state aid to libraries grant program overview july 2012 marian deeney grants office manager
TRANSCRIPT
State Aid to Libraries GrantProgram Overview
July 2012
Marian DeeneyGrants Office Manager
*6 to mute ― #6 to unmute
State Aid to Libraries GrantProgram Overview
July 2012
Marian DeeneyGrants Office Manager
Marian DeeneyDivision of Library and
Information ServicesOffice of Community
DevelopmentGrants Office [email protected]
m
5
Session ObjectivesSession ObjectivesKnow the types of State Aid
Grants available to public libraries.
Understand the criteria for grant funding calculations.
Know how to fill out the State Aid Grant application.
6
Types of State Aid GrantsTypes of State Aid GrantsOperatingEqualizationMulticounty
7
Operating GrantsOperating GrantsFor any qualifying county or
municipality
Funded after Equalization and Multicounty
Match up to 25 cents of each local dollar expended
Prorated if sufficient funding not available
8
Equalization Grants: Equalization Grants: EligibilityEligibilityOnly for eligible countiesCounty’s adjusted taxable property
value must rank in the lowest 34 counties in the state
ANDCounty’s millage rate must be greater
than or equal to the statewide average ORCounty’s per capita income must be less than or equal to the statewide average
9
Equalization Grants: Equalization Grants: AmountAmountBased on adjusted local dollars
50 cents per dollar, if a county spends more than the statewide adjusted average
25 cents per dollar, if a county spends less than the statewide adjusted average
10
Equalization Grants: Equalization Grants: AmountAmount
11
Statewide Adjusted Average = 1%
County
Expendit
ure
s
County
Expendit
ure
s Jefferson = 0.9470Levy = 0.3795
Gadsden = 1.0307Union = 1.4733
Equalization Grants: Equalization Grants: LimitsLimitsLimited to 10% of total State Aid
funding
Prorated if total State Aid funding is below $31.99 million
12
Equalization Grants: Equalization Grants: Phase Out PeriodPhase Out Period
When a county no longer qualifies:1st year – same grant amount as
previous year
2nd year – ⅔ amount as in year one
3rd year – ⅓ amount as in year one
4th year – no Equalization funding
13
Multicounty GrantsMulticounty Grants
Number of
Counties
Amount of Base Grant
Amount of Matching GrantBased on Local Dollars
Expended
2 $50,000 5¢
3 $250,000 10¢
4 $250,000 15¢
5 $250,000 20¢
6 $250,000 25¢
At least one county in system must be eligible for Equalization grant.
14
Application Deadline: October 1, 2012
Reports and Other Documents Deadline: December 1, 2012
15
FY 2012-2013
Flamingo County Big Pink Public Library
16
Flamingo County Big Pink Public Library
Flamingo County Board of County Commissioners
$7,489,015
17
Flamingo County Big Pink Public Library
Not Applicable
Bookkeeper Bob
Bookkeeper Bob
Director Dan
Director Dan
9/14/12 9/16/12
18
Flamingo County Big Pink Public Library
19
$117,762
$140,837
$318,600
$-0-
$-0-
$5,131,768
$2,258,471
$98,776
$7,489,015
$-0-
$-0-
$-0-
$2,500
$-0-
$2,500
$-0- $-0- $-0-$35,337 $35,337
$266,370
$-0-
$-0-
$-0-
$266,370
$5,131,768
$2,702,603
$242,113
$8,076,484
$-0-
Expenditure of FundsExpenditure of Funds
To qualify as matching funds, local funds must be expended:◦Through library’s budget.◦Centrally.◦By the single administrative head.
20
Expenditure or Appropriation Report Form Expenditure or Appropriation Report Form DLIS/SA01DLIS/SA01
Common Issues / QuestionsCommon Issues / QuestionsLocal expenditures on page one
don’t match page three.Math errorsAutomatic rounding problems“Other” expenditure categoryLocal expenditures increased or
decreased by more than 10% over the previous year.
