steps toward chartering and reactivating a club
DESCRIPTION
New Club Building & Revitalization Committee Webinar. steps toward chartering and reactivating a Club. Topics. The following topics will be discussed in this webinar: Steps to club c hartering and reactivation Communicating with CKI and district leadership about chartering and reactivation - PowerPoint PPT PresentationTRANSCRIPT
STEPS TOWARD CHARTERING AND
REACTIVATING A CLUB
New Club Building & Revitalization Committee Webinar
Topics The following topics will be
discussed in this webinar:Steps to club chartering and
reactivationCommunicating with CKI and district
leadership about chartering and reactivation
Communicating with Kiwanis about chartering and reactivation
Useful resources for chartering and reactivation
Parameters for establishing club satellites
Steps to Chartering and Reactivation
1. Create a target list of possible charters and reactivations.
- Know the history of each school club.2. With the help of the LTG/district board member,
create an action plan for each targeted school.₋ Inch stones and benchmarks
3. Establish a relationship with school administration.
4. Establish a relationship with an interested local Kiwanis club.
5. Find a student that is interested in building a CKI club.
Steps (con’t)6. Begin on-campus recruiting.7. Hold initial and secondary interest meetings8. Establish a preliminary club board.9. Cultivate club growth.
Make sure that the club is meeting regularly. Make sure that the club is holding regular
service projects. Make sure that the club has a relationship with
Kiwanis.10. Facilitate the official charter/reactivation
process.
Other Tips Create a club stoplight system (if
feasible) Communicate. Engage. Take your time. Think quality, not quantity. Educate prospective members.
Communicating with CKI and District Leadership
The International Office can assist through:Provide advice to assist in your club
building situationRespond to college or university questions
regarding the CKI programProvide materials to assist with the new
club building processProcess charter materialsRespond to questions about charter status
and dues payment records
Conversations with District Leadership
District Leadership are the “boots on the ground”
They can provide area-specific information They have the relationships with
Kiwanians who will be helpful in the process
They can also provide member education and officer training
They can help the club with initial organizational meetings
Communication with Kiwanis Three Main Points
Initial addressConvey a respectful message that
show seriousnessShow preparedness
Communicating with Kiwanis (con’t)
• Initial Address• Professional dress• Introduce self and fellow members to Kiwanis Club
Board of Directors• Also who would be faculty advisor
• After introductions• Give proposal to reactivate• Do not sound demanding!
• How to convey your messages successfully• Use proper English!
• Do’s • Do not’s
Communicating with Kiwanis (con’t)
• How to convey your messages successfully (cont.)
• Communication is vital!• Regular professional emails to Kiwanis Club
• Invites• Monthly Reports on status and events
• Start them if needed/wanted• Make communication easy for Kiwanis:
• Phone numbers & Emails• Know your Stuff!!
• Have a plan and not a blind proposal
Useful Resources
CharteringToolkit
Recruitment
Retaining members
Resources from KiwanisOne.org Sample CKI Club Bylaws Sample Charter Ceremony Presentation Officer Training Guides Planning Useful Service Projects “Reveal Your Growth Potential” Toolkits Club Excellence Tool
Adjust resources to CKI Clubs!
Resources from CircleK.orgUnder “Club Building & Chartering” Club Events Manual Petition for Charter FormUnder “Member Generated Resources” Helpful Tips to Chartering Recruitment GuidesUnder “Marketing & Public Relations” Templates & Logos
Upcoming Resources from NCB&R
Club Building Manual Letter to Student Government for
Chartering Step-by-Step Guide to Reactivation Talking to Kiwanis Clubs About
Reactivation Satellite CKI Clubs vs. Traditional
CKI Clubs
Club Satellites What is a club satellite?• "For cases in which one (1) CKI club
is active, students from another institution of higher education within fifty (50) miles of the nearest chartered CKI club may be able to be recognized as a club satellite."
Article 6. Section 5 of the International Bylaws as of 10/1/12
Establishing a Satellite Club Contact local CKI club to build and
maintain relationship. Contact Kiwanis chapter to discuss
option of having a satellite club. Contact the Office of Student Life
at your institution to see if any guidelines need to be followed according to institutional policy.
Find an adviser for the satellite club.
Dues District dues are paid through the
chartered club. No international dues are paid
when a club is recognized as a satellite.
Working with Satellite Clubs Maintain constant communication. Plan visits between the active CKI
club and the club satellite. Extend this relationship to Kiwanis
as well. Facilitate socials, joint community
service projects, meetings, banquets, etc.
Questions?
Thanks for attending!