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STUDENT ATTENDANCE
GUIDE 2016
Handbook for Attendance Officers
SIMON Development Team [email protected]
Abstract
This guide will allow users to become familiar with the SIMON Attendance system and will act as a resource to help ensure the system is used is the most efficient way.
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TABLE OF CONTENTS
Introduction ............................................................................................................................................................ 3
Registered Schools Board – Extract from the minimum standards ........................................................................ 4
IMPORTANT DATA INFORMATION ......................................................................................................................... 5
Teacher Roll Mark Screen ....................................................................................................................................... 6
Student Attendance Flow Charts ............................................................................................................................ 7
Overall Attendance Structure ............................................................................................................................ 7
Parent Notified Absences (PNA) ......................................................................................................................... 8
School Related Absences (SRA) .......................................................................................................................... 9
School Acknowledged Absences (SAA) ............................................................................................................ 10
SAA or SRA ........................................................................................................................................................ 11
School Passes ................................................................................................................................................... 12
Class Passes ...................................................................................................................................................... 13
Setting up Student Attendance ............................................................................................................................ 15
Timetable Definition......................................................................................................................................... 15
Subject Configurations ..................................................................................................................................... 16
Year Level Configuration .................................................................................................................................. 16
Student Attendance Home Page .......................................................................................................................... 18
Attendance Trends ........................................................................................................................................... 19
Configuring Absence Trends............................................................................................................................. 19
Using Attendance Trends ................................................................................................................................. 21
General Links .................................................................................................................................................... 22
Unmarked Rolls ................................................................................................................................................ 22
Attendance Tasks ............................................................................................................................................. 23
Attendance Alerts ........................................................................................................................................ 24
Follow Up Absences from Official RollS ....................................................................................................... 25
Incomplete Leave Passes ............................................................................................................................. 26
Incomplete Sick Passes ................................................................................................................................ 27
Unprocessed SAA Events ............................................................................................................................. 28
Unprocessed SRA Events ............................................................................................................................. 28
Follow Up Absences from all Rolls ............................................................................................................... 28
Pastoral/Class Teacher Follow-UP ............................................................................................................... 29
Creating a Parent notified Absence (PNA) ............................................................................................................ 34
Creating a PNA ................................................................................................................................................. 34
Typical Day Demonstration .................................................................................................................................. 36
Class Enrolments................................................................................................................................................... 38
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Tricks and Tips ...................................................................................................................................................... 42
Fixing a major Mistake .......................................................................................................................................... 44
Maintainers of Student Attendance ..................................................................................................................... 44
Student Attendance Information in the Student Profile ...................................................................................... 45
Attendance Summary: ................................................................................................................................. 45
Class Attendance Percentages ..................................................................................................................... 45
Period History .............................................................................................................................................. 46
SIMON Kiosk ......................................................................................................................................................... 48
Setting up the Kiosk .......................................................................................................................................... 48
Student Selection Options ................................................................................................................................ 49
Check-in and Check-out ................................................................................................................................... 50
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INTRODUCTION
The Attendance module in SIMON electronically register the location of students in class and tracks their
movements during a school day in real time. The module will cater for students who are:
• Absent from class
• Late to class
• Leaving class early
• Going to sickbay
• Leaving school and who may, or may not return
• Absent with Parent Notification (PNA)
• Absent and require Parental Contact or follow-up
• Arriving late at school
• Attending a school activity outside normal classes (Excursions, Sporting etc.) This can also be used for
extended homerooms, assemblies etc. and reflect appropriately in the daily attendance records. (SRA
– School Related Activities and SAA – School Acknowledged Activities).
• Class Passes
The attendance module is designed to cater for a school that requires teachers to complete an electronic roll
mark for specific periods, or ideally, for each class. However, the system is also designed so a school can
complete an administrative roll mark through traditional methods by teachers completing a paper roll and the
collation of data by secretarial staff to meet the requirements of the Registered Schools Board.
When setting up for electronic attendance the school can configure which periods are required to be marked
and which of these periods will be targeted for official follow-up. Those periods marked for follow-up will tell
the SIMON attendance system to pay attention to these periods and invoke formal follow-up procedures that
will require staff at an administrative and pastoral level to act to investigate data relating to absent students.
Through this process efficient follow-up of student attendance can be completed and accurate reports
produced for any given day, period, student or class.
