state convention training · state nominations first meeting: after the second sd caucus nominates...
TRANSCRIPT
State Convention Training
Welcome!
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STATEFEDERAL
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Program
Souvenir Convention Bag
Times Wednesday: Noon – 8p
Thursday: 7a – 7p
Friday: 7a – 6p
Saturday: 8a – 4p
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Events
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Scooter Rental
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Committees
Temp Cmt Appointments
Each SREC Member recommends ONE delegate for each committee.
If both SREC Members agree on the same committee appointment that is who the State Chair must appoint to the committee.
If they members disagree the State Chair must choose between the two recommendations.
The State Chair may appoint any delegate from a SD that:
Does not submit any names for consideration
Submits names that are ineligible or unwilling to serve
Appointments must be made within 20 days of the County/SD Conventions.
Temp Cmt Appointments
Rules concerning appointments
All individuals submitted must be delegates at the state convention.
Alternates are not allowed to sit on committees.
The individual must be willing to serve
Ensure the appointee is aware of the additional time and financial commitments that serving as a committee member will incur.
Their name and contact information will be posted on the RPT website
Committee Chairs are appointed by the State Chair
Temp Cmt Appointments
All committee meetings are open meetings
Non members are allowed to testify at the appropriate time Platform
Rules
On RPT website Temp Committee Chairs
Temp Committee Members
Temp CD Caucus Chairs
Temp SD Caucus Chairs
Temporary Platform & Resolutions
First Meeting: Monday of Convention
Break into Sub Committees
The Committee Report is the Party Platform that is debated by the delegates before being adopted.
Temporary Rules
First Meeting: Monday of Convention
Recommends the Supplement Rules of the Convention to the SREC
The Committee Report is the Party Rules that is debated by the delegates before being adopted.
Temporary Organization
First Meeting: Wednesday before Convention
Recommend permanent officers for the State Convention from among the delegates
The recommended candidates are then voted on by the delegates at the Convention.
Temporary Credentials
First Meeting: Wednesday before Convention
Hear any contest concerning delegates and shall recommend the permanent roll of the convention
State Nominations
First Meeting: After the second SD Caucus
Nominates the State Chair & Vice Chair to the Convention Body
Candidate Nominated by the Committee
Must have support from 16 of the 31 SD Caucuses
Each member must support the candidate chosen at the SD Caucus on the first ballot.
If no one receives the majority then additional rounds of voting take place until one candidate does obtain a majority.
At this time Committee members are no longer bound to their SD’s vote.
National Nominations
First Meeting: After the first CD Caucus
Committee Make up
1 Chair
36 members
Meeting Times
Thursday @6:30p
Friday @ 2p
Saturday @ 10a
Submit your application
Application online
Testify before the committee
National Nominations
Nominates RNC Members
National Committee Woman
National Committee Man
Requires support from 19 of the 36 CD Caucuses to be nominated by the committee
Each member must support the candidate chosen at the CD Caucus on the first ballot.
If no one receives the majority then additional rounds of voting take place until one candidate does obtain a majority.
At this time Committee members are no longer bound to their CD’s vote.
National Nominations
Selects At Large Delegates & Alternates
Automatic At Large Delegates
State Chair
National Committee Woman
National Committee Man
44 Delegates & 44 Alternates
The final list is adopted by the Convention
It cannot be amended from the floor
Elects two At Large Presidential Electors
General Sessions
First Session
*Opening Ceremony
*Call to Order
*Temporary Committee Reports
Remarks – State Chair Candidates
Remarks – Vice Chair Candidates
Remarks by various elected officials
* Required Item
Seated by SD
Second Session
*Call to Order
*Report of the Permanent Credential Cmt
*Adoption of Agenda & Supplementary Rules
*Report of Permanent Organization Cmt
Election of Permanent Convention Officers
*Report of Permanent State Nominations Cmt
Election of State Chair & Vice Chair* Required Item
Seated by SD
Third Session
Remarks – Candidates for National Committeewoman
Remarks – Candidates for National Committeeman
*Call to Order
*Report of the Permanent Rules Cmt
Debate on Party Rules
*Report of Permanent Platform Cmt
Debate on Party Platform* Required Item
Seated by SD
Fourth Session
*Call to Order
Remarks by various elected officials
*Report of National Nominations Cmt
Election of RNC Members
Adoption of National Nominations Report
Actual Election of At Large Delegates & Alternates
Cannot be amended from the floor
Closing Remarks
*Adjournment* Required Item
Seated by CD
Senate District (SD)Caucus
Temp SD Caucus Chair
Two possible methods of appointment MOST COMMON: The SREC Members appoint ONE delegate
from their senatorial district If both SREC Members agree on the same appointment that is who the
State Chair must appoint.