21
Flamingo County Big Pink Public Library
22
Single Administrative Single Administrative HeadHeadResponsible for the overall management or coordination of the library, including:
◦Develops single long-range plan◦Develops single annual plan of service◦Develops budget◦Implements long-range plan, annual
plan of service and budget◦Prepares reports
23
Eligibility of Eligibility of Single Administrative HeadSingle Administrative Head
The single administrative head:Must have completed a library education program accredited by American Library Association.Must have at least two years full-time paid professional experience after degree completion.Must be employed full time by the library’s governing body.
24
Flamingo County Big Pink Public Library
Flamingo County Board of County Commissioners
Director Dan
Commissioner Connie
Commissioner Connie
9/14/12
25
Flamingo County Big Pink Public Library
26
Schedule of Library HoursSchedule of Library HoursThe schedule should document that at least one library outlet or member library is open to the public 40 hours or more each week.
27
Long-Range PlanLong-Range PlanOutlines the library’s operation
and development over a three to five-year period.
Must be adopted or approved by the library’s governing body.
If the plan is expiring, allow time for both development and approval of new plan.
28
Flamingo County Big Pink Public Library
29
Verification of Reciprocal Verification of Reciprocal Borrowing and Joint Borrowing and Joint PlanningPlanningOnly applicable in a county where there
are both county and independent municipal libraries receiving Operating Grants.
All libraries in the county receiving Operating Grants must provide reciprocal borrowing to all county residents and must engage in joint planning for the provision of library services.
30
Financial AuditFinancial AuditComprehensive annual financial
reportIncludes state and federal single
auditsPrepared by independent
auditors
31
Flamingo County Board of County Commissioners
Flamingo County Big Pink Public Library
32
Executive Annie
Executive Annie
9/14/2012
Clerk Clarice
Clerk Clarice
9/14/2012
33
State Aid to Libraries State Aid to Libraries ApplicationApplicationPostmark deadline: October 1,
2012Submit only those documents that
have changed in the past year or that have not been filed.
34
Flamingo County Big Pink Public Library
35
Annual Plan of ServiceAnnual Plan of Service
36
BudgetBudgetAdopted or approved by the
library’s governing bodyAdditional requirements for
public library cooperatives
37
Flamingo County Big Pink Public Library
Flamingo County
38
39
Director Dan
Director Dan
11/6/12
Part C:Use of State Aid to Libraries Grant Funds During FY 2012-2013
2011-2012
$212,814
$35,500
$325,814
$77,500
40
41
State Aid to Libraries State Aid to Libraries ApplicationApplicationPostmark deadline: December
1, 2012
42
State Aid TimelineState Aid TimelineSept Oct Nov Dec Jan Fe
bMar
Apr
Complete documents
Obtain necessary signatures and/or approvals
Application Deadline (10/1)
Complete documents
Obtain necessary signatures and/or approvals
Additional Document Deadline (12/1)
Correction period, if applicable (30 days)
Document ReviewVerification of Expenditures
Calculation of Grant Amounts
Certification of Grant amounts to CFO (12/1)
Review of additional documents begins
Correction letters sent, if applicable
Grants awarded
First grant payment requested
Second grant payment requested
43
Lib
rary
Gra
nts
Offi
ce
Use of State Aid Grant Use of State Aid Grant FundsFundsFunds must be expended as
follows:◦Centrally◦For the operation and maintenance of
the libraryFunds can not be expended for
the purchase or construction of a library building or library headquarters.
44
Contact InformationContact Information
Marian DeeneyGrants Office [email protected]
Stephanie IrvinStatistics [email protected]
45 *6 to mute ― #6 to un-mute
Training Opportunities Provided by Training Opportunities Provided by the the Division of Library and Information Division of Library and Information ServicesServices
E-Government in Public Libraries: Helping Patrons File for Unemployment Under the New Florida Law September 7
Public Library Annual Statistical Report TBA Division Update October 18
◦ http://info.florida.gov/workshops
Florida Electronic Library Training Ongoing◦ www.flelibrary.org/training
WebJunction Florida Online Library Skills Training◦ http://fl.webjunction.org
Watch fl-lib or contact Stephanie Race at [email protected] for details.
Rick Scott, GovernorKen Detzner, Secretary of State
Florida Department of StateDivision of Library and Information Services
This publication has been funded under the provisions of the Library Services and Technology Act, from the Institute of Museum and Library Services, administered by the Florida Department of State’s Division of Library and Information Services.