2019-2020 Student-Athlete

Handbook

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Table of Contents

Randolph Quick Facts 3

Randolph College Athletics Mission Statement 4

ODAC Purpose and Values 4

NCAA Division III Philosophy 5

Code of Spectator Conduct 6

Student-Athlete Responsibilities 6

Academic Expectations 7

Good Academic Standing 7

Satisfactory Progress 8

Physical Education Credit for Academic Athletics Participation 8

Missing Classes for Competition 10

Academic Services Center 10

Team Travel 10

Conduct on Trips and Rules of Sportsmanship 11

Code of Conduct 11

Hazing Law and Policy 12

Sexual Misconduct & Mandatory Reporting 12

Usage of Social Media 13

Student-Athlete Advisory Committee (SAAC) 13

Host Responsibilities 13

Training Room Policies and Procedures 14

Secondary Insurance 16

NCAA Banned Drugs 17

Alcohol and Drug Policy 20

Illegal Drugs and Smoking 22

Sports Information 23

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Randolph College

Randolph College is one of the premier colleges in the country, consistently receiving top

rankings in college guides including U.S. News & World Report, The Princeton Review and

Forbes. Noted for the strength of its academic programs, Randolph was one of the first colleges

in the South with a Phi Beta Kappa chapter and ranks among the top 10 percent of all post-

secondary institutions nationwide in the percentage of graduates who go on to earn Ph.D.

degrees. The College’s emphasis on the Randolph Plan is a primary reason for graduates’

success. Developed individually by students with guidance from faculty, the Randolph Plan

combines course work, internships, study abroad, and co-curricular activities into a rigorous,

integrated educational program. The College currently enrolls undergraduates from 33 states and

14 countries and boasts a student/faculty ratio of 9 to 1. The student body is comprised of 5%

international students and 27% domestic students of color.

QUICK FACTS

Location: Lynchburg, Virginia

Population approx. 80,000

Founded: 1891 by William Waugh Smith

President: Bradley W. Bateman, Ph.D

Degrees: Bachelor of Arts, Bachelor of Science, Teacher

Accreditation, Master of Arts in Teaching and Master of

Fine Arts in Creative Writing

Academic Programs: More than 70 majors, minors and interdisciplinary concentrations.

Athletic Affiliations: Old Dominion Athletic Conference

NCAA (Division III)

IHSA (Intercollegiate Horse Show Association)

Intercollegiate Programs: Sixteen (16) varsity sports

Campus: 18 major buildings on 100 acres

Nickname: WildCats

Colors: Black and yellow

Mascot: Wanda

Mission Statement for Athletics

Randolph College athletics provides equitable and competitive programs that teach integrity,

leadership, and sportsmanship, while supporting academic success.

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Old Dominion Athletic Conference Purpose and Values

Our Purpose: Athletic opportunities at the Division III level provide positive educational

outcomes and growth for the participants, as well as other valuable benefits for member

institutions and communities. The Old Dominion Athletic Conference exists to provide a

framework for realizing these opportunities through athletic competition, guided by our

commitment to shared values, and bounded by the educational missions and institutional

identities of the respective members. Together, member institutions strive to foster a climate of

excellence and integrity in the conduct of their athletic programs.

Our Values: Together, we are committed to:

1. Upholding the centrality of the academic mission of our member institutions

● Emphasizing that academic priorities clearly guide each institution

● Providing athletic opportunities that complement the broader educational experience

● Implementing practical scheduling strategies to minimize missed class time

● Supporting normal academic programs toward a degree, and post-baccalaureate study if

applicable

2. Enhancing the quality of the student-athlete experience

● Inviting intensity with civility, the highest levels of athleticism with ethical boundaries

● Cultivating positive leadership on campus and role modeling in the community

● Emphasizing positive character development

● Nurturing healthy school loyalty, with spirited but wholesome rivalries within the

conference

● Expecting competitive integrity among players, coaches, support staff, and spectators

3. Encouraging broad-based programs rather than competitive extremes

● Including equity of opportunity among the genders, and across the sports

● Encouraging multiple sport sponsorship, rather than single sport membership

● Making a wide range of participation opportunities available to students

● Limiting non-traditional season involvements

4. Maintaining competitive equity within the conference

● Involving private institutions, in geographic proximity to each other

● Emphasizing round robin conference competition and excellence within the league

● Providing an efficient and effective conference administrative structure

NCAA Division III Philosophy

Colleges and universities in Division III place highest priority on the overall quality of the educational experience and on the

successful completion of all students’ academic programs. They seek to establish and maintain an environment in which a

student-athlete’s athletics activities are conducted as an integral part of the student-athlete’s educational experience, and in which

coaches play a significant role as educators. They also seek to establish and maintain an environment that values cultural

diversity and gender equity among their student-athletes and athletics staff. To achieve this end, Division III institutions:

(a) Expect that institutional presidents and chancellors have the ultimate responsibility and final authority for the conduct of the

intercollegiate athletics program at the institutional, conference and national governance levels;

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(b) Place special importance on the impact of athletics on the participants rather than on the spectators and place greater

emphasis on the internal constituency (e.g., students, alumni, institutional personnel) than on the general public and its

entertainment needs;

(c) Shall not award financial aid to any student on the basis of athletics leadership, ability, participation or performance;

