student information system (sis)/portal proposal

Student Information System (SIS)/Portal Proposal

Presentation to the UTFABMonday, February 23, 2003

Pat Burns, IAVPIIT, [email protected], 1-5778Bill Haid, Dir. Enrollment Services, [email protected], 1-

3466Don Hesser, Dir. Information Systems, [email protected],

1-5491

UTFAB - 02/23/2004

SIS/Portal Proposal 2

Outline Background “Before and after” architectures Project description Progress to date and portal demo Request for funding of staff in FY

05 Summary

Background

UTFAB - 02/23/2004


Overview Aged student system, ISIS, requires replacement

15 years old - not a modern, “real-time” system Very intensive of staff time; limits progress in other

areas Runs on a mainframe together with FRS and several

other applications The SIS needs dedicated hardware

RAMweb (quasi-portal) Complex interactions with eID and ISIS System “constraints” exceeded Aug. 03, Jan. 04, …

See handout “RamWeb Overview, Spring 2004” Additional enhancements very difficult due to ISIS and

staffing limitations

UTFAB - 02/23/2004


Overview (cont’d) Integration of administrative systems

from SCT Banner SIS Luminis portal Banner financial being considered…

September 2003 UTF funding approved University administration approval Multi-year contracts executed

UTFAB - 02/23/2004


Benefits of a New SIS

SSN not used as Student PID Closer to 24 x 7 access to RAMweb services New web registration system Degree Audit (GUIDE) on the web Improved/integrated advising support for

faculty and students Fewer places to maintain personal data

Example - addresses integrated into one system More web service options

UTFAB - 02/23/2004


Analysis of a New SIS (Banner) SCT Banner is the only viable solution

for CSU Oracle SIS is not appropriate Half to one-third the cost of PeopleSoft

However, Banner is not a perfect fit, it requires: Significant local programming 3rd-party software to fill some gaps A huge implementation effort

UTFAB - 02/23/2004


Benefits of a University Portal RamWeb available in portal WebMail available in portal WebCT available in portal Personal calendar - new Group communication tools - new

Email Announcements/news Integrated with calendars Available to members through portal channels Instant Messaging

Course tools - new More….personalization, customization, single user

interface – new

“Before and After” Architectures

UTFAB - 02/23/2004


Current SIS/RAMweb Architecture – “Before”

Clie

nts

Web

Inte

rface

Stu

dent

Sys

tem

ISIS(Mainframe IDMS DB)

IS

WSIS(Delphi Oracle DB)

IS

Ramweb(Agate Web Server)

ACNS

RamWeb Client(Student End User PC)

Logging Server(Boone SQL Server 2000)

ACNS

Administrative Client(Staff End User PC)

Periweb(Periweb Sun server)

IS

UTFAB - 02/23/2004


Proposed Banner/Luminis architecture – “After”

Clie

nts

Lum

inis

and

/or u

Por

tal

SC

T B

anne

r

Web Portal Server Farm

Production BannerDatabase Server

Banner Self-ServiceApplication Server

Banner ERP Coreand

SCT Workflow Server

Test/DevelopmentApplication andDatabase Server

(database, self serviceand core components)

Banner Client(core components)

Banner Client(web self-service)

Banner FormsDeveloper Workstation

Sun ONEIntegration andDirectory Server

Sun ONE Web Server

Sun ONE Web Server

Sun ONE Web Server

Sun ONE Web Server

Dynamic LoadBalancing and

SSL AccelerationServer

Sun ONECalendaring Server

1 2 3

4

5

MS SQL Server 2000CLM Database

Luminis/uPortal Database

79

10

12

13 14

16Storage

AreaNetwork

17

CLM and RMSIIS Web Server

14

Project Description

UTFAB - 02/23/2004


Project Organization - Committees Executive sponsors Executive directors Project managers Portal teams

Content team Technical team Training team

SIS teams Application team Technical team

See detailed handouts from B. Haid “All the king’s horses,…”

