statement of work2019/01/04 · statement of work parking garage elevator repairs dated: january 4,...

STATEMENT OF WORK Parking Garage Elevator Repairs

Dated: January 4, 2019

STATEMENT OF WORK For

Parking Garage Elevator Repairs

For Locations: Elevator Repairs, 2nd & Grace, 5th & Marshall, 7th & Marshall, &

501 North 7th Street / Coliseum Parking Garage C190002770


Dated: January 4, 2019 Page 1 of 49

Table of Contents 1.0 Acronyms & Definitions ..................................................................................................................... 3

2.0 General ................................................................................................................................................. 4

2.1 Short Description ....................................................................................................................... 4

2.2 Background ............................................................................................................................... 5

2.3 Scope of Work ........................................................................................................................... 9

2.4 Contract Type .......................................................................................................................... 25

2.5 Disadvantage Business Enterprise ......................................................................................... 26

2.6 Place of Performance .............................................................................................................. 26

2.7 Hour of Operations .................................................................................................................. 26

2.8 Period of Performance ............................................................................................................ 26

2.9 Privacy Act .............................................................................................................................. 27

2.10 Personal Service ................................................................................................................... 27

2.11 Safety .................................................................................................................................... 27

2.12 Key Personnel ....................................................................................................................... 27

2.13 Quality Control....................................................................................................................... 28

2.14 Records & Data ..................................................................................................................... 28

2.15 Applicable Documents........................................................................................................... 28

2.16 Points of Contact ................................................................................................................... 29

3.0 City of Richmond Furnished Materials ........................................................................................... 29

3.1 Specification Books ................................................................................................................. 30

3.2 List of Design Documents ....................................................................................................... 30

4.0 Specific Requirements ..................................................................................................................... 32

4.1 Deliverables & Reports............................................................................................................ 32

4.2 Inspection & Acceptance ......................................................................................................... 33

5.0 Project Closeout ............................................................................................................................... 33

6.0 Proposal Submission ....................................................................................................................... 33

6.1 Instruction to Bidders .............................................................................................................. 33

6.2 Required Forms....................................................................................................................... 33

7.0 Appendix ............................................................................................................................................ 35

7.1 Elevator Equipment Summary ................................................................................................. 35



1.0 Acronyms & Definitions

The following is a summary of Acronyms and Definitions as noted within this document. Use of these terms will be throughout this document.

A & E of Record Architect or Engineer of record for the project.

ADA American’s with Disabilities Act

Agency Refers to the City of Richmond and other representative departments responsible for the oversight of the proposed project.

AHJ Authority Having Jurisdiction

CAD Computer Aided Design generated documents

CD Compact Diskette

CM / GC Construction Manage / General Contractor

CO Contracting Officer

Complete In Place Means all work shall be fully completed in regards to being within the critical path and not left in an unfinished condition, prior to engaging in any additional tasks.

LED Light emitting diode system

FPM Feet per minute

GFCI Ground Fault Current Interrupter

NTP Notice to Proceed

OEM Original Equipment Manual

Owner’s Representative Designated party that has been delegated authority to conduct inspections, monitor and / or perform testing and report to owner all and any issues of significance.

PDF Portable Disc Format, (pdf), file format used to represent documents in a manner independent of application software, hardware and operating systems.



PII Person Identification Information, information that reveals an individual’s identity to information that is deemed confidential and private.

PM Project Manager

Project Closeout Term utilized to describe certain collective project requirements, signifying completion of the work that is to be fulfilled to achieve contract completion in preparation for final payments to the respective parties.

RFI Request for Information, formal written submittal to the architect & engineer of record, (A & E), or the contracting officer, (CO), to obtain further clarification on matters relating to the solicitation process, contract documents, construction documents, or other subject matter relating to construction phase activities.

SC Subcontractor, designated firm in which a contractual agreement is binding between the Construction Manager / General Contractor, (CM / GC).

SSC Subcontractor, designated firm in which a contractual agreement is binding between the Subcontractor, (SC).

Third Party Designated as a company, firm, or special inspections service provider that is under a contractual agreement with the City of Richmond, (Agency), to perform non-professional services for the project.

VFAC Variable Frequency Alternating Current

WRC Wire Relay Contact

2.0 General

2.1 Short Description

The proposed project is to modernize, perform routine maintenance and upgrade the elevator systems located at four, (4), different parking facilities. The work will entail but not be limited to architectural finishes, replacement of electrical distribution components serving the conveyance system, including additional lighting and smoke detection devices for the various elevator machine rooms and lobby area and mechanical systems modifications. Additional work will be conducted on the proposed project to address through penetrations of fire rated assemblies that were noted to breach the



current rated enclosure. As noted in the approved plans new fire rated entry doors servicing the various elevator machine rooms will be removed and replaced with new assemblies.

Systems and components facilitating the operations of both the hydraulic and geared traction system elevators will be removed and replaced as denoted on the approved drawings. The current annunciator system, call button, car designation signs, and floor designation signs, and car designation signs shall be fully physically inspected and replaced to comply with the 2010 ADA Standards for Accessible Design. Additional analysis will be made to determine the door and signal timing duration in accordance to

Standard 407.3.4 and corrected to meet the minimum acceptable time from notification until the doors of that car start to close. Audible signals on multiple elevator banks found not to have audible and / or means of differentiation will be replaced with a new system signifying the separate designation.

There are four, (4), separate areas which are categorized by the separate parking garages housing the conveyance systems. Four, (4), sets of plans corresponding to the proposed work have been developed and approved for construction. Although separate plans are provided the project will be performed in totality as one, (1) effort. The packages will be as follows, which are in no certain order of priority:

1.) Package #1 2nd Street & Grace Street 2.) Package #2 5th & Marshall Street 3.) Package #3 7th & Marshall Street 4.) Package #4 501 North 7th Street / Coliseum Parking Garage

Provided that the current funding is sufficient to accommodate all the efforts Packages meaning: 1.) Package #1, 2.) Package #2, 3.) Package #3 & 4.) Package #4, the proposed project will perform all work as outlined in the contract and construction documents. The Agency, meaning the City of Richmond retains the exclusive right to award any or a combination thereof any selection of packages that can sufficiently be completed based on the current allotted funding resource.

2.2 Background

A facility and equipment operations assessment was conducted to determine the condition of the elevator system and the various areas containing the support systems. Although limited to the conveyance system the review noted accessibility in respect to operations of the system in accordance to ADA, architectural systems, conveyance systems and operations, electrical systems, fire protection attributes and existing mechanical systems. The original study was conducted by Whitman, Requardt and Associates, LLP (WRA) in which a comprehensive facilities and equipment assessment was conducted of the various attribute so the parking garage. Vertran, a consultant specializing in conveyance systems accessibility compliance and system maintenance and operations performed the assessment of the elevator system in early 2017.



Through the investigation conducted of the current elevator systems and the facilities condition index deficiencies were noted on the condition of the architectural features, conveyance equipment and other accessibility features of the system. In particular the machine rooms, only tempered by ambient air, were found to allow for particulate matter to enter into the machine room space. Due to the air temperature being ambient fluctuations in temperature occurred as the outside air temperature changed. It was noted by the Agency’s third party elevator consultant the extreme fluctuation in temperatures were severely impacting the equipment’ ability to sustain operations. To address this the A and E of record proposed placement of “mini split systems” to temper the elevator machine rooms.

Further review of the systems also entailed examination of the electrical systems which included lighting, distribution system and disconnects and the smoke detection system. Based on the review of the systems additional disconnects were required to facilitate the new load requirement of the mini split system and other elevator systems. Placement of additional smoke detection was based on the review which found sensors were not present a strategic locations at typical areas of both equipment operations and patron common assembly areas. Lighting levels also examined in these key locations with the present fixtures noted to be exceeding the useful life cycle.

2.2.1 2nd & Grace Street Elevator System

The conveyance system at 2nd & Grace Street entails a single hydraulic passenger elevator. The elevator has a rated capacity of 2,000 lbs. and operates at a rated velocity of 125 fpm. Installed in 1973 the vertical conveyance system was manufactured by Dover Elevator Company and has been in service for 44 years. The system services four, (4) landings and is equipped with single speed side sliding doors.

The hoistway, consisting of cast-in-place concrete does not exhibit any signs of water infiltration or deterioration within the enclosed area. The location of the machine room is directly adjacent to the hoistway at the lowest landing. The elevator pit does not have a floor drain or sump pump system.

The existing controller is a Dover Elevator Company relay logic type. Originally installed by Dover, the Wire Relay Contact, (WRC), is no longer in production. Some spare parts, i.e., solid state logic boards and components are still readily available.

Finishes within the interior of the cab encompass a raised interior plastic laminate for the wall finishes. The car doors and the return panel are stainless steel. The floor system is a through bolted aluminum diamond plate panel.

The last inspection was conducted and documented on November 9, 2015.

Refer to section 7.0 Appendix for system attributes and characteristics for each of the conveyance systems 2nd & Grace Street Elevator System.



2.2.2 5th & Marshall Street Elevator Systems

The conveyance system at the 5th & Marshall Street location comprises of three, (3) hydraulic passenger elevators arranged in a dual car bank and a single, simplex, conveyance system. Capacity rating of these elevator systems is 2,500 lbs and respectively operates at a rated velocity of 125 fpm. All the elevator systems were installed in 1985 by the Dover Elevator Company and have been in service for 31 years.

The hoistway, consisting of cast-in-place concrete does not exhibit any signs of water infiltration or deterioration within the enclosed area. The location of the machine room is directly adjacent to the hoistway at the lowest landing. The elevator pit does not have a floor drain or sump pump system.

Similarly to the 2nd and Grace Street conveyance system, the existing controller is a Dover Elevator Company relay logic type. Originally installed by Dover, the Wire Relay Contact, (WRC), is no longer in production. Some spare parts, i.e., solid state logic boards and components are still readily available.