(d) Encourage the development of sportsmanship and positive societal attitudes in all constituents, including student-athletes,

coaches, administrative personnel and spectators;

(e) Encourage participation by maximizing the number and variety of athletics opportunities for their students;

(f ) Assure that the actions of coaches and administrators exhibit fairness, openness and honesty in their relationships with

student-athletes;

(g) Assure that athletics participants are not treated differently from other members of the student body;

(h) Assure that athletics programs support the institution’s educational mission by financing, staffing and controlling the

programs through the same general procedures as other departments of the institution. Further, the administration of an

institution’s athletics program (e.g., hiring, compensation, professional development, certification of coaches) should be

integrated into the campus culture and educational mission;

(i) Assure that athletics recruitment complies with established institutional policies and procedures applicable to the admission

process;

(j) Assure that academic performance of student-athletes is, at a minimum, consistent with that of the general student body;

(k) Assure that admission policies for student-athletes comply with policies and procedures applicable to the general student

body;

(l) Provide equitable athletics opportunities for males and females and give equal emphasis to men’s and women’s sports;

(m) Support ethnic and gender diversity for all constituents;

(n) Give primary emphasis to regional in-season competition and conference championships; and

(o) Support student-athletes in their efforts to reach high levels of athletics performance, which may include opportunities for

participation in national championships, by providing all teams with adequate facilities, competent coaching and appropriate

competitive opportunities.

The purpose of the NCAA is to assist its members in developing the basis for consistent, equitable competition while minimizing

infringement on the freedom of individual institutions to determine their own special objectives and programs. The above

statement articulates principles that represent a commitment to Division III membership and shall serve as a guide for the

preparation of legislation by the division and for planning and implementation of programs by institutions and conferences.

Code of Spectator Conduct

Old Dominion Athletic Conference teams shall be supported with enthusiasm and dedication for

strong spectator support is a vital part of the experience of college competition. We expect good

sportsmanship from players and coaches and they have a right to expect the same from players,

coaches and spectators. Therefore, we urge Old Dominion Athletic Conference students, alumni,

and friends to cheer their teams to victory while upholding those ideals our colleges and

universities have nurtured during the history of the Old Dominion Athletic Conference. Our

spectators should be courteous and judicious in choice of expression and should exhibit good

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manners and kindness to all others. The scoreboard will reflect the quality of the teams in

competition; the kind of support given by the spectators will reveal the character of the Old

Dominion Athletic Conference fans.

The following is the code of conduct adopted by the ODAC Board of Directors. This statement

will be read before every home athletic event and printed in all programs. Upholding this code is

expected by all.

The ODAC promotes good sportsmanship by student-athletes, coaches, and spectators. We

request your cooperation by supporting the participants and officials in a positive manner.

PROFANITY, RACIAL OR SEXIST COMMENTS OR OTHER INTIMIDATING

ACTIONS DIRECTED AT OFFICIALS, STUDENT-ATHLETES, COACHES, OR

TEAM REPRESENTATIVES WILL NOT BE TOLERATED AND ARE GROUNDS FOR

REMOVAL FROM THE SITE OF COMPETITION. Also, consumption or possession of

alcoholic beverages is prohibited.

Student-Athlete Responsibilities

As a student-athlete at RANDOLPH, you are expected to know and understand your duties and

responsibilities, both academically and athletically. Every student-athlete should also understand

that while you are a student at RANDOLPH, academics are your first priority.

Academic Responsibilities

● Understand that earning a degree is the primary goal for each student-athlete.

● Maintain an academic course load of a minimum of 12 credits per semester (excluding

PE activity classes and experiential learning) at all times.

● Meet, as scheduled, with advisors, tutors, and academic counselors.

● Attend all classes regularly and complete all assignments on time.

● Meet with your professors at the beginning of each semester to discuss potential conflicts

with class & competitions (commonly referred to as the “Dear Professor” letter).

● Abide by Randolph’s Honor Code regarding cheating and dishonesty.

● No missed class time is allowed for practice.

Athletic Responsibilities

● Abide by all College, ODAC, NCAA and IHSA rules and expectations.

● Attend all organized practices, unless officially excused.

● Take proper care of equipment and return it in good condition.

● Treat coaches, officials, opponents, and spectators with respect.

Uniform and Equipment Policy:

Each athlete will be issued practice and competition attire as well as athletic equipment

appropriate to their sport. The student-athlete is responsible for this equipment until it is

returned to the coach at the end of the season. Student-athletes should not launder or iron their

uniforms or wear their uniform for any purpose other than athletic competition. All uniforms

(excluding ALL personal undergarments) will be laundered by designated staff. (At the

beginning of each season you will be informed of the laundry procedures for your sport. If a

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piece of equipment or a uniform is damaged during the season, the coach should be notified

immediately. At the end of each season the athlete should return the equipment and uniform in a

timely manner. A hold will be placed on your student account preventing you from registering

for classes until all issued equipment and uniforms are returned. If the item(s) is lost or damaged

the student will be charged for the cost of the lost items(s) plus a 100% replacement fee. For

example, if an athlete does not return a game jersey that originally cost $40 to purchase the

athlete would be charged $80.