The next section gives an overview of the SIMON Attendance system. This will show users how the various sub
modules fit together to produce the final student attendance data. These modules are:
• Parent Notified Absences (PNA)
• Sick Passes, Leave/Return Passes and Late to School Passes
• School Acknowledged Absences (SAA) *
• School Related Absences (SRA) *
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*School activities such as Camps, Excursions and Sporting Events are registered and students are selected to be
part of them. This data is merged into the attendance system to give an accurate account of student
attendance and provide valuable feedback to staff marking rolls and track the location of a student on a day.
This is particularly useful when a year level or series of classes are out of normal classes and involved in an
activity for a whole or part day. Creating an activity and assigning students to it may save time in marking
students as absent in their normal classes and provide accurate information as to their location.
REGISTERED SCHOOLS BOARD – EXTRACT FROM THE MINIMUM STANDARDS
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IMPORTANT DATA INFORMATION
As an Attendance Officer, you must be very mindful that that the data entered by you affects every class roll
for each student on every day that any PNA, Pass, SAA and SRA events are added. This data updates any
teacher roll affected by the event you enter so the teacher is kept up-to-date with every child in their classes.
If incorrect data is added and the event is removed SIMON will set the student back to unmarked for affected
rolls so the correct status of the student can be updated. This signals the teacher that they now may have an
unmarked roll and need to verify the information.
SIMON has been designed to allow very careful tracking of student attendance information as this data has
often been used in Courts of Law.
General Notes:
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NOTE: The latest developments of SIMON allow roll marking to be optimised for mobile devices.
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TEACHER ROLL MARK SCREEN
Below is a sample class roll mark screen. This illustrates how student data relating to attendance is displayed
in the roll mark, such as Parent Notified Absences, School Passes and School Activities. Teachers also have a
real-time information related to the percentage of attendance down to the minute for each class for each
student.
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STUDENT ATTENDANCE FLOW CHARTS
The following sections outline the way SIMON attendance works and will give users an overview of how the
sub modules in SIMON attendance interact with each other.
OVERALL ATTENDANCE STRUCTURE
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PARENT NOTIFIED ABSENCES (PNA)
*Extended entry must be treated very carefully
General Notes:
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SCHOOL RELATED ABSENCES (SRA)
*Recurring entry must be treated very carefully
General Notes:
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SCHOOL ACKNOWLEDGED ABSENCES (SAA)
*Recurring entry must be treated very carefully
General Notes:
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SAA OR SRA
NOTE: The decision of whether to use an SRA or SAA for an event is purely up to the school and how they wish
to affect CLASS based attendance. SRA will count against student class attendance percentages and SAA will
not. It is important to note that an SRA or SAA does not reduce the overall school attendance because they
are at a school recognised event. It is possible to have students with 95% class attendance but 100% school
attendance because they have been put in SRA events that take them away from normal running classes.
General Notes:
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SCHOOL PASSES
General Notes:
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CLASS PASSES
Teachers and office staff can also issue a class pass for a student. By default, a class pass does not affect the
class percentage of attendance unless the user indicates it should. These are not to be used for passes where
the student is leaving the school.
These can be issued from the main attendance system;
Or from within a teacher class roll mark that automatically defaults to period times;
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SETTING UP STUDENT ATTENDANCE
This section describes the relationship between the information entered in Timetable Definition and Subjects
in the School Administration Section and the Year Level Configuration in the Student Attendance Section.
TIMETABLE DEFINITION
In the Timetable Definition area of the Timetable Maintenance Module the Timetabler or SIMON
Administrator must specify the following for each teaching period of each day:
Is this period an Admin Roll Mark?
This means that only administrative staff can enter attendance data.
Is this period a Teacher Roll Mark?
This means that teachers can enter their own class data.
NOTE: Schools can have BOTH Admin Roll Mark and Teacher Roll Mark checked for each period. This would
allow teachers to mark their own rolls, but also allow for administrative staff to enter any paper rolls which are
brought to the office.
Is this period an Official Roll Mark?
This is a global setting and will activate across the WHOLE SCHOOL. Official Roll Mark periods are those
required to satisfy the Registered Schools Board requirements for roll marking. Generally, this is a morning and
an afternoon period. The use of an Official Roll Mark will allow SIMON to produce reports on student
attendance based on these periods only. SIMON will also populate the attendance follow up screens for key
users to produce reports for students who were absent without reason from Official Roll Marks and
electronically record reasons. Users will also be able to produce reports of students absent without reason or
late from class from any period configured for Roll Mark.