If they members disagree the State Chair must choose between the two recommendations.
The State Chair may appoint any delegate from a SD that:
Does not submit any names for consideration
Submits names that are ineligible or unwilling to serve
If a Senatorial District lies solely within one county the SD Convention can submit in writing a resolution passed by the convention requesting the State Chair appoint the Permanent Chair of the last Senatorial District convention if that person is eligible and willing to serve.
Temp SD Caucus Chair
Appointments must be made within 20 days of the County/SD Conventions. Appointments are due Friday, April 8th via email to
Rules concerning appointments All individuals submitted must be delegates at the state
convention. Alternates are not allowed to be Caucus Chairs.
The individual must be willing to serve
Ensure the appointee is aware of the additional time commitment that serving as a committee member will incur. Caucus Chair Training will be at 8am on Thursday, May 12th
1st SD Caucus
*Voting done by strength* Business – Agenda established by supplement rules
Call to Order Appointment of Temporary Officers by Temporary Chair Roll Call – Establishing Voting Body
Seating of Delegates Seating of Alternates for absent Delegates
Elect Permanent SD Caucus Chairman Appoint Permanent SD Caucus Officers Elects one delegate to Permanent Committees
Platform & Resolutions Rules Credentials
Announcements & Adjournment
2nd SD Caucus
*Voting done by strength* Business – Agenda established by supplement rules
Call to Order Roll Call – Establishing Voting Body
Seating of DelegatesSeating of Alternates for absent Delegates
Read minutes from previous caucus meeting State Party Officers Nominations
State Chairman State Vice Chairman
State Republican Executive Committee (SREC) Members Committeewoman Committeeman
Elects one delegate to Permanent Committee State Nominations
State Chair & Vice Chair Elections
Chair & Vice Chair
Paperwork is required to be filed prior to running
Must be nominated by a Delegates in each SD for consideration by that SD
The State Nominations Committee nominates the State Chair candidate who received a majority of SD nominations.
Nominated from the Floor
Rules require that any candidate who receives the support from at least 3 of the 31 SD Caucuses to be nominated from the floor
Or a written petition of 20% of delegates
If more than one candidate is nominated then a vote by secret ballot is held
Voting is done by delegation strength
SREC Member Election
SREC Election
No paperwork is required to be filed prior to running
Must be nominated by a Delegates in your SD
Each nominee should have a speech prepared
Others may speak on your behold within your time limit
Plan to campaign for the WIN!
Stickers, Handouts, Political Bio, etc.
SREC Organizational Meeting Saturday After Adjournment
Plank – by – Plank Platform Voting
Debating the Platform
The Permanent Platform Committee will create their report:
Available
Online
Hard copy
The convention will debate the Platform
Amendments
Insert or Strike
Entire planks
Specific wording
Official Party Platform
SREC will recommend the final vote on the floor be taken on each individual platform plank after deliberations cease.
This represents a change from previous years, where the vote was taken on the floor for the entire document at once.
The final ratified document will be the Platform for the Republican Party of Texas until the next State Convention.
Adopting the Platform
Debate will occur
Once the Question is Called (Previous Question) all debate will cease and the body will vote to either continue or end debate.