UTFAB - 02/23/2004


Project Schedule

Highlights Feb 04 - Portal focus groups Apr 04 – Banner kick off Fall 04 – Portal phase 1 Fall 05 – Portal phase 2 Fall 06 – Banner in use for student systems Fall 06 - Portal phase 3 (integration with

Banner) See detailed handout from C. Seng

UTFAB - 02/23/2004


The “Split” of Costs 1-time costs – the University covers 100%

$5.4 million!!! Annual recurring costs - split 50% each

University: $392k/yr. (1st year cost) UTF: $392k/yr. (1st year cost)

Staffing on a 1-year basis Plus modest inflation

Total cost “proportions” over 5 years University: ~80% UTF: ~20%

UTFAB - 02/23/2004


UTFAB Prior Commitments UTFAB committed to the following

costs in Fall 2003: Recurring contractual costs

5 years for the SIS upgrade 3 years for the portal

UTFAB to consider staffing costs on an annual basis

Progress to Date

UTFAB - 02/23/2004


Progress on the SIS Hardware and software installed. Training database

and application are being used by staff. Business Process Analysis – over a dozen CSU

processes have been reviewed. Banner technical training is in process. Training for application staff begins in early April. General Person Shared Data elements identified. Work proceeding on consolidation of data elements. Banner Project Team members are documenting

specific system requirements for their areas.

UTFAB - 02/23/2004


Progress on the Portal Web site created

http://portalproject.colostate.edu All hardware and software delivered Test server installed and functional Production server installed, portal software will be

installed on it soon Staff on board Portal teams formed: 1) technical and 2) content Significant progress on data model Campus focus group meetings in early Feb. “Quiet launch” anticipated in fall 2004

UTFAB - 02/23/2004


Portal Demo By Linda McNamara

UTFAB - 02/23/2004


Projection of Expenses - FY 04 Will “hit” the target of $392k

within a narrow margin

FY 04 Budget Projection - $392.05k

SCT soft. Maint. - 37%Hardware/OS - 9%Staffing - 46%Non-SCT software - 0%Filling the gaps - 0%Class schedule - 8%

Funding Request for FY 05

UTFAB - 02/23/2004


Staffing for FY 05 Portal Developer – ES Student Employees - ES Portal Java Developer - ACNS Sun (Unix) System Administrator

and Web Applications Specialist – ACNS & IS

DBA (Database Administrator) - IS

UTFAB - 02/23/2004


Portal Developer - ES FY04 – Phase 1, Initial portal development

Integrate current RAMweb interface into the portal Develop authentication mechanism (single sign-on)

between portal and RAMweb Provide ongoing maintenance of RAMweb Supervise student employee(s) hired for the project

FY05 – Phase 2, On-going support and development

Identify RAMweb functionality that can be “channelized” Channel development Develop migration plan for RAMweb in regard to Banner Provide ongoing maintenance of RAMweb Supervise student employee(s) hired for the project

UTFAB - 02/23/2004


Student Employees - ES FY04 – Phase 1, Initial portal development

Provide student perspective in the design and layout Assist with the migration of RAMweb into the portal Assist with the ongoing maintenance and support of

RAMweb FY05 – Phase 2, On-going support and

development Provide student perspective in the rollout of the

portal to the campus Assist with the development of RAMweb channels Assist with the ongoing maintenance and support of

RAMweb

UTFAB - 02/23/2004


Portal Java Developer - ACNS FY04 – Phase 1, Initial portal development

Setup tabs and channels in portal Learn all aspects of data integration into the portal Develop channels for central services (mail, calendar, etc.)

in portal Create process for colleges/depts. to add channels to portal

FY05 – Phase 2, On-going support and development Develop additional channels for portal Assist other units as they build channels. Ensure stability

as new features added. On-going support for patches, troubleshooting, backups,

etc. Investigate enhancements to portal such as file storage or

other.

UