strengthening stakeholders cordination & resource mobilization

1Management Sciences for Health

Strengthening Stakeholders Coordination at County/Sub County Level

Philip Koitelel: 12th September 2012


The DHSF As Effective Stakeholders Mobilization & Resource Mobilization Vehicle to address AWP Gaps.


Building Partnerships that Work


Effective DHSFs.

Should have the following success factors:1. AOP/AWP funding/Performance gap Analysis & Identification2. Sector/ Resource Stakeholder Analysis & Alignment3. Partnership Building with Stakeholders.4. Securing commitment & Participation by decision maker staff of

partners5. Clear objectives & agenda for each DHSF – Keep time!6. Develop Annual schedule of DHSFs at beginning of year7. Securing hosts for each of the 4 DHSFs.8. Writing and timely sharing of actionable/trackable minutes9. M&E of resource commitments inputs and service delivery and

management support results and 10. Sharing learning from partnership initiatives.


AWP Performance & Financing Gap Analysis

0

1

2

3

4

5

6

HTC

HCT

MNCH

RH/FP


Stakeholder Analysis & Alignment

• Who are the potential partners in this district/county?• What are they interested in- Mandate?• MoH/A+- What are our interests?=[ filling priority service delivery &

management support resource gaps]• Which potential partners have interest that match ours?• Which partners are we going to approach for which resource gap ?• What are their concerns( about use of resources/supporting AOP7

activities)• How are we going to approach each of the identified stakeholder? = [

who to do? How to do? -Proposal letter/email, visit, follow up)• What strategy are we going to use to secure commitments from our

stakeholders? = commitment letters/email, Minutes, MOUs, participation in the DHSF.


Stakeholder Analysis -AWP Performance gaps Alignment

Potential Partners In District/County

Partner Interests/Mandate Areas

Similar AWP Gap Areas

Partner Concerns before releasing support

How to address concerns

How, When and Who to do.

CDI

WVK

APHIAplus

CDF

County Gov.

MSH-HCSM

MSH- LMS

MSH- SCMs

MSH- Labs

etc


Performance/Financing/Partners Alignment

Result/Activities AWP Performance Target

Target Gap Not GoK Covered

Gap Budget

GoK/Partners Commitment

Current Financing Gap

Partner(s) to Approach

# of Individuals Counseled & Tested

15,000 8,000 180,000 80,000 100,000 APHIA plus NAL, NASCOP

# of < 5s Immunized

25,000 15,000 150,000 65,000 85,000 HSSF, APHIA plus

# of Condoms distributed for FP

30,000 0 20,000 20,000 0

# of HW trained on Performance Needs.

25 650,000. 150,000 500,000 Nat. Training, LMS.


Securing commitment & Participation by Key Stakeholders.

•During partnership building, ensure that stakeholders appreciate the need to send decision-makers to participate in the DHFs•Call and send invitation letters/email 2-3 weeks in advance reminding them of the same, as necessary.•Appreciate their participation as equal partners.


DHSF Partners Commitments

Result/Activities

AOP Target

Aligned Partner

Budget Needed

GoK Gap Partner Commitment

Confirmed Gap Partner(s)

# of Individuals Counseled & Tested

10,000 APHIAplus

180,000 80,000 100,000 85,000 APHIA plus NAL, NASCOP

# of < 5s Immunized

18,000 HSSF 150,000 65,000 85,000 70,000 HSSF, APHIA plus

# of Condoms distributed for FP

30,000 NASCOP 20,000 20,000 0 0 NASCOP, NACC

# of HW trained on LDP

8 LMS 650,000. 150,000 500,000 500,000 LMS

# of HW trained on Performance Management

30 FUNZO FUNZO


Clear objectives & Agenda for each DHSF – Keep time!

1. Identifying district performance objectives/targets actions without adequate resource envelopes.

2. Prioritizing the service delivery and management support result areas and targets with the most resource gaps for the year

3. Targets with the least Performance/most resource gaps for the Year/ quarter = set DHSF objectives based on these

4. Report performance on these objectives next DHSF5. Monitor progress and add on new objectives as necessary based

on same criteria.


Develop Annual DHSF schedule & Secure Hosts

• Agree on a tentative annual DHSFs schedule during the first DHSF/beginning of the year; e.g. 1st week of the first month of each quarter.

• Confirm the date of the subsequent DHSF in the current one• Identify a host (s) for the subsequent DHSF and preferably for

all the DHSFs at the beginning of the year. A “host(s)” is the partner or partners who are going to meet the cost of the designated DHSF.

• The MoH should always be the secretariat and coordinator of the DHSFs.


Immediate Sharing of Action-Oriented Minutes

• DHSF minutes should adopt an “Actionable format for them to be an effective management tool. i.e.

• Indicate outcomes of current DHSF including action points• Each action point should clearly identify which partner is going to

take action and by when.• Updates on Action progress should be done in the next DHSF.• Reasons should be given for action points not effected and any that

consistently remains undone should be addressed as a matter of top priority by all partners.

• Minutes of each DHSF should be shared as soon as possible say within 1 week of the DHSF so that those action-oriented have a point of reference for their assigned actions soonest.


M&E and Learning

• Subsequent DHSF are a great opportunity to monitor partnership/team progress on district priority action plans, use of committed resources and sharing of lessons learnt.

• It is NOT a forum for presenting what each partner does on their own but what progress has been made on achieving health sector (AOP) targets with the contribution of all partners.

• For added value, lessons from DHSF meetings and partner actions should be shared via next minutes and deliberations.


Asante Sana!

strengthening stakeholders cordination & resource mobilization

Documents

management sciences

potential partners

participation asequal

resource commitments

awp gaps

ensurethat stakeholders

partnership building

healththe dhsf