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Stark Area Regional Transit Authority
Board of Trustees Meeting
October 26, 2016 @ 5pm
Stark Area Regional Transit Authority Board of Trustees Meeting
October 26, 2016 @ 5:00 PM
1. Roll Call
2. Approval/Correction of Minutes A. September 28, 2016
3. Citizen Communications
4. Board Committee Reports A. Finance – James Reinhard (Chairperson)
5. Departmental Reports/Goals
A. Transportation – Nicholas Davidson B. Maintenance – Mark Finnicum C. Finance – Carrie Domer D. Planning – Latrice Virola E. Information Technology – Craig Smith F. Human Resources – Kristy Williams G. Employee Relations & EEO – Tammy Marie Brown
6. Communications
A. President B. Board C. Executive Director/CEO
7. For Your Information
8. Resolutions
A. FY Internet TrAMS B. FY Bus & Bus Facilities TrAMS C. UTP D. Surplus Goshen
TABLE OF CONTENTS
DEPARTMENTAL REPORTS .....................................................................................
TRANSPORTATION ............................................................................................. 1
MAINTENANCE ................................................................................................... 9
FINANCE ........................................................................................................... 13
PLANNING ......................................................................................................... 41
INFORMATION TECHNOLOGY ........................................................................... 46
HUMAN RESOURCES ........................................................................................ 49 EMPLOYEE RELATIONS & EEO ......................................................................... 53
FOR YOUR INFORMATION ................................................................................... 57
RESOLUTIONS ..................................................................................................... 95
TRANSPORTATION DEPARTMENT REPORT
September 2016
Statistics
• Operated 21 Weekdays and 4 Saturdays compared to 21 Weekdays and 4Saturdays in 2015.
• Total Weekday Service average rides per day was 8,976.
• Total Saturday Service average rides per day were 5,664.
• Total Ridership was 216,672 compared to 226,233 in 2015.
• Total Vehicle Miles was 316,328 compared to 307,634 in 2015.
• Fixed route service provided 199,970 rides compared to 213,096 in 2015and 181,829 vehicle miles compared to 181,675 in 2015.
• Special shuttle service provided 766 rides compared to 643 in 2015 and201 vehicle miles compared to 148 in 2015.
• Proline service provided 15,857 rides compared to 12,326 in 2015 and119,626 vehicle miles compared to 109,499 in 2015.
• Out Of County Contracted Services provided 79 rides compared to 168 in2015 and 3,974 vehicle miles compared to 6,351 in 2015.
1
R
ider
ship
CU
RR
EN
T M
O.
PR
IOR
YR
.Y
TD
PR
IOR
YT
D2016
2015
c
han
ge
%
2016
2015
c
han
ge
%
Fixe
d R
oute
199,9
70
213,0
96
-13,1
26
-6.1
6%
1,7
44,9
20
1,8
58,4
53
-113,5
33
-6.1
1%
Par
atra
nsit
15,8
57
12,3
26
3,5
31
28.6
5%
124,2
33
98,8
55
25,3
78
25.6
7%
Oth
er R
even
ue766
643
123
19.1
3%
24,0
56
37,9
17
-13,8
61
-36.5
6%
CS
-Out
of c
ount
y79
168
-89
-52.9
8%
1,0
42
1,2
47
-205
-16.4
4%
Tota
l216,6
72
226,2
33
-9,5
61
-4.2
3%
1,8
94,2
51
1,9
96,4
72
-102,2
21
-5.1
2%
Veh
icle
Ope
ratio
nsC
UR
RE
NT
MO
.PR
IOR
YR
.Y
TD
PR
IOR
YT
D M
ileag
e2016
2015
c
han
ge
%
2016
2015
c
han
ge
%
Fixe
d R
oute
181,8
29
181,6
75
154
0.0
8%
1,6
77,8
36
1,6
79,4
28
-1,5
92
-0.0
9%
Par
atra
nsit
119,6
26
109,4
99
10,1
27
9.2
5%
997,6
22
942,1
71
55,4
51
5.8
9%
Oth
er R
even
ue201
148
53
35.8
1%
4,6
05
7,9
14
-3,3
09
-41.8
1%
Dea
dhea
d M
iles
10,6
98
9,9
61
737
7.4
0%
94,1
09
91,7
03
2,4
06
2.6
2%
CS
-Out
of c
ount
y3,9
74
6,3
51
-2,3
77
-37.4
3%
35,3
26
43,7
13
-8,3
87
-19.1
9%
Tota
l316,3
28
307,6
34
8,6
94
2.8
3%
2,8
09,4
98
2,7
64,9
29
44,5
69
1.6
1%
Hou
rsC
UR
RE
NT
MO
.PR
IOR
YR
.Y
TD
PR
IOR
YT
D2016
2015
c
han
ge
%
2016
2015
c
han
ge
%
Fixe
d R
oute
11,3
42
11,5
13
-171
-1.4
9%
104,8
58
103,1
77
1,6
81
1.6
3%
Par
atra
nsit
5,9
54
5,6
04
350
6.2
5%
51,9
12
51,6
96
216
0.4
2%
Oth
er R
even
ue25
20
525.0
0%
929
1,2
62
-333
-26.3
9%
CS
-Out
of c
ount
y174
287
-113
-39.3
7%
1,6
25
1,9
86
-361
-18.1
8%
Tota
l17,4
95
17,4
24
71
0.4
1%
159,3
24
158,1
21
1,2
03
0.7
6%
Pas
senge
rs p
er M
ile
C
UR
RE
NT
MO
.
PR
IOR
YR
.
Y
TD
PR
IOR
YT
DF
ixed
Rou
te1.1
0
1.1
7
1.0
4
1.1
1
Par
atra
nsi
t0.1
3
0.1
1
0.1
2
0.1
0
Spec
ial
3.8
1
4.3
4
5.2
2
4.7
9
C
S-O
ut
of c
ounty
0.0
2
0.0
3
0.0
3
0.0
3
Pas
senge
r per
Hou
r
CU
RR
EN
T M
O.
PR
IOR
YR
.
Y
TD
PR
IOR
YT
DF
ixed
Rou
te17.6
3
18.5
1
16.6
4
18.0
1
Par
atra
nsi
t2.6
6
2.2
0
2.3
9
1.9
1
O
ther
Rev
enue
30.6
4
32.1
5
25.8
9
30.0
5
CS-O
ut
of c
ounty
0.4
5
0.5
9
0.6
4
0.6
3
SA
RT
A R
IDE
RSH
IP R
EPO
RT
Sep
tem
ber
2016
2016 O
per
atin
g D
ays
21 W
eekday
s, 4
Sat
urd
ays
2015 O
per
atin
g D
ays
21 W
eekday
s, 4
Sat
urd
ays
2
3
Customer Service & Paratransit Reservations September 2016
• Mr. Davidson attended an OPTA Security Meeting.
• The Proline and Route Committees met to improve fixed routes and delivery
of paratransit services.
• Mr. Davidson held interviews for the CSR position. Stephanie Lough will begin in October.
• Ghost riders were here and their feedback reports will be back to us in the
near future.
• The Community Shopping Bus began service to Friendship Village.
4
2016 Proline “Shared Ride” Service Statistics
Month Trips Scheduled
Advance Cancels
Same Day
Cancels
No-Shows
Late Cancels
Cancels at the Door
Total Performed
Trips
Vehicle Miles
Miles per Trip
January 13,273 1,696 1,005 86 59 53 10,374 113,841 10.97
February 13,777 1,718 1,044 86 78 48 10,803 119,767 11.09
March 14,690 1,764 881 73 51 41 11,880 130,525 10.88
April 14,940 2,014 847 90 74 44 11,871 134,818 11.23
May 13,978 1,755 896 114 65 43 11,105 126,763 11.26
June 13,653 1,661 921 81 78 51 10,861 123,485 11.23
July 12,556 1,417 994 73 67 39 9,966 107,281 10.65
August 14,456 1,715 842 90 87 42 11,680 130,860 11.08
September 15,008 1,803 969 97 85 43 12,011 134,798 11.09
October
November
December
Proline “Shared Ride” Service Statistics For the Month 2015
Month Trips Scheduled
Advance Cancels
Same Day
Cancels
No-Shows
Late Cancels
Cancels at the Door
Total Performed
Trips
Vehicle Miles
Miles per Trip
September 13,925 1,916 863 103 70 33 10,940 122,393 11.05
5
2015 2015 Totals 2016 2016 Totals Percent changed
Jan $96,448.75 Jan $69,475.25 -38.82%
Feb $101,760.50 Feb $82,154.75 -23.86%
Mar $86,928.75 Mar $65,282.25 -33.16%
Apr $65,047.25 Apr $64,435.25 -0.95%
May $70,898.00 May $88,804.00 20.16%
Jun $103,582.00 Jun $67,468.50 -53.53%
Jul $91,424.00 Jul $81,068.25 -12.77%
Aug $88,968.75 Aug $115,003.25 22.64%
Sep $81,728.25 Sep $75,669.50 -8.01%
Oct Oct #DIV/0!
Nov Nov #DIV/0!
Dec Dec #DIV/0!
Year-to-Date $786,786.25 $709,361.00 -10.91%
Pass/Ticket Sales Comparison, 2015-2016
6
Fare
Type
JanFe
bM
arch
April
May
June
July
Aug
Sept
Oct
Nov
Dec
Total
10-R
ide
Proli
ne$5
,602.5
0$4
,302.0
0$4
,747.5
0$4
,297.5
0$1
,912.5
0$2
,160.0
0$1
,710.0
0$6
,637.5
0$8
,460.0
0$0
.00$0
.00$0
.00$3
9,829
.5010
-Ride
Re
duce
d$1
,065.0
0$1
,080.0
0$1
,560.0
0$1
,402.5
0$1
,537.5
0$1
,170.0
0$1
,462.5
0$1
,612.5
0$1
,365.0
0$0
.00$0
.00$0
.00$1
2,255
.00
$1,66
5.00
$3,42
0.00
$1,51
5.00
$1,72
5.00
$7,99
5.00
$1,39
5.00
$2,10
0.00
$2,01
0.00
$7,08
0.00
$0.00
$0.00
$0.00
$28,9
05.00
$1,98
9.00
$873
.00$2
90.25
$866
.25$1
41.75
$769
.50$1
,293.7
5$2
,749.5
0$3
8.25
$0.00
$0.00
$0.00
$9,01
1.25
$677
.25$6
69.75
$845
.50$8
25.00
$798
.75$8
55.00
$771
.00$8
16.75
$767
.25$0
.00$0
.00$0
.00$7
,026.2
5
$7,94
1.50
$5,45
1.00
$6,44
7.00
$5,41
0.50
$1,56
8.50
$3,43
3.50
$12,7
02.00
$34,0
54.50
$5,92
5.50
$0.00
$0.00
$0.00
$82,9
34.00
$11,3
40.00
$10,9
62.00
$9,95
4.00
$11,7
18.00
$8,90
1.00
$9,09
0.00
$8,75
7.00
$9,78
3.00
$8,06
4.00
$0.00
$0.00
$0.00
$88,5
69.00
$12,2
85.00
$13,7
92.50
$13,9
95.00
$14,8
50.00
$12,9
60.00
$14,1
82.50
$13,8
37.50
$14,1
07.50
$14,4
45.00
$0.00
$0.00
$0.00
$124
,455.0
0
$12,1
05.00
$30,4
20.00
$16,8
75.00
$14,6
70.00
$37,9
80.00
$20,9
02.50
$33,7
50.00
$33,7
95.00
$17,7
30.00
$0.00
$0.00
$0.00
$218
,227.5
0
$1,78
7.50
$4,56
5.00
$2,09
0.00
$3,54
7.50
$3,65
7.50
$1,23
2.50
$137
.50$5
,830.0
0$3
,795.0
0$0
.00$0
.00$0
.00$2
6,642
.5031
-Day
Co
llege
$6,68
2.50
$3,74
0.00
$1,62
2.50
$1,87
0.00
$6,05
0.00
$247
.50$4
38.00
$302
.50$3
,025.0
0$0
.00$0
.00$0
.00$2
3,978
.00$6
,285.0
0$2
,797.0
0$5
,288.0
0$3
,188.0
0$4
,674.0
0$3
,768.0
0$3
,309.0
0$3
,184.5
0$4
,912.0