NOTE: Official School Roll Marks will only activate if an Admin or Teacher Roll Mark is set for that period.
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Does this period require follow up for unexplained absences?
This is a Global setting and will active across the WHOLE SCHOOL. Setting follow-up on a period causes SIMON
to request data on students who are absent without reason from normal classes. Follow up can be completed
by admin staff and either Year Level Coordinators or House Leaders as decided by individual schools. Staff who
are authorised to complete follow up will be required to enter reasons as to why a student was absent from a
class. At this point, SIMON will remove the student from the follow up screen and update the attendance
data. The system is set for follow up to expire after a set number of days. If no reason for unexplained
absences has been entered before the nominated follow up expiry time the student will be removed from the
follow up screen and remain as absent without reason on the system.
NOTE: Follow up can only be activated if an Admin or Teacher Roll Mark is also set for that period.
SUBJECT CONFIGURATIONS
The second thing which must be considered when setting up SIMON for attendance is which subjects should
be included in the attendance system. This information should ideally be included in the Subject Import data
(See SubjectImport.txt). However, subjects can be manually excluded from attendance by checking the
appropriate box in the Subject Maintenance section of the Subjects module in School Admin.
YEAR LEVEL CONFIGURATION
Finally, the school must determine which year levels and which periods will be marked by entering this data
into the Year Level Configuration area of the Student Attendance Maintenance Module.
NOTE 1: When a Year Level is activated for roll marking, Official Roll Mark periods will be automatically
included based on the Timetable Definition configuration. The Official Roll Mark Periods are global and cannot
be altered from this module.
NOTE 2: Follow up is also a global setting based on the Timetable Definition. If a year level has a roll mark
activated for a period which also has follow up activated, then any student absent from that period will require
follow up. Official Roll Marks will automatically require follow up.
In the above example, Homeroom and Period 4 have been flagged as Official Roll Marks and it is not possible
to turn off roll marking for these periods.
NOTE: This configuration
must be completed for
each cycle day of the
timetable.
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However, Periods 1 to 3 are not Official Roll Marks, therefore the school can elect to not mark these rolls by
unchecking the appropriate boxes or, if no rolls are required at all, the year level can be disabled;
Notice that these periods do have follow-up flagged, so if the school elects to mark these rolls, then follow up
can also occur for these periods. It is best practice to have all roll mark periods flagged for follow up.
General Notes:
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STUDENT ATTENDANCE HOME PAGE
When users click on the Student Attendance link on the Work Desk Home, they will be taken to the Student
Attendance Module.
The links available on this page will vary slightly depending on the role of the staff member in SIMON,
however, main panels will be the same, only the panel content may be different
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ATTENDANCE TRENDS
This panel gives the user a summary of absence trends over a given Trend Period.
CONFIGURING ABSENCE TRENDS
This information displayed in this panel can be fully customised by the individual user so that the student
information which appears is relevant to that user.
To customise the Attendance Trends panel, the user will click on the module icon.
Once in this module, the user will be shown a summary of the students they are tracking. This can be altered
by clicking on the appropriate tab.
Module Icon
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For example, if the user is a Head of Campus then they could select that campus and therefore will receive all
data for that campus. However, if a teacher is homeroom teacher, then they could select to track their entire
Homeroom or just individual students of concern and only data relating to these students will be shown.
NOTE: Once an alteration has been made under any of the Absence Trends tabs, the user must return to the
Summary tab and click on the UPDATE button.
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USING ATTENDANCE TRENDS
Each of the sub-headings on the Attendance Trends panel are links to further information.
NOTE:
Irregular Absent without Permission refers to students who were marked present in most periods for the day,
but were marked as absent for one of those periods without an appropriate pass being completed. It will also
flag the opposite, where a student may be marked as absent for much of the day, but then appears as present
in one period during that day.
Continuous Absent without Permission flags students who are marked absent for two or more consecutive
classes, but have not been entered in the system as having a PNA, SRA, SAA or pass.
Attendance Alerts occur when there is an inconsistency in the attendance data. For example, a student is on a
PNA, SRA or SAA for the day, but is in class. Attendance Alerts are entered by the class teacher when they
mark the roll.
By clicking on these links, the user will be able to access more detailed information, such as which students are
involved and for which periods.
