standing committees academic and student affairs … · the saf committee is recommending that the...

A–3 STANDING COMMITTEES Academic and Student Affairs Committee

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Approve Services and Activities Fee – University of Washington Bothell; 2017-18 Increase of Fees, Distribution of Fees, Allocation of Funds RECOMMENDED ACTION: It is the recommendation of the administration and the Academic and Student Affairs Committee that the Board of Regents approve for the University of Washington Bothell:

1. Recommended Services and Activities Fee (SAF) Budget for 2017-18; which is inclusive of spending authority on excess fees and reflects the ARC Programming Fee and Sports Field Fee

2. Recommended use of long-term funds in the amount of $486,950 3. Recommended increase of the SAF annual fee from $91 per quarter to $93

per quarter BACKGROUND: Services and Activities Fees at the UW Bothell and Tacoma campuses are collected separately from the Services and Activities Fees at the Seattle campus, but the process is handled in like manner. As provided under RCW 28B.15.045, a student committee recommends the annual allocations to the Board of Regents for approval. The Board of Regents, at the September 27, 1991 meeting, approved the Guidelines that established the Services and Activities Fees (SAF) Committee for the Bothell campus and its operating procedures. The Board of Regents is authorized to increase the Services and Activities Fee annually by a percentage not to exceed the annual percentage increase of tuition. The quarterly rate history of the Services and Activities Fee at UW Bothell is:

Academic Year Fee 2013-14 $130 2014-15 $130 2015-16 $89 2016-17 $91 2017-18 $93

1. Recommended Services and Activities Fee Budget for 2017-2018:

a. Services and Activities Fee for 2017-2018

STANDING COMMITTEES Academic and Student Affairs Committee Services and Activities Fee – University of Washington Bothell; 2017-18 Increase of Fees, Distribution of Fees, Allocation of Funds (continued p. 2)

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The SAF committee is recommending that the SAF fee be increased to $93 per quarter. The fee revenue was calculated by using FY 2018 enrollment projections (5,400 annualized and 1,200 summer Full-Time-Equivalent students (FTE), based on projections provided by the UW Seattle Office of Planning and Budgeting and the UW Bothell Office of Institutional Planning and Budgeting. Prior to allocating any awards, the committee first established a contingency fund of 5% of the available revenue ($77,216) for next year’s group to allot for new student-initiated projects and activities. The SAF committee also oversees the allocation of 3 additional fee collections: the Sports Field Fee ($30/quarter), the ARC2 fee ($22/quarter) and annual payment from Cascadia College for Cascadia College student access to the Activities and Recreation Center ($570,000). The total estimated fee collection for all fees for all four quarters (2017-18) is $2,723,414 as illustrated below. $93 SAF Fee $91 SAF Fee SAF Fee, less withholdings $1,544,327 $1,511,116

less Contingency (77,216) (75,556) Cascadia College 570,000 570,000

SAF Fee subtotal 2,037,111 2,005,560 Sports Field Fee, less withholdings 480,240 480,240

less ILP (146,113) (146,113) Sports Field Fee subtotal 334,127 334,127 ARC2 Fee, less withholdings 352,176 352,176

Total Allocable Fees $2,723,414 $2,691,863 The requested rate increase is meant to primarily support the student workers who would support the newly created Student Diversity Center. If the rate increase is not approved, the SAF committee would expect to cut $18,922 from the Student Diversity Center student worker allocation. This would bring the total allocation for the Student Diversity Center down to $183,679, and would mean a 23% cut to the number of student hours supporting the operations of the Student Diversity Center. The reduced student hours would likely reduce the


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total hours the Student Diversity Center is open to UW Bothell students.

b. 2017-18 Allocation of Student Activities and Services Funds

SAF Annual Fee Distribution Achieving Community Transformation (ACT) $72,910 Associated Students of the University of Washington Bothell (ASUWB) $261,844 Career Services $77,855 Clamor and Literary Arts Journal $13,189 Delta Sigma Pi $0 Husky Herald $9,341 Library Technology Services $24,451 Master of Business Administration Association (MBAA) & Women in Business $0 Orientation & Transition Programs $38,445 Recreation & Wellness Health Promotion $64,782 Recreation & Wellness Operations $113,039 Student Affairs $284,193 Student Diversity Center $202,601 Student Engagement & Activities (SEA) $395,081 Student Engagement & Activities (SEA) Campus Events Board (CEB) $150,653 Student Engagement & Activities (SEA) Club Council $116,714 Student Engagement & Activities (SEA) Social Justice Programs $128,837 Student Marketing $66,621 Student Media $0 Sustainability Office $0 Campus Research & Observational Writing (CROW) $3,926 TrickFire Robotics $0 Sub-Total Requested SAF Annual Funding $2,024,482 Sports Field Annual Fee Distribution Club Council $12,000 Gear Shop & Programming $9,815 Intramural Activities $96,033 Outdoor Wellness Leaders $5,000 Recreation and Wellness Operations $144,497


