stores ems presentation july 2012

ENVIRONMENTAL ENVIRONMENTAL AWARENESSAWARENESS

ENVIRONMENTAL MANAGEMENT SYSTEMS

(E.M.S.)

TOPICSTOPICS MANAGEMENT SYSTEMS ENVIRONMENTAL MANAGEMENT

SYSTEMS BENEFITS / PITFALLS CORE BUSINESS PROCESSES CONTROL MECHANISMS

TOPICSTOPICS ENVIRONMENTAL MANAGEMENT

STANDARDS DEVELOPING AN EMS AUDITING AN EMS

MANAGEMENT SYSTEMSMANAGEMENT SYSTEMSA MANAGEMENT SYSTEM CONSTITUTESA MANAGEMENT SYSTEM CONSTITUTES

MANAGEMENT RESPONSIBILITIES ACTIVITIES PHYSICAL PROCESSES CONTROL MECHANISMS RESOURCES INDIVIDUAL RESPONSIBILITIES

MANAGEMENT SYSTEMSMANAGEMENT SYSTEMS

All coming together to ensure that the company objectives and targets are met

ENVIRONMENTAL ENVIRONMENTAL MANAGEMENT SYSTEMSMANAGEMENT SYSTEMS

SATISFACTION OF ISO 14001 REQUIREMENT

ACHIEVEMENTS OF ENVIRONMENTAL POLICY

ESTABLISH, MONITOR AND IMPROVE ENVIRONMENTAL PERFORMANCE

ISO 14001 MODELISO 14001 MODEL

CONTINUOUSIMPROVEMENT

ENVIRONMENTALPOLICY

4.2

PLANNING4.3

IMPLEMENTATIONOPERATION

4.4

VERIFICATIONCORRECTIVE ACTION

4.5

MANAGEMENT REVIEW

4.6

REQUIREMENTS OF ISO 14001REQUIREMENTS OF ISO 140014.2 ENVIRONMENTAL POLICY Policy from senior management

4.3 PLANNING Know how the business effects the

environment Operations / activities Products / services

REQUIREMENTS OF ISO 14001REQUIREMENTS OF ISO 140014.3 PLANNING

4.3.2 Legal and other requirements Know what requirements must be met4.3.3 Objectives and targets Aimed at improving performance based

on policy and knowledge of aspects4.3.4 Programme Responsibilities, actions, resources, and

timescales for reaching objectives and targets

REQUIREMENTS OF ISO 14001REQUIREMENTS OF ISO 140014.4 IMPLEMENTATION AND OPERATION4.4.1 Structure and responsibility Management representative Who does what for ‘key activities’ Specialist skills / technology / resources as required4.4.2 Training awareness and competence ‘Key activities’ undertaken by competent personnel;

necessary education, training and experience4.3.4 Communication Internal and external

REQUIREMENTS OF ISO 14001REQUIREMENTS OF ISO 140014.4 IMPLEMENTATION AND OPERATION4.4.4 & 5 System documentation and control EMS description in writing Documents controlled4.4.6 Operational control For ‘key activities’ : written instructions, operating

criteria, characteristics and limits Performance of suppliers and subcontractors4.4.7 Emergency preparedness and response Plans - established, maintained, reviewed and tested

REQUIREMENTS OF ISO 14001REQUIREMENTS OF ISO 14001

4.5 CHECKING / CORRECTIVE ACTION

4.5.1 Monitoring and measuring ‘Key activities’, objectives, targets, legislation and

regulations Calibration and maintenanceNon-conformance / corrective and preventive action Problems and near misses


4.5 CHECKING / CORRECTIVE ACTION

4.5.3 Records

4.5.4 EMS audits Undertake activities as planned Meet requirements of ISO 14001 Systematic, planned


4.6 MANAGEMENT REVIEW

Is the EMS suitable, adequate and effective Change and improvement

DEVELOPING AN EMSDEVELOPING AN EMS

S ITE IS S U E S

D E V E L O PP R O G R A M M E

D E V E L O PPR OC ED UR ES

IM P L E M E N T

IMPROVE

A U D ITR E V IE W

O B JE C TIV E S

P O L IC Y E V A L U A TE

TA R G E T S

C O N TR O L S

ID E N T IF YH A ZA R D S

A N A L YS IS

P R O C E S S E S PERFORM AN CE

COMMUNICATEAND

INVOLVE

IDENTIFY SITE ISSUESIDENTIFY SITE ISSUES SENSITIVITY GEOLOGY TOPOGRAPHY HYDROLOGY CLIMATE VISIBILITY INFRASTRUCTURE PAST USE

