strategic planning/ budget process … · enrollment increased by 2,073 fte students vs. 1,523...
TRANSCRIPT
STRATEGIC PLANNING/
BUDGET PROCESS
MAY 8, 2017
Work/Study Session Purpose
Information
Discussion
Direction
Decision
2
Strategic Goals3
Session Overview 4
Update on 2016-17 budget picture
Review of potential legislative impacts
Update on 2017-18 strategic planning and budget
process
Review of current budget considerations
Key Questions5
What is the updated 2016-17 budget picture?
What are the potential impacts of legislative
proposals for 2017-18 and beyond?
What process will be used to align budget decisions
with organizational needs and identified strategic
work?
What is the Board’s feedback on current budget
considerations?
Our Mission
Each student will
graduate prepared to
lead a rewarding
responsible life
as a contributing
member of our
community and
greater society
Our Vision
Every Student
Future Ready:
•Prepared for College
•Prepared for the Global Workplace
•Prepared for Personal Success
Update on 2016-17 budget picture8
2016-17 Budget Status
The Board receives monthly Budget Status reports
Staff complete mid-year review in February to
project ending fund balances
9
General Fund
Beginning Fund Balance was higher than budgeted
Enrollment increased by 2,073 FTE students vs. 1,523 budgeted
Revenue and Expenditures lower than budgeted due to planned
contingencies
2016-17 Budget 2016-17 Estimated
Beginning Fund Balance $41.4 $45.2
Revenues $321.0 $318.6
Expenditures $318.4 $314.5
Ending Fund Balance $44.0 $49.3
10
Debt Service Fund
No changes from planned budget
2016-17
Budget
2016-17
Estimated
Beginning Fund Balance $14.8 $14.7
Revenues $54.0 $54.0
Expenditures $54.0 $50.0
Other Financing Uses $0.0 $0.0
Ending Fund Balance $14.8 $14.7
11
Capital Projects Fund
Beginning fund balance higher then planned due to project
work extending beyond August
Expenditures greater than budgeted due to updated bond
project spending
Required budget extension scheduled for June 2
2016-17
Budget
2016-17
Estimated
Beginning Fund Balance $189.4 $200.0
Revenues $46.6 $49.6
Transfers Out ($15.9) ($15.9)
Expenditures $81.9 $94.4
Ending Fund Balance $138.2 $139.3
12
What are the potential impacts of legislative
proposals for 2017-18 and beyond?
2017-18 Budget Planning 13
How School Funding Currently Works in
WA
Federal Dollars State Dollars Local Dollars
EP&O
Levy
Capital
Levy
Bond
Basic Education
• Teacher/staff salaries
• Materials and supplies
• Textbooks
X X X
Enhancements to Basic
Ed
• Athletics, activities
• Local programs (e.g.
New Teacher Support)
• Technology
X X
Buildings and
Classrooms
• New buildings
• Facility-related
upgrades
X State construction assistance available if
local funding is secured
X X
How School Funding is Supposed to
Work in WA
Federal Dollars State Dollars Local Dollars
EP&O
Levy
Capital
Levy
Bond
Basic Education
• Teacher/staff salaries
• Materials and supplies
• Textbooks
X X
Enhancements to Basic Ed
• Athletics, activities
• Local programs (e.g.