The body ends debate we will move immediately into Plank – by – Plank voting.
Alternates will be seated as delegates before voting begins.
Ballots will be passed out to all those entitled to vote.
Voting will proceed plank by plank.
Once all planks have been voted on the ballots will be collected.
The ballots will then be counted and the final platform created based on the results.
Plank – by – Plank
PLANK Include in Platform?
Include Do Not Include
1
2
3
CongressionalDist. (CD) Caucus
1st CD Caucus
*One person. One vote.*
Business – Agenda established by supplement rules Call to Order Appointment of Temporary Officers
Roll Call – Establishing Voting BodySeating of DelegatesSeating of Alternates for absent Delegates
Elect Permanent CD Caucus Chairman Appoint Permanent CD Caucus Officers Elects one delegate to Permanent Committees
National Nominations
Announcements & Adjournment
2nd CD Caucus
*One person. One vote.*
Business – Agenda established by supplement rules Call to Order
Roll Call – Establishing Voting Body Seating of Delegates
Seating of Alternates for absent Delegates
Read minutes from previous caucus meeting
Elections National Convention 3 Delegates & 3 Alternates
Nomination of Presidential Elector
Nomination of RNC Members National Committeewoman
National Committeeman
Announcements & Adjournment
RNC Member Election
RNC Member Election
Paperwork is required to be filed prior to running
Must be nominated by a Delegate in each CD for consideration by that CD
The National Nominations Committee nominates the RNC Members who received a majority of CD nominations.
Requires support from 19 of the 36 CD Caucuses to be nominated from the committee
Nominated from the Floor Rules require that any candidate who receives the support from at least 3
of the 36 CD Caucuses to be nominated from the floor
Or a written petition of 20% of delegates
If more than one candidate is nominated then a vote by secret ballot is held
Voting is – one person, one vote
2016 National Delegate Binding
Binding of Delegates
At Large Delegates
Bound by the statewide outcome of the March 1st primary
Selected by National Nominations Committee
At Large Automatic Delegates
National Committeewoman
National Committeeman
State Chairman
Congressional District (CD) Delegates
Bound by the CD wide outcome of the March 1st primary
Selected by the delegates from that CD in caucus
Binding of Delegates
Uncommitted
RPT Rule 38 – “Uncommitted” is an option on the ballot and is counted in the same manner as a presidential candidate.
Withdrawals
If a candidate files sworn statement with RPT to withdraw, then that candidate’s delegates would become “Uncommitted”
NOTE: Candidates who have made public withdrawal announcements but who have not officially withdrawn in Texas will have their delegates allocated to them as if they had not withdrawn.
CD Delegates
Binding Options for CD elected Delegates
Scenario A
One Candidate 50% or more = 3 Delegates
Scenario B
One Candidate gets 20% or more = 2 Delegates
Next highest vote getter = 1 Delegate
Scenario C
No candidate receives 20% = top 3 vote getters each get 1 Delegate
At Large Delegates
Scenario A
One Candidate 50% or more = ALL At Large Delegates
Scenario B
No Candidate receives a statewide majority AND more than one candidate receives at least 20% THEN only those candidates are entitled to delegates
Delegates are allocated proportionally among those candidates beginning with the highest vote getter, rounding up to the nearest whole number, proceeding until all delegates are allocated.
At Large Delegates
Scenario CIf only one candidate receives 20% or more THEN only
that candidate and the second-highest vote getter are entitled to delegatesThe delegates are allocated proportionally between
those two candidates, beginning with the highest vote getter, rounding up to the nearest whole number.
Scenario DIf no candidate receives 20% of the statewide votedelegates are allocated proportionally, beginning with
the highest vote getter, rounding up to the nearest whole number, proceeding seriatim until all delegates are allocated.