COLLECT PERFORMANCE COLLECT PERFORMANCE REQUIREMENTSREQUIREMENTS

LEGISLATION REGULATIONS CODES OF PRACTICE CONSENTS,

LICENCES, PERMITS ISO 14001, EMAS POLICY, OBJECTIVES

AND TARGETS

DEFINITIONSDEFINITIONSHAZARD The potential to cause harm (direct or indirect)LIKELIHOOD The probability that a particular hazard will be

releasedIMPACT The effect on the environment should a hazard

be realisedRISK INDEX Combination of impact and likelihood

EVALUATION OF EVALUATION OF ENVIRONMENTAL EFFECTSENVIRONMENTAL EFFECTS

IMPACT SCORE LIKELIHOOD

HIGH 3 HIGH

MEDIUM 2 MEDIUM

LOW 1 LOW

RISK INDEX = IMPACT x LIKELIHOOD

SIGNIFICANCE OF HAZARD1 9

LOWEST GREATEST

IDENTIFY CCPs AND IDENTIFY CCPs AND APPROPRIATE CONTROLSAPPROPRIATE CONTROLS

FOR EACH HAZARDFOR EACH HAZARD

Identify critical control points Decide the appropriate control mechanism

CONTROL MECHANISMSCONTROL MECHANISMSIMPACT

LIKELIHOOD

LOW MEDIUM HIGH

FORMAL PHYSICAL

FORMAL

AVOIDANCE

PHYSICAL

FORMAL

OBJECTIVES AND OBJECTIVES AND TARGETSTARGETS

CLEAR WRITTEN STATEMENTCONCISE BUT COMPLETERELATED TO IMPACTS NOT SOLUTIONSQUANTIFIABLE

S SPECIFICM MEASURABLEA ACHIEVABLER REALISTICT TIME BOUND

HAZARDOUS

MATERIALS

SELF-TESTSELF-TEST 1. What are the two major groups of Hazardous Materials? 2. What are the steps that comprise the process of Hazardous Materials handling? 3. What is a MSDS sheet? 4. How should Hazardous Chemicals be stored? 5. What is PPE?

GOALGOAL Minimize/prevent claims of personal

injury, liability, and property damage associated with the improper handling, storage, and/or disposal of hazardous materials

OBJECTIVESOBJECTIVES

Understand how to recognize hazardous materials in the workplace

Understand the processes of how to develop and manage the safe and proper handling, storage, and disposal of hazardous materials

Understand how to minimize the risk of handling, storing, and disposing of hazardous materials

Understand the components necessary to comply with the Loss Prevention audit questions

Generator

SecondaryConsumer

Secondary Transporter

Transporter

Disposer

HAZ-MAT HANDLING

General ProcessGeneral Process

1. Recognize hazardous materials 2. Research and develop policies and

procedures 3. Evaluate for effectiveness 4. Revise & re-implement, when needed

DEFINITIONSDEFINITIONS

Hazardous material

– Physical

– Health

ExamplesExamples

Corrosives • Explosives

Flammables • Oxidizers

Combustibles • Peroxides


Personal Protective Equipment (PPE)—– Devices and equipment that provides a barrier between

an employee and a hazardous environment

1. Recognize 1. Recognize

Identify ALL processes that utilize hazardous chemicals in the workplace

– ALL locations

– ALL buildings

ExamplesExamples

Maintenance operations– Chiller systems, boiler systems, paints,

adhesives, lubricants, solvents, poisons, fuels

Manufacturing/Production operations– Dyes, inks, paints, compressed gases,

fuels, etc…

ExamplesExamples

Scientific/Research operations– Laboratory chemicals, bio-hazardous

materials, ionizing radiation sources

Custodial operations– Cleansers, bleach, waxes & polishes,

disinfectants

2. Research/& Develop2. Research/& Develop

Use MSDS’s to research:– PPE requirements

Requires Haz-Com knowledge and implementation!!