Finishes within the elevator cab comprise of painted interior wall panels and a car door with brushed stainless steel return panels. The floors existing covering is a standard type raised rubber material. The ceiling is a metal frame with an egg crate type panel system with fluorescent lighting.

The last inspection was conducted and documented on August 15, 2015.

Refer to section 7.0 Appendix for system attributes and characteristics for each of the conveyance systems 5th & Marshall Street Elevator Systems.

2.2.3 7th & Marshall Street Elevator Systems

The conveyance system at the 7th & Marshall Street location comprises of three, (3) overhead traction passenger elevators arranged in a dual car bank and a single, simplex, conveyance system. Capacity rating of these elevator systems is 2,500 lbs and respectively operates at a rated velocity of 200 fpm. All the elevator systems were installed in 1965 by the Otis Elevator Company and have been in service for approximately 51 years.

Elevators #1 & #2 were partially renovated by the Otis Elevator Company in 2010. Elevator #3 was also partially renovated in 2010 by the firm of Virginia Elevator. During the project investigation the name of the company conducting the 2010 renovation could not be found during the research of the records. The elevator renovations included replacement of the machine room control panels, hoist motors, car and hall pushbutton stations and door operating equipment. The geared traction hoist machines, deflector sheaves and over speed governors are original Otis equipment and are exhibiting signs of wear consistent with years of operation.



The hoistway, consisting of cement masonry units and presently do not exhibit any signs of water infiltration or deterioration within the enclosed area. The location of the machine room is directly above the elevator hoistways at the top landing. The elevator pit does not have a floor drain or sump pump system.

Elevators #1 and #2 employ a microprocessor controller with a solid state interface board to provide dispatching and elevator car control functions. The elevator is also equipped with a variable frequency alternating current, (VFAC), solid state motor drive for speed control and leveling.

Finishes within the elevator cab comprise of a raised wall panel with plastic laminate facing. The car doors and return panels are brushed stainless steel return panels. The floors existing covering is a standard type raised rubber material. The ceiling are a metal frame with opaque panels and a fluorescent back light system.

The last inspection was conducted and documented on December 22, 2016.

Refer to section 7.0 Appendix for system attributes and characteristics for each of the conveyance systems 7h & Marshall Street Elevator Systems.

2.2.4 Coliseum Parking Garage

The conveyance system at the Coliseum Parking Garage Street location comprises of three, (3) hydraulic passenger elevators arranged in a single, simplex, conveyance system. Capacity rating of these elevator systems is 2,500 lbs and respectively operates at a rated velocity of 150 fpm. All the elevator systems were installed in 1992 by the Dover Elevator Company and have been in service for 25 years.

The hoistway, consisting of cement masonry units and a glass curtain wall system and do not exhibit any signs of water infiltration or deterioration within the enclosed area. The location of the machine room is directly adjacent to the hoistway at the lowest landing. The elevator pit are fully equipped with sump pumps and sump well systems.

Similarly to the 2nd and Grace Street conveyance system, the existing controller is a Dover Elevator Company relay logic type. Originally installed by Dover, the Wire Relay Contact, (WRC), is no longer in production. Some spare parts, i.e., solid state logic boards and components are still readily available.

Finishes within the elevator cab comprise of raised plastic laminate panels on the side walls, glass on the rear walls and brushed stainless steel of the car door and return panels. The floors existing covering is a ceramic red brick type tile. The



ceiling are metal drop frame system with decorative metal panels and a drop ceiling with decorative metal panel concealing a fluorescent back light fixture.

The last inspection was conducted and documented on August 15, 2015.

Refer to section 7.0 Appendix for system attributes and characteristics for each of the conveyance systems Coliseum Parking Garage Elevator Systems.

2.3 Scope of Work

The construction manager / general contractor (CM / GC), will perform and provide all materials and labor to facilitate and substantially complete the Elevator Repairs, 2nd & Grace, 5th & Marshall, 7th & Marshall, & Coliseum Parking Garage proposed project. As stated the Agency will reserve the right to select at the discretion of the project manager, (PM), all or a combination of or all of the separate the Elevator Repairs, 2nd & Grace, 5th & Marshall, 7th & Marshall, & Coliseum Parking Garage packages.

There will be no lane closures granted during the construction phase of activities.

The following Construction Specifications Institute’s Master Format Codes selected from the updated and expanded 50 Divisions will be utilized as noted below for categorizing the various specifications.

A. Division 01 – General Requirements B. Division 02 – Selective Demolition C. Division 05 - Metals D. Division 07 – Thermal and Moisture Protection E. Division 08 – Openings F. Division 09 – Finishes G. Division 13 – Special Construction – (Handicap Accessibility) H. Division 14 – Conveying Equipment I. Division 23 – Heating, Ventilation & Air Conditioning J. Division 26 - Electrical

The scope of work will entail but not limited to the following:

2.3.1 Project Coordination with PM & Agency 2.3.1.1 Prior to commencing work provide PM, Architect & Engineer of

Record, (A & E of record), the following information for review and consent.

2.3.1.1.1 A two week look ahead schedule 2.3.1.1.2 Pedestrian and vehicular traffic safety plan



2.3.2 Alternate Pathways and Protection of Work 2.3.2.1 Provide and maintain safety barriers to effectively and safely

contain all areas with ADA approved barriers in areas of disturbance potentially preventing safe means of accessible means of travel during the duration of the work.

2.3.2.2 Provide and maintain directional and informational signage directing pedestrian to alternate safe means of accessible routes for the duration of the work.

2.3.2.3 Protect all work from the elements and disturbance until such time the placement of the system has obtained substantial integrity.

2.3.3 Pedestrian and Vehicular Traffic Control 2.3.2.1 Provide and maintain directional and informational signage

directing vehicle traffic within the proposed work area. 2.3.2.2 Provide traffic control personnel, i.e., flaggers, to direct vehicular

and pedestrian traffic during construction activities which impede both pedestrian and vehicular traffic means of travel within the area that is under construction.

2.3.4 Demolition & Removal of Materials 2.3.4.1 Demolition and removal of materials from the work area shall not

be allowed until the PM issues authorization to proceed with the proposed work.

2.3.4.2 The CM / GC will provide the following to the PM for review and consent.

2.3.4.2.1 A Virginia Stormwater Management Program (VSMP) General Permit for Stormwater Discharges from Construction Activities (VAR 10) Registration Statement.

2.3.4.2.2 Three (3), copies of the approved Storm Water Pollution Prevention Plan for the area(s) of disturbance.

2.4.4.2.3 All materials removed from the site will be required to have a chain of custody and bill of laden as proof of proper storage and / or disposal of the demolition materials removed from the site.

2.4.4.2.4 Materials temporarily removed from the site and taken to a temporary holding site shall require documentation stating the following:

2.4.4.2.4.1 Chain of custody 2.4.4.2.4.2 Bill of laden for transport of

materials 2.4.4.2.4.3 Copies of site permits to allow for

storage of materials



2.3.5 Bid Item #1 – 2nd & Grace Street Scope of Work 2.3.5.1 Division 01 – General Requirements

2.3.5.1.1 Verify existing conditions of the present systems. 2.3.5.1.2 Document and process request for information,

(RFI), for issues noted that are not detailed within the approved construction documents.

2.3.5.1.3 Refer to attached Division 1 document.

2.3.5.2. Division 02 – Selective Demolition 2.3.5.2.1 Remove existing door and hardware at first floor

Elevator Machine Room 1-01 per drawing A101 detail 2 / A101.

2.3.5.2.2 Refer to Technical Specifications document Section 024119.

2.3.5.2.3 Remove existing wire / conductor system serving the hoistway, machine room and car wiring.

2.3.5.2.3 Remove existing elevator disconnect switch per drawing E101 detail B / E101.

2.3.5.2.4 Remove existing elevator equipment per drawing E101 detail B / E101.

2.3.5.2.5 Remove existing florescent light fixtures per drawing E101 detail A / E101.

2.3.5.2.6 Remove all hoistway, machine room and car wiring not covered under other line items within section.

2.3.5.2.7 Remove existing elevator equipment as noted below.

2.3.5.2.7.1 Hydraulic pump unit. 2.3.5.2.7.2 Hydraulic control valve. 2.3.5.2.7.3 Hydraulic cylinder assemblies. 2.3.5.2.7.4 All hydraulic piping systems. 2.3.5.2.7.5 All other associated equipment

and components. 2.3.5.2.7.6 Door operating equipment

systems. 2.3.5.2.7.7 Existing cab system guides, (roller

or slide guides). 2.3.5.2.7.8 Interior cab and hallway push

buttons. 2.3.5.2.8 Remove interior cab finishes as noted below.

2.3.5.2.8.1 Raised plastic laminate wall system.

2.3.5.2.8.2 Stainless steel car doors. 2.3.5.2.8.3 Stainless steel return panels. 2.3.5.2.8.4 Through floor bolted aluminum

diamond plate panel.



2.3.5.3 Division 05 - Metals 2.3.5.3.1 Submit shop drawings for approval of proposed

elevator pit access ladder per drawing A101 detail 3 / A101.

2.3.5.3.2 Prepare mock-up for proposed selection of floor system interior finish.

2.3.5.3.3 Provide and install floor system approved selection of materials by A & E and PM.

2.3.5.3.2 Provide anchorage details and other product specifications sheets / submittals for proposed products and systems.

2.3.5.3.2 Install elevator pit access ladder per drawing A101 detail 3 / A101.

2.3.5.4 Division 07 – Thermal and Moisture Protection 2.3.5.4.1 Submit specifications sheets / submittals showing

UL listed detail to be proposed for through rated assembly penetration on rated wall structure per drawing A101 detail 2 / A101.

2.3.5.3.2 Apply approved materials at through penetrations at all locations of the rated assemblies with through penetrations.