Academic Expectations

Every student-athlete at Randolph College must meet minimum eligibility requirements as

defined concurrently by the College, Old Dominion Athletic Conference, and the National

Collegiate Athletic Association (NCAA). In order to be eligible for both practice and

competition, all student-athletes must meet the following academic requirements:

ENROLLMENT TIME-FULL

The NCAA requires that student-athletes be enrolled in a minimum full-time (minimum 12

semester hours) program of studies leading to a baccalaureate or equivalent degree as defined by

Randolph College. Note: There are exceptions to this policy for students in their final semester.

Refer special situations to the Director of Athletics.

RANDOLPH COLLEGE’S POLICY

A student-athlete must be enrolled in 12 hours of credit countable towards the degree and

exclusive of Physical Education activity courses and Experiential Learning projects.

STANDING ACADEMIC GOOD

The NCAA requires that a student-athlete be in good academic standing as determined by the

academic authorities at the institution.

RANDOLPH COLLEGE’S POLICY

Students who are eligible to return to the College are considered to be in good academic standing.

Students who are on probation are allowed to practice and compete on an athletic team. Coaches

have the discretion to limit participation to ensure student’s academic success.

SATISFACTORY ACADEMIC PROGRESS

The NCAA requires all student-athletes to “maintain satisfactory progress” towards their degree

to be eligible for intercollegiate competition. Satisfactory progress is defined by the academic

authorities at each institution.

POLICY COLLEGE’S RANDOLPH

Students are expected to maintain progress toward degree completion, and those not progressing

.Progress Alertbelow, will be placed on Academic Progress Chartaccording to the

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ACADEMIC PROGRESS CHART

AT THE END OF: SEMESTER HOURS

PASSED:

First Semester, First Year 12

First Year 24

First Semester, Sophomore Year 41

Sophomore Year 56

First-Semester, Junior Year 75

Junior Year 88

First Semester, Senior Year 108

Senior Year 124

Physical Education Credit for Intercollegiate Athletics Participation

Physical education activity credit is optional for students when participating on a team sport. A

maximum of 8 credits of physical education activity classes (including athletic team credit) are

permissible towards graduation credits.

If a student-athlete elects credit, expectations for awarding credit and timelines for procedures of

dropping or withdrawing from the class are noted below.

Expectations:

1. A student-athlete must be an active member of the team for which they are awarded

credit. Student managers are not eligible to receive activity credit.

2. The student-athlete must participate in scheduled team physical activities.

3. A set date of completion (below), per sport, must be achieved in order to receive credit.

4. Under the following circumstances, if an athlete has not reached the date of completion

for credit, the student must file a drop or withdraw form for the course.

* A season ending injury

* An athlete is asked by a coach to leave the team or an athlete quits the team

5. As with any class for credit, if a student-athlete does not follow through with filing a drop

or withdraw form, he/she will receive an F.

6. Student-athletes follow the same procedures to add, drop, or withdraw from physical

education activity as they do other courses. All forms for drop or withdraw are acquired at the

Registrar Office. The student-athlete is responsible for maintaining the integrity of his/her

schedule.

FALL/WINTER SPORTS

Full Semester Fall Sports (1 credit) = cross country, soccer, swimming & volleyball

A student-athlete will receive credit if he/she is an active member of the team up to Fall Break

mid-October (October 13)

Quarter Fall Sports (1/2 credit)

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Tennis 1st Quarter

A student athlete will receive credit if he/she is an active member of the team up to the

traditional college calendar withdraw date for 1st quarter classes (September 30).

Basketball 2nd Quarter

A student athlete will receive credit if he/she is an active member of the team up to the

traditional college calendar withdraw date for 2nd quarter classes (November 21).

WINTER/SPRING SPORTS

Full Semester Spring Sports (1 credit) = lacrosse, tennis and softball

A student athlete will receive credit if he/she is an active member of the team up to Spring Break

in early March. (March 2)

Quarter Spring Sports (1/2 credit)

Basketball, Indoor Track & Swimming 3rd Quarter

A student athlete will receive credit if he/she is an active member of the team up to the

traditional college calendar withdraw date for 3rd quarter classes (February 16).

Outdoor Track 4th Quarter

A student athlete will receive credit if he/she is an active member of the team up to the

traditional college calendar withdraw date for 4th quarter classes (April 13).

Missing Classes for Athletic Competition

The following is the procedure for handling athletic competition and class conflicts

● According to NCAA regulations, students are not allowed to miss class for practice but

are allowed to miss class for competition.

● Each student-athlete is given a competition schedule (with departure times) at the start of

the season.

● Student-athletes are expected to review their competition schedules in order to identify if

there are any conflicts with classes.

● If there is conflict, the student-athlete is required to meet with the professor immediately

to discuss the conflict(s) and to create a plan for handling the conflict(s) with the faculty

member. The student must present each of their faculty members with the department issued,

“Dear Professor” letter that outlines competitions times and departures.

Academic Services Center (ASC)

Lipscomb Library is the place to go to receive academic support services in all subjects. Tutors

also provide sessions on study and writing skills and all sessions are at no cost!

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There you will find:

Director of the ASC and the Writing Program – Grant Kittrell

Anyone needing accommodations due to disability (even temporary ones e.g. concussions or

injuries) contact:

Coordinator of Disability Services – Diane Roy

Team Travel

The Athletic Department makes every effort to schedule away trips in such a way that they do

not interfere with classes. On occasion, a team will leave prior to the completion of classes. It is

your responsibility to make a decision regarding whether you are able to miss a class to travel

with the team. You are responsible for making up work that was missed.

