student administration implementation plan
DESCRIPTION
Student Administration Implementation Plan. September 16, 2005 General Officers Meeting. Why am I here today?. Representing the Executive Sponsors, campus CIOs and UM IT staff - PowerPoint PPT PresentationTRANSCRIPT
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Student AdministrationImplementation Plan
September 16, 2005General Officers Meeting
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Why am I here today?
• Representing the Executive Sponsors, campus CIOs and UM IT staff
• Request approval to spend funds to be allocated by the campuses for additional consulting and related cost to implement PS SA
• Request based upon Project Plan developed in conjunction with a consultant and modified by the Exec Sponsors, CIOs and UM IT staff
• (Note that the plan is available from your campus Exec Sponsor)
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SA Implementation PlanOutline
1. Goal2. Overview3. Risk Analysis4. General Time Line5. Deliverables6. Assumptions7. Budget8. Notes
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SA Implementation Plan1. Goal
• Student Administration System that is:– Stable– State-of-the-art– Partnership between UM & campuses allowing for a
campus-centric approach that is a centrally-administered project with central & campus support
– Allows for additional enhancements & expanded service• Added value• Ability to have competitive edge
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SA Implementation Plan2. Overview
• Status of project• Previous funding approved for staff, hardware,
basic UMIT expenses• Today’s requested approvals will be for
consulting, project management, & technical support
• Investing in organizational infrastructure– Leverage skill sets whether at campus or system for the
greater good and ongoing enhancements of the SA system
– Building on what we learned from Rolla
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SA Implementation Plan2. Overview (continued)
• PeopleSoft version 8.9 is a much better software
• Why consultants?– Expertise from experience– Knowledge transfer from consulting to campus
and System staff– Skills for tasks that only need to be done once,
but based upon experience, such as conversion– Consultants have more experience now
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Risk Analysis
• Academic calendar & windows of opportunity for go-lives
• Legacy stability• Cost projections• Staff turnover
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SA Implementation Plan3. General time line
• Optimal time line– 36 months (August 2005 – August 2008)– Less expensive– See Project Plan for more details
• Alternative time line– 48 months (August 2005 – August 2009)– More expensive
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SA Implementation Plan4. Deliverables
• Foundation for the key student system functions– Recruitment– Admissions– Registration– Student course catalog database– Baseline required reporting– Cashier’s function– Financial aid management & awards
• Enhanced 24/7 web access for the University community
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SA Implementation Plan5. Timeline and Budget Assumptions
• Rates hold (no major market changes that drive costs up)• Talent available when needed• Maintenance of legacy at approximately current costs• Essential reporting needs met at go-live (Cognos)• Resource and effort estimates remain realistic
– Don’t encounter too many unanticipated large issues– No loss of key staff– No significant scope changes– Most of the required modifications have been identified– No changes in policies that impact project
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SA Implementation Plan6. Budget
• Already approved: – Operating expenses FY06 (Approx. $10 M)– Consulting for UMR FA (Approx. $850,000– Consulting to Upgrade 8.9 (Approx. $260,000)
• Requesting approval for anticipated additional funding:– Three year implementation– Ongoing, including multiple instancesTotal: Approx. $10.5M spread over three years
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SA Implementation Plan7. Notes
• The implementation plan will provide us with a “vanilla” system to which enhancements will need to be made to provide the necessary services for student & faculty needs.
• Costs currently incurred to operate legacy will be shifted to support PS SA.
• We anticipate an increase in baseline costs due to unanticipated needs that may add up to as much as 10% to the current baseline, which is approx. $1 M.
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Bottom line for you
• Each campus will have back fill, training, etc. that is not represented here
• The estimated average per campus (business unit) annually depends on the rate of the effort expended, final costs of consultants, staff, etc.
• The baseline costs for UM IT will be determined annually as well.
• We are asking you to approve the appropriation of these funds (Approx. $10.5M) based upon our plan and the information presented today
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Questions?
• Thank you for your time• We appreciate your support