0$0
.00$0
.00$0
.00$3
7,405
.50Su
mmer
Bl
ast
$0.00
$0.00
$0.00
$0.00
$540
.00$1
,860.0
0$7
20.00
$0.00
$0.00
$0.00
$0.00
$0.00
$3,12
0.00
Fixed
Blas
t$0
.00$0
.00$0
.00$0
.00$0
.00$6
,300.0
0$0
.00$0
.00$0
.00$0
.00$0
.00$0
.00$6
,300.0
0Cl
evela
nd$5
0.00
$82.5
0$5
2.50
$65.0
0$8
7.50
$102
.50$8
0.00
$120
.00$6
2.50
$0.00
$0.00
$0.00
$702
.5069
,475.2
5$
82
,154.7
5$
65
,282.2
5$
64
,435.2
5$
88
,804.0
0$
67
,468.5
0$
81
,068.2
5$
11
5,003
.25$
75
,669.5
0$
-
$
-
$
-
$
$7
09,36
1.00
31-D
ay
Redu
ced
31-D
ay
Regu
lar31
-Day
St
uden
t
All D
ay
2016
Total
Sales
by Pa
ss/Tic
ket T
ype
10-R
ide
Regu
lar1-R
ide
Proli
ne1-R
ide
Redu
ced
1-Ride
Re
gular
31-D
ay
Proli
ne
7
Allian
ce201
5All
iance
2016
Mass 2015
Mass 2016
Canto
n 201
5Ca
nton
2016
BV 20
15BV
2016
Fisher
s201
5Fis
hers
2016
Thorn
e's
IGA 20
15Th
orne's
IGA
2016
Stark
State
2015
Stark
State
2016
Kent
State
2015
Kent
State
2016
BMC
2015
BMC
2016
NU
2015
NU
2016
ACH
2015
ACH
2016
Total 2016
Total 2015
Jan$1,
839$1,
477$8,
190$12
,304
$68,51
9$41
,027
$4,983
$6,173
$1,590
$1,731
$60$13
2$9,
763$5,
665$85
3$41
3$60
5$22
0$0
$275
$48$60
$69,47
5$96
,449
Feb$1,
984$1,
936$8,
913$5,
136$80
,615
$57, 57
3$4,
873$11
,981
$1,553
$1,842
$285
$126
$2,283
$2,338
$220
$578
$963
$358
$28$24
8$47
$42$82
,155
$101,7
61
Mar
$1,887
$1,976
$9,718
$10,60
2$65
,578
$44,14
9$5,
500$5,
467$1,
506$1,
380$21
0$17
7$1,
815$1,
045$24
8$27
5$46
8$83
$0$11
0$0
$20$65
,282
$86,92
9
Apr
$1,568
$2,331
$11,50
1$12
,317
$42,00
3$40
,130
$5,684
$5,816
$1,304
$1,959
$210
$186
$1,595
$908
$275
$495
$908
$138
$0$13
8$0
$20$64
,435
$65,04
7
May
$1,842
$2,092
$9,952
$10,43
1$46
,047
$62,68
3$4,
689$5,
507$1,
599$1,
914$28
5$16
8$5,
640$5,
693$16
5$13
8$49
0$11
0$16
5$55
$24$14
$88,80
4$70
,898
Jun$1,
831$2,
309$9,
503$10
,903
$83,95
0$45
,798
$4,529
$5,016
$1,482
$2,186
$264
$111
$1,370
$798
$360
$0$27
0$83
$0$24
8$23
$20$67
,469
$103,5
82
Jul$1,
996$1,
787$9,
073$8,
001$72
,602
$64,21
3$5,
674$4,
411$1,
623$1,
929$19
1$25
2$90
$275
$0$28
$133
$28$0
$108
$44$38
$81,06
8$91
,424
Aug
$1,969
$1,886
$10,73
2$12
,833
$67,43
5$91
,416
$6,705
$5,606
$1,763
$2,424
$228
$249
$0$0
$0$41
3$0
$55$13
8$11
0$0
$12$11
5,003
$88,96
9
Sep
$1,864
$1,834
$10,35
5$11
,916
$50,61
9$50
,847
$7,384
$5,764
$1,514
$2,012
$252
$378
$8,388
$2,420
$413
$413
$715
$55$16
5$0
$62$32
$75,67
0$81
,728
Oct
$1,807
$0$7,
837$0
$61,69
7$0
$5,777
$0$1,
860$0
$258
$0$1,
265$0
$55$0
$660
$0$19
3$0
$54$0
$0$81
,463
Nov
$1,595
$0$10
,057
$0$35
,748
$0$4,
557$0
$1,755
$0$16
1$0
$1,018
$0$41
3$0
$220
$0$19
3$0
$110
$0$0
$55,82
4
Dec
$2,235
$0$10
,854
$0$59
,569
$0$5,
432$0
$1,539
$0$16
8$0
$523
$0$30
3$0
$550
$0$11
0$0
$129
$0$0
$81,41
1
Total
$22,41
5$17
,627
$116,6
84$94
,442
$734,3
81$49
7,835
$65,78
8$55
,739
$19,08
6$17
,376
$2,571
$1,779
$33,74
8$19
,140
$3,303
$2,750
$5,980
$1,128
$990
$1,291
$539
$255
$709,3
61$1,
005,48
3
2015-2
016 Pa
ss/Tic
ket Sa
les by
Locat
ion
8
9
STARK AREA REGIONAL TRANSIT AUTHORITY MAINTENANCE DEPARTMENT
September, 2016 Submitted by: Mark Finnicum
1. There was a total of 128 Preventive Maintenance Inspections • 60 Fixed Route Buses • 60 Paratransit Buses • 08 Support Vehicle
2. There was a total of 96 Wheelchair Inspections
3. There was a total of 37 Heat & Air Conditioning Inspections
4. There was a total of 39 Farebox Inspections
5. There was a total of 24 Front End Alignments
6. There was a total of 49 Bus Exchanges
7. There was a total of 07 CNG Recertification Inspections
8. There was a total of 16 Bi-Monthly Camera Inspections
9. There was a total of 16 Road Calls • 13 Fixed Route Buses – 08 Towed • 00 Non-Revenue Vehicle – 00 Towed • 03 Paratransit Buses – 02 Towed
10. There was a total of 03 Warranty Repair
Building and Grounds Report • Gateway Offices Tasks completed 07 • Gateway Garage Tasks completed 05 • Massillon Tasks completed 01 • Alliance Tasks completed 00 • Cornerstone Tasks completed 04 • Belden Village Tasks completed 01
