Standard Operating Policies and Procedures Committee (SOPPs)

What are the Bylaws/SOPPs?• The Bylaws are the rules governing the conduct of the affairs

of WCCS as an organisation• The SOPPs document outlines the extension of these Bylaws

and contains standard operating policies and procedures prescribed by the Board of Directors not inconsistent with these bylaws

• It is important that the SOPPs document remains consistent with both the Bylaws and the decisions made during congress

Purpose of the SOPPs Committee…• This committee is essential to the undertakings of the World

Congress of Chiropractic Students• It is mandated to update the SOPPs document in accordance

with congress and Board of Directors decisions, whilst keeping them in line with the Bylaws

How the Committee Works…*This is the only elected committee at congress due to the importance of the documents and committee tasks

The committee is made up of 3 members and 1 BoD member. The member roles are:

1. The Chair. • Coordinate the meeting; making sure the committee moves

through the tasks set for them• The communication point between the BoD and the

committee • Keeps a list of which points were

amended/appended/deleted/added from that meeting which are emailed to the BoD member after each meeting.

2. "The Document Keeper”• Responsible for updating the most recent SOPP doc on

DROPBOX with the new changes as they are made on the Google Drive doc.

3. "The Meeting Scheduler”• Responsible for arranging the doodles and setting new

meeting dates that the majority of the committee can attend.• All meeting dates need at least 72 hours notice.

Current Committee

BoD MemberShira Michaeli

ChairYasmine Lintvelt

Document Keeper Kristen Chila

Meeting SchedulerSamantha Morley

1.5 Bylaws edited

• Removal of ‘refers to By-law No. 1’ and ‘other’

1.5 Head Delegate Edited/Head of Member Added

• Members outside of congress are permitted to use any structure they deem necessary but are prohibited from using the term President outside of internal communication between themselves and their respective chiropractic college governance. In addition to representing a Member at congress, the Head Delegate may also be applied to the elected representative throughout the year.

2.1 History of Organisation Edited

• 1979 to 1980. 1st congress was held in the fall of 1974, was inactive until 1979, but since then has been held annually in different cities and countries around the world.

2.5.3 Sprit to spirit

• Typo

2.5.4/2.5.5 Support to Supports

• Grammar Correction

2.5.15 added/edited from 2.5.14

• 2.5.14 split to include 2.5.15 to separate two different points. • Edited from “ The chiropractic triune is an equilateral triangle

with Art, Science, and Philosophy as it sides”• More appropriate wording

2.6.1 co-ordinated to coordinated

• Grammar correction

3.2.1(iii)(4) edited

• (4) added

3.2.1(vi) edited

• Space between protected and full stop removed- grammar correction

3.3.1(i) ‘and , or’ to ‘and/or’

• Grammar correction

3.3.5 ‘s’ deleted from ‘notices’

• Grammar correction

3.4(vi) space removed

• Grammar Correction

3.5.1(ii) ‘(thirty) 30’ to ‘thirty (30)

• Grammar correction

3.5.3 ‘holderto’ to ‘holder to’

• Grammar correction

3.5.3(vi) updated for current practice

• Previously: (vi) Each letter will be sent certified with an Urgent Stamp to the head of the Voting Member, or to the Student Body President or equivalent in the absence of an active Chapter, by the Administrator and/or Secretary when informed of impending loss of membership by the Board of Directors. • *informed to informing

3.5.3(vii) updated for current practice

• Deleted ‘together with the most recent copy of the WCCS information brochure’

3.5.6(iv)(d)

• Inclusion of SWOT analysis as per 2014 congress proposal

3.5.6(iv)(f) part removed

• Deletion of: (f) All letters must start with the following opening paragraph: "The World Congress of Chiropractic Students (WCCS), established in 1979, is an international forum representing the future of the chiropractic profession. Active membership consists of over XX,000 students from XX chiropractic colleges. The WCCS met on (month, date, year) in (City, State/Province, Country) for our annual conference to discuss issues pertinent to the chiropractic profession." *Accurate statistics will be inserted where indicated by "XX"

3.5.7 added

• Inclusion of SWOT analysis as per 2014 congress proposal• *note that this adds a higher number on to each 3.5.* from

this point

3.5.12 ‘waved’ to ‘waived’

• Grammar correction

3.5.18 added

• Inclusion as per congress proposal• *note that this adds a higher number x2 on to each 3.5.* from

this point

3.5.19 bracketed section deleted

• Previously:3.5.17 SPECIAL GENERAL MEETING (See Canadian Law? Link to the law)

3.6.4 Optional Community Service event added

• Inclusion as per congress proposal

3.7.2 (g) added

3.7.5 added

• As per congress proposal

3.8.15(vii) deletion of ‘s’ from exist

• Grammar correction, previously ‘exsist’

3.13.2 edited

• Previously:The WCCS will be represented by up to and including two (2) delegates at every World Health Assembly (WHA) the WCCS attends. These delegates will be the President and the Vice- President 6 weeks prior to the WHA to allow for travel arrangements be made. Should the Congress fall between this at the time of the convention. If the President and/or Vice- President are unable to attend, the Board of Directors will appoint a replacement.

3.15.4 edited

• Previously:A complete accounting of all funds received and spent will be kept by the Congress Convener. Any money not used in the course of hosting Congress will be forwarded to the new Treasurer within forty-five (45) days of the close of Congress. The transferred funds will be used in the hosting of the subsequent Congress or other expenses as they arise.

3.15.5 CAN to CAD

• Grammar correction• Deleted ‘as voted by congress prior’ as no longer relevant

3.18 Amendment and review of SOPPs: (iv) edited, (v) and (vi) added

3.18

3.23 added

• As per previous congress

3.25 added

Thank you! :D