student club incentive program · car wash charity event candy sale raffle student clubs may...
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LORAIN COUNTY COMMUNITY COLLEGE
OFFICE OF STUDENT LIFE
&
STUDENT SENATE
Student CLUB
INCENTIVE
PROGRAM
Office of Student Life & Student Senate
STUDENT CLUB INCENTIVE PROGRAM
The purpose of the Student Club Incentive Program is to provide a way for student
clubs to obtain additional funds by actively participating in community based
activities and through fundraising. Student clubs are only eligible to apply for these
funds if they have established an active status at the beginning of the Fall
Semester.
To maintain an active status, clubs are required to:
Participate in one club promotion activity in the College Center each Fall and Spring Semesters; Welcome Week qualifies.
Hold an annual election of officers, providing a Slate of Officers with
documentation of the meeting including a summary and a sign-in sheet.
Submit an updated Constitution with a completed Constitutional Verification
form, at the beginning of the Fall Semester and anytime revisions have been
made.
Hold one general meeting each month during the Fall and Spring Semesters.
Organize at least one event or project open to the Student Body each Fall
and Spring Semesters.
Maintain regular communication with your club’s assigned Student Senator.
Comply with the Student and Campus Code of Conduct both on and off
campus.*
Tier II and III request needs to be accompanied with an Event Report Out Form.
All required documents can be obtained at the Office of Student Life.
For further questions or clarification, please feel free to contact the Office of Student
Life or Student Senate via:
Telephone: (440)366-4036
Email: [email protected]
Office of Student Life-College Center, Room 206
Student Senate Office- College Center, Room 203
*Student Senate reserves the right to request verification of information at any time
before approving any funding.
Office of Student Life & Student Senate CLUB PROMOTION AND START-UP FUNDS
TIER I
Tier I funds are subsidy funds available for the purpose of launching a new club, and for the
marketing and recruitment of both newly established clubs and existing clubs.
NEWLY ESTABLISHED CLUBS are eligible for the following:
Club Start-up Funds
The club start-up fund is a one-time, two-hundred dollar ($200) award given to a new
club to cover beginning expenses. Clubs are only eligible for this award during the first
semester that the club was established. These funds apply only to new clubs and do not
apply to clubs that are being reactivated.
Welcome Week Funds
Welcome Week is an opportunity for a newly chartered to showcase their club. A club
that successfully completes the required ten-hours club representation during Welcome
Week will qualify for one-hundred and fifty dollars ($150) per semester; up to three-
hundred dollars ($300) annually.
$200 Newly established club start-up subsidy
$150 Fall Welcome Week participation
$150 Spring Welcome Week participation
$500 Maximum eligibility of Title I funds for a newly formed club
established in fall semester
EXISTING CLUBS are eligible for the following:
Welcome Week Funds
Clubs that successfully complete the required ten-hours club representation during
Welcome Week will qualify for one-hundred and fifty dollars ($150) per semester; up to
three-hundred dollars ($300) annually.
$150 Fall Welcome Week participation
$150 Spring Welcome Week participation
$300 Maximum eligibility of Title I funds for an existing club
NOTE: Clubs must participate in Welcome Week according to Student Senate guidelines
to receive the Tier l award for that semester. Please note that it is a requirement to
submit the most current and updated Slate of Officers, Constitutional Verification,
Club Constitution, and Cubicle Agreement (If applicable) no later than 20 calendar
days after the last official day of Welcome Week. Any club that does not meet the
aforementioned requirement will be subject to review by Student Senate, with the
possibility that their charter will be suspended until all requirements are met.
Allocation of requested funds is based upon the availability of funds, the decision of the
Student Senate, and the Manager of Student Life.
Office of Student Life & Student Senate
CLUB INCENTIVE PROGRAM
TIER I- Club Promotion/Start-Up Funds (Please Print)
CLUB & OFFICER INFORMATION
Date Submitted:
Semester: □ Fall □ Spring 20 ____
Name of Club/Organization:
Name of Club Officer Submitting:
Position and Student Number:
Phone: Email:
PROGRAM FUNDS REQUESTING
Please check the appropriate selection
□ CLUB START-UP FUNDS
□ WELCOME WEEK
NOTES
__________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________
OFFICE OF STUDENT LIFE USE ONLY
Hours Verified By: ____________________________________ Title: Senate Financial Secretary Date: ____________
Senate: □Approval □Denial ______________________Title: Senate President or Vice President Date: ________
Manager: □ Approval □ Denial ______________________ Title: Manager of the Office of Student Life Date: ________
Notes: ____________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ All financial transactions, events, and activities must comply with local, state, and federal laws as well as all policies of Lorain County Community College, the Office of Student Life and the Student Senate.
