student delegation - student information systems

STUDENT DELEGATION

of 11

Created: 8/18/2020

Last Updated: 4/7/2021

TABLE OF CONTENTS

Student ........................................................................................................................................................ 2

Student Delegation Rights ....................................................................................................................... 2

FERPA Guidance for Students ............................................................................................................. 2

Assign/ Reassign Delegate....................................................................................................................... 2

Notifications ............................................................................................................................................ 5

Message to the Student ...................................................................................................................... 5

Message to the Delegate .................................................................................................................... 6

Resend e-mail Notification ................................................................................................................. 7

Edit or Delete Delegation ........................................................................................................................ 8

Edit Existing Delegate Information ..................................................................................................... 9

Delete ................................................................................................................................................ 11

STUDENT DELEGATION

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Created: 8/18/2020


STUDENT

STUDENT DELEGATION RIGHTS

Under FERPA regulations, students have total authority over delegation of their data. Therefore, access may be

altered or denied by the student at any time for any Delegate regardless of their relationship to the student. The

University of Kansas does not control the access a student delegates to individuals.

FERPA GUIDANCE FOR STUDENTS

PDF: https://www2.ed.gov/policy/gen/guid/fpco/ferpa/for-eligible-students.pdf

Website: https://www2.ed.gov/policy/gen/guid/fpco/ferpa/students.html

ASSIGN/ REASSIGN DELEGATE

NOTICE: Before beginning this process, confirm the preferred e-mail account with the Contact. This will ensure

that the notifications are received and that they can create their account.

1. On the Student Homepage, click “Share My Information”

2. Read the instructions on this page. Then click “Delegate Access To A New Contact”

https://www2.ed.gov/policy/gen/guid/fpco/ferpa/for-eligible-students.pdf

https://www2.ed.gov/policy/gen/guid/fpco/ferpa/students.html

STUDENT DELEGATION

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Created: 8/18/2020


3. Review the Terms and Conditions and Accept or Decline them.

NOTE: Declining the Terms and Conditions will return the user to the previous screen. Delegation cannot

occur unless Terms and Conditions accepted.

4. After accepting Terms and Conditions, enter information about the contact receiving delegate authority

and checkmark access to be granted.

STUDENT DELEGATION

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Created: 8/18/2020


5. Notice that an e-mail will be sent to the new Delegate.

6. The save confirmation returns the user to the Delegation page where an additional user can be

assigned Delegate privileges.

STUDENT DELEGATION

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Created: 8/18/2020


NOTIFICATIONS

MESSAGE TO THE STUDENT

STUDENT DELEGATION

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MESSAGE TO THE DELEGATE

STUDENT DELEGATION

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Created: 8/18/2020


RESEND E-MAIL NOTIFICATION

If the delegator has not received the most recent communication, it can be resent by clicking the yellow button

in the following image.

STUDENT DELEGATION

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Created: 8/18/2020


EDIT OR DELETE DELEGATION

A student may wish to edit or delete a Delegate’s access.

1. On the Student Homepage, click “Share My Information”

2. Find the Contact in the list of assigned Delegates

STUDENT DELEGATION

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Created: 8/18/2020


EDIT EXISTING DELEGATE INFORMATION

1. Click “Edit” on the row with the contact’s name.

2. Students can edit:

a. Contact Name

b. Relationship

c. Contact e-mail address

d. Modify the boxes checked to include/ exclude access

3. Click “Save”

STUDENT DELEGATION

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Created: 8/18/2020


a. Confirmation of action:

i. Delete Access Confirmation

ii. Notification of Access Update sent to contact. (Adding access will only give the following

message, unlike the Delete Confirmation.)

STUDENT DELEGATION

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Created: 8/18/2020


DELETE

A student may wish to delete a delegate for a variety of reasons, but, in this example, there are two contacts

listed who are actually the same person. The second user has accepted the delegation while the first has not.

Therefore, the student may wish to remove the unnecessary access grant.

1. Click Delete on the contact to be deleted

2. Delete Confirmation Page, click “Yes-Delete”. There are no other warnings for this. The contact will

simply be deleted.

student delegation - student information systems

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