11. There was 00 job related injuries reported.
10
Preventive Maintenance Inspections2016 Fixed Route Paratransit Support TotalJan 54 52 7 113Feb 60 56 7 123Mar 67 60 5 132Apr 53 58 7 118May 56 55 7 118Jun 61 57 6 124Jul 55 56 4 115Aug 61 55 6 122Sep 60 60 8 128Oct 0Nov 0Dec 0
Road calls2016 Fixed route Paratransit Support TotalJan 6 1 0 7Feb 9 2 0 11Mar 14 2 0 16Apr 5 5 1 11May 6 1 0 7Jun 14 7 1 22Jul 10 4 0 14Aug 10 4 0 14Sep 13 3 0 16OctNovDec
0
20
40
60
80
100
120
140
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2016 Preventive Maintenance
Fixed Route Paratransit Support Total
0
5
10
15
20
25
Jan
Feb
Mar
Apr
May Jun
Jul
Aug
Sep
Oct
Nov
Dec
2016 Road Calls
Fixed route Paratransit Support Total
11
2016
Prev
enti
ve
Mai
nten
ance
C
osts
Rep
air
Cos
tsT
otal
Die
sel
Gal
lons
U
sed
2015
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sed
2016
SAR
TA
C
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E
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d 20
15
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Jan
$16,
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967
2003
7.53
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120.
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Feb
$19,
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Mar
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Apr
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May
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2020
6.98
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Sep
$14,
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Oct
3264
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Nov
3055
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Dec
3154
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Tot
al$1
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GG
E -
Gas
olin
e G
allo
n E
quiv
alen
t
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
STA
RK
AR
EA
RE
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NA
L TR
AN
SIT
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THO
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ugh
Jun
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AN
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NO
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UN
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t dr
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VE
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AN
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RO
BU
S 2
CA
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7004
TOTA
L20
152,
630,
000
2,63
0,00
0(2
,284
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)34
5,23
60
345,
236
HYD
RO
BU
S 1
CA
-04-
7009
TOTA
L20
152,
492,
147
2,49
2,14
7(2
,130
,475
)36
1,67
20
361,
672
Liva
bilit
yO
H-0
4-00
69TO
TAL
2010
2,77
4,40
02,
774,
400
(2,7
74,4
00)
00
0
Stat
e of
Goo
d R
epai
rO
H-0
4-00
84TO
TAL
2011
368,
000
368,
000
(366
,968
)1,
032
(1,0
32)
0
5310
OH
-16-
X01
3TO
TAL
2013
299,
417
299,
417
(299
,416
)0
00
LoN
oO
H-2
6-00
08TO
TAL
2015
8,87
7,40
58,
877,
405
(1,5
83,6
00)
7,29
3,80
5(3
,331
,927
)3,
961,
878
Stat
e of
Goo
d R
epai
rO
H-3
4-00
06TO
TAL
2014
399,
806
399,
806
(358
,658
)41
,148
(41,
148)
0
5339
OH
-34-
0017
TOTA
L20
1526
7,13
340
1,24
90
401,
249
(301
,658
)99
,591
JA
RC
OH
-37-
6094
TOTA
L20
1214
5,83
814
5,83
8(9
8,24
3)47
,595
047
,595
NE
W F
RE
ED
OM
OH
-57-
6054
TOTA
L20
1292
,438
92,4
38(9
2,05
2)38
60
386
5307
OH
-90-
0714
-01
TOTA
L20
105,
830,
610
5,82
8,61
0(5
,624
,074
)20
4,53
6(1
8,31
1)18
6,22
5
5307
OH
-90-
X76
4TO
TAL
2012
3,83
3,58
93,
812,
405
(3,3
13,8
41)
498,
564
(74,
125)
424,
440
5307
OH
-90-
X78
5TO
TAL
2013
1,67
4,53
13,
481,
510
(3,4
11,8
80)
69,6
30(3
4,81
5)34
,815
5307
OH
-90-
X79
7TO
TAL
2014
3,59
3,81
93,
593,
819
(3,4
14,7
46)
179,
073
(35,
938)
143,
135
53
07O
H-9
0-X
818
TOTA
L20
153,
597,
718
3,59
7,71
8(2
,260
,731
)1,
336,
987
(1,2
79,6
31)
57,3
56
OTP
PPO
H-9
5-41
72TO
TAL
2014
1,12
6,80
01,
126,
800
(530
,183
)59
6,61
70
596,
617
5339
OH
-95-
X18
4TO
TAL
2015
376,
976
376,
976
(376
,976
)0
00
OTP
PPO
H-9
5-X
200
TOTA
L20
151,
460,
139
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017)
0
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o 1
Proj
ect
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DIN
GTO
TAL
2016
1,18
5,73
51,
185,
735
01,
185,
735
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,000
)30
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5
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1635
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351,
905
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1429
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ING
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1529
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4,30
00
294,
300
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0
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1629
1,65
829
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80
291,
658
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8
Aw
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39 F
orm
ula
PEN
DIN
GTO
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2016
369,
998
369,
998
036
9,99
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69,9
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0
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ND
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L20
163,
665,
015
3,66
5,01
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02)
3,26
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3
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L20
161,
000,
000
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0,00
00
1,00
0,00
0(6
17,2
59)
382,
741
A
war
ded
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o 2
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DIN
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2016
4,01
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44,
015,
174
04,
015,
174
04,
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174
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G G
RA
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060
0,00
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060
0,00
0
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DIN
G G
RA
NTS
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0,00
00
600,
000
060
0,00
048
,705
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(25,
920,
890)
22,7
84,2
46(7
,787
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)14
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54,4
27,2
84(3
0,33
6,12
9)24
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(7,7
87,7
66)
16,3
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A G
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tal I
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nt #
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ican
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us
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ran
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644,
747
644,
747
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610
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mer
ican
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nt
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945
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945
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644,
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00
00
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hio
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an F
uel
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l Bu
s 1
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nt
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DR
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US
1C
A-0
4-70
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345,
455
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5,45
5(9
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94)
348,
261
034
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an F
uel
Cel
l Bu
s 1
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NC
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nt
HY
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US
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4,74
764
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86)
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339)
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uel
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l Bu
s 1
- B
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rd G
ran
tH
YD
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501,
945
501,
945
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alSt
art
Bus
1C
A-0
4-70
09T
OT
AL
3,13
6,14
72,
492,
147
(2,1
30,4
75)
361,
672
036
1,67
2
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CN
G B
use
s (1
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H-0
4-00
6983
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302,
687
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302,
687
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02,6
87)
00
Mis
c S
upp
ort