While traveling to away competition, athletes will be provided with all meals. Bag lunches from

Cheatham Dining Services may be provided, if appropriate, and the meal will be deducted from

the student’s meal plan.

Randolph College is responsible for providing safe and reliable transportation for all away from

home contests and all team members are expected to ride to/from all contests together. In the

event an exception is requested, the student-athlete (regardless of age) must provide the head

coach, in advance, written permission from their parent/guardian to travel separately. Proof of

insurance and valid driver’s license is also required.

Conduct on Trips

1. Please remember that each athlete represents Randolph while on away trips. Your

conduct should always reflect the standards of the College. Failure to heed the directives of the

coach, athletic trainer, or officials will not be tolerated.

2. When on an away trip, no phone calls may be made from hotel room phone or extra

amenities (movies, room service, etc.) ordered without permission from head coach.

3. If any property damage or theft occurs, all individuals assigned to the room will be held

financially responsible for any damage.

4. As representatives of Randolph, all athletes must be attired in clean and neat clothes for

team travel. Coaches may have specific team dress codes.

5. The use of alcohol, drugs or tobacco is prohibited at all times, regardless of age.

Rules of Sportsmanship

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athlete is expected to exhibit good sportsmanship at all times, as a representative of -Each student

the team, coaches, department, Randolph, and community. The following constitutes poor

:sportsmanship and will not be tolerated

● Physical or verbal abuse of officials, opponents, spectators, coaches, or the media.

● Throwing objects at or onto the playing surface or at spectators.

● Use of inciting or taunting gestures designed to elicit negative reactions from opposing

players, spectators, or officials.

● Using racial, sexist, profane and vulgar language or gestures to opposing players,

spectators, or officials.

● Fighting with opponents.

● Making negative public statements, including on social media that demean a team

member, a coach, opponent, official or another institution.

● Inappropriate “celebrations” which are disrespectful toward opponents.

● Violations of ethical standards established for your sport.

Code of Conduct

les and regulations included All Randolph students, including athletes, are responsible for all ru

.RANDOLPH Student Handbook. Check online for the most current informationin the

The Virginia hazing law reads as follows:

It shall be unlawful to haze, or otherwise mistreat so as to cause bodily injury, any student at any

school, college, or university.

Any person found guilty thereof shall be guilty of a Class I misdemeanor.

Any person receiving bodily injury by hazing shall have a right to sue, civilly, the person or

persons guilty thereof, whether adults or infants.

The president or other presiding official of any school, college, or university receiving

appropriations from the state treasury shall, upon satisfactory proof of the guilt of any student

hazing another student, sanction and discipline such student in accordance with the institution’s

policies and procedures. The institution’s policies and procedures shall provide for expulsions

or other appropriate discipline based on the facts and circumstances of each case and shall be

consistent with the model policies established by the Department of Education or the State

Council of Higher Education for Virginia, as applicable. The president or other presiding

official of any school, college or university receiving appropriations from the state treasury shall

report hazing which causes bodily injury to the attorney for the Commonwealth of the county or

city in which such school, college or university is, who shall take such action as he deems

appropriate.

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Hazing Policy

Additionally, Randolph College students are expected to support the overarching mission of the

College, and participants are expected to demonstrate honesty, integrity, and respect toward

every other student, in keeping with the Honor Pledge and all other College policies. Violations

of the Hazing Policy will be adjudicated by an Administrative Hearing Board. Groups or

individuals (including sports teams and/or team members) found to be guilty of hazing will face

sanctions that may range from required community or campus service to loss of privileges to

expulsion.

Sexual Misconduct and Mandatory Reporting

Randolph College is committed to maintaining a community in which learning and working can

be carried out in an environment of human dignity and respect. The College stands opposed to all

forms of harassment, including sexual and gender-based harassment, and will work to prevent

such behavior within the College community. Sexual misconduct is antithetical to the values and

standards of the Randolph community, is incompatible with the safe, healthy environment that

the community expects and deserves, and will not be tolerated.

An individual may report alleged sexual misconduct to any faculty or staff member. It is

important to note that ALL College employees (except for Health and Counseling Center staff

and the College Chaplain) are mandated reporters and are required by Federal regulations to

report known or suspected incidents of sexual misconduct to the College’s Title IX Coordinator,

Sharon Saunders, Director of Human Resources at 434-947-8704, whereupon such information

will be used in compliance with the policy, including notification of local police as required by

law. No employee is authorized to investigate or resolve complaints without the involvement of

the College’s Title IX Coordinator or designee. Please keep this in mind when discussing these

matters with your coach or other members of the athletics department staff.