New Teacher Support)
• Technology
X X
Buildings and Classrooms
• New buildings
• Facility-related
upgrades
X State construction assistance available if
local funding is secured
X X
2016 - Commitment to the Community
Build schools and provide quality learning environments and experiences for our growing number of students and families while maintaining the 2015 tax rate
2015 rate:
$3.30 for levies and bond
2018 Levies and Bond
Replacement
Educational Programs and
Operations (EP&O) Levy
Replacement
Capital Projects Levy
2nd Phase – Long Term Plan
Bond
• Teacher planning, preparation
and training
• Special Education
• English Language Learners
• Athletics and activities
• Textbooks, insurance, utilities
and maintenance
Facilities
• Building Systems &
Improvements
• School & Program Improvements
• Code, Compliance, Health &
Safety
• Site Improvements, Athletics &
Playfield Upgrades
Technology
• Technology Infrastructure &
Support
• Equipment
• Instructional Software &
Support
• Business & Technology Systems
• Technology Training &
Professional Development
• Addition at Lake Washington
High School
• New LWLC elementary school
• Remodel or replace & enlarge
Kamiakin Middle
• ELC/RLC choice high school
• Remodel or replace & enlarge
Alcott Elementary
• Special Education learning
spaces
• Program contingency
• Land
Educational Programs & Operations
Levy
The levy lid establishes that districts can collect up
to X% of their total state and federal dollars from
the local community through passage of an EP&O
Levy
LWSD can currently collect up to 28.89% of state
and federal dollars
If the state fully funds Basic Education, then local
districts will not need to collect as many local levy
dollars
State Funding Proposals
SB 5023 HB 1843 SB 5607
• Delays levy cliff by one
year from 2017 to
2018
• Establishes that EP&O
may not be used for
Basic Ed but may be
used for enrichment
beyond the state
provided Basic Ed
funding.
• Requires OSPI to
approve EP&O levy
prior to election.
• Requires to separately
account for amount and
use of levy funds
• Phases down reduction
of 4% levy lid from
28.89% to 24% over
4 years
• Eliminates some
grandfathered dollars
from the state
calculation (“ghost”
money) in 2018
• Delays levy cliff by one year from 2017 to 2018
• Proposes State “Local Effort Levy” at $1.80 /$1,000
AV beginning 2018 to be placed before the voters
November 2017. Some of these funds come back to
the district in state funding.
• Eliminates district local levy in 2019
• Allows districts to collect local levy up to 10%
beginning 2020
• Requires OSPI to approve local district EP&O levy
prior to election
• Requires districts to separately account for amount and
use of local levy beginning in 2018-19
• Significant increase in 2018, decrease in 2019, and
potential increase in 2020
Levy Proposals
Estimated revenue increase (loss) from Levy Proposals (in millions)
2017-18 2018-19 2019-20 2020-21
2018 extension $2.0 ($3.1) ($1.6) $3.4
House $2.0 $6.1 $5.4 ($0.7)
Senate $2.0 ($35.7) ($17.1) $13.9
20
Assumptions:
2018 extension: Assumes COLA plus retirement increase, no other new revenue.
House: Assumes COLA plus retirement increase, plus funding increases for salary
allocation model change and MSOC
Senate: Assumes COLA plus retirement increase, no funding increases for per pupil
allocation or salary model as unable to determine
2018 Levies and Bond
Replacement
Educational Programs and
Operations (EP&O) Levy
Replacement
Capital Projects Levy
2nd Phase – Long Term Plan
Bond
• Teacher planning, preparation
and training
• Special Education
• English Language Learners
• Athletics and activities
• Textbooks, insurance, utilities
and maintenance
Facilities
• Building Systems &
Improvements
• School & Program Improvements
• Code, Compliance, Health &
Safety
• Site Improvements, Athletics &
Playfield Upgrades
Technology
• Technology Infrastructure &
Support
• Equipment
• Instructional Software &
Support
• Business & Technology Systems
• Technology Training &
Professional Development
• Addition at Lake Washington