2.3.5.3.3 Provide and apply permanent labels at all wall locations containing through wall penetrations per Division 7, Penetration Fire Stopping, 078413-3.

2.3.5.5 Division 08 – Openings 2.3.5.5.1 Submit product information for 2 hour rated

assembly door and door frame Elevator Machine Room 1-01 per drawing A101 detail 2 / A101.

2.3.5.5.2 Install 2 hour rated assembly door and door frame system Elevator Machine Room 1-01.

2.3.5.6 Division 09 - Finishes 2.3.5.6.1 Submit paint and surface preparation product

specifications sheets / submittals prior to application of finish to elevator door system.

2.3.5.6.2 Submit Safety Data Sheets, (SDS), for review by both A & E or record and PM.

2.3.5.6.3 Prepare mock-up for proposed selection of finishes for elevator cab, and interior finishes.

2.3.5.6.4 Provide and install elevator and cab interior finish selection based on approved selection of materials by A & E and PM.



2.3.5.6.4.1 Raised plastic laminate wall system.

2.3.5.6.4.2 Stainless steel car doors. 2.3.5.6.4.3 Stainless steel return panels. 2.3.5.6.4.4 Through floor bolted aluminum

diamond plate panel. 2.3.5.6.4.5 Ceiling assembly entailing a metal

frame with an egg crate type panel system with light emitting diode, (LED) lighting fixture.

2.3.5.6.5 Prepare elevator door and frame for approved surface finish and apply finish per drawings A101 detail 2 / A101, A102 detail 2 / A102 and A102 detail 3 /A102.

2.3.5.6.6 Protect all fire rated certification tags during application of applied surface finishes drawings 1 detail 1 / A101 and drawing A102 detail 3 / A102.

2.3.5.8 Division 14 – Conveying Systems 2.3.5.8.1 Submit product specifications sheets / submittals

for hydraulic elevator systems. 2.3.5.8.2 Provide conveying system performance test plan

to A & E for record for review and approval 2.3.5.8.2 Submit SDS sheets for any and all hydraulic fluids

proposed to be implemented in project. 2.3.5.8.3 Install hydraulic system per the Summary of Work,

per Division 142421 – 1.1B, Items 1 - 6. 2.3.5.8.3.1 Provide and install new pumping

unit, hydraulic control valve and microprocessor based machine room control panel.

2.3.5.8.3.2 Provide and installation of new hydraulic elevator cylinder assemblies and associated piping and equipment.

2.3.5.8.3.3 Prove and install new door operating equipment.

2.3.5.8.3.4 Provide and install Installation of new roller or slide guides.

2.3.5.8.3.5 Provide and install new Fireman’s Service Operation system.

2.3.5.8.4 Provide and install direction of travel car lanterns and signals.

2.3.5.8.5 Provide and install Braille entrance jamb plates at each landing.



2.3.5.8.6 Provide and install Braille floor identification adjacent to the car pushbuttons.

2.3.5.8.7 Provide and install the car station at the correct height.

2.3.5.8.8 Provide and install floor passing signal. 2.3.5.8.9 Provide and install the in car telephone at the

correct height. 2.3.5.8.10 Provide and install car pushbutton call station.

2.3.5.9 Division 23 – Heating Ventilation and Air Conditioning 2.3.5.9.1 Submit the following specifications sheets /

submittals for approval by the engineer of record. 2.3.5.9.1.1 Pipe characteristic, size, pipe

material and type of pipe insulation to be utilized.

2.3.5.9.1.2 Pressure test protocol for leak testing.

2.3.5.9.1.3 Product cut sheets and specifications for proposed mini split system per drawing M101 detail A / M101 at first floor machine room location.

2.3.5.9.1.4 Testing and balancing protocol to establish performance base line of mini split system.

2.3.5.9.1.5 Refrigerant product data sheet and SDS sheet.

2.3.5.9.2 Install approved mini split system as per drawing M101 detail A / M101 at first floor machine room.

2.3.5.9.2.1 Install mini split system per the approved submittal.

2.3.5.9.2.2 Refer to drawing M101, Mechanical Symbols List, for required clearances for condensing unit.

2.3.5.9.2.2 Conduct pressure test on hydronic piping based on approved test protocol submittal per ASME B3.1.

2.3.5.10 Division 26 - Electrical 2.3.5.10.1 Submit product specification sheets for the

following items as noted below per drawing E101, Keyed Sheet Notes.

2.3.5.10.1.1 Fused disconnect, 3P, 240V. 200A with auxiliary contacts.



2.3.5.10.1.2 Fused disconnect 1P, 120V, 30A. 2.3.5.10.1.3 LED light fixture system. 2.3.5.10.1.4 Smoke detection devices. 2.3.5.10.1.5 Conductors utilized for

disconnects, lighting and low voltage systems.

2.3.5.10.2 Install fused disconnect, 3P, 240V. 200A with auxiliary contacts per drawing E101, detail B / E101.

2.3.5.10.3 Install fused disconnect 1P, 120V, 30A per drawing E101, detail B / E101.

2.3.5.10.4 Provide and install new conductor for all removed hoistway, machine room and car wiring.

2.3.5.10.5 Perform ground continuity test on system to ensure ground bond are well connected.

2.3.5.10.6 Install smoke detection systems per drawing E101 detail A / E101.

2.3.5.10.7 Conduct testing of smoke detector point to verify operations.

2.3.5.10.7.1 Perform performance testing at scheduled time for A & E of record or designated Agency Inspector to witness.

2.3.5.10.7.2 Prepare and submit NFPA 72 Form verifying operation of smoke detection system.

2.3.5.10.8 Provide and install new GFCI outlets in elevator machine room and elevator pit.

2.3.6 Bid Item #2 – 5th & Marshall Street Scope of Work 2.3.6.1 Division 01 – General Conditions



2.3.6.2. Division 02 – Selective Demolition 2.3.6.2.1 Remove existing elevator door frame at first floor

elevator Lobby per drawing A101 detail 2 / A101.


2.3.6.2.3 Remove existing elevator #1 controller disconnect switch per drawing E101 detail A / E101.



2.3.6.2.4 Remove two, (2), existing disconnects servicing controller for elevator #2 & #3 per drawing detail E101 detail C / E101.

2.3.6.2.5 Remove existing disconnect serving existing elevator #1 per drawing E101 detail A / E101.

2.3.6.2.6 Remove existing disconnect serving existing elevator #1 per drawing E101 detail C/ E101.

2.3.6.2.7 Remove existing conductors & conduit serving elevator cab lights per drawing E101 details A / E101 & C / E101.

2.3.6.2.8 Remove existing conductors & conduit serving elevator controllers per drawing E101 details A / E101 and C / E101.

2.3.6.2.9 Remove existing florescent light fixtures in elevator machine rooms #1 & #2 per drawing E101 details A / E101 and C / E101.

2.3.6.2.10 Remove exiting combination light switch / receptacle in per drawing E101 details A / E101 and C / E101.

2.3.6.2.11 Remove exiting ventilation fan systems in elevator machine rooms #1 & #2 per drawing E101 details A / E101 and C / E101.

2.3.6.2.12 Remove all hoistway, machine room and car wiring not covered under other line items within section.

2.3.6.2.13 Remove interior cab finishes as noted below. 2.3.6.2.13.1 Stainless steel car doors. 2.3.6.2.13.2 Stainless steel return panels. 2.3.6.2.13.3 Raised rubber floor system. 2.3.5.2.13.4 Ceiling assembly entailing a metal

frame with an egg crate type panel system with fluorescent lighting.

2.3.6.2.14 Remove existing passenger cab and hallway call buttons at all floors and systems.

2.3.6.3 Division 04 – Masonry 2.3.6.3.1 Provide design submittal for infill for 2 hour rated

wall assembly at the area located on drawing A102 detail 3 / A102 and detail 4 / A102.

2.3.6.3.2 Provide and install per approved design submittal infill for 2 hour rated wall assembly at the area located on drawing A102 detail 3 / A/102 & detail 4 / A102.

2.3.6.4 Division 05 - Metals



2.3.6.4.1 Submit shop drawings for approval of proposed elevator pit access ladder per drawing A101 detail 3 / A101.

2.3.6.4.2 Provide anchorage details and other product specifications sheets / submittals for proposed products and systems.

2.3.6.4.2 Install elevator pit access ladder per drawing A101 detail 1 / A101.





2.3.6.6 Division 08 – Openings 2.3.6.6.1 Submit product information for 2 hour rated

assembly door and door frame Elevator Machine Room 2 per drawing A103 detail 4 / A103.

2.3.6.6.2 Install 2 hour rated assembly door and door frame system Elevator Machine Room 1-01 per drawing A101 detail 4 / A103.


specifications sheets / submittals prior to application of finishes

2.3.6.7.1.1 Existing elevator entrance door frames all floors per drawing A102 details 1 / A101 and 2 / A101.

2.3.6.7.1.2 Machine Room ceiling locations per drawings A102 / detail 3 / A102 and 4 / A102.

2.3.6.7.1.3 Machine Room floor locations per drawings A102 / detail 3 / A102 and 4 / A102

2.3.6.7.1.4 Machine Room walls locations per drawings A102 / detail 3 / A102 and 4 / A102.

2.3.6.7.1.5 Interior wall finish elevator passenger cab systems.




2.3.6.7.5 Protect all fire rated certification tags during application of applied surface finishes sheet A103 detail 4 / A103.



to A & E for record for review and approval. 2.3.6.8.3 Submit SDS sheets for any and all hydraulic fluids

proposed to be implemented in project. 2.3.6.8.4 Install hydraulic system per the Summary of Work,

per Division 142421 – 1.1B, Items 1 - 6. 2.3.6.8.4.1 Provide and install new pumping

unit, hydraulic control valve and microprocessor based machine room control panel.