Voting at National Convention
Nomination for President All delegates are bound accordingly on the 1st vote
Delegates remain bound to their candidate until:
1st Round: the candidate dies, formally withdraws or the releases their delegates
2nd Round: If the candidate fails to receive 20% or more of the total votes cast on the 1st Round or if the candidate releases their delegates
3rd Round: At that time the delegate is no longer bound to any candidate
Magic Number 1,237 Needed for Nomination
2,472 possible
Other Events at Convention
Freedom, Faith, & Family Event
Family friendly celebration
7:30p – 9p Main Auditorium on Thursday
Speakers
Texas Senator Brian Birdwell
Purple Heart recipient
Survivor of the 9/11 attack on the Pentagon
Bob Smiley
Family friendly comedian
More to come!
~~FREE~~
Join the Grassroots Club!
No fundraising calls or mail from RPT
Quarterly TeleTown Hall with exciting guests
Exclusive rewards at the RPT State Convention GRC Button “Grazing with the Elephants”
o Breakfast on Friday, May 13th @ 7a
Sign up now or renew!$8.25 a month or $99 per year!Grassroots Club Membership
Candidate Resource Committee
Purpose The CRC supports Republican candidates in local-level
races.
County Judge, County Commissioner, District Attorney, Sheriff, County Court at Law, County Attorney, Tax Assessor-Collector, Justice of the Peace, Constable, and other miscellaneous partisan local elections.
Collection
During the 2nd SD Caucus
Get a Pin for a $25 donation!
Candidate Resource Committee
Our primary donation targets are the small and
medium population counties in Texas.
A $1,000 donation will go a lot farther in say Cass County or Limestone County as opposed to
Harris or Dallas counties.
Candidates from larger metropolitan counties are
funded on a limited basis in conjunction with the overall
strategy set by the RPT.
WHERE DOES THE MONEY GO?
Candidate Resource Committee
Candidates applying for CRC funding submit a
written application.
Each applicant must get his/her county chair and/or
one of his/her SREC members to send in a separate, confidential
referral form.
The candidates are then vetted by the CRC at its biannual distribution
meeting.
The candidates who received CRC support won
at a 67% rate in 2014.
HOW WE FUND CANDIDATES
Gala
Friday Night in Convention Center Ballroom A
6p – Cocktails
7p – Dinner & Program
Honorary Chair
Cecilia Abbot, Frist Lady of Texas
Speakers
US Senator Tim Scott, South Carolina
Dinesh D’Souza, Conservative Author & Firebrand
Live Music
Jesse Garza and the Acoustic Dream
Faith & Fellowship Gathering
Morning of worship & prayer
Musical entertainment
Saturday, May 14th @ 7a in the General Session Hall at the Convention Center
$10 per person
Abbott University
Organization Building
Expand your organization and mobilize resources to maximize influence
Advantage Mobile
A comprehensive look at the tools used to organize and utilize data to reach voters
Social Media
Maximize your message and reach on the most effective social media platforms
Voter Registration
Texas Volunteer Deputy Registrar training and certification*
*Check with your county registrar for reciprocity
Exhibitors
Groups
Clubs to Join
Information
Elected Officials & Candidates
Run-Off
Party
Book Signings
Shopping!!! T-Shirts, Buttons, Political memorabilia
Ambassadors, Sgtat Arms, & Pages
Volunteer Opportunities
Ambassadors
Provide information in a warm and friendly manner.
Staff information tables at the host hotels and throughout the convention center.
Help our guests find their way around the convention facility and surrounding area.
Trained to answer basic questions about the convention schedule, room locations, and the surrounding area.
Volunteer Opportunities
Sergeant-at-Arms Help maintain order. Assist each caucus with checking credentials and monitoring
those who enter and exit the rooms. During general sessions, they will be present at each
entrance/section of the arena to direct delegates to their seats, help maintain order and monitor the lights and the microphones during debate.
Serve as primary security for the Hospitality Suite.
Pages Serve as runners, staff caucus rooms, pass out the rules and
platform books, staff committee hearings, and will generally be on call as assistance is needed.
Helpful Hints!
