS: LEVELS AND LEVEL DESCRIPTIONS

CAREER PATHS: LEVELS AND LEVEL DESCRIPTIONS

Organizational Contributor or Manager Path

Eight available levels • Most title series will utilize only 3 to 5

levels• Some may only have 1 or 2 levels

Level Criteria:• Organizational Impact• Complexity of Work• Independence and Supervision

Received• Leadership and Talent Management• Knowledge and Experience

Similar types of work requiring similar:• Training• Skills• Knowledge• Expertise

Specialized functions

Leveraging a Core Job Description Across the System Illustrative Purposes Only

Core Job DescriptionFinance Analyst

• Sub-Family: Financial Reporting, Planning, & Budgeting• Job Family: Finance• Level: Organizational Contributor Level 3 • Core Responsibility 1• Core Responsibility 2

Expanded Job Description Analyst A

• Core Responsibility 1• Core Responsibility 2• Additional Responsibility A

Expanded Job DescriptionAnalyst B

• Core Responsibility 1• Core Responsibility 2• Additional Responsibility B

Expanded Job Description

Analyst C

• Core Responsibility 1• Core Responsibility 2• Additional Responsibility A• Additional Responsibility B

Standard Job DescriptionJOB DESCRIPTION

Career Services Advisor A

ILLUSTRATIVE EXAMPLE STANDARD JOB DESCRIPTION

Career Services AdvisorJob Family (Group) Academic Services and Student Experience

Sub-Family (Group) Career Services & Student Professional Development

Typical Functions • Provide career counseling including administering self-assessments, goal setting and planning, and providing one-on-one counseling (40%)

• Foster relationships with employers and alumni to cultivate meaningful career outcome opportunities (30%)

• Design and deliver workshops and other learning opportunities to enhance student’s career development skills (30%)

• Participate in the design and delivery of career and leadership courses and programming for prospective students (20%)

Qualifications Requires knowledge of principles, practices and theories in professional, administrative or technical area. Generally requires a Bachelor’s degree and a minimum of 3 years of related work experience is required

JOB DESCRIPTIONCareer Services Advisor B

ILLUSTRATIVE EXAMPLE JOB DESCRIPTION

A

Job Family (Group)

Academic Services and Student Experience

Sub-Family (Group)

Career Services & Student Professional Development

Typical Responsibilities

• Provide career counseling including administering self-assessments, goal setting and planning, and providing one-on-one counseling (40%)

• Foster relationships with employers and alumni to cultivate meaningful career outcome opportunities (20%)

• Assist students in obtaining internships, employment, or advanced education by helping with resume preparation, interviewing skills, and graduate and professional school applications (20%)

• Participate in the design and delivery of career and leadership courses and programming for prospective students (20%)

• In charge of honors student group activities and social networking (?%)

Qualifications Requires knowledge of principles, practices and theories in professional,administrative or technical area. Generally requires a Bachelor’s degree and related work experience is required

ILLUSTRATIVE EXAMPLE JOB DESCRIPTION

B

Job Family (Group)

Academic Services and Student Experience

Sub-Family (Group)

Career Services & Student Professional Development

Typical Responsibilities

• Provide career counseling including administering self-assessments, goal setting and planning, and providing one-on-one counseling (30%)

• Foster relationships with employers and alumni to cultivate meaningful career outcome opportunities (20%)

• Assist students in obtaining internships, employment, or advanced education by helping with resume preparation, interviewing skills, and graduate and professional school applications (20%)

• Participate in the design and delivery of career and leadership courses and programming for prospective students (20%)

• Facilitating ESL mentoring and language assistance (?%)

Qualifications Requires knowledge of principles, practices and theories in professional,administrative or technical area. Generally requires a Bachelor’s degree and related work experience is requiredESL certificate required

Career Advising (75%)

A. Provide career advising on an individual basis to admitted undergraduate students, Certificate students, Master students and alumni to help advance their professional and career development outcomes.

B. Advise students on self-assessment, career and major exploration, resume and cover letter development, networking skills, interviewing and full-time and internship job search strategies.

C. Conduct mock interviews with students. D. Advise students on the use of virtual recruiting technologies. E. Coach students as they move through the career development

and decision-making process; help students set actionable goals and provide them with connections, tools, industry knowledge and resources.

F. Collaborate with colleagues to plan, market and facilitate group advising sessions.

G. Build relationships with key employers to provide relevant, in-depth information about career paths, the recruitment process and existing career opportunities.

Program Development (20%)

H. Coordinate employer mock interview program each semester, which includes employer outreach and student promotion.

I. Plan, promote and present career workshops to small and large groups on a variety of career topics.

J. Participate in the design and delivery of the required career and leadership course.

K. Consult on the development of career content. L. Co-instruct, facilitate and grade project for two sections of the

course. M. Coordinate the student career and internship outcomes collection

process in partnership with colleagues; partner with Data and Operations Analyst to interpret and publish data annually.

N. Collaborate with advisors on career content for a diverse array of programming targeted toward pre-college and prospective college students.

Other (5%)

O. Serve on Wisconsin committees; collaborate to plan program-wide projects and events.

P. Represent the Wisconsin program and BBA Career Services on campus and in our community.

Q. Other duties as assigned.

Typical Functions

1. Provide career counseling including administering self-

assessments, goal setting and planning, and providing one-on-one counseling (40%)

2. Foster relationships with employers and alumni to cultivate meaningful career outcome opportunities (20%)

3. Assist students in obtaining internships, employment, or

advanced education by helping with resume preparation, interviewing skills, and graduate and professional school applications (20%)

4. Participate in the design and delivery of career and leadership

courses and programming for prospective students (20%)

Standard Job Descriptions (SJD)

15

Target June through October

• Job Identification

• Draft SJDs• Input to JDXpert

SJD Writing Team

• Review SJDs for content and consistency

• Provide revisions

HR Representatives • Vetting of SJDs

• Identify Unique Components

Subject Matter Experts &

Stakeholders

Questions?

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