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ip -
CN
G F
uel
ing
Sta
tion
OH
-04-
0069
90%
2010
629,
622
687,
223
(687
,223
)0
0G
atew
ay R
ehab
- C
NG
ope
rati
onO
H-0
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6990
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2,09
1
68
2,09
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82,0
91)
00
Bu
s S
ign
aliz
atio
n (M
ahon
ing
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rido
r) B
ud
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> C
NG
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eli n
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naliz
atio
nO
H-0
4-00
6980
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1016
0,00
0
10
2,39
9(1
02,3
99)
00
Live
abili
tyO
H-0
4-00
69T
OT
AL
2,77
4,40
02,
774,
400
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74,4
00)
00
0
Reh
ab/R
enov
ate
Mai
nte
nan
ce F
acili
tyR
EH
AB
/RE
NO
MA
INT
OH
-04-
0084
80%
2011
328,
000
328,
000
(328
,000
)0
-
0
Su
rvei
llan
ce &
Sec
uri
ty a
t G
atew
aySU
RV
/SE
C G
AT
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AO
H-0
4-00
8480
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1140
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40,0
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0,00
0)0
-
0
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533
7O
H-0
4-00
84T
OT
AL
368,
000
368,
000
(368
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00
Pr
ogra
m A
dmin
istr
atio
n -
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tion
531
0 (2
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- S
AR
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10 A
dmin
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AO
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1310
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1312
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1(6
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)0
00
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ram
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inis
trat
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- S
ecti
on 5
310
(201
4) -
SC
ATS
5310
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in 1
3SC
OH
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8013
100%
2013
17,0
0023
,531
(23,
531)
00
0S
ub-
reci
pien
t S
ecti
on 5
310
- A
BC
D -
Cap
ital
5310
AB
CD
Cap
ital
OH
-16-
0013
80%
2013
59,8
2659
,826
(59,
826)
00
0S
ub-
reci
pien
t S
ecti
on 5
310
- A
BC
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Ope
rati
ng
5310
AB
CD
Op
OH
-16-
4013
50%
2013
21,8
8721
,887
(21,
887)
00
0S
ub-
reci
pien
t S
ecti
on 5
310
- A
ult
man
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pita
l - C
apit
al53
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ultm
an
OH
-16-
0013
80%
2013
32,1
6832
,168
(32,
168)
00
0S
ub-
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pien
t S
ecti
on 5
310
- Fi
rst
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rist
ian
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h -
Cap
ita
5310
FC
CO
H-1
6-00
1380
%20
1333
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3,85
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00
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cipi
ent
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tion
531
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nda
tion
s C
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ound
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1380
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1333
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96(3
3,39
6)0
00
Trav
el T
rain
ing
- M
obili
ty M
gmn
t53
10 M
obili
ty M
gmt
OH
-16-
0013
50%
2013
88,3
4088
,340
(88,
340)
00
0FY
13 5
310
OH
-16-
0013
TO
TA
L29
9,41
629
9,41
6(2
99,4
16)
00
0
Cal
Sta
rt D
ata
LoN
o C
al D
ata
OH
-26-
0008
100%
2015
350,
000
350,
000
(123
,400
)22
6,60
022
6,60
0A
ltoo
na
Test
ing
LoN
o A
ltoo
naO
H-2
6-00
0810
0%20
1578
2,86
578
2,86
50
782,
865
782,
865
Spa
res
LoN
o 20
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ares
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5O
H-2
6-00
0810
0%20
1530
5,50
030
5,50
00
305,
500
305,
500
0H
ydro
gen
Sta
tion
Hyd
Sta
tion
OH
-26-
0008
100%
2015
300,
000
300,
000
(126
,938
)17
3,06
217
3,06
20
Purc
has
e (5
) Hyd
roge
n F
uel
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use
s -
LoN
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ydro
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6-00
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0%20
157,
139,
040
7,13
9,04
0(4
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037,
643
2,83
6,24
820
1,39
5FY
15 5
312
OH
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0008
TO
TA
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877,
405
8,87
7,40
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525,
670
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01,
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860
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1439
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6
39
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65,2
18)
34,5
8824
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40FY
14 5
339
OH
-34-
0006
TO
TA
L39
9,80
639
9,80
6(3
65,2
18)
34,5
8824
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10,4
40
SE
C 5
339
- B
us
and
Bu
s Fa
cilit
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OH
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267,
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249
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327,
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658
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ack
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H-3
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1252
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Tran
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fro
OH
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AB
CD
OH
-37-
4094
50%
2012
32,8
1440
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s to
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k Lo
an P
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am -
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mO
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RIL
OH
-37-
4094
50%
2012
45,9
3941
,495
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495)
00
Prog
ram
Adm
in 2
012
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Rev
to S
AR
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145,
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M
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fro
m P
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TR
AN
S 12
AB
OH
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4054
50%
2012
41,5
9846
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220)
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Dis
patc
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g S
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r V
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rati
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to S
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129,
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OH
-57-
6054
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92,4
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Upd
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by: Deb
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PRO
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T D
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TIO
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PO
Num
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Gra
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ALL
OC
AT
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AL
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EN
DE
D
GR
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AM
OU
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SLI
FE T
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AD
A P
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Ser
vice
OH
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8714
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2010
381,
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ran
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2010
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000
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,000
)0
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Con
stru
ctio
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OH
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0714
80%
2010
1,50
0,00
0
1,40
9,48
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,487
)0
0B
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ter
Dem
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H-9
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1015
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51)
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t E
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80%
2010
5,92
8
5,92
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0714