Helpful Hints
Comfortable walking shoes
Phone Accessories Cord, wall plug, & back up battery
pack
*Some charging stations throughout he convention center
Snacks
Cash
Light jacket
Band-Aids
Bottle of water
Pen & Notepad
Bag to carry your items and program etc.
Open Carry
General Dress Code
Patriotic & Comfortable
You may want to take pictures with candidates or elected officials
Comfortable walking shoes
Cannot say it enough!
Dress in layers
Sometimes hot, sometimes cold
Parliamentary Procedure
Floor Parliamentarians
Each floor microphone will have a Floor Parliamentarian and Sargent-at-Arms
The Floor Parliamentarian is there to answer any parliamentary questions and proposed interrupting questions in an effort to resolve the delegate’s questions/concern and avoid unnecessarily disrupting the entire convention
Seek Recognition
In SD/CD Caucus: Delegate rises and addresses the Chair
“Mr./Madam Chairman” The delegate remains standing and awaits
recognition by the Chair In General Session:
Delegate goes to microphone Microphone worker activates
appropriate light for ParliamentaryMotion
The delegate remains standing and awaits recognition by the Chair
Assignment of the Floor
In SD/CD Caucus:
Chair recognizes the delegate
Calls delegate by name or title or nods to the delegate
The delegate gives name and county
In General Session:
The Chair identifies microphone # and type of Motion
The delegate gives name, SD/CD #, County and purpose for which they seek recognition
Chair recognizes the delegate
Lights
At each microphone there is a control panel with four colored lights
Blue light – motions
Green light – speak in favor of motion
Red light – speak against motion
– interrupting Motions
(e.g., Point of Order, Appeal, Request forInformation, Parliamentary Inquiry)
Debate
Discussion or debate is how the convention decides whether a proposed course of action should be followed
Maker of the motion has right to speak first
All remarks must be addressed to the chair (not to other members)
Debate must be confined to the merits of the pending question
Debate
Debate may not exceed five minutes for a Main Motion nor more than three minutes on Amendment or debatable motion subsequently made without general consent of the convention. RPT Rule 17
Debate should alternate between those favoring and those opposing a measure
Debate can be closed by majority vote, or by the Chair if no one seeks the floor for further debate. RPT Rule 16a
Basic Motions
Main Motion
Amend
Limit Debate
Previous Question
Parliamentary Inquiry
Requests Information
Point of Order
Appeal
Main Motion
“I move to (that)…”
If a delegate wants to
bring business before the
assembly, state:
1. inserting or adding words or a paragraph
2. striking out words or a paragraph
3. striking out and inserting words or substituting a paragraph
If a delegate wants to change a motion, move to
Amend by:
Amend
If a delegate wants to change
the rules of debate, move to:
Limit or extend the limits of debate
RPT Rule 17d – Majority Vote
Limit Debate
If a delegate wants to close and end debate, move the:
Previous question
Rule 16a – Majority Vote
Previous Question
Parliamentary Inquiry
To obtain information about
parliamentary law or rules of the
Party, make a
Parliamentary Inquiry
Request for Information
To request information relevant to the business at hand, make a Request
For Information
Point of Order
When inappropriate action has been taken by the convention/caucus or one of its delegates that substantially effects the convention/caucus, a delegate may enforce the rules by making a Point of Order
Appeal
When a delegate disagrees with a parliamentary rulingmade by the Chair andthe ruling substantiallyeffects the convention/caucus
While it is important to every person to knowsomething of parliamentary law, this knowledgeshould be used only to help, not to hinder, business.One who is constantly raising points of order andinsisting upon the strict observance of every rule,makes himself a nuisance, hinders business, andprejudices people against parliamentary law. Sucha person is either ignorant of its real purpose or elsewillfully misuses his knowledge.
Parliamentary Practice
Gen. Henry M. Robert
Alternates being seated as Delegates
Alternates shall be seated for absent delegates in the order listed in the minutes of the SD Convention electing them
or
If instructions are provided by the SD Convention electing such alternates, said instructions shall be followed in the seating of alternates.
RPT Rule No. 26