Usage of Social Media (e.g. Facebook, Twitter, etc.)

nt at Randolph College recognizes the value of the social networking such The Athletic Departme

as Facebook, Twitter, Instagram to name just a few. Our intention is not to restrict your usage of

es monitor these forums, but rather inform you of the implications. The Athletic Department do

athlete code of -these sites on occasion and you will be informed of any violations of the student

case -by-conduct. These violations may result in consequences that will be determined on a case

the head coach. Serious violations will also be basis by the Athletic Director in consultation with

. reported to the Dean of Students

athletes are expected to refrain from posting inappropriate images or language that are in -Student

tening. Images that include violation of team or College policies or that are offensive or threa

. team apparel must be appropriate and promote the team or individual in a positive way

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Student-Athlete Advisory Committee (SAAC)

Athlete Advisory Committee promotes a positive image of varsity athletics -The Student

oughout the Randolph community. The Committee will serve as an open forum for all varsity thr

athletes and works as a liaison between students, faculty, and the Randolph community. SAAC

dolph Athletics and will works with the Athletic Department to enforce rules and policies for Ran

athletes -make recommendations for revisions to athletic rules and policies. Two varsity student

will be elected by their team or coach to serve as representatives to SAAC. All representatives

ted to attend all SAAC meetings. Any varsity athlete is and executive board members are expec

invited to attend SAAC meetings. SAAC representatives will report on meetings and projects to

their teammates and related concerns of their team back to SAAC. These concerns will then be

to the appropriate Athletic Department staff member and if necessary, to members of addressed

.the College administration

Responsibilities of Student-Athlete Hosts

On occasion, a student-athlete may be asked to host a prospective student-athlete while the

student is on campus. Your role as a student host is very important in the recruiting process for

our athletic teams. You have the responsibility to understand and abide by NCAA, and

institutional regulations. The host may be given money to entertain the prospect. As a host, you

must adhere to the following regulations. Please read carefully.

● No cash may be given to the visiting prospect or anyone else.

● Only one student-athlete per day from our institution can serve

as an official host for each prospect. Other students may assist with hosting the prospect, but

shall pay for their own entertainment and meals.

● The host may not use the entertainment funds to purchase or otherwise provide the

prospect with any souvenirs, t-shirts, or other institutional mementos. This money is for actual

entertainment purposes only.

● The host may not use any vehicle provided or arranged for by an institution staff member

or booster.

● It is not recommended that prospective students or their hosts use personal vehicles to

travel off campus due to liability risks.

● The host should not allow recruiting conversations to occur, on or off campus, between

the prospect and a booster (if an unplanned meeting does occur, only greetings may be

exchanged).

● Meals for prospects must occur at regular dining facilities on campus unless dining

facilities are closed. Off campus meals must be paid for out of entertainment money.

● A maximum of $40 per day may be provided to cover the entertainment expenses of the

host and the prospect (and the prospect’s parents, legal guardians or spouse). It is permissible for

you to receive an additional $20 per day for each additional prospect you entertain.

● You may receive a complimentary admission when accompanying a prospect to a campus

athletics event.

● No alcohol, drugs or tobacco products are allowed. All College policies apply to both

host and prospective student.

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A prospect may participate in physical workouts or other recreational activities during a visit to

an institution’s campus provided the activities are not organized by the team (i.e. captain’s

practice) or coach. The activities must not be observed by members of the athletics staff and

can not be designed to test the abilities of the prospect.

Training Room Procedures

As you prepare for your upcoming championship season, it is the daily goal of the Randolph

College athletic training staff to do our part in assuring that each team has as many healthy athletes

available as possible to allow that team to practice productively and play to win. As an athlete,

along with your training, conditioning, and daily care of yourself, cooperation with our staff is

vital to the success of your WildCats team. Please review the following policies we have

established to help us reach our goals. If you have any questions please direct them to Matt Yates,

Joe Collins, Amy Moser, or Patrick Sullivan.

MEDICAL CLEARANCE

All athletes must receive medical clearance before participating in any team activities.

All athletes must complete a yearly physical, medical history form, medical waiver and complete

SportsWare online forms prior to beginning activity with a varsity sport. All first years/transfers

must also provide sickle cell trait results. Any additional requested medical documents must be

provided in a timely manner. Prior to participation, you are required to provide the Randolph

athletic trainers with a back-up asthma inhaler, epi-pen or any emergency medication you take.

ADD/ADHD prescription medication users must also submit documentation letter and form found

on the WildCats website. You may also pick up the forms from the athletic training office.

HOURS

Monday-Friday 2 PM-7:00 PM; other times by appointment only

Weekends, Holidays, etc., will be posted on Training Room door

It is your responsibility to know when you should report again to the training room; check with

your athletic trainers before going home if you are unsure.

Staff Certified Athletic Trainers Contact Information

Matt Yates office: 434-947-8338 cell: 618-210-8350 myates@randolphcollege.edu

Joe Collins office: 434-947-8312 cell: 606-515-8738 jcollins@randolphcollege.edu

Patrick Sullivan office: 434-947-8356 cell: 540-290-7502 psullivan@randolphcollege.edu

Amy Moser office: 434-947-8312 cell: 336-937-5708 amoser@randolphcollege.edu

HEALTH CARE REFERRALS

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Your health care as a student athlete is overseen and administered by the Athletic Training staff at

Randolph College in conjunction with local medical professionals that we have arrangements with.

Any physician or other medical visits that are related to athletic related injuries must be

established and approved only by the Randolph athletic training staff.

DAILY GUIDELINES

In order for the athletic training staff to efficiently and better serve you, your team, and the

WildCats Athletics’ community, we have some simple guidelines that we ask you to observe.

1. The training room is an active professional medical facility and will be treated as such by

the ATC’s and all who walk in.