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Once in the Attendance Trends page, other categories can be selected using the drop-down list, or the user
could return to the Student Attendance Home Page by selecting the link from the top menu bar and then
selecting a new link from the Attendance Trends panel.
GENERAL LINKS
The General Links panel will give the user links to the Roll Mark options - Mark roll by teacher or mark roll by
class.
UNMARKED ROLLS
Class teachers will be able to see any unmarked rolls they have for classes that they teach. To mark these rolls,
simply click on the day in question and this will open the Teacher Roll Mark page.
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The red-cross indicates rolls which still require marking. By clicking on classes marked in such a manner, the
Class Roll Mark page will be opened and the roll can be marked and updated.
The Unmarked Rolls panel will update automatically
ATTENDANCE TASKS
NOTE: The links available in this panel will vary depending on the role of the user in SIMON.
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ATTENDANCE ALERTS
By clicking on the Attendance Alerts link in the Attendance Tasks panel, the user will be taken to the Student
Attendance Alerts page.
Each of the alerts listed are linked to the student, and the data should be fixed in the system to remove the
alert. In this page example, we have a reminder from a teacher that the student is present, so we would need
to explore what the issue is. Teachers create these alerts by using the “Report Issue” button in their class roll
mark.
In the teacher roll mark the Alert will be visible at the top of the page until the alert is dealt with. This class
will remain as incomplete.
We also have a student on two different events (SRA and SAA), we need to find which the correct event is and
remove the student from the incorrectly assigned activity. This will recalculate the data and remove the alert.
This is important as these events in SRA/SAA can be configured to be listed automatically on an End of
Semester Report.
Report Issue Button
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FOLLOW UP ABSENCES FROM OFFICIAL ROLLS
Users will have access to this link if they are configured as being involved with follow-up in the attendance
system.
Clicking on this link will take the user to the Official Roll Mark Follow-Up page.
The user then clicks the “Update Follow-up” button to begin the process.
The Display Contact Info button can be used if parent/guardian contact is needed. The information here is
taken from the school administration package.
Once all data has been entered, click on Update. Once all affected periods are accounted for, the student will
be removed from the follow-up list. The next student can be selected using the student drop down list without
going back to the previous page.
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INCOMPLETE LEAVE PASSES
Users will have access to this link if they are configured as being involved with Passes in the attendance
system.
Clicking on this link will take the user to the Incomplete Leave Passes page. Here all students who have been
issued a leave pass will be listed until the leave pass has been completed.
To complete the leave pass, the user must click on the “Complete Pass” button.
The time the student returns to school must be entered or, if the student is not expected to return to school
on that day, the check box should be selected.
NOTE: It is important that the correct times are entered. To change between AM and PM, enter the time and
then hit either A or P as appropriate.
The system will not accept times entered in an incorrect format. If this occurs, the user will be prompted to
check the time entered.
Once the pass has been completed, the student will be removed from the Incomplete Leave Passes list.
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INCOMPLETE SICK PASSES
Users will have access to this link if they are configured as being involved with Passes in the attendance
system.
Clicking on this link will take the user to the Incomplete Sick Passes page. Here all students who have been
issued a sick pass will be listed until the sick pass has been completed.
To complete the sick pass, the user must click on the “Complete Pass” button.
The time the student leaves sick bay to return to class must be entered or, if the student is not expected to
return to class on that day, the check box should be selected.
NOTE: It is important that the correct times are entered. To change between AM and PM, enter the time and
then hit either A or P as appropriate.
The system will not accept times entered in an incorrect format. If this occurs, the user will be prompted to
check the time entered.
Once the pass has been completed, the student will be removed from the Incomplete Sick Passes list.
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UNPROCESSED SAA EVENTS
In the system, any teacher or office staff member can create a School Acknowledged Activity. However, the
activity will not process unless you have access to approve them. Any Unprocessed activities allows the
maintainer to then edit, review the data, and then click on save to process the data into class rolls.
UNPROCESSED SRA EVENTS
In the system, any teacher or office staff member can create a School Related Activity. However, the activity
will not process unless you have access to approve them. Any Unprocessed activities allows the maintainer to
then edit, review the data, and then click on save to process the data into class rolls.
FOLLOW UP ABSENCES FROM ALL ROLLS
Users will have access to this link if they are configured as being involved with follow-up in the attendance
system. This is the preferred follow-up screen as it will allow the school access to all periods that have had
follow-up enabled.