Notified by email: □ Club Officer □ Advisor □ Senate President Staff Initials: ________ Date: ____________
Revised 9/27/16
Office of Student Life & Student Senate CLUB INCENTIVE GUIDELINES
TIER II - Fundraising
The Tier II Incentive Program allows active clubs the ability to increase their funding by
hosting a fundraiser both on and off campus. As with all club events, an approved Event
Request Form is required.
Examples of fundraising events are as follows:
Car Wash
Charity Event
Candy Sale
Raffle
Student clubs may request matching funds from Senate for monies collected during
approved fundraising events.
In order to do so, clubs must complete and submit a Tier II application, providing a
detailed description of the fundraising event(s) and documentation of transactions.
Clubs may submit one Tier II application per semester (Fall and Spring). This
means a club may submit a total of two Tier II applications over the course of one
academic year. The total maximum amount any one student club is eligible to
receive from TIER II funding during any one academic year is $500.
The Senate will match up to $250 dollars per semester. Applications are matched
at 100% of the total funds raised, NOT TO EXCEED $250.
EXAMPLES:
A club raises $500 at a car wash in the Fall Semester. The club may submit a Tier II
application for Fall Semester, and will receive a match from the Student Senate of
$250, the maximum a club can earn per semester from Tier II funding.
In the beginning of Spring Semester, the same club holds a candy sale which raises
$130. The club may submit a Tier II application for Spring Semester, and will
receive a 100% match of $130.
At the end of Spring Semester, the same club holds another car wash. The club
may NOT submit a TIER II application and will not receive any further funds from
the Student Senate because it has already submitted the maximum of two TIER II
applications for the academic year.
NOTE: Any club whose fundraising event raises in excess of two- hundred and fifty
dollars ($250) will not be matched and will not “roll over” to later Tier lI applications.
Fundraising events used in prior applications cannot be used again.
Office of Student Life & Student Senate
CLUB INCENTIVE PROGRAM
TIER II - FUNDRAISING
(Please Print)
CLUB & OFFICER INFORMATION
Date Submitted:
Semester: □ Fall □ Spring 20 ____
Name of Club/Organization:
Name of Club Officer Submitting:
Position and Student Number:
Phone: Email:
Name of Event: Date & Time of Event:
Amount Raised:
EVENT INFORMATION
A copy of the approved Event Form and receipts of all money raised must be attached along with other supporting documentation in order to receive consideration
State how the event or service impacted the campus/community: ___________________________________________ ___________________________________________________________________________________________________________________________________________________ ___________________________________________________________________________________________________________________________________________________
State how these funds will be used, if awarded: __________________________________________________________ ____________________________________________________________________________________________________________________________________________________ ____________________________________________________________________________________________________________________________________________________
FINANCIAL SECRETARY ONLY Request received on_____________________________________ by___________________________________________________
Matched at $100.00 totaling_______________________________ or Matched at $250.00 totaling____________________________
Total awarded this semester $_____________________________ Deposit Amount $_______________________________________
OFFICE OF STUDENT LIFE USE ONLY
Verified By: __________________________________________ Title: Senate Financial Secretary Date: ____________
□ Event Form (Copy) Attached □ Documentation / Event Report Out Attached
Senate: □Approval □Denial ______________________Title: Senate President or Vice President Date: ________
Manager: □ Approval □ Denial ______________________ Title: Manager of the Office of Student Life Date: ________
Notes: ____________________________________________________________________________________________ __________________________________________________________________________________________________
All financial transactions, events, and activities must comply with local, state, and federal laws as well as all policies of Lorain County Community College, the Office of Student Life and the Student Senate.
Notified by email: □ Club Officer □ Advisor □ Senate President Staff Initials: ________ Date: _____________
Revised 9/27/16
Office of Student Life & Student Senate
CLUB INCENTIVE GUIDELINES
TIER III – Leadership and Enhancement
The Tier III Incentive Program allows active clubs the ability to increase their funding by
hosting or participating in community-based events both on and off campus. As with all
club events, an approved Event Request Form is required; events at which funds are
raised are not applicable to this award.
There are three separate incentive categories established to promote events and
services within our community:
1. Community Service or Involvement ($150)
Criteria: Work a minimum of 20 hours in an organized service activity that meets an
identified on- or off-campus need (i.e., helping Habitat for Humanity build a house).
This refers to direct, hands-on service with the primary goal being the benefit of
others in the community, or the community as a whole.
Written documentation of your service hours either on that organization’s
letterhead or in an email from a contact person must be presented with this
application.
Clubs must submit an Event Report Out form with this application
2. Leadership and Enhancement ($150)
Criteria: Host an event or implement a project that has a direct impact on our
campus or our community (i.e., sponsor professional speakers or community
leaders to discuss current issues; provide leadership training to the Student Body;
organize a food drive). This refers to less direct, educational service benefiting the
community through enhanced awareness of problems, available resources, etc.
These events must be open to the entire campus community.