80%
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32,2
56
32
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256)
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Proj
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Com
m S
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Bud
Rev
- Pr
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OH
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0714
80%
2010
50,0
00
18
,854
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Purc
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Sys
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Sof
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OH
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00
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AD
A P
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vice
OH
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0714
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363,
405
363,
405
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PASS AMEN
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2O
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m S
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87,6
20
17
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636)
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32
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48
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Prev
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50,0
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50
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Acq
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2012
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- T
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2O
H-9
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764
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200,
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Mis
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SUPP
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H-9
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EL
2012
OH
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480
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1232
1,74
6
32
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Mah
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284,
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24,0
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s S
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EL
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2012
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14
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Prev
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ain
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fro
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H-9
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587,
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634,
568
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)0
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307
OH
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O
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OPE
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Mob
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MO
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PRO
JEC
T D
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T P
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PA P
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Tran
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Upd
ated
by: Deb
ra Swickard
39
PRO
JEC
T D
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N -
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000,
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valu
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ro B
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AN
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CM
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Hyd
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Pend
ing
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al
AC
TIV
E G
RA
NT
S:
Upd
ated
by: Deb
ra Swickard
40
41
October 26, 2016
Marketing & Public Outreach
Ribbon Cutting ceremony of the Hydrogen Fueling Station:
o Distributed 10 press kits
o Over 70 attendees
o Press
Passenger Transport- Online
Alliance Review- Online
Air Products- Online
Cleveland.com-Online
Independent – Online and Print
Repository- Online and Print
African Hydrogen Power- Online
Midwest Energy- Online
o Social Media
Fuel Cell Works
Hi8h Tecker
All Aboard Ohio
Mass Transit
Hydro Kevin
Clean Fuels Ohio
NGV Journal
Greater Cleveland RTA
CF TE
Canton Repository
Multiple posts on Hydrogen Fueling Station and Hydrogen Fuel Cell Bus
o Invite to Event – 15 likes/comments/share, 175 impressions
o Install of equipment - 21 likes/comments/shares, 685 impressions
o Facebook cover update with station – 18 likes/comments/shares 804
impressions
o Ribbon cutting video – 40 views, 7 reactions/comments/shares, 577
impressions
o Photos of Event 34 likes/comments/shares, 2,126 impressions
o Gibbs visit – 9 likes/comments/shares, 807 impressions
o Bus tour
Announcement – 12 likes/comments/shares, 192 impressions
Tour photos – 6 likes/comments/shares, 555 impressions
42
Executive team took Fuel Cell bus on Tour for National Hydrogen & Fuel Cell day and gave out all day bus
passes to riders at all four transit centers.
All four commercials are airing on TV and two are posted on Social Media
o Wanda (JRC Volunteer) on Facebook
17 likes/24 shares/5 comments
Over 1,000 views
Over 3,000 impressions
o Misty (Student) on Facebook (as of 10/17/16)
10 likes/1 share
Over 240 views
Over 960 impressions
We are developing a social media campaign with the hashtag #SARTATakesMe.
Working with OPTA to promote the need for Transit in Ohio and that we need funding to provide our
valuable resources.
Kristie and Ebony attended Social Media Interactive Conference to learn more about the ever changing
world of Social Media
Transportation Contracts
There are a total of 17 MedLine clients and SARTA provided approximately 527 trips for them in the
month of September. There are inquiries everyday about this service with people that are very
interested in what it offers.
SARTA provided over 951 trips in Stark County and 79 round trip rides out of Stark County for the month
of September for approximate 909 JFS’s NET Transportation clients. September’s numbers are the close
to the ridership we have had monthly all year, August was a high ridership month. Also a person was
removed from out of county transport due to abuse of cancelations, this person road multiple times
each week which is why the out of county trips for September are lower than the previous month.
SARTA has 35 SarahCare clients that go to Adult Day Center’s on a regular basis. SARTA provided
approximately 742 trips in the month of September. One of the SarahCare locations will be closing in
October so we are working closely with them to transition the clients’ transportation to the other Stark
County location.
In the month of September there were 732 rides that were taken on the shuttle for the International
Students that attend Kent State Stark.
43
Community Outreach & Training
The Stark County Fair was a huge success, the Specialist were able to interact with a lot of Stark County
residents. September has been a busy month for the Specialists, they participated in lots of events all over
the county. Specialist were part of the planning committee for the Stark County Project Homeless Connect
(PHC) event. The event was held on September 13 and had a large turnout. SARTA was proud to partner
with Jobs and Family Service for their Senior Forum event again this year. Lots of seniors attended and were
able to have fun as well as get lots of useful information. The Outreach Specialists were asked for the 2nd
year to participate in the Hispanic Heritage Festival, this was a great opportunity to expand their reach in
sharing the services and tools SARTA has to offer. School is back in session and we continue to hold monthly
Travel Training sessions at Brown Mackie. The students are always receptive and able to take away at least
one thing new about SARTA’s services and tools. The Specialist continue to work with schools throughout
the county to help their students utilize our services, this is evident with our partnerships with Brown
Mackie and Kent State Stark. We take great pride in these partnerships and our ability to help the students
get throughout the various areas in Stark County. In addition to the Brown Mackie session there was also a
student Travel Training session held at Mount Union with their International students.
Coming up in October, the Specialists will attend many events such as the Trunk or Treats located at the
Massillon Recreation Center and Freshmen Academy Downtown Campus (formerly Timken High School.) In
Late October, the Akron Metro Travel Trainers will spend a day shadowing our Outreach Specialists to see
what is done in Stark County and what they can take back and use at Akron Metro.
There were 203 people trained in the month of September.