– Spill/release procedures

2. Research 2. Research & Develop& Develop

Emergency procedures– Ex. Fire fightingAlmost all Location

Control measures– Emergency equipment– PPE

Chemical Weighing & Boiler Room

PPEPPE

Usage

Availability

Selection– Adequate type and class

PPEPPEFit

– Individual basisInspection

–Prior to useMaintenance & decontamination

–Consult manufacturer for approved methods

PPE PPE typestypes

PPE typesPPE types

Head protection

Eye and face protection

PPE types cont’dPPE types cont’d

Ear protection

Respiratory protection


Torso protection

Foot and leg protection


Arm and hand protection

PPE PPE ClassesClasses

Class AClass A

Highest level of respiratory, eye, and skin protection

Class BClass B

Highest level of respiratory and eye protection

Cutaneous and percutaneous exposure to small unprotected areas is not probable

Class CClass C

Same as level B, but a lesser level of respiratory protection

Class DClass D

Basic work uniform

2. Policies & Procedures2. Policies & Procedures

Develop and implement work procedures

MSDS should be readily available

Develop & implement PPE Policy– Should apply to ALL affected employees,

vendors, and visitors!!

2. Policies & Procedures2. Policies & Procedures

Establish a procurement procedure Establish safe work practices

Procurement Procurement Policy & ProcedurePolicy & Procedure

Indicate responsibilities and procedures for:– Ordering – Receiving– Inventories

OrderingOrdering

Identify procedure for requesting an order– Who’s responsibility?

Name Phone Number Email address

– Form?? Do NOT order if:

– PPE is not available– Adequate storage facility not available– Cannot use all prior to the shelf-life

Do NOT order if:

1. PPE is not available2. Adequate storage

facility not available3. Cannot use all prior to

the shelf-life

ReceivingReceiving

Who’s responsibility?

Do NOT accept if:– Not properly labeled– Package is not intact– No MSDS

InventoryInventory

Each location

Indicate frequency

Record-keeping requirements

Safe Work PracticesSafe Work Practices No smoking while handling Always wear proper PPE Always handle with care Avoid skin contact Wash hands prior to leaving work area

Safe Work PracticesSafe Work Practices Treat all unknown chemicals as hazardous

materials Containers are NOT to be used for food

preparation or consumption Use proper containment when transporting

through work area

3. Evaluate3. Evaluate

Routine inspections– Identify concerns

Examples– Quarterly or Monthly safety inspections– State Fire Marshal inspections

4. Revise4. Revise Implement corrective action to correct

identified concerns

Examples– Revising policies/procedures– Retraining employees– Re-organizing the workplace– Procuring supplies

HAZ-MATHAZ-MAT STORAGESTORAGE


Flashpoint

Flammable

Combustible

Oxidizer

Incompatability


1. Identify hazardous materials to be stored 2. Communicate reportable quantities 3. Research and plan 4. Layout the storage area 5. Establish procedures 6. Implement necessary controls 7. Evaluate (and revise as necessary)

1. Identify1. Identify

All haz-mat to be stored– Include ALL locations

2. Communicate2. Communicate

Reportable quantities– Louisiana State Police

Tier II form

Local fire departments LEPC

– Local Emergency Planning Committee– One in each parish

3. Research3. Research Review:

– MSDS,– Safety codes, – Laws/standards, and/or – Regulations

Specifications on storage units:– Fire rating– Proper signage– Ventilation requirements– Proximity/location

4. Layout4. Layout

Assign storage spaces in accordance with compatibility requirements

5. Establish Procedures5. Establish Procedures Safety work practices

– Upon receipt, move immediately to storage area– Keep in original container– Do NOT store near stairwell, elevator, or

hallways– Do NOT store near combustibles (ie.