Clicking on this link will take the user to the Roll Mark Follow-Up page.
The user then clicks the “Update Follow-up” button to begin the process.
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The Display Contact Info button can be used if parent/guardian contact is needed. The information here is
taken from the school administration package.
Once all data has been entered, click on Update. Once all affected periods are accounted for, the student will
be removed from the follow-up list. The next student can be selected using the student drop down list without
going back to the previous page.
PASTORAL/CLASS TEACHER FOLLOW-UP
Pastoral Staff and Class teachers will have access to unexplained absence data related to their own pastoral
students and classes through this link if the system is set up to allow class teachers to complete follow up.
PASTORAL/CLASS TEACHER FOLLOW-UP
By clicking on the Update Follow Up link, the pastoral/class teacher will be able to view the dates for which the
student was absent without reason. A user can switch between pastoral and class teacher follow up.
Note: The students listed will
be the students you have
pastoral access to. When
switching to Class Teacher
Follow Up, the students listed
will be those in your own
classes. Maintainers of the
student attendance system will
see all students.
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The contact information for that student can be displayed by clicking on the 'Display Contact Info'
button. SIMON retrieves this information from the school's administration software package.
For specific dates and or periods different reasons can be allocated.
Under the “Report” tab a report or letter can be generated to help manage the “Absent without Reason” data
for each student.
• For Administrative report formats (various filters can be used);
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Report:
• For Letters (various filters can be used);
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Letter:
NOTE: The letter templates are configured by accessing the maintenance menu in attendance Letters
Follow up
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General Notes:
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CREATING A PARENT NOTIFIED ABSENCE (PNA)
A PNA is used to document when the school has been notified by parents that a student will be absent.
CREATING A PNA
To create a PNA event the user selects the appropriate menu option, or from one of the panel options.
Step 1: Select the date of the absence, the student, the absence reason and, if necessary, alter the Absence
Period.
Step 2: Once all details are accurately entered, select Save. A confirmation message will appear at the top of
the page and the next PNA can be entered without having to navigate away from that page by simply selecting
the name of the next student.
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Note: If a medical certificate is received after the event, this can be registered by going to the Parent Notified >
Parental Note registration page
Select an appropriate date range and tick the appropriate boxes.
Once all data is in, select the Save button.
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TYPICAL DAY DEMONSTRATION
Roll Mark Release
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Parent Notified Absences
(Day Entry and Multiple Day Entry PNA: Things to Watch. This is parent initiated contact)
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SRA and SAA Entry
(Day Entry and Multiple Days: Things to Watch, School Groups and Adding and Removing Students, reducing
Alerts by the use of school groups)
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Passes
(Late, Leave, Sick and Class Passes. Leave Pass Tolerances, farming out passes to key staff such as Sick Bay and
Careers)
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Follow up
(Seeking and recording reasons why a student is absent. This is school initiated contact)
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Keep an eye on the Attendance Tasks (Alerts, Passes Etc.)
Many Alerts are conflicting data. Fix source event to clear many alerts
Be very careful if you choose to use recurring events
Enter events accurately and use school groups to minimise “Alerts”
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CLASS ENROLMENTS
This page is designed to adjust historical roll mark class enrolments where the class was incorrectly assigned at
the time of roll initialisation. It will also allow you to populate class enrolment data based on the current
timetable data for a student into the past where data should have existed. This data can be fixed for any
student for any day in which student attendance data was collected:
Step 1: Choose “Single” day option and then choose date and click the load button.
Once the load button is pressed the user will be presented with the following screen to select the relevant
student;
Step 2: Select the student from the filtered list and click on the load button.
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Step 3: In the above example the student only has two roll marks for the day. To change an incorrect class
assignment users can first click on the remove button (here we will remove all classes);
Step 4: User can decide how the student is going to be added into the class with the required roll mark status
(Present, Absent or Unmarked);
Step 5: Users can then select the correct classes:
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Step 6: Users can then click on the “Save” button to complete the task.
Using the multiple day option allows the user to populate class enrolment data based on the current timetable
data for a student into the past where data should have existed. This student may have not been enrolled in
the timetable for a period after starting at the school and required historical data to be added;
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The user can select the date range, the student, and the default attendance state (Present, Absent or
Unmarked) and add the attendance data.