2.3.6.8.4.2 Provide and installation of new hydraulic elevator cylinder assemblies and associated piping and equipment.

2.3.6.8.4.3 Prove and install new door operating equipment.

2.3.6.8.4.4 Provide and install Installation of new roller or slide guides.

2.3.6.8.4.5 Provide and install new Fireman’s Service Operation system.

2.3.6.8.5 Provide and install new elevator controller per drawing E102 detail B / E102 and drawing E103 detail D / E103.

2.3.6.8.6 Provide and install new elevator motor per drawing E102 detail B / E102 and drawing E103 detail D / E103.

2.3.6.8.7 Provide and install elevator and cab interior finish selection based on approved selection of materials by A & E and PM.

2.3.6.8.7.1 Apply surface finish to interior passenger cab walls as noted in 2.3.6.7.1.5 or interior wall finish.

2.3.6.8.7.2 Stainless steel car doors. 2.3.6.8.7.3 Stainless steel return panels. 2.3.6.8.7.4 Raised rubber floor system. 2.3.6.8.7.5 Ceiling assembly entailing a metal




2.3.6.8.8 Prepare and apply surface finish to elevator door and frame for approved surface finish and apply finish per drawings A101 detail 1 / A101, drawing A101 detail 2 / A101, drawing A103 detail 1 / A103, drawing A103 detail 2 / A103 and drawing A103 detail 4 / A103.

2.3.6.8.9 Provide and install direction of travel car lanterns and signals.

2.3.6.8.10 Provide and install Braille entrance jamb plates at each landing.

2.3.6.8.11 Provide and install Braille floor identification adjacent to the car pushbuttons.

2.3.6.8.12 Provide and install the car station at the correct height.

2.3.6.8.13 Provide and install floor passing signal. 2.3.6.8.14 Provide and install the in car telephone at the

correct height. 2.3.6.8.15 Provide and install car pushbutton call station. 2.3.6.8.16 Provide and install hall pushbutton call station. 2.3.6.8.17 Provide and install electronic type door edge

protection.





2.3.6.9.1.3 Product cut sheets and specifications for proposed mini split system per drawing M101 detail A / M101 and B / M101 at first floor machine room locations.



2.3.6.9.2 Install approved mini split system as per drawing M101 detail A / M101 and B / M101 at Penthouse level machine room locations.








2.3.6.10.1.1 LED light fixture system. 2.3.6.10.1.2 Fused disconnect 1P, 120V, 30A. 2.3.6.10.1.3 Smoke detection devices. 2.3.6.10.1.4 Conductors utilized for


2.3.6.10.2 Install fused disconnect, 3P, 240V. 200A with auxiliary contacts per drawing E101, detail C / E101.

2.3.6.10.3 Install fused disconnect 1P, 120V, 30A per drawing E101, detail C / E101.

2.3.6.10.4 Provide and install new conductor for all removed hoistway, machine room and car wiring.


2.3.6.10.6 Install smoke detection systems per drawing E101 detail B / E101 and detail D / E101.



2.3.6.10.7.2 Prepare and submit NFPA 72 Form verifying operation of smoke detection system.2.3.5.2

2.3.6.10.8 Provide and install new GFCI outlets in elevator machine room and elevator pit.

2.3.6.10.9 Provide and install new LED type light fixture in elevator passenger cab(s) all elevator systems.



2.3.7 Bid Item #3 – 7th & Marshall Street Scope of Work 2.3.7.1 Division 01 – General Conditions



2.3.7.2. Division 02 – Selective Demolition 2.3.7.2.1 Remove existing fluorescent light fixtures per

drawing A102 detail A / A102 and drawing E103 detail C / A103.


2.3.7.2.3 Remove existing elevator controllers per drawing E102 detail B / E102 and detail D / E103.

2.3.7.2.4 Remove existing elevator motors per drawing E102 detail B / E102 and detail D / E103.

2.3.7.2.5 Remove existing geared traction hoist machines from all elevator systems.

2.3.7.2.6 Remove hoistway deflector sheaves for all elevator systems.

2.3.7.2.7 Remove all hoist and governor ropes from all elevator systems.

2.3.7.2.8 Remove interior cab finishes as noted below. 2.3.7.2.8.1 Raised plastic laminate wall

system. 2.3.7.2.8.2 Stainless steel car doors. 2.3.7.2.8.3 Stainless steel return panels. 2.3.7.2.8.4 Raised rubber floor system. 2.3.7.2.8.5 Ceiling system assemblies

entailing metal frame with opaque panels and a fluorescent back light system.








specifications sheets / submittals prior to application of finishes

2.3.7.4.1.1 Machine Room ceiling locations per drawings A104 / detail 1 / A104 and 2 / A104.

2.3.7.4.1.2 Machine Room floor locations per drawings A101 / detail 1/ A104 and 4 / A104

2.3.7.4.1.3 Machine Room walls locations per drawings A104 / detail 1 / A104 and 4 / A104.


2.3.6.7.4 Protect all fire rated certification tags during application of applied surface finishes sheet A104 detail 1 / A103 and 2 / A103.



to A & E for record for review and approval 2.3.7.5.2 Submit SDS sheets for any and all hydraulic fluids

proposed to be implemented in project. 2.3.7.5.3 Install traction system per the Summary of Work,

per Division 142219 – 1.1 B, Items 1 - 6. 2.3.7.5.3.1 Provide and install new geared

traction hoist machines. 2.3.7.5.3.2 Provide and install new hoistway

deflector sheaves. 2.3.7.5.3.3 Provide and install new overspeed

governors. 2.3.7.5.3.4 Provide and install new hoist

governors and governor ropes. 2.3.7.5.4 Prepare elevator door and frame for approved

surface finish and apply finish per drawings A101 detail 1 / A104 and detail 2 / A104.

2.3.7.5.5 Provide and install ceiling system assembly entailing metal frame with opaque panels and a LED back light system.







2.3.6.9.1.3 Product cut sheets and specifications for proposed mini split system per drawing M101 detail A / M101 and B / M101 at first floor machine room locations.



2.3.6.10.2 Install approved mini split system as per drawing M101 detail A / M101 and B / M101 at first floor machine room locations.






2.3.6.11.1.1 Fused disconnect, 3P, 240V. 200A with auxiliary contacts.

2.3.6.11.1.2 Fused disconnect 1P, 120V, 30A. 2.3.6.11.1.3 LED light fixture system. 2.3.6.11.1.4 Smoke detection devices 2.3.6.11.1.5 Conductors utilized for


2.3.6.11.2 Install new elevator pit lighting per drawing E102 detail E / E102 and drawing E103 detail F / E103.



2.3.6.11.3 Install smoke detection systems per drawing E102 detail E / E102 and drawing E103 detail F / E103.

2.3.6.11.4 LED back light fixture system in ceilings of elevator passenger cab(s).

2.3.6.11.4 Install new circuit for split system climate control unit based on determination of investigating existing systems capabilities per drawings E102 detail B / E102 and E103 detail D / E103.

2.3.6.11.4 Unless otherwise specified utilize all existing home run branch circuits, feeders and conduits for new equipment installations.

2.3.6.11.5 Provide and install LED light fixture systems within all passenger cabs concealed by back drop ceiling system.




2.3.6.11.7.2 Prepare and submit NFPA 72 Form verifying operation of smoke detection system.

2.3.5 Package #4 – 7th Street / Coliseum Parking Garage Scope of Work 2.3.5.1 Division 01 – General Conditions



2.3.5.2 Division 02 – Selective Demolition 2.3.5.2.1 Remove interior cab finishes as noted below.

2.3.5.2.1.1 Stainless steel car doors. 2.3.5.2.1.2 Stainless steel return panels. 2.3.5.2.1.3 Ceramic red brick type tile. 2.3.5.2.1.4 Ceiling assembly entailing a metal


2.3.5.2.2 Remove existing passenger cab and hallway call buttons at all floors and systems.

2.3.5.2.3 Remove existing motor starter system servicing all elevator systems.



2.3.5.3 Division 09 – Finishes 2.3.5.3.1 Provide and install the following items with the

passenger cab for all elevator systems. 2.3.5.3.1.1 Stainless steel car doors. 2.3.5.3.1.2 Stainless steel return panels. 2.3.5.3.1.3 Ceramic red brick type tile. 2.3.5.3.1.4 Ceiling assembly entailing a metal

frame with an egg crate type panel system with LED lighting fixture.

2.3.5.4 Division 13 – Special Construction 2.3.5.4.1 Provide and install direction of travel car lanterns

and signals. 2.3.5.4.2 Provide and install Braille telephone signage with

all passenger cab systems. 2.3.5.4.3 Provide and install electronic type door edge

protection. 2.3.5.4.4 Provide and install car pushbutton call station. 2.3.5.4.5 Provide and install hall pushbutton call station.

2.3.5.5 Division 26 – Electrical 2.3.5.5.1 Submit product specification sheets for the

following items. 2.3.5.5.1.1 Solid state motor starters. 2.3.5.5.1.2 LED lighting fixture system.

2.3.5.5.2 Provide and install solid state motor starters based on the approved submittal as noted by the A & E of record.

2.3.5.5.3 Provide and install the LED light fixture system for all the passenger elevator systems.

2.4 Contract Type

The contract will be a firm fixed price type of contract agreement between the City of Richmond and the selected CM / GC.

Given in the unforeseen event additional scope, which is explicitly indicated and written, within the original contract a change order request, (COR) shall be required to be submitted to the A & E of record and PM. This COR will be thoroughly reviewed by the A & E of record, PM and contracting officer (CO) prior to accepting or rejecting the request. Provide two, (2) hard copies of the COR outlining the basis of the request in which a change order is justified with supporting documentation to substantiate additional costs and increases in requests for additional time. Allow a minimum of ten, (10) business days for review of the submitted COR.



2.5 Disadvantage Business Enterprise

The project will attain a minimum of 15% or more participation by Disadvantaged Business Enterprises, (DBE). If the participation is less than the 15% the CM / GC will provide supporting documentation as to the good faith efforts set forth in giving full consideration for DBE firms.