High School
• New LWLC elementary school
• Remodel or replace & enlarge
Kamiakin Middle
• ELC/RLC choice high school
• Remodel or replace & enlarge
Alcott Elementary
• Special Education learning
spaces
• Program contingency
• Land
Budget Planning22
Legislative Proposals
Maintains prototypical funding model
Eliminates state salary schedule
Increases minimum salary for beginning teachers to $45,000 in 19-20
Makes progress toward increasing state responsibility for Basic Education compensation
2.3%, 2.7% COLA
Makes progress toward class size reduction
Implements weighted per pupil model
Eliminates state salary schedule
Increases minimum salary for beginning teachers to $45,500 in 18-19
No information on salary funding
.5% COLA
Makes progress toward class size reduction
23
House Proposal Senate Proposal
Revenue Scenarios based on OSPI Data
24
Non-committed revenue
Over 4-years
House: $88.7
Senate: $73.6
2017-18 2018-19 2019-20 2020-21
House Revenue +
EP&O Levy +22.1 +17.0 +37.9 +11.7
Senate Revenue
+ EP&O Levy+2.0 +23.0 +24.5 +24.1
Revenue Scenarios based on OSPI Data
Factoring in $3.30 local tax rate 25
Non-committed revenue
Over 4-years
House: $86.8/ $21.7 per year
Senate: $73.6/ $18.4 per year
2017-18 2018-19 2019-20 2020-21
House Revenue +
EP&O Levy +22.1 +13.8 +36.0 +14.9
Senate Revenue
+ EP&O Levy+2.0 +23.0 +24.5 +24.1
Potential Revenue Ranges 26
Low: Little to no new non-committed revenue
Mid: $9 – 11 million in new non-committed
revenue
High: $18 – 21 million in new non-committed
revenue
Review of current budget considerations
2017-18 strategic planning and budget process27
Strategic Plan28
Planning, Learning, Implementing, Evaluating
(PLIE) Cycle
Establish Desired
Outcomes using Data to Inform Direction
Step 1
Gauge Readiness to Implement
Step 2
Research and Development
Step 3a
Build Readiness to Implement
Step 3b
Implement
Step 4a
Support, Coach, Assist
Step 4bMonitor and
Collect Effectiveness
Data (quantitative &
qualitative)
Step 5
Refine Approach
Step 6
Assess Effectiveness
toward Meeting Desired
Outcomes
Step 7
Planning &
Learning Phase:
Steps1-3
Implementing Phase:
Steps 4 -6
Evaluating Phase:
Step 7
Source: Journal of National Staff Development Council
29
Supporting Strategic and
Ongoing Work 30
Success
Resources
Time
People
Budget & Strategic Planning
Process and Timeline 31
February March April May June August
• Staff
program
survey
deploys
• Board holds
Extended Study
Session
• Parent program
survey deploys
• District receives
legislative
funding level
and new
mandates
• Strategic
Planning Rep.
Group convenes
• Departments
receive
budget
information
for review
• DLT identifies
budget
addition
requests and
submits to
Business
Office
• SALT reviews
strategic plan and
budget requests
associated with
strategic work
• Board holds Study
Session
• SALT completes
recommendations
• Board holds
Study
Session
• Public
budget
presentation
• Public
feedback
period
begins
• Board
holds
public
hearing
• Board final
budget
approval
Budget Addition Request Process32
Describe request and projected costs
Provide rationale, origin, driving factors
Due to new regulation or conditions?
Outcome/impact if request is approved
Purpose and connection to student success
Alignment with district mission, vision, strategic goals
Impact if request not approved
Other alternatives considered – existing resources, other funding sources
Budget Addition Considerations 33
Can the request be funded from existing resources or other sources? (existing dept. budget, categorical, levy)
Does the request add resources needed to implement federal or state mandates/reforms?
Does the request restore areas that have been cut, or add in areas that have been historically underfunded?
Does the request address a need that is impeding our ability to function well as an organization?
Does the request add resources needed to accomplish specific current strategic initiatives?
Does the request add resources needed to accomplish future strategic goals and objectives or innovations?
Is the request one time or ongoing?
