START FINISH

DisposePrint & ScanShareStore

Protect informationand equipment

Classify Protect

Nodamag

e

Classify information

Severe

damage

Public

Intended for public use, or drawn from a public source

Internal

For employees, agents and contractorsonly

Confidential

Restricted access internal information

Strictly ConfidentialHighly

restrictedinternal information

‘Critical’ information

Storing information

Use a Royal Mail SharePoint site, but pay close attention whensetting access permissions

Store information on RoyalMail servers and

devices only

Information stored onremovable media

must be encrypted

Protect your work equipment

Lock your computer by pressing and L

Lock away critical printed documents

Whenever you leave yourdesk unattended

Lock your laptop away if leavingit in the office overnight

Use a privacy screen when working on critical information

Working remotely? Always useVPN to connect to the RoyalMail network

Travel with equipment andprinted documents inseparate bags

Sharing information

Never use consumer systems such as Hotmail, Gmail and Dropbox as they put your work at risk

Internal emails areencrypted automatically

Only share Strictly Confidential information on a “need to know” basis

Critical information sentto external parties mustbe encrypted

011001110100010110011011010110

010110011110110100

Printing, scanning & photocopying information

Don't forget to take your original copies when photocopying or scanning

When printing or scanning critical information:

Check you have everythingbefore you leave:

Use locked print and locked scanning modes

Disposing of information

All Confidential and Strictly confidential information must be disposedof in a secure manner:

Use general recycling for Public and Internal information

Confidential waste bin Shredder

Handle information correctly from start to finish

of informationin the correct manner (e.g.a confidential waste bin)

every pieceof informationyou create

on Royal Mail servers or devices

Your Royal MailLaptop and workequipment

using lockedprint and locked scanning modes

FINISH

DisposePrint & ScanShareStore

START

Classify Protectwith authorised colleagues only

Top tips for protecting information

Every time you leave your desk unattended:Lock your computer

by pressing and L

Lock away critical printed documents

Use a privacy screenfor critical information

Use VPN to connect tothe Royal Mail network

You must also:

Top tips for protecting equipment

Your laptop: Your mobile device:

Seek approval before

downloading software

Lock away laptops left

in the office overnight

Enable auto-locking

and use a strong

PIN or password

Only download trusted appsWorking remotely? Never

leave equipment or printed

documents unattended