Paper/cardboard)– Inspect routinely

During your monthly/quarterly inspection(be sure it is documented)

6. Implement6. Implement

Follow your written procedures

7. Evaluate7. Evaluate Inspections (from the result of an inspection,

you may need to revise a procedure, as necessary)

HAZ-MAT DISPOSALHAZ-MAT DISPOSAL

DEFINITIONSDEFINITIONS Hazardous waste

– Definition

Different states:– Solid– Semi-solid– Liquid– Contained gas

• Different characteristics:- Ignitability- Corrosivity- Reactivity- Toxicity

Not all hazardous materials Not all hazardous materials yield hazardous waste!!yield hazardous waste!!

Not all waste products are hazardous!!

DEFINITIONSDEFINITIONS Generator

– Definition 3 Categories

Conditionally exempt generators– No more than 100 Kg. per month

Small quantity generators– 100 to 1000 Kg. per month

Large quantity generators– 1000 Kg. or more per month


1. Identify hazardous waste(s) and sources

2. Analyze & modify the work process 3. Research and plan 4. Establish procedures 5. Implement (and revise as needed)

1. Identify1. Identify

Waste hazard codes– Ignitable waste Type I– Corrosive waste Type C– Reactive waste Type R– Toxicity Characteristic Waste Type E– Acute Hazardous Waste Type H– Toxic Waste Type T

2. Analyze & Modify2. Analyze & Modify Is there anyway to reduce the risk??

– Replace with non-hazardous chemicals– Minimize the amount of waste

Usable quantities System efficiency

3. Research & Plan3. Research & Plan Who…will handle the waste?

– Employees– Contracted service

What…is the risk comparison?Employees Contracted Service·Training ·Partial liability·Liability·Equipment·Man hours

Research & PlanResearch & Plan Where…can I research the contract

vendors?– Office of Contractual Review website

When…should the waste be picked up?– Frequency

How…can I track the effluent waste?

4. Establish Procedures4. Establish Procedures

Written in a clear & concise manner, and made available to all those who need it

4. Establish procedures4. Establish procedures

Policies & Procedures that employees are mandated to follow

This should be stated in the overall HZ. Mat. Program

Observations

5. Implement5. Implement

Train employees on the procedure/s(and be sure to Document!)

Employee SafetyEmployee Safety

Identify ExposureIdentify Exposure Employees are responsible for handling

hazardous materials/waste– 1. Lab Technicians– 2. Printing Technicians– 3. Haz. Mat./Loss Prevention Officer– 4. Hospital Cleaning Crew

Medical Surveillance Medical Surveillance SystemSystem

Pre-employment physical examinations Employee medical records Employee exposure records Periodic health examinations First aid systems

Pre-employment ExamsPre-employment Exams

Determine the general health status

Determine ability/disability to perform work– If the prospective employee cannot meet the

job requirements, his/her services is not needed!!!

Should assess relevant areas of the body– Ex: Ears, for exposure to noise levels above

OSHA requirements

Employee Medical Employee Medical RecordsRecords

Documentation of the health status of “at risk” employees– Made or maintained by physician, nurse, or

other health care personnel

Confidentiality– Separate – Secure


Should include:– Medical and employment questionnaires– Results of medical exams– Medical diagnoses, opinions, and physician’s

notes and recommendations– Descriptions of treatments– Prescriptions– Employee medical complaints


Should NOT include:– Blood and urine samples not needed for medical

or legal requirements– Records concerning health insurance and workers’

compensation claims (if maintained separately)– Employee assistance program records (if

maintained separately)– Drug testing program records (if maintained

separately)

Employee Exposure Employee Exposure RecordsRecords

Documentation of exposure to a toxic substance or a harmful physical agent via any route

Harmful physical agents Hazardous chemicals or biological agents

– Physical stresses Noise, heat, cold, vibration, repetitive motion,

ionizing radiation, and non-ionizing radiation

Exposure & Medical RecordsExposure & Medical RecordsPeriodic Health ExamsPeriodic Health Exams

First Aid SystemsFirst Aid Systems Employer provisions

– At least one person trained in First Aid if: No medical personnel onsite Medical facility not within close proximity

– Written plan for medical emergencies

stores ems presentation july 2012

Education