Clubs must submit an Event Report Out form with this application
3. Fellowship or Joint Ventures ($150)
Criteria: Collaborate with one or more other clubs to benefit the community while
representing Lorain County Community College in a positive manner.
The club submitting the initial paperwork for the event will be awarded the
$150.00 funding and must negotiate terms with the other participating clubs.
All participating clubs must provide documentation of their advisor’s approval to
the Office of Student Life in order to participate in these events and receive Tier
funding.
Clubs must submit an Event Report Out form with this application.
Clubs can request an award of $150.00 for each Tier llI incentive category submitted.
There is a maximum of one (1) event per category, per club, per academic year, defined
as Fall and Spring Semesters; a maximum total of three events and a total of $450 per
academic year.
Allocation of requested funds is based upon the availability of funds, the decision of the
Student Senate, and the approval of the Manager of Student Life.
Office of Student Life & Student Senate
CLUB INCENTIVE PROGRAM
TIER III – LEADERSHIP AND ENHANCEMENT
(Please Print)
CLUB & OFFICER INFORMATION
Date Submitted:
Semester: □ Fall □ Spring 20 ____
Name of Club/Organization:
Name of Club Officer Submitting:
Position and Student Number:
Phone: Email:
Name of Event: Date & Time of Event:
PROGRAM FUNDS REQUESTING
Please check the appropriate selection
□ COMMUNITY SERVICE or INVOLVEMENT
□ LEADERSHIP and ENCHANCEMENT
□ FELLOWSHIP or JOINT VENTURE EVENT INFORMATION
State how the event or service impacted the campus/community: ___________________________________________ ___________________________________________________________________________________________________________________________________________________ ___________________________________________________________________________________________________________________________________________________ ____________________________________________________________________________________________________________________________________________________
State how these funds will be used, if awarded: __________________________________________________________ ___________________________________________________________________________________________________________________________________________________ ___________________________________________________________________________________________________________________________________________________ ____________________________________________________________________________________________________________________________________________________
OFFICE OF STUDENT LIFE USE ONLY
Verified By: __________________________________________ Title: Senate Financial Secretary Date: ____________
□ Event Form (Copy) Attached □ Documentation / Event Report Out Attached
Senate: □Approval □Denial ______________________Title: Senate President or Vice President Date: ________
Manager: □ Approval □ Denial ______________________ Title: Manager of the Office of Student Life Date: ________
Notes: ____________________________________________________________________________________________ __________________________________________________________________________________________________
All financial transactions, events, and activities must comply with local, state, and federal laws as well as all policies of Lorain County Community College, the Office of Student Life and the Student Senate.
Notified by email: □ Club Officer □ Advisor □ Senate President Staff Initials: ________ Date: _____________
Revised 9/27/16
Office of Student Life & Student Senate CLUB INCENTIVE PROGRAM
EVENT REPORT OUT FORM
Tier II and III request needs to be accompanied with an Event Report Out Form. The
Event Report Out Form is available at the Office of Student Life. This form helps to
document the event and provide information for improvement. The completed reports
assist the Office of Student Life in sharing information with the campus community. The
reports provide valuable information on the types of student engagement activities that
student clubs offer to LCCC and University Partnership students.
In cases where two or more clubs participate in the planning, organization, and
facilitation of the same event, all participating clubs must fill out an Event Report Out
Form.
Please submit the Event Report Out form to the Office of Student Life. Additional
information and documentation may also be included.
Office of Student Life & Student Senate
EVENT REPORT OUT FORM (Please Print)
REQUESTOR INFORMATION Name of Club/Organization:
Name of Requestor:
Email:
Phone:
Requestor Signature:
Date:
OFFICE USE ONLY Date Received: Initials: Approved By:
EVENT INFORMATION Name of Event:
Date of Event(MM/DD/YY):
Number of Participant /Guest:
Anticipated#
Actual#
Individuals Responsible For The Event
Club/Organization: Name
Position
Phone
Club Organization:
Name
Position
Phone
Type of Event:
Program Meeting Social Activity Fundraiser
Community Service Joint Venture/Fellowship Leadership/Enhancement
Other (Please Explain)____________________________________________________________________________
EVENT DETAILS Purpose of the Event: __________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________
SPEAKER/ENTERTAINMENT Name:
Agency:
Contact Person: Address:
Phone: Email:
Name:
Agency:
Contact Person:
Address:
Phone: Email:
BUDGET FOR EVENT Expenses: Initial: Actual: Comments:
Food
Entertainment
Marketing
Decorations
Security
Prizes
Miscellaneous
Other
Estimated Total
Actual Total:
WHAT WORKED WELL Describe Why Did It Work
1.
2.
3.
4.
5.
6.
7.
8.
9.
WHAT NEEDS IMPROVEMENT Describe Item or Issue Suggestions for Improvement
1.
2.
3.
4.
5.
6.
7.
Was the Event a Success Yes No
What Did You Learn About Yourself or the Group: ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________
Revised 9/27/16