2.6 Place of Performance

The project(s) will be performed in the four locations as noted below:

2.4.1 2nd & Grace Street Parking Garage – 1 Elevator 2.4.2 5th & Marshall Street Parking Garage – 3 Elevators 2.4.3 7th & Marshall Street Parking Garage – 3 Elevators 2.4.4 501 North 7th Street / Coliseum Parking Garage – 3 Elevators

2.7 Hour of Operations

Work is permitted on this project from 7:00 a.m. to 3:30 PM Monday through Friday. No work shall be performed on Saturday, Sunday or holidays without written consent of the owner.

The holidays in which shall not be performed unless otherwise given written authorization and consent are:

2.7.1 New Year’s Day 2.7.2 Memorial Day 2.7.3 Independence Day 2.7.4 Labor Day 2.7.5 Thanksgiving Day 2.7.6 Christmas Day

2.8 Period of Performance

The period of performance for the project shall be 300 consecutive calendar days from the notice to proceed. Duration for the period of performance includes holidays and 10 days for inclement weather conditions.

The CM / GC shall provide date to the A & E of record and PM supported by National Oceanic Atmospheric Administration, (NOAA) and / or National Weather Service (NWS) to support the claim for delays due to inclement weather past the 10 days allotted float. The request shall be in the format of a “no-cost” unilateral change order requesting additional days for performance.



2.9 Privacy Act

Work entailed on this project does not require the CM / GC to have any access to any Personal Identification Information, (PII). There will be no access given to the CM / GC to any City of Richmond information systems.

2.10 Personal Service

This proposed contract to be issued does not entail any contractual agreement for personal services. The work is limited to providing CM / GC services to facilitate the upgrade and other modifications to various intersections as proposed in the approved construction documents.

2.11 Safety

The CM / GC shall submit prior to assuming any construction activities a site safety plan and also company safety plan to the A & E of record and PM. A list of emergency contact numbers will be also submitted to both the A & E of record, PM and also posted on site at an area that can be readily visible to first responders and others in the event of an unforeseen emergency.

Immediately report any accidents and other incidents to the PM or PM designate. Post-accident reports shall be submitted to both the A & E of record and PM or PM designate for further review.

2.12 Key Personnel

The GC / CM shall submit a list of key personnel that will be assigned to the project / project areas. The list shall comprise of the following:

2.12.1 Name of Individual 2.12.2 Contact Number – Office & Cell 2.12.3 E-mail Address

If personnel are removed from the project the CM / GC will immediately notify the PM of the personnel change. Newly assigned personnel to the project shall be discussed and approved by the PM prior to CM / GC assigning new personnel to key positions to oversee the project.

Provide at minimum three, (3), to five, (5), business day notice as to the change in the assigned personnel. In accordance with this change the CM / GC will reissue a revised key personnel chart to the A & E of record and PM.



2.13 Quality Control

Quality Control, (QC) and Quality Assurance, (QA), of the project shall entail the CM / GC to review all construction work and other associated activities on the project to verify conformance to the approved construction documents. The GC / CM shall provide to the A & E of record and PM a QA and QC for both the construction elements of the plan. Within this plan an outline of procedures to correct non-compliant work that does not conform to the contract.

The A & E of record, PM, and an Agency designated third party inspector will also review all work in place for adherence to the approved construction documents. A running punch list will be developed by the A & E of record and the Agency’s third party inspector. The punch list will be given to the CM / GC by the A & E of record and or PM in order to have the outstanding issues immediately corrected.

2.14 Records & Data

The CM / GC will retain and submit to the A & E of record and PM all records and data associated with the construction phase of activities for the project. The PM will direct the CM / GC on the format and the types of information that will need to be kept at the specific project site and also the types of information required.

As-built documents will be maintained and updated as changes to the existing conditions have been made. These as-built documents, “red-lines” will be kept at the construction site at all times in order to provide reference to the A & E of record and PM.

The CM / GC shall maintain and also provide daily construction reports which contain the following information:

2.14.1 Count of personnel on the specific construction site. 2.14.2 Atmospheric conditions at the work site. 2.14.3 Daily activity summary of inspections on site. 2.14.4 Daily activity summary of work performed on site and the start time of the

planned work and time the work ended for that specific day.

2.15 Applicable Documents

Construction documents provided by the Agency to the CM / GC will be as follows:

2.15.1 Specifications Manual – Division 1 2.15.2 Technical Specifications 2.15.3 Construction Documents – Approved Construction Drawings



The CM / GC shall refer and conform to these documents and will construct the proposed systems per the approved specifications and approved construction drawings.

2.16 Points of Contact

The main point of contact for this project is the PM. Unless otherwise authorized the CM / GC shall not contact the A & E of record or other Agency representatives for any matter. The CM / GC shall be allowed to contact the CO in which to solely address administrative matters pertaining to the construction contract. The CO does not and will not answer any questions or direct any work related to the construction or any other associated efforts involving disputes pertaining to the design of the proposed systems.

The list below is a list of contacts for the project. As noted the PM shall be the primary point for this project.

Agency Project Team Architect & Engineer of Record Department of Public Works

Lynn Lancaster Operations Manager Office: (804) 646-6006 [email protected]

Architect Peck Peck & Associates 12506-C Like Ridge Drive Woodbridge, Virginia 22192

MEP Engineer FHC 4 Weems Lane, #227 Winchester, Virginia 22601

Conveyance Systems Consultant Vertan Elevator and Escalator Consulting Services 14 Oak Court Annapolis, Maryland 21401

3.0 City of Richmond Furnished Materials

Materials furnished by the City of Richmond for the proposed project will be as follows:

3.1 Specification Books 3.1.1 Specifications Manual – Division 1 3.1.2 Technical Specifications Manual

3.2 Design Documents

The documents are specific to the proposed project and shall be the set of the final approved documents by City of Richmond Public Works Department. Deviation from the approved set of plans shall only be allowed through the expressed written consent



by the engineer of record, Peck Peck & Associates with final approval by the authority’s having jurisdiction meaning the City of Richmond.

. 3.1 Specification Books

3.1.1 The General Terms & Conditions – Division 1 shall be the specification book for the project which outlines general terms & conditions for the project and other specific requirements.

3.1.2 The Technical Specifications Manual shall be the specification book for the project which outlines the conditions and specifications of the following construction divisions as listed below.

3.1.2.1 Division 02 – Existing Conditions 3.1.2.2 Division 08 – Openings 3.1.2.3 Division 09 – Finishes 3.1.2.4 Division 14 – Conveying Equipment

3.2 List of Design Documents

Approved plans for this project were developed by Peck & Peck Associates, 12506 – C Like Ridge Drive, Woodbridge, Virginia. Approved drawings for the project are dated June 6, 2018 with an approved revision on July 23, 2018 which incorporates four separate sets of drawing for with the correspondent location on the title sheets. The four, (4), sets of drawing packages will be as noted below:

2.4.1 Bid Item #1 - 2nd & Grace Street Parking Garage – 6 Sheets 2.4.2 Bid Item #2 - 5th & Marshall Street Parking Garage – 7 Sheets 2.4.3 Bid Item #3 - 7th & Marshall Street Parking Garage – 10 Sheets 2.4.4 Bid Item #4 – 501 North 7th Street / Coliseum Parking Garage – 4 Sheets

Table of Design Documents Bid Item #1 - 2nd & Grace Street Parking Garage

Sheet No. Description Number of

Sheets CS-01 Cover Sheet 1 A-101 First Floor Plan 1 A-102 Enlarged Plans and Elevations - Existing 1 M101 Floor Plans – (Mechanical) 1 E001 Cover Sheet – (Electrical) 1 E101 Floor Plans – (Electrical) 1

Total Sheets – Package #1 6



Table of Design Documents Bid Item #2 - 5th & Marshall Street Parking Garage


Sheets CS-01 Cover Sheet 1 A-101 First Floor Plan 1 A-102 Enlarged Plans and Elevations - Existing 1 A-103 Details & Door Schedule 1 M101 Floor Plans – (Mechanical) 1 E001 Cover Sheet – (Electrical) 1 E101 Floor Plans – (Electrical) 1


Table of Design Documents Bid Item #3 - 7th & Marshall Street Parking Garage


Sheets CS-01 Cover Sheet 1 A-101 First Floor Plan - Existing 1 A-102 Penthouse Plan - Existing 1 A-103 Enlarged Plans and Elevations – Existing 1 A-104 Enlarged Plans and Elevations 1 M101 Floor Plans – (Mechanical) 1

E001 Cover Sheet – (Electrical) 1 E101 Floor Plans – (Electrical) 1 E102 Floor Plans – (Electrical) 1 E103 Partial Floor Plans – (Electrical) 1


Table of Design Documents Bid Item #4 – 501 North 7th / Coliseum Parking Garage


Sheets CS-01 Cover Sheet 1 A-101 First Floor Plan – Existing Conditions 1 A-102 Enlarged Plans and Elevations – Existing Conditions 1 A-103 Enlarged Plans and Elevations – Existing Conditions 1




4.0 Specific Requirements

The proposed project requires the installation of conveyance, electrical, including fire alarm devices and mechanical systems that shall require testing and certification prior to turnover to the Agency. The CM / GC shall perform and also in accordance document performance testing and the final results after the required adjustments are conducted in order for the systems to satisfactory meet performance specifications. Failure to conduct testing and demonstrate testing shall delay payment for the schedule of value of the line item and also delay acceptance of the system by both the A and E of record and PM.

4.1 Deliverables & Reports

The deliverables for the project shall include, but not limited to the following items in which will be relinquished to the A and E of record in presence of the PM.