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Student Affairs $52,423 Student Engagement & Activities $6,200 Student Marketing & Graphic Design Assistants $8,159 Sub-Total Requested Sports Field Fee $334,127 Activities and Recreation Center Fee Distribution ASUWB $14,900 Campus Events Board $2,000 Club Council $6,000 Gear Shop & Programming $97,833 Outdoor Wellness Program $65,174 Recreation and Wellness Operations $67,718 Student Affairs $50,765 Student Engagement and Activities $19,425 Student Marketing & Graphic Design Assistants $8,159 Student Social Justice Programs of Student Engagement & Activities $20,202 Sub-Total Requested Activities and Recreation Fee $352,176 Total Fee Distribution Requested $2,710,785 Long Term Funds Requested ASUWB ARC Phase II $300,000 OrgSync $21,450 Student Diversity Center $60,500 Parent Union $105,000 Sub-Total Requested Long-Term $486,950 Total Funding Requested (Fee Distribution and Long Term Funds) $3,197,735

c. 2017-18 Budget Notes and Funding Stipulations

Stipulations are as follows: Achieving Community Transformation - $72,910 (Operational) The recommended allocation would continue to support ongoing programs, functions, student salaries and general operations of Achieving Community Transformation (ACT). ASUWB - $276,744 (Operational) $300,000 (Long Term)


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The recommended allocation would continue to support ongoing programs, functions, student government salaries and general operations of ASUWB. It will also support the additional position of an Olympia intern for purposes of advocating on behalf of the entire campus. Campus Events Board - $152,653 (Operational) The recommended allocation would continue to support ongoing student centered programs, functions, student salaries and general operations of the Campus Events Board (CEB). Career Services - $77,855 (Operational) The recommended allocation would continue to support ongoing programs, functions, student and classified staff salaries and general operations of Career Services. It will also support the new Student Outreach Coordinator for purposes of connecting student with employers. Clamor Literary Arts Journal - $13,189 (Operational) The recommended allocation would continue to support ongoing programs, functions, printing operations of Clamor Literary Arts Journal. Club Council - $134,714 (Operational) The recommended allocation would continue to support ongoing programs, functions, student salaries and general operations of Club Council. Diversity Center - $202,601 (Operational) $60,500 (Long Term) The recommended allocation would begin to support new programs, functions, student and professional staff salaries and general operations of the Student Diversity Center. Gear Shop & Programming - $107,648 (Operational) The recommended allocation would continue to support ongoing programs, functions, student salaries and general operations of the Gear Shop & Programming. Health Promotion - $64,782 (Operational) The recommended allocation would continue to support ongoing programs, functions, student salaries and general operations of Health Promotion. Husky Herald - $9,341 (Operational) The recommended allocation would continue to support ongoing functions and printing operations of Husky Herald.


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Intramural Activities - $96,033 (Operational) The recommended allocation would continue to support ongoing programs, functions, and student salaries of Intramural Activities. OrgSync - $21,450 (Long Term) The recommended allocation would continue to support the cost to purchase a yearly subscription to OrgSync. Orientation/Transition Programs - $38,445 (Operational) The recommended allocation would continue to support ongoing student salaries for the main front desk operated by the Orientation/Transition Programs. Outdoor Wellness Program - $70,174 (Operational) The recommended allocation would continue to support ongoing programs, functions, student salaries and general operations of the Outdoor Wellness Program. Recreation & Wellness - $325,254 (Operational) The recommended allocation would continue to support ongoing programs, functions, professional salaries and general operations of Recreation & Wellness. Student Affairs - $387,381 (Operational) The recommended allocation would continue to support ongoing professional and classified staff salaries for Student Affairs. Student Engagement and Activities - $420,706 (Operational) The recommended allocation would continue to support ongoing programs, functions, student salaries, professional and classified staff salaries and general operations of Student Engagements and Activities. Student Marketing and Graphic Design - $82,938 (Operational) The recommended allocation would continue to support ongoing functions, student and professional salaries and general operations of Student Marketing and Graphic Design. Student Media - $0 We have not funded this request; we have funded the staffing request from Student Engagement and Activities for a position to support student media Student Social Justice Programs - $149,039 (Operational) The recommended allocation would continue to support ongoing programs, functions, student salaries and general operations of Student Social Justice Programs.


