STRATEGIC PLANNING IMPLEMENTATION TEAM

Structure and Progress

Boston VA Research Institute, Inc.

Focus Group feedback Reports are difficult to understand Information is out of date “I want to know how much I have to spend”

Internal issues Staff didn’t have time to handle more business No room for more staff

Boston VA Research Institute, Inc.

Build the team to do the job right Matt Varley – interacts with customers, performs some

tasks being affected Janyce Sarmaniote – technical and accounting

expertise Dan Burke – Knowledge of BVARI and quality

improvement expertise Annie McGonagle – Independent Contractor,

accounting expertise

Boston VA Research Institute, Inc.

Completed projects: Electronic check deposits Review and identification of payment methods to

maximize value Online approval of eligible time records Change purchase tracking system Identify potential vendor discounts

ROI: Cost = $3,980 Savings so far = $16,527

Boston VA Research Institute, Inc.

In Process: Budget Template - prototype

Boston VA Research Institute, Inc.

In Process: Burn Rate and P&L report replacement- prototype

Further planned enhancements: Access to data as recent as prior business day Inclusion of obligated payments Ad hoc report generation from PI Portal

Boston VA Research Institute, Inc.

Ongoing projects: Paperless approval system Electronic checks for bills and reimbursements Form redesign (travel, order request) Make website easier to use

Boston VA Research Institute, Inc.

Sponsored Programs Administration & HR Innovation Teams SPA software to track project management from

development through closeout Alignment with VA eRD ADP Portal

Your input is critical! If interested in working with us to develop tools, please give your

contact info to Riccardo.