4.1.1 Spare parts as recommended by the original equipment manufacturer. 4.1.1.1 Conveyance Systems 4.1.1.2 Electrical Disconnects

4.1.1.2.1 Current overload and interruption protection devices.

4.1.1.2 HVAC Systems 4.1.2 Original Equipment Manual, (OEM), with warranties placed in binder.

(Note: Three, (3), sets are required.) 4.1.3 One, (2), spare smoke detectors for each location.

Reports pertaining to the project shall be, but not limited to the following items and shall also be given to the A and E of record and PM concurrently.

4.1.4 Testing and balancing reports prior to final acceptance testing of equipment. 4.1.4.1 Conveyance Systems Testing Report

4.1.4.1.1 Shunt trip test documentation. 4.1.4.1.2 Travel velocity. 4.1.4.1.2 Response time.

4.1.4.2 Electrical system ground continuity measure. 4.1.4.2.1 Ground Bond Test

4.1.4.2 HVAC equipment and systems. 4.1.4.2.1 Air displacement. 4.1.4.2.2 Temperature differential. 4.1.4.2.3 ASME 31.5 Pressure Testing for refrigeration

piping.



4.2 Inspection & Acceptance

Inspections of the proposed new installations shall be coordinated by the CM / GC whom shall be responsible for scheduling of the inspections with the A and E of record, Authority Having Jurisdiction, (AHJ) and PM. Final acceptance testing will be coordinated by the CM / GC and shall be scheduled at a time in advance to ensure

presence of both the A and E of record, ASHJ, PM, or PM designate. A minimum of ten, (10) calendar days advanced notice will be required and will be subject to change based on the availability of all parties.

Acceptance of the testing shall be the primary responsibly to the A and E of record. This effort will be a special inspection in which shall be required to be conducted prior to the submission of the final payment and acceptance of the equipment. The warranty period will not commence until the final acceptance test is certified by the A and E of record.

5.0 Project Closeout

Project closeout shall entail a number of conditions and terms be satisfactorily met before the final payment per the last schedule of values. Prior to close out of the project the A and E shall certify there are not outstanding items pending on the project punch list and also the receipt of the Affidavit of Claims. Close out of the project shall be at the discretions of the A and E of record and PM or PM designate.

Refer to the Specifications Manual, Division 1, Section 017800 for closeout procedures and the required procedural protocol and the project book for other further details

6.0 Proposal Submission

6.1 Instruction to Bidders

The bidders shall review and conform to the requirements of the Project Book, for the construction of Parking Garage Elevator Repairs, dated day, month, year.

Submissions in non-conformance with the requirements of the invitation for bid shall be disqualified and will not receive any further consideration in respect to this solicitation.

6.2 Required Forms

Within this document are the following list of documents and forms that shall be completed and submitted, per the Project Book, Section 3.0 Instructions to Bidders,



Subsection 3.1 Receipt and Forms of Bid shall be completed and submitted with the bid package.

The following required forms are to be completed and returned with this bid package:

1. The Bid Form2. Bid Security3. Unit Price Bid Sheet Price Schedule4. MBE-2 Form

Each of these required forms will be placed in 7.0 Appendix Section, Required Bid Package Documents, which again as noted shall be completed and submitted with the bid package. Other documents within The General Terms & Conditions – Division 1, shall be utilized during the construction phase of activities.



7.0 Appendix

7.1 Elevator Equipment Summary

7.1.1 2nd & Grace Street Parking Garage Conveyance System – (1 Elevator)

Equipment Type: Passenger Manufacturer: Dover Elevator Company Installation Date: 1973 Floors Served: 1, 2, 3, 4 Entrances: Front Capacity: 2,000 lbs. Contract Speed: 125 Type: Hydraulic Controller: Dover, WRC – Relay Logic Door type: Single Speed Side Sliding Door Operator: Dover Door Protection: Electronic Type Car Station: One Position Indicator: Yes Car Direction Arrows: No Car Travel Lanterns: No Emergency Power: No Fire Service Operation: Yes Communication: Yes Wiring Diagrams on Site: No

Division 9 – Finishes

A. Wall System: Raised Plastic Laminate B. Car Doors: Stainless Steel C. Return Panels: Stainless Steel D. Floor: Through bolted aluminum diamond plate panel



7.1.2 5th & Marshall Street Parking Garage – Conveyance Systems – 3 Elevators

Elevator number: 1 & 2 Elevator number: 1 Equipment Type: Passenger Equipment Type: Passenger Manufacturer: Otis Elevator Company Manufacturer: Otis Elevator Company Installation Date: 1965 / 2010 Installation Date: 1965 / 2010 Floors Served: 1, 2, 3, 4, 5, 6, 7 Floors Served: 1, 2, 3, 4, 5, 6, 7 Entrances: Front Entrances: Front Capacity: 2,500 lbs. Capacity: 2,500 lbs. Contract Speed: 200 Contract Speed 200 Type: Overhead Traction Type: Overhead Traction Controller: Otis Elvonic VVAC Controller: Otis Elvonic VVAC Door type: Single Speed Center Sliding Door type: Single Speed Center Sliding Door Operator: Otis Door Operator: Otis Door Protection: Electronic Edge Door Protection: Electronic Edge Car Station: One Car Station: One Position Indicator: Yes Position Indicator: Yes Car Direction Arrows: Yes Car Direction Arrows: Yes Car Travel Lanterns: Yes Car Travel Lanterns: Yes Emergency Power: No Emergency Power: No Fire Service Operation: Yes Fire Service Operation: Yes Communication: Yes Communication: Yes Wiring Diagrams on Wiring Diagrams on Site: Yes Site: Yes


A. Wall System: Painted Interior Wall Panels B. Car Doors: Stainless Steel C. Return Panels: Stainless Steel D. Floor: Standard type raised rubber material. E. Ceiling: Metal Frame / Egg Crate Type Panel / Fluorescent

Lighting.



7.1.3 5th & Marshall Street Parking Garage – Conveyance Systems – 3 Elevators

Elevator number: 1 Elevator number: 2 & 3 Equipment Type: Passenger Equipment Type: Passenger Manufacturer: Dover Elevator Company Manufacturer: Dover Elevator Company Installation Date: 1985 Installation Date: 1985 Floors Served: 1, 2, 3, 4, 5 Floors Served: 1, 2, 3, 4 Entrances: Front Entrances: Front Capacity: 2,500 lbs. Capacity: 2,500 lbs. Contract Speed: 125 Contract Speed 125 Type: Hydraulic Type: Hydraulic Controller: Dover, WRC – Relay Logic Controller: Dover, WRC – Relay Logic Door type: Single Speed Center Parting Door type: Single Speed Center Parting Door Operator: Dover Door Operator: Dover Door Protection: Mechanical Safety Edge Door Protection: Mechanical Safety Edge Car Station: One Car Station: One Position Indicator: Yes Position Indicator: Yes Car Direction Arrows: Yes Car Direction Arrows: Yes Car Travel Lanterns: Yes Car Travel Lanterns: Yes Emergency Power: No Emergency Power: No Fire Service Operation: Yes Fire Service Operation: Yes Communication: Yes Communication: Yes Wiring Diagrams on Wiring Diagrams on Site: No Site: No


A. Wall System: Raised Wall Panel with Plastic Laminate Facing B. Car Doors: Stainless Steel C. Return Panels: Stainless Steel D. Floor: Standard type raised rubber material. E. Ceiling: Metal Frame / Egg Crate Type Panel / Fluorescent

Lighting.



7.1.4 7th Street / Coliseum Parking Garage Conveyance System 1, 2 & 3 – (3 Elevator)

Equipment Type: Passenger Manufacturer: Dover Elevator Company Installation Date: 1992 Floors Served: 1, 2, 3, 4, 5 Entrances: Front Capacity: 2,500 lbs. Contract Speed: 150 Type: Hydraulic Controller: Dover, DMC - I Door type: Single Speed Side Sliding Door Operator: Dover Door Protection: Mechanical Safety Edge Car Station: One Position Indicator: Yes Car Direction Arrows: Yes Car Travel Lanterns: Yes Emergency Power: No Fire Service Operation: Yes Communication: Yes Wiring Diagrams on Site: No


A. Wall System: Raised Plastic Laminate & Glass Curtain System B. Car Doors: Stainless Steel C. Return Panels: Stainless Steel D. Floor: Ceramic Red Brick Type Tile



7.1.5 Required Documents

Attached are the following documents that will be required to be submitted to the proposal package.

1. The Bid Form2. Bid Security3. Unit Price Bid Sheet Price Schedule4. MBE-2 Form

Documents found not completely filed out and within the proposal package will be deemed unresponsive.

BID FORM

SEALED BIDS WILL BE RECEIVED at the Department of Procurement Services, City Hall, 900 E. Broad Street, Rm. 1104, Richmond, Virginia 23219, UNTIL BUT NOT LATER THAN 2:30 P.M. ON Tuesday, February 5, 2019 AND WILL BE OPENED 2:30 P.M. on Wednesday, February 6, 2019.

To Procurement Services, Room 1104, 900 East Broad Street, Richmond, Virginia:

For the construction of City of Richmond Parking Garage Elevator Repairs

Made by: (Name and Title of Individual Executing the Bid)

Name of Bidder: (Company Name)

Full Address:

City and State:

Phone Number: Fax Number:

Email Address:

Virginia Contractor’s Registration Number:

Federal Tax Identification Number:

By submission of this bid and authorized signature therein, the above-named Bidder certifies and affirms compliance with all terms and conditions herein and declares that:

1) the Bidder is of lawful age and that no other person, firm, corporation or joint venture has anyinterest in this Bid or in the Contract proposed to be entered into.

2) the Bid is made without any understanding, agreement, or connection with any other person, firm,corporation, or joint venture making a Bid for the same purposes, and is in all respects fair andwithout collusion or fraud.

3) the Bidder is not in arrears to the City of Richmond, upon debt or contract; is not a defaulter, assurety or otherwise, upon any obligation to the City of Richmond; and has not been delinquent orunfaithful in any former contract with the City of Richmond.