2. Anyone being evaluated and treated will be issued an injury/treatment folder that stays in

the athletic training room. You will not be treated without the folder in your hand.

3. Report any and all open wounds.

4. Confidentiality: injuries are personal; please respect other athlete’s information, status,

etc.

5. No cell phones, Ipads, laptops, etc.

6. If you are not being treated please stay out.

7. Do not use training room for whining/complaining about . . . anything.

8. No food is allowed in the training room.

9. Shoes, gear, backpacks, etc. should be left outside of the training room.

10. Report in clean clothes; clean t-shirt, shorts, sweats, etc.

11. Inappropriate remarks and behavior will not be allowed. Refrain from cursing; be aware

of others and treat everyone in the room with respect.

12. Provide Athletic Trainer with a 3 day dose of any regular prescription drugs in the

appropriate labeled bottle. This is to serve as an emergency “back-up” supply for you.

13. Do not remove any equipment without athletic trainer’s consent.

14. Stay out of the training room if there is not an athletic trainer or student trainer in the

room.

15. Please, no guests, friends, roommates, parents in training room.

16. Remember that the training room is a privilege, not a right.

17. If you have something private to discuss, we are willing to find the time and a place for

that.

18. If you would like us to discuss an injury with your parents, let us know. Be aware that we

will reach out to them quickly in the event of a traumatic or life threatening injury.

INJURY AND ILLNESSES

Injuries/illnesses Injuries that occur within a team sponsored practice or game that a Randolph

ATC is not present at should first be reported to your coach. It is your responsibility to seek care

from the Randolph AT staff. You may contact the Randolph athletic trainers at the office or via

phone or email to establish a time for follow up care.

1. All physician and other medical appointments for injuries must be coordinated through

athletic training staff only. The only exception is an after-hours emergency. All emergency

situations should be reported to the training staff as soon as possible.

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2. If you visit the Health Center, walk-in clinic, or hospital for illness you should report that

immediately to the training staff.

3. Staff athletic trainers are not authorized to write missed class excuses.

4. Please respect the confidentiality of your teammate’s medical condition.

5. When you are injured, your athletic trainer will let you know exactly what I have reported

to the coaches when you check in daily.

6. Non team related injuries are your responsibility, both physically and financially. Please

report these injuries to the trainers as soon as possible.

Secondary Insurance Filing Procedures

Agency: Bob McCloskey Insurance Claim Manager: Oscar Chicas

PO Box 511

Matawan, NJ 07747

Phone: 1-800-445-3126 Fax: 732-583-9610

The secondary policy is only in effect during the declared traditional and non-traditional playing

seasons and covers injuries (not illnesses) that occur during the intercollegiate playing seasons.

Primary insurance must be filed first. Remaining bills and deductible payments should be filed

by the family to the secondary insurance agency noted above.

Filing Claims

The claim form

1. Obtain the injury claim form from the athletic trainer. The athletic trainer will complete

and sign PART 1A.

2. The student-athlete completes PART 1B in full, including address, parent/guardian, and

primary insurance information.

3. The student-athlete signs and dates the “Medical Information Authorization/Assignment

of Benefits” section at the bottom of the claim form.

Itemized Bills

1. Attach copies of itemized bills. Services must be stated as the Explanation of Benefits

(EOB) description and itemized with specific injury diagnosis codes. “Balance forward” or

“balance due” bills are not acceptable.

2. Attach the primary insurance coverage EOB statement or denial statement with the bill.

3. Itemized bills should indicate the provider of services full name and mailing address, type

of service, date of service, fee charged, and diagnosis. Make sure the bill and insurance

statements submitted are for the same item.

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4. When sending additional bills and other insurance statements after the initial claim form,

please identify the college name and name of injured athlete in the correspondence.

5. In the event the primary insurance agency denies coverage of the injury, include a copy

of the letter of denial.

A sample of the secondary insurance claim form is available in the training room.

NCAA Banned-Drug List

The NCAA list of banned-drug classes is subject to change by the NCAA Executive Committee.

Contact NCAA education services or www.ncaa.org/drug testing for more information.

The term “related compounds” comprises substances that are included in the class by their

pharmacological action and/or chemical structure. No substance belonging to the prohibited

class may be used, regardless of whether it is specifically listed as an example.

All nutritional/dietary supplements carry some risk of containing an NCAA banned substance

because they are not well regulated and may be contaminated. Failure to check out any

supplement with your sports medicine/athletic training staff prior to use may result in a failed

appeal for a positive drug test. Student-athletes are responsible for anything they ingest.

2019-20 NCAA Banned Drugs

It is your responsibility to check with the appropriate or designated athletics staff before

using any substance.

The NCAA bans the following classes of drugs:

1. Stimulants

2. Anabolic Agents

3. Alcohol and Beta Blockers (banned for rifle only)

4. Diuretics and Other Masking Agents

5. Illicit Drugs

6. Peptide Hormones and Analogues

7. Anti-estrogens

8. Beta-2 Agonists

Note: Any substance chemically related to these classes is also banned.

The institution and the student-athlete shall be held accountable for all drugs within the banned

drug class regardless of whether they have been specifically identified.

Drugs and Procedures Subject to Restrictions:

1. Blood doping.

2. Gene doping.

3. Local anesthetics (under some conditions).

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4. Manipulation of urine samples.