211
197
93
118
99
180
127
84
222
177
107
90
122
117
107
82
106
112
106
101
203
0
0
0
January
February
March
April
May
June
July
August
September
October
November
December
Monthly Travel Training Totals 2015-2016
2016 2015
44
September 2016 Outreach Statistics
Appt. Type Amount
Community Events 8
Travel Training 19
Presentations 4
Planning Activities 3
Community Meetings 3
One-on-one 2
Bus Trips 2
Outside Appointments 5
Proline Training 12
Total 58
Community Events, 8
Travel Training, 19
Presentations, 4
Planning Activities, 3
Community Meetings, 3
One-on-one, 2
Bus Trips, 2
Outside Appointments, 5
Proline Training, 12
SEPTEMBER 2016 OUTREACH STATISTICS
45
46
Project/Task Purpose % EDC Current Task(s) Upcoming Task(s)
Avail system Installation
Installing the new vehicles in the fleet with
the Avail system, including Computer
Aided Dispatch (CAD)/Automatic Vehicle
Locator (AVL), Interactive Voice Response (IVR).
34 NOV 2016
After the arrival of the eight (8) new 8 EH vans, they will
receive the new Avail equipment.
8 new EH buses will be installed with the
new Avail system. Avail installers will be onsite to install during the week of Nov. 7th
Storage Area Network (SAN)
Upgrade
Upgrade and modernize virtualized storage and core network for all of SARTA servers. Move into enterprise level
equipment from entry level.
48 NOV 2016
Current equipment is maxed out on workload causing
delays. Current equipment will be repurposed at DR site
and locally at HQ.
Equipment has been purchased and
received.
Radio Installation
SARTA will be installing new Motorola radios in
eight (8) of the 2016 new paratransit buses.
100 SEPT 2016
Staley Technologies will install the latest replacement for XTL 2500 Motorola Radios. (APX
4500)
Receive radios purchased and install.
Desktop/Laptop Workstation
Refresh
Purchase replacement computers for small
segment of SARTA users in which computers
warranties are expiring. We use a rolling five year warranty and
replacement schedule to replace computers that
have fulfilled their useful working life and are
outdated.
30 SEP
2016
We will be replacing g five, 5-6 year old laptop
computers and less than ten desktop workstations that are 5-6 years old. These currently have no hardware warranty
as they have expired.
Equipment is being received and tagged.
Transit Center Public Wi-fi
Install wireless connectivity into the
three transit center that currently do not have
wi-fi.
85 OCT 2016
Massillon and Alliance have been installed since August.
Belden has always had public wifi since it was built.
Cornerstone transit center is being
surveyed for best option before proceeding.
Large Display Monitors
Installation
SARTA will be installing new large monitors at each transit center in order to inform riders and staff of upcoming
events and projects more effectively and
efficiently.
42 OCT 2016
Massillon, Alliance, Belden Cornerstone have been prepped with necessary electrical and network
equipment.
Install large display monitors and
configure.
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48
49
HUMAN RESOURCES BOARD REPORT September 2016
New Hires No new hires to report at this time.
Resignations/Terminations One CDL Operators was terminated.
Resignation / Retirement
Termination Layoff Released from
probation
September 1 0 N/A 0
Vacancies Department Position
September Transportation CSR September Transportation Bus Operators
Internal Movement Brain Kerns was promoted from Transit Supervisor to Chief Supervisor. Nicholas Davidson was promoted to Transportation Planning Manager Tracy Tully was promoted to Intake Specialist Tammy Brown was promoted to Director of Employee Relations and EEO.
50
Employee Attrition 2015
Transportation
FT PT
Maintenance
FT PT
Administration
Total # of Employees FT PT
January 128 0 30 0 43 201 0 February 128 0 30 0 43 201 0 March 128 0 29 0 43 200 0 April 134 0 30 0 42 206 0 May 134 0 31 0 43 208 0 June 134 0 31 0 44 209 0 July 132 0 30 0 41 203 0 August 129 0 30 0 41 201 0 September 134 0 33 0 41 208 0 October 134 0 33 0 41 208 0 November 136 0 32 0 41 209 0 December 135 0 32 0 41 208 0
Employee Attrition 2016
Transportation
FT PT
Maintenance
FT PT
Administration
Total # of Employees FT PT
January 134 0 32 0 41 207 0 February 132 0 32 0 41 205 0 March 129 0 31 0 41 201 0 April 129 0 31 0 41 201 0 May 134 0 31 0 41 206 0 June 131 0 30 0 41 202 0 July 135 0 30 0 41 206 0 August 132 0 30 0 41 203 0 September 131 0 30 0 41 202 0 October November December
51
Employee Relations
• Ms. Pryor attended the Safety Council Luncheon at Myers Lake
ballroom. • Attended the recognition breakfast for the summer youth
workers through Stark County Community Action. • Interviews are being held for Customer Service Representative. • Conducted hearings for attendance and code of conduct
issues. • Revising and reviewing all job descriptions. • Revising handbooks. • Conducting annual wage comparison for all administrative
employees. • Four new Non-CDL Operators started October 17, 2016. • Completed new formalized procedure and forms for light duty
work. • Reviewing and revising policies. • Waiting on reply from the Bureau of Workers Compensation on
Safety Innovation Grant– If awarded the monies will be used for wheelchair securement straps.
• SEBO Financial offered supplemental insurance effective October 1, 2016.
52
53
Employee Relations & Equal Employment Opportunity
• SARTA has opened a fitness center at the Gateway Location. It is available for employees only. Any employee desiring to use the facility must sign a hold harmless agreement.
The fitness center is equipped with two ellipticals, two treadmills, a full body workout machine, exercise balls, and mats.
• Collecting and tracking health insurance documentation for reimbursements. The cut-off date to turn in verification is November 20, 2016. Reimbursements are issued the first pay in December.
• Working with Cintas to begin the ordering process for uniforms. According to the contract, each union employee receives a $250 voucher yearly.
• Produced & distributed the quarterly employee newsletter (enclosed). • SARTA will host its annual Community Halloween party in conjunction
with Canton Police, Canton Negro Oldtimers, Councilwoman Chris Smith, Future Promise, and the Eric Snow YMCA on Sunday, October 30 from 1-3pm.
• SARTA hosted its first annual Family Fun Day on October 2, 2016 from 12 noon – 3pm. Employees and their families were able to receive services from the clinic such as flu shots, BMI, blood glucose, nicotine testing, and blood pressure checks. A total of 78 employees and 112 family members were in attendance.
• Working with IT to install message monitors to centralize a location where employees can stay up to day on current information.