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Sustainability Office - $0 While we value sustainability, there was not enough funding in this cycle to approve. We encourage them to apply again next year. The CROW - $3,926 (Operational) The recommended allocation would continue to support ongoing programs, functions, printing operations of CROW. Parent Union - $105,000 (Long Term) The recommended allocation would continue to support ongoing childcare assistance for students with children who require daycare for the Parent Union. TrickFire Robotics - $0 We are not funding this request; we are unable to fund items for this fiscal year. We encourage them to apply for funding during the contingency cycle in fall for next year. UWave - $0 This was an incomplete application that was submitted after the deadline, therefore we are not funding this request. MBA Association - $0 We are not funding this request; we are unable to fund items for this fiscal year. We encourage them to apply for funding during the contingency cycle in fall for next year. UWB-CC Library - $24,451 (Operational)

• The recommended allocation would continue to support a portion of ongoing student salaries of those who pass out laptops in the UWB-CC library.

2. Recommended use of long term funds in the amount of $486,950

This will partially fund the Student Diversity Council, fully fund ARC Phase II and Parent Union

3. Recommended the increase of the SAF annual fee from $91 per quarter to $93

per quarter Attachments 1. SAF Recommendations Letter to Chancellor Yeigh (May 8, 2017) 2. Letter from Chancellor Yeigh to SAF Chair (May 15, 2017) 3. Services and Activities Fee – UW Bothell, Presenters’ Biographical

Information

May 8, 2017 Dear Chancellor Yeigh, On behalf of the 2016-17 Services and Activities Fee Committee, I am pleased to submit our 2017-18 annual budget and corollary stipulations for your consideration. A total of 28 proposals were received from members of the campus community. These requests totaled $3,496,121, approximately $772,707 more than we had available to allocate. The committee based its budget on revised net revenue of $2,723,414 based on projections provided by the UW Seattle Office of Planning and Budgeting and the UW Bothell Office of Institutional Planning and Budgeting. The recent addition of the Student Diversity Center has prompted SAF to evaluate the need for an increase in the SAF fee from $91 to $93 per quarter. Our student body has grown substantially over the years and needs are different, this has called for additional resources to be funded. As such, the SAF committee is recommending, and unanimously voted to approve, the annual fee increase of 2.2%. Prior to allocating any awards, the committee first established a contingency fund of 5% of the available revenue ($77,216) for next year’s group to allot for new student-initiated projects and activities. Baring the 5% contingency, we had $2,723,414 to allocate among 28 annual operating requests for 2017-2018 academic year. In addition, we are asking for spending authority on excess fees collected in the 2017-18 academic year. The general criteria and funding principals were used to evaluate each funding request included: Criteria:

• Degree to which the request supports a UWB student program or activity or provides a direct service that is of general interest and has broad appeal to currently enrolled UWB students;

• How well the proposed program, activity, or service is conceived and organized and, if previously funded, its track record for success;

• Likelihood of partial or full funding from another source or the probability that alternative funding (full or partial) is available from another source; and

• Number and diversity of currently enrolled UWB students likely to benefit from the program, activity, or service in proportion to the level of proposed funding.

Principles:

• Student led, student governed and student centered; • Proposal should benefit a wide-range of students; • Degree to which a proposal is linked to an academic program;

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• A proposal’s track record of success, and/or research incorporated into the proposal;

• The amount of opportunities made available to the student body Open forums were held on April 21, 2017 providing members of the campus community an opportunity to comment on or appeal any of our proposed allocations, budget stipulations, or amendments. The budget was approved on Friday, April 28, 2017. In addition to the annual SAF allocations, we are recommending the following:

1) Recommended use of Long Term funds for the OrgSync, Student Diversity Center, ARC Phase II, and Parent Union in the amounts of $21,450, $60,500, $300,000, and $105,000 respectively. These are to support our growing diverse student population with their unique needs, research the feasibility of building ARC phase II for more student spaces, and to provide support for returning students who are parents.

2) Recommended the implementation of fee increase from $91 per quarter to $93 per

quarter. Please feel free to contact me for further information or if clarification is needed. Thank you for your support of our recommendations and efforts. It has been a pleasure to serve on the committee. Sincerely, Ashley Thayer, Chair 2016-17 SAF Committee

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ATTACHMENT 2A–3.2/207-17 7/13/17

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Services and Activities Fee – University of Washington Bothell, Presenters’ Biographical Information

Emily Christian, EdD, is the Interim Dean of Students Affairs at UW Bothell. Emily joined UW Bothell in 2008 and has held roles in Career Services and Student Affairs. She has co-advised the SAF committee for the last two years..

Ashley Thayer is the 2016-2-17 SAF Committee chair. She is a recent graduate of UW Bothell with a Bachelor's degree in Finance and Marketing. She started out as SAF vice chair and then stepped in to the chair role for the remainder of the academic year.

Christian Adams is the Director of Academic Budgets in the Office of Institutional Planning & Budget at UW Bothell. Christian joined UW Bothell in 2012 and has held positions in the Office of Budget & Fiscal Services and the Office of Academic Affairs. He has co-advised the SAF committee since 2012.

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