5. Beta-2 Agonists permitted only by prescription and inhalation.

NCAA Nutritional/Dietary Supplements Warning:

Before consuming any nutritional/dietary supplement product, review the product with the

appropriate or designated athletics department staff!

There are no NCAA approved supplement products.

1. Dietary supplements, including vitamins and minerals, are not well regulated and may cause a

positive drug test result.

2. Student-athletes have tested positive and lost their eligibility using dietary supplements.

3. Many dietary supplements are contaminated with banned drugs not listed on the label.

4. Any product containing a dietary supplement ingredient is taken at your own risk.

Check with your athletics department staff prior to using a supplement.

Note to student-athletes: There is NO complete list of banned substances.

Do not rely on this list to rule out any label ingredient.

Examples of NCAA Banned Substances in Each Drug Class.

1. Stimulants: Amphetamine (Adderall); caffeine (guarana); cocaine; ephedrine;

methamphetamine; methylphenidate (Ritalin); synephrine (bitter orange); methylhexanamine

(DMAA); “bath salts” (mephedrone); Octopamine; DMBA; phenethylamines (PEAs); etc.

Exceptions: phenylephrine and pseudoephedrine are not banned.

2. Anabolic Agents (sometimes listed as a chemical formula, such as 3,6,17-androstenetrione):

Androstenedione; boldenone; clenbuterol; DHEA (7-Keto); epi-trenbolone; testosterone;

etiocholanolone; methasterone; methandienone; nandrolone; norandrostenedione; stanozolol;

stenbolone; trenbolone; SARMS (ostarine, ligandrol, LGD-4033); etc.

3. Alcohol and Beta Blockers (banned for rifle only): Alcohol; atenolol; metoprolol; nadolol;

pindolol; propranolol; timolol; etc.

4. Diuretics (water pills) and Other Masking Agents: Bumetanide; chlorothiazide;

furosemide; hydrochlorothiazide; probenecid; spironolactone (canrenone); triameterene;

trichlormethiazide; etc.

5. Illicit Drugs: Heroin; marijuana; tetrahydrocannabinol (THC); synthetic cannabinoids (e.g.,

spice, K2, JWH-018, JWH-073)

6. Peptide Hormones and Analogues: Growth hormone(hGH); human chorionic gonadotropin

(hCG); erythropoietin (EPO); IGF-1 (colostrum); etc.

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7. Anti-Estrogens: Anastrozole; tamoxifen; formestane; ATD, clomiphene; SERMS (nolvadex);

Arimidex; clomid; evista; fulvestrant; aromatase inhibitors (Androst-3,5-dien-7,17-dione), etc.

8. Beta-2 Agonists: Bambuterol; formoterol; salbutamol; salmeterol; higenamine; norcoclaurine;

etc.

Additional examples of banned drugs can be found at www.ncaa.org/drugtesting.

Any substance that is chemically related to the class, even if it is not listed as an example, is

also banned!

Information about ingredients in medications and nutritional/dietary supplements can be obtained

by contacting Drug Free Sport AXIS, 877-202-0769 or www.drugfreesport.com/axis

password ncaa1, ncaa2 or ncaa3.

It is your responsibility to check with the appropriate or designated athletics staff before

using any substance.

Alcohol and Other Drug Policy

Statement of Purpose:

The athletic department at Randolph does not support the illegal or irresponsible use of alcohol

or other drugs. Our department believes that the use of alcohol and other drugs can be

detrimental to academic and athletic performance. Therefore, the athletic department policies

have been developed in accordance with this philosophy. The following program objectives are

also consistent with this philosophy:

1. Inform student-athletes and staff of the NCAA and departmental policies concerning

alcohol and drug use.

2. Educate Randolph athletes regarding the detrimental effects of alcohol, tobacco, and drug

use and provide prevention programs when appropriate.

3. Discourage alcohol abuse, underage drinking, smoking, and the use of illegal drugs by

Randolph student-athletes.

4. Identify student-athletes who may have chronic problems and assist in proper treatment.

5. Create a positive and healthy atmosphere for Randolph athletes.

Randolph student-athletes are expected to comply with state, federal, and College policies

regarding the use/misuse of alcohol, tobacco, and illegal drugs. Refer to the Student Life Section

of the Randolph Student Handbook for an explanation of the College’s alcohol, smoking, and

illegal drug use policy.

Virginia State Law regarding alcohol use: Persons under the age of 21 may not purchase,

possess, or consume beer, wine, or distilled spirits.

Athletic Department Policies are listed on the following pages. Each team and team member is

required to adhere to these policies. A coach may have the option of making any policy and/or

sanction more stringent, but not any less stringent.

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Athletic department policy violations may or may not count toward Randolph policy violations.

Reporting of AOD policy violations will follow the following guidelines:

1) Student-athletes are required to self-report AOD policy violations to the head coach within 24

hours of the violation.

2) Student-athletes who observe a peer violating the AOD policy are required to inform the

person violating the policy that student-athlete has 24 hours to report him/herself. If the student-

athlete does not self-report the violation within 24 hours, the peer is to report the violation to the

head coach at the end of the 24-hour window.