Overarching Budget Interests
Fiscal responsibility and solvency
Healthy organizational culture
Transparency
Balancing the needs of the organization
Efficiency and efficacy in processes
Clarity
Budget Categories
Organizational Capacity Strategic Outcomes Contractual/HandbookResources needed to meet the needs of the organization to function at desired performance levels
Resources needed to achieve desired strategic outcomes
Resources to attract and retain highly qualified staff
Growth, Legal Requirements, Service Levels Strategic Goals & Objectives Compensation and Working Conditions
Examples: Administrator Staffing Certificated Staffing Classified Staffing
o Health roomo Custodians
Quest testing
Examples: Professional Learning Supports
o Professional Learning Coaches Support for New Initiatives
o College and Career Ready Specialists
o Social Workers Support for Curriculum Adoptions
o Elementary Writing
Collective Bargaining Agreementso LWEA (2017)o Trades (2018)o LWESP (2019) o SEIU (2019)o Theater Managers and Workers
(2017)
Professional Handbookso Prof Tech (2018)o DLT (2018)
Budget Categories
Budget Decision Making Process – Part 1 36
• Go to SALT for consideration
DLT Requests*Needs of specific parts of the organization
• Go to superintendent for consideration
SALT Recommendations
*Needs of the entire organization
Budget Decision Making Process – Part 2 37
• Goes to Board for consideration
Superintendent Recommendation
*Legislative mandates *SALT recommendations*Superintendent assessment of needs of the organization
*Board, community priorities
*Short and long-term budget picture
• Goes to public for input
Board Decision
*Superintendent recommendation
*Community input
*Board priorities
Budget Categories
Organizational CapacityResources needed to meet the needs of the organization to function at desired performance levels
Growth, Legal Requirements, Service Levels
Examples: Administrator Staffing Certificated Staffing Classified Staffing
o Health roomo Custodians
Quest Testing Special Education Support
Requests come to superintendent through
the appropriate channel. SALT advises on
overall organizational needs.
Examples:• Administrator Staffing → Admin Model Committee
• Certificated Staffing → Staffing Process
• Health Room Staffing → DLT Budget Add Request
• Quest Testing → DLT Budget Add Request
Budget Categories
Strategic OutcomesResources needed to achieve desired strategic outcomes
Strategic Goals & Objectives
Examples: Professional Learning Supports
o Professional Learning Coaches Support for New Initiatives
o College and Career Ready Specialists
o Social Workers Support for Curriculum Adoptions
o Elementary Writing
Requests come to superintendent and are
processed and prioritized through SALT.
SALT makes recommendations.
Examples:• Professional Learning Coaches → DLT Budget Add
Request
• College and Career Ready Specialists → DLT Budget
Add Request
• Support for Curriculum Adoptions → DLT Budget
Add Request
Budget Categories
Contractual/HandbookResources to attract and retain highly qualified staff
Compensation and Working Conditions
Collective Bargaining Agreementso LWEA (2017)o Trades (2018)o LWESP (2019) o SEIU (2019)o Theater Managers and Workers
(2017)
Professional Handbookso Prof Tech (2018)o DLT (2018)
Decisions are made through the
appropriate bargaining or meet and
confer processes.
Required/Legal/Strategic 41
Vision screening
Highly capable testing
Custodial positions
ALE requirement
New Learning and Transition Center Classroom
Updated Psych/OT/SLP assessments
Dual language immersion planning
7-period day planning
Multi-tiered System of Support (MTSS)
Equity
Organizational Capacity:
Service Level/Growth 42
Human Resources: 3
Facilities: 2
Special Education: 4
Professional Learning: 1
School/Transition: 1
Graduation Support: 1
Organizational Capacity:
Enhance Service Level43
Special Education: 11
Technology Integration: 1
Technology: 1
Kiln for ICS: 1
Summer School Offerings: 1
Strategic Outcomes44
Curriculum: 3
Professional Learning: 1
Intervention: 2
AVID: 2
Technology Integration: 1
Contractual/Handbook45
Collective Bargaining Agreements
LWEA (2017)
Theater Managers and Workers (2017)
Trades (2018)
LWESP (2019)
SEIU (2019)
Professional Handbooks
Prof Tech (2018)
DLT (2018)