4) no officer or employee or person whose salary is payable in whole or in part by the OWNER is,shall be, or become interested, directly or indirectly, as a contracting party, partner, stockholder,surety or otherwise, in this bid, or in the performance of the Contract, or in the supplies, materials,or equipment and work or labor to which it relates, or in any portion of the profits thereof.

5) in compliance with Sec. 3.3 of the General Conditions of the Contract, the Bidder has carefullyexamined the site of the work and that, from his own investigations, is satisfied as to the nature andlocation of the work, the character, quality, and quantity of materials and the kind and extent of


equipment and other facilities needed for the performance of the work, the general and local conditions and all difficulties to be encountered, and all other items which may, in any way, affect the work or its performance.

6) That the Bidder has thoroughly examined and is familiar with copies of the Contract Documentsand the following addenda receipt of which is hereby acknowledged.

Addendum No. ______________ Dated ________________ Addendum No. ______________ Dated ________________ Addendum No. ______________ Dated ________________ Addendum No. ______________ Dated ________________

If none, write “none”

7) The Contract will be awarded to the lowest responsive, responsible Bidder whose Base Bid Priceas offered in the Bid Form represents the lowest total price and complies with the conditions of theBid, provided the bid is reasonable and it is to the best interest of the Owner to accept it.

8) The undersigned furthermore agrees to perform at the request of the Owner, any related extra (orless) work than required by the Contract Documents which may arise during construction on thebasis of a lump sum, unless noted otherwise, negotiated between the Contractor and the Owner forsaid extra (or less) work or for a compensation of actual cost of labor, material and equipment rentalinvolved in said extra (or less) work plus a percentage computed as listed below for overhead andprofit as described in the Conditions of the Contract:

Where the work is performed by the Contractor’s own forces, the percentage shall be________________ percent (____%) of the cost of the work for overhead and or profit, not toexceed 15%. Where work is performed by a subcontractor, the percentage due to the subcontractorplus the General contractor’s mark-up shall be ____________ percent (______%) of the cost of thework for overhead and profit, not to exceed 25%.

9) If accepted by the Owner, the Bidder shall execute the contract and furnish, satisfactory to theOwner, a Performance Bond and Payment Bond for labor and materials in accordance with theGeneral Conditions of the Contract unless so stated elsewhere in the bid documents.

10) Bidder agrees that no contract shall result from the submission of his bid and no liability shallaccrue with respect thereto until a written contract and accompanying documents have been fullyand completely executed on the part of the successful bidder and the Owner.

11) The undersigned further agrees to complete the work as bid within 300 consecutive calendar daysafter Notice to Proceed. As the time allotted for the completion of the Work is of the essence, ifthe work is not completed within specified time for the completion of the Work, there shall bededucted from the contract price, not as a penalty but as liquidated damages, $600.00 for each andevery calendar day of delay in the completion of the work beyond the time specified, subject to allthe terms of the General Conditions.

12) Accompanying this Bid is a certified or cashier’s check in accordance with the General Conditionsmade payable to the City of Richmond in the sum of___ ______________ Dollars($_____________) which check is to be forfeited as liquidated damages if, in case this Invitationfor Bid is accepted, the undersigned shall fail to execute the attached contract in accordance withthe General Conditions; OR a Bid Bond for not less than five percent (5%) of the bid amount set


forth in item 14 of this Bid Form. Should the bidder so elect, said check will be returned to the undersigned upon delivery of a satisfactory bond.

13) Bidder certifies that he is properly registered as a licensed contractor under Title 54.1 of the Codeof Virginia (1950), as amended. The number and expiration date is affixed below.

14) For the consideration set forth, and identified by this signature,______________________________ (EACH BID SHEET CONTAINING A PRICEREPRESENTATION MUST HAVE THE SAME SIGNATURE AS ABOVE IN THE SPACEPROVIDED), the Bidder proposes to furnish all materials, tools, labor and equipment of everydescription, except such materials specified to be furnished by the Owner, necessary to accomplishall work required by and in accordance with the Request for Qualification (if applicable), drawings,specifications, General Conditions, special provisions, bid forms, contract, bond, and any addendaassociated with this project, all of which are hereby made a part of this Invitation for Bid.

Bid Item 1 – The base bid includes all architectural, electrical, mechanical and elvator work for the Second & Grace Parking Garage in accordance with the project drawings and specifications for the LUMP SUM PRICE of ____________________________________________________________________

(Price in Words)

$________________ (Price in Figures)

Bid Item 2 – The base bid includes architectural, electrical, mechanical and elvator work for the Fifth and Marshall Parking Garage in accordance with the project drawings and specifications for the LUMP SUM PRICE of ____________________________________________________________________

(Price in Words)

$________________ (Price in Figures)

Bid Item 3 – The base bid includes architectural, electrical, mechanical and elvator work for the Seventh and Marshall Parking Garage in accordance with the project drawings and specifications for the LUMP SUM PRICE of ____________________________________________________________________

(Price in Words)

$________________ (Price in Figures)

Bid Item 4 – The base bid includes architectural, electrical, mechanical and elvator work for the Coliseum Parking Garage in accordance with the project drawings and specifications for the LUMP SUM PRICE of ____________________________________________________________________

(Price in Words)

$________________ (Price in Figures)


TOTAL BID PRICE – The base bid includes architectural, electrical, mechanical and elvator work for the BID ITEMS 1-4 in accordance with the project drawings and specifications for the LUMP SUM PRICE of ____________________________________________________________________

(Price in Words)

$________________

In submitting this bid, it is understood that the City of Richmond, Virginia, reserves the right to reject any and all bids or to award in whole or in part as determined to be in the best interest of the City. It is agreed that this Bid may not be withdrawn for a period of 60 days from the opening thereof.

Respectfully Submitted,

______________________________________________ (Name of Individual, Firm, or Corporation making bid) By ____________________________________________

(Signature) _______________________________________________ Virginia Contractor’s Registration Number

_______________________________________________ Federal Tax ID Number


Rev 5/1/2008

CITY OF RICHMOND

BID BOND

KNOW ALL MEN BY THESE PRESENTS: That , the Contractor

(“Principal”), whose principal place of business is located at ,

and (“Surety”), whose address for delivery of „Notices‟ is

located at , are held and firmly bound unto the

City of Richmond, Virginia, the Owner (“Obligee”) in the amount of five percent of the Total

Amount Bid by the Principal, for the payment of which sum the Principal and the Surety bind

themselves and their heirs, executors, administrators, successors and assigns, jointly and several-

ly, firmly by these presents.

WHEREAS, the Principal has submitted a bid in response to Invitation for Bids No. for

;

NOW, THEREFORE, THE CONDITIONS OF THIS OBLIGATION are as follows:

1. This Bid Bond shall guarantee that:

a. The Principal will not withdraw its bid during the period of 60 days following the open-

ing of bids.

b. If the Obligee accepts the Principal‟s bid, the Principal will enter into a formal contract

with the Obligee in the form of the Construction Contract included as part of the Invita-

tion for Bids.

c. The Principal will submit the required Certificate of Insurance, any other required insur-

ance documents and, if required by the Invitation for Bids, a properly executed Perfor-

mance Bond and Labor and Material Payment Bond on the forms for such bonds included

as part of the Invitation for Bids or such alternative forms of security as may be permitted

under the Contract Documents.

d. In the event the Principal either (i) withdraws its bid during the period specified in sub-

section (a) above or (ii) fails, refuses or neglects to enter into the contract specified in

subsection (b) above and give the insurance documents and bonds specified in subsection

(c) above within 15 days after the Principal has received notice of the Obligee‟s accep-

tance of its bid, the Principal and the Surety shall be jointly and severally liable to the

Obligee for the difference between the amount specified in the Principal‟s bid and such

larger amount for which the Obligee may contract with another party to perform the work

covered by said bid, up to the amount of the bid guarantee.

2. The Obligee, the Principal and the Surety agree that the amount for which the Principal and

the Surety shall be jointly and severally liable to the Obligee pursuant to section 1(d) above

represents the damage to the Obligee on account of the default of the Principal in any particu-

lar of section 1 above.

3. The Surety represents to the Obligee and the Principal that it is legally authorized to transact

surety business in the Commonwealth of Virginia.


Rev 5/1/2008

SIGNATURES AND SEALS ON FOLLOWING PAGE


Rev 5/1/2008

Signed and sealed this day of .

Contractor / Principal (SEAL)

By:

Witness

Title:

Surety (SEAL)

By:

Attorney-in-Fact

Typed Name:

AFFIDAVIT AND ACKNOWLEDGEMENT OF ATTORNEY-IN-FACT

COMMONWEALTH OF

CITY of

I, the undersigned notary public, do certify that , whose name is signed to the

foregoing bid bond in the amount of five percent of the Total Amount Bid and which names the City of

Richmond, Virginia, as Obligee, personally appeared before me today in the above jurisdiction and made

oath that such individual (i) is the attorney-in-fact of , a corpo-

ration which is the Surety in the foregoing bond, (ii) is duly authorized to execute on the above Surety‟s

behalf the foregoing bond pursuant to the Power of Attorney noted above, and (iii) acknowledged, on be-

half of the above Surety, the foregoing bond before me as the above Surety‟s act and deed. Such individ-

ual has further certified that such individual‟s Power of Attorney has not been revoked.

Given under my hand this day of .

Notary Public (SEAL)

My name (printed) is: .

My Notary Registration No. is: .

My commission expires: .