It is important to note that violations of this policy, as determined by the social violations hearing

board, DOS, or an administrative hearing, may count as team violations and that the Dean of

Students will report such violations to the Athletic Director. The same applies for state law

violations, i.e. police involvement surrounding alcohol/drug involvement. Infractions that occur

are cumulative and extend throughout the player’s eligibility at Randolph. It is very important to note that any underage team violation will be referred to the Dean of

.Students who will then act in accordance with the rules stated in the Student Handbook

nsSeasoDefinition of

Traditional seasons will be defined by each NCAA/IHSA sport in accordance with -Traditional and Non

NCAA/IHSA rules and regulations. The coach will announce those dates at the beginning of each

.academic year

Alcohol

ional SeasonTradit-Traditional & Non

Underage: Persons under the age of 21 may not purchase, posses, or consume beer, wine, or –Policy

distilled spirits (Virginia State Law). Legal age: Alcohol consumption is not allowed within 24 hours of

of competition (“24/48”). RANDOLPH alcohol violations will count as a practice or 48 hours of a date

traditional season. In addition, violations of -violation at any time during the declared traditional or non

be unacceptable and will be College alcohol policy (Outlined in the Student Handbook) and state law will

.considered violations of team policy

case -by-Head coach will determine appropriate level of sanctions as determined on a case –Violation 1

suspension, completion of basis. Sanctions may include but are not limited to 1 date of competition

.alcohol education program, community service and suspension from practice

Head coach, in consultation with director of athletics, will determine appropriate level of –Violation 2

sis. Sanctions may include but are not limited to 2 dates of case ba-by-sanctions as determined on a case

campus center -competition, completion of alcohol education through campus counseling or approved off

.(at students own expense), community service and suspension from practice

Head coach, in consultation with director of athletics, will determine appropriate level of –Violation 3

case basis. Sanctions may include but are not limited to suspension -by-sanctions as determined on a case

ndar year in all sports, completion of an for remainder of season, suspension for at least one cale

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assessment and complete recommended treatment plan either through the campus counseling center or

. campus counseling center (at the students own cost)-approved off

th director of athletics, will determine appropriate level of Head coach, in consultation wi –Violation 4

case basis. Sanctions may include but are not limited to career -by-sanctions as determined on a case

.banishment from all RANDOLPH athletic teams

Illegal Drugs

Violations will include the use and/or possession of illegal drugs (Underage alcohol violations –y Polic

are noted earlier). Illegal drugs will include, but are not be limited to the drugs listed in the Student

lege policy and state law violations will apply toward Handbook. It is important to note again that Col

Please note, different types of illegal drugs are not treated differently. All will athletic policy violations.

.be considered illegal, and thus, treated equally

easonTraditional S-Traditional and Non

Head coach, in consultation with director of athletics, will determine appropriate level of -Violation 1

case basis. Sanctions may include but are not limited to suspension -by-sanctions as determined on a case

re than 50% of season competition, community service, for 6 dates of competition, not to exceed mo

testing at regular -attendance at drug counseling session and complete treatment plan, submit to drug

. intervals. A positive test will result in application of action for violation 2

Head coach, in consultation with director of athletics, will determine appropriate level of –Violation 2

case basis. Sanctions may include but are not limited to suspension -by-sanctions as determined on a case

dar year. In addition, the student must attend an from all sports from the date of infraction for one calen

assessment and participate in prescribed treatment plan either through the campus counseling center or

to campus counseling center (at the athlete’s own cost). Student must pay for and submit-approved off

. testing at regular intervals. A positive test will result in application of action for violation 3-drug

Head coach, in consultation with director of athletics, will determine appropriate level of –Violation 3

case basis. Sanctions may include career banishment from all -by-sanctions as determined on a case

.Randolph athletic teams

Smoking

athlete’s career. -The athletic department supports a no smoking policy throughout the student –Policy

igarettes) is prohibited in and around all practice and c-Smoking (tobacco in any form, including e

competition venues. Individual team policy and actions for violations will be discussed and adopted in

.the preseason

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Sports Information

Functions

The sports information office is responsible for the publicity and promotion of Randolph’s 16

NCAA Division III and IHSA intercollegiate sports. The office is made up of the sports

information director and student employees. The primary functions of the sports information

office are:

Media Relations

This function includes, but is not limited to, producing and disseminating general and hometown

press releases and hosting newspaper, television, and radio reporters at campus events. Game

announcements and results are also posted via the website.

Maintenance of Statistical Files

Sports information maintains cumulative statistics on all sports. The department maintains in-

game statistics at home events for those sports that have NCAA statistics. Sports information

also submits statistical reports to the ODAC and NCAA.

WildCats Online

Fans around the world can get regular, in-depth information on Randolph teams on the Internet.

The sports information department maintains the Randolph athletics home page. The home page

features scores, statistics, schedules, rosters, videos and more for all of Randolph’s teams,

program information, and questionnaires for prospective student-athletes to fill out online. The

address is www.randolphwildcats.com

Anyone can sign up to have RSS feed directly to their email. Go to the official athletics website

and sign up today! Randolph Athletics is also on Facebook, Twitter, Instagram and YouTube

using the handle @TrackTheCats.

Randolph athletics regularly provides live stats for many home events. Several sports also offer

live video webcasts. Check the website regularly for updates and schedules.

Athletics Publications

The sports information office, along with the Office of College Relations, writes, designs, and

edits most athletic publications including game programs, recruiting brochures, posters, and

advertising/promotions material.

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