54
Dr Works Clinic Quarterly Report
Dr. Works Clinic has now been in operation for a year and has altered operation times to accommodate for SARTA’s various work schedules. The clinic is open on Wednesdays – 1st & Third Wednesdays from 8a – 12noon and 2nd & 4th Wednesdays from 2 – 6pm.
01020304050607080
Scheduled/Actual Visits
Scheduled Actual
05
101520253035404550
Reasons For Visits
Acute Chronic/Preventive
55
0
10
20
30
40
50
60
70
80
Prescriptions Dispensed
0
10
20
30
40
50
60
70
80
90
Capacity Utilization
56
57
58
59
60
61
62
63
64
65
66
67
68
69
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
87
88
89
90
91
92
93
94
STARK AREA REGIONAL TRANSIT AUTHORITY
Resolution # __________, 2016
FOR APPLICATION FY 2017 FEDERAL GRANTS “Section 5307 Federal Grant for Internet Program TrAMS”
WHEREAS, the Stark Area Regional Transit Authority (SARTA) has in the past participated in the Section 5307 Federal Grant programs; and
WHEREAS, the Federal funds are allocated to SARTA in the fiscal year beginning October 1, 2016, said application must be on file in the Internet Program TrAMS, in order that Federal Grants be applied for in a timely manner; and
WHEREAS, in order to participate in these programs for FY 2017, SARTA must make application to the Federal Transit Administration; and
WHEREAS, SARTA is presently providing transit service and observing all Federal and State rules regarding these programs, and to apply for these grants will adhere to one of the Board’s Five Bold Steps “Maximize Financial Flexibility;”
NOW THEREFORE BE IT RESOLVED by the Board of the Stark Area Regional Transit Authority that the Executive Director/CEO is authorized to enter an application and execute contracts for the said FY 2017 Federal Section 5307 Grants, on behalf of SARTA, upon receipt of the allocation, and execute and file such application, any assurances or other documentation required by the Federal Transit Administration, and any additional information as the Federal Transit Administration may require in connection with the contracts or reporting documentation.
________________________________ Date of Adoption
________________________________ Board President
________________________________ Secretary-Treasurer
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STARK AREA REGIONAL TRANSIT AUTHORITY
RESOLUTION # __________, 2016
FOR APPLICATION FY 2017 FEDERAL GRANTS “Section 5339 Bus and Bus Facilities Grant - TrAMS”
WHEREAS, the Stark Area Regional Transit Authority (SARTA) has in the
past participated in the Section 5339 Federal Grant programs; and WHEREAS, the Federal funds are allocated to SARTA in the fiscal year
beginning October 1, 2016, said application must be on file in the Internet Program TrAMS, in order that Federal Grants be applied for in a timely manner; and
WHEREAS, in order to participate in these programs for FY 2017, SARTA must make application to the Federal Transit Administration; and
WHEREAS, SARTA is presently providing transit service and observing all Federal and State rules regarding these programs, and to apply for these grants will adhere to one of the Board’s Five Bold Steps “Maximize Financial Flexibility”;
NOW THEREFORE BE IT RESOLVED by the Board of the Stark Area Regional Transit Authority that the Executive Director/CEO is authorized to enter an application and execute contracts for the said FY 2017 Federal Section 5307 Grants, on behalf of SARTA, upon receipt of the allocation, and execute and file such application, any assurances or other documentation required by the Federal Transit Administration, and any additional information as the Federal Transit Administration may require in connection with the contracts or reporting documentation. ________________________________ Date of Adoption ________________________________ Board President ________________________________ Secretary-Treasurer
96
STARK AREA REGIONAL TRANSIT AUTHORITY
RESOLUTION # __________, 2016
FOR APPLICATION FY 2017 STATE GRANT “Urban Transit Program Grant (UTP)”
WHEREAS, the Stark Area Regional Transit Authority (SARTA) has in the
past participated in Ohio Public Transit Grant Program, now known as the Urban transit Program Grants; and
WHEREAS, the State of Ohio has notified SARTA that the amount of Three
hundred fifty one thousand nine hundred and five dollars ($334,214) has been allocated to SARTA; and
WHEREAS, in order to participate in these programs for FY 2017, SARTA must apply for and enter into a contract with the STATE of Ohio; and
WHEREAS, SARTA is presently providing transit service and observing all
Federal and State rules regarding these programs, and to apply for these grants will adhere to one of the Board’s Five Bold Steps “Maximize Financial Flexibility;” NOW THEREFORE BE IT RESOLVED by the Board of the Stark Area Regional Transit Authority that the Executive Director/CEO is authorized to file an application and execute contracts for the FY 2017 Urban Transit Program Grant and that the Executive Director / CEO is authorized to furnish such additional information as the Ohio Department of Transportation may require in connection with this application. ________________________________ Date of Adoption ________________________________ Board President ________________________________ Secretary-Treasurer
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STARK AREA REGIONAL TRANSIT AUTHORITY
RESOLUTION # __________, 2016
A RESOLUTION AUTHORIZING THE EXECUTIVE DIRECTOR/CEO TO SURPLUS OBSOLETE FIXED ASSET INVENTORY
WHEREAS, in accordance with the FTA “Best Practices in Procurement Manual” and the Ohio Revised Code, this request is made to allow the Executive Director/CEO to surplus obsolete inventory; and WHEREAS, the attached list of fixed assets have exhausted their useful life for which they were purchased; and WHEREAS, that with Board approval the assets will be disposed of in a manner in which staff feels is the best interest of the agency; and WHEREAS, this resolution will assist SARTA in complying with two of the Board approved “Five Bold Steps,” Maximizing Financial Responsibility and Building Public Support through grant initiatives; NOW THEREFORE BE IT RESOLVED, that the Executive Director/CEO is authorized to dispose of obsolete fixed asset inventory per attached. ____________________________________ Date of Adoption _____________________________________ Board President _____________________________________ Secretary-Treasurer
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Attachment Vehicle # Make/Model Mileage Federal Share of Remaining Life 1010 2010 Goshen 314,624 $0.00 1020 2010 Goshen 310,611 $0.00 1021 2010 Goshen 282,347 $0.00 1022 2010 Goshen 277,936 $0.00
99