NOTE: By adding students as “Absent” this will set the classes to unmarked (incomplete) and attendance
alerts will tell classes teachers that they now have unmarked rolls.
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TRICKS AND TIPS
Resetting a whole day roll mark if something has gone wrong. (Note: SAA’s SRA’s and PNA’s are not lost
if a daily roll is reset)
NOTES:
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Using Follow Up Screen to fix a student (Keep teachers happy☺)
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How to avoid unmarked rolls when dealing with attendance of SAA and SRA events.
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Official Roll Marks: Know them and focus on them for follow up.
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Changing the dates of a multi-day PNA (extending and setting back to today’s Date).
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NOTE: Many issues arise from the use of recurring SAA or SRA events. Limiting their use will limit the damage
that can occur if one is inadvertently modified.
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FIXING A MAJOR MISTAKE
Ideally any major mistakes need to be fixed and this can take time. But what options do you have?
OPTION: Each night a backup of SIMON is run at 2:00 am. The SIMON database can be restored to this point
however any data entered from 2am that day would be lost and need to be re-entered.
OPTION: If a recurring event has a student removed who was not meant to be on the list but was overlooked
and then removed six weeks later, the effect will be many unmarked rolls and many unhappy teachers. The
attendance can be “patched” by using an SAA event titled something like “SAA attendance fix” for the period
affecting these rolls.
OR
If the student was marked as absent from the event, the follow up screen could then be used to update the
student’s rolls for each day, with their correct data.
This type of incident should not occur as attendance data should be the responsibility of the whole school and
teachers should inform attendance officer ASAP if data in the rolls are not correct.
MAINTAINERS OF STUDENT ATTENDANCE
Maintainers of Student Attendance can:
• Release the Daily Roll Mark
• Reset attendance rolls of a class if it requires to be updated because the student list is wrong
• Complete unmarked roll notification to staff
• SMS absences
• Maintain School Groups
• Maintain Reasons for Absence in the various modules
• Maintain Event Titles
• Attendance Configuration
• Year Level Configuration
• Pastoral Chains
General Notes:
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STUDENT ATTENDANCE INFORMATION IN THE STUDENT PROFILE
Each staff member can go to the student profile and generate three of the most common attendance reports
used;
ATTENDANCE SUMMARY:
CLASS ATTENDANCE PERCENTAGES
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PERIOD HISTORY
Attendance officers can direct staff to the student profile to review the history of a student. Coupled with the
Attendance Trends many staff should be able to extract relevant information without Attendance Officers
having to generate reports and feed information to key staff.
General Notes:
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SIMON KIOSK
SIMON includes a free attendance kiosk system to allow students to manage;
• * Late to School
• * Leaving School and Returning/Not Returning
• * Check-in/Check-out (where students are not time penalised)
(NOTE: The Kiosk will need to be set-up by IT and the SIMON Support Team to be an accessible website)
SETTING UP THE KIOSK
Users navigate to Administration School Admin Student Kiosk (Attendance officers may not have been
given access to this menu and may need to be done in consultation with your SIMON Administrator)
These options determine the logon options for the student kiosk;
The options for students can be restricted by year level. The option for booklist generation has not been
implemented in the student kiosk at this stage (see next page).
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Sample Screen for a student:
STUDENT SELECTION OPTIONS
When setting up the kiosk the school must select which Late Pass and Leave Reasons they will allow the
students to select when accessing the kiosk. This is done by editing the “Leave Pass Reasons” and “Late to
School Pass Reasons” in the maintenance menu of student assessment and ticking to include the reason in the
kiosk.
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CHECK-IN AND CHECK-OUT
The reasons in Late and Leave Passes also allow a special option called “Use for Check out”. When ticked, this
option forces the system to not penalise a student’s school or class percentages.
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Check-in must be setup in the Kiosk Configuration for the year levels required;
This could be used for situations where year 12 students can arrive at school late because their classes do not
start until mid-morning and the school has this special arrangement in place. The advantage of this check-in
feature, is that when the student arrives late to school, they will not have their attendance penalised. The
same occurs for afternoon check-out. The real advantage occurs when a student is timetabled into morning or
afternoon homeroom, they are initially marked absent without reason, and the kiosk check-in when applied
will register the late check-in and update the student attendance percentages appropriately.
When students are leaving school, or arriving late the check-in out options should not be used by a student.
To help keep track of this the attendance trends have “Check In/Out” as a special category.