Bid Form Work Sheet Parking Garage Elevator Repairs - C190002770

Item Division Bid Unit Cost

1 Division 1 1 Lot2 Division 2 1 Lot3 Division 5 1 Lot4 Division 7 1 Lot5 Division 8 1 Lot6 Division 9 1 Lot7 Division 14 1 Lot8 Division 23 1 Lot9 Division 26 1 Lot

10 Other 1 Lot


1 Division 1 1 Lot2 Division 2 1 Lot3 Division 4 1 Lot4 Division 5 1 Lot5 Division 7 1 Lot6 Division 8 1 Lot7 Division 9 1 Lot8 Division 14 1 Lot9 Division 23 1 Lot

10 Division 26 1 Lot11 Other 1 Lot


1 Division 1 1 Lot2 Division 2 1 Lot3 Division 7 1 Lot4 Division 8 1 Lot5 Division 9 1 Lot6 Division 14 1 Lot7 Division 23 1 Lot8 Division 26 1 Lot9 Other 1 Lot

Conveying Systems $0.00Heating, Ventilation & Air Conditioning $0.00

Electrical $0.00

Thermal & Moisture Protection $0.00Openings $0.00Finishes $0.00

Overhead & Profit $0.00

Bid Item #3Note: Place this amount of Bid Item #3, Price in Words, on Page 5 of

56, C. Bit Item 3$0.00

Selective Demolition $0.00

Bid Item #3 - Parking Garage Elevator Repairs - Seventh & Marshall Street Parking Garage

Description Total Cost Summary

General Conditions $0.00

Metals $0.00Thermal & Moisture Protection $0.00

Masonry $0.00


56, B. Bit Item 2$0.00

Heating, Ventilation & Air Conditioning $0.00Electrical $0.00


Bid Item #1 - Parking Garage Elevator Repairs - Second & Grace Street Parking Garage

Note: Place this amount of Bid Item #1, Price in Words, on Page 5 of 56, A. Bit Item 1

$0.00

Electrical $0.00Overhead & Profit $0.00

Finishes $0.00Conveying Systems $0.00

Heating, Ventilation & Air Conditioning


General Conditions $0.00Selective Demolition $0.00

Bid Item #1

- Page 1 of 2 -

$0.00

Metals $0.00Thermal & Moisture Protection $0.00

Openings $0.00

Bid Item #2 - Parking Garage Elevator Repairs - Fifth & Marshall Street Parking Garage



Openings $0.00Finishes $0.00

Conveying Systems $0.00



Bid Form Work Sheet Parking Garage Elevator Repairs - C190002770

Item Division Bid Unit Cost1 Division 1 1 Lot2 Division 2 1 Lot3 Division 9 1 Lot4 Division 14 1 Lot5 Other 1 Lot


1 Division 1 1 Lot $0.00










11 Other 1 Lot $0.00

Masonry $0.00

Note: Submit this Bid Form Worksheet with your proposal.

Electrical $0.00


Finishes $0.00

Conveying Systems $0.00

Heating, Ventilation & Air Conditioning $0.00

Metals $0.00

Thermal & Moisture Protection $0.00

Openings $0.00

- Page 2 of 2 -

Total Bid Price: Bid Items #1 thru

#4

Note: Place this amount of Total Bid Price, Price in Words, on Page 6 of 56, E. TOTAL BID PRICE

$0.00

Total Bid Price - Summary Sheet - Bid Items #1 thru #4




$0.00

Finishes $0.00

General Conditions $0.00Selective Demolition $0.00

Overhead & Profit


56, D. Bit Item 4$0.00

Conveying Systems

Bid Item #4 - Parking Garage Elevator Repairs - 7th Street Coliseum Parking


$0.00


MBE/ESB PARTICIPATION FORM (MBE-2)

Minority Business Development 900 East Broad Street

City Hall, 16th Floor, Suite 1603 Richmond, VA 23219

Office: (804) 646-5947 Fax: (804) 646-0136

http://www.RichmondGov.com/MBD

All firms l isted in this directory have registered with the City of Richmond as a minority owned business (MBE) or certified as an Emerging Small Business (ESB). It should be noted, that there are MBE businesses listed in this directory that are not certified . Therefore, any prime contractor/vendor desiring to use a registered MBE firm that is not certified, must be aware, that the registered MBE firm has 180 days to get certified or before the completion of the contract, whichever is less, or the prime contractor/vendor risks not receiving credit toward the minority participation goal for the said project.

MBE/ESB-2 Participation Commitment Form Revised Date 4/9/2015

CO

MP

AN

Y

DA

TA

COMPANY NAME: PROJECT NAME/CONTRACT No.

CONTACT NAME: PHONE # Fax# Email:

BUSINESS LICENSE No. BUSINESS LICENSING

JURISDICTION: FED ID NO/SSN

PROPOSED PARTICIPATION

CODES

A= First, Second, and/or Third Tier Subcontracting B=Supply Purchases C=Joint Venture D= Mentor-Protégé E = Other Credibly Viable Method

ENTER CODES BELOW

OWNERSHIP CODES

1 = African American 2 = Hispanic American 3 = Asian American 4 = American Indian 5 = Other (Specify Below)

Min

ori

ty /

Em

erg

ing

Sm

all

Bu

sin

ess C

om

mit

me

nts

SUBCONTRACTOR NAME PHONE

SCOPE OF WORK FOR PARTICIPATION IN

CONTRACT

DOLLAR AMOUNT PARTICIPATION

ADDRESS FED ID

NO./SSN % OF

CONTRACT OWNERSHIP

¹ ABC Co., Inc. (XXX) 555-5555 Concrete Work $20,000 A

110 Main Street Anywhere, USA

54-XXXXXX Other Excavation 10% 2

²

³

*IF OWNED TYPE “5 = OTHER”SPECIFY HERE: TOTAL DOLLAR

AMOUNT

MBE/ESB PROJECT GOAL ESTABLISHED BY THE CITY OF RICHMOND

TOTAL % OF CONTRACT

Bidder and the MBE/ESB agree that the MBE/ESB shall not subcontract or assign any work described herein to another entity without prior written

approval of the City of Richmond.

THE UNDERSIGNED HEREBY CERTIFIES THAT S/HE HAS READ THE TERMS OF THIS COMMITMENT AND IS AUTHORIZED TO BIND

THE BIDDER TO THE COMMITMENT HEREIN SET FORTH.

SIGNATURE OF AUTHORIZED OFFICIAL: DATE:


http://www.richmondgov.com/MBD

INSTRUCTIONS / DEFINITIONS

1. SUBCONTRACTOR – a business hired by the prime contractor to perform a specific aspect of the contract.(Provide name of company, address and telephone number.)

2. SCOPE OF WORK – A commercially useful function performed by the contractor.

3. EMERGING SMALL BUSINESS (ESB) – A business that (1) has been certified by the Office of MinorityBusiness Development (OMBD) for a period of seven years or less, (2) has annual gross receipts for each of itsthree fiscal years preceding application for certification of $500,000 or less if engaged in the const ructionbusiness or of $250,000 or less if engaged in non-construction business, (3) has fewer than ten employees, (4) isnot a subsidiary of another business and does not belong to a group of businesses owned and controlled by thesame individuals, (5) has its principal place of business within the City of Richmond Enterprise Zone, (6)possesses a City business license, and (7) pays personal property, real estate, and business taxes to the City ofRichmond.

4. MINORITY BUSINESS ENTERPRISE (MBE) – A business at least 51% of which is owned and controlledor 51% operated by minority group members or, in case of a stock corporation, at least 51% of the stock, whichis owned and controlled by minority group members. Minority group members are citizens of the Unite d Stateswho are African American, Hispanic American, Asian American and American Indian.

5. FIRST, SECOND, AND/OR THIRD-TIER SUBCONTRACTING – The scope of work that is initiallycontracted by the prime contractor to a subcontractor is considered 1 st-tier subcontracting. If that subcontractorfurther subcontracts all or a portion of the work, it becomes 2 nd-tier subcontracting. Likewise, if the 2nd-tiersubcontractor decides to subcontract a portion of the work, it is 3 rd-tier subcontracting. The prime contractorwill receive credit for 100% of the dollar value of the 1 st, 2nd, 3 rd-tier subcontracting for MBE/ESB participation .In summary, only work performed by MBE/ESBs counts toward the minority participation goal. Refer to City ofRichmond Office of Minority Business Development Policy and Procedures Section 6 -1.0 through 6-5.10.

6. SUPPLY PURCHASES – The prime contractor will receive credit for 100% of the dollar value of suppliespurchased from an MBE/ESB.

7. MENTOR/PROTÉGÉ – An arrangement based on a written development plan, approved by the City, whichclearly sets forth the objectives of the parties and their respective roles, the duration of the arrangement and theservices and resources to be provided by the mentor to the protégé. MBE/ESB credit for a legitimatementor/protégé arrangement will be four (4) points toward the satisfaction of the MBE/ESB goal for thespecified project.

8. JOINT VENTURE – An arranged partnership of the MBE/ESB and one or more other firms to carry out asingle, for-profit project, for which the parties combine their property, capital, efforts, skills and knowledge, andin which the MBE/ESB is responsible for a distinct, clearly defined scope of work and whose share of the capitalcontributions, control, management, risks, and profi ts of the joint venture are commensurate with its ownershipinterest. MBE/ESB credit for legitimate joint ventures will be five (5) points toward the satisfaction ofthe MBE/ESB goal for a specified project .

9. OTHER CREDIBLY VIABLE METHODS – BLANKET BONDING – The prime contractor covers thebonding requirement for the subcontractor. MBE/ESB credit for Blanket Bonding will be two (2) pointstoward the satisfaction of the MBE/ESB goal for a specified project .

Apprenticeship – An apprentice that is bound to work for another for a designated amount of time in return forinstruction in a trade or business. MBE/ESB credit for Apprenticeship will be one (1) point toward thesatisfaction of the MBE/ESB goal for a specified project .

10. DOLLAR AMOUNT & PERCENTAGE OF CONTRACT – MBE/ESB monetary value and percentage of thesubcontract.

MBE/ESB-2 Participation Commitment Form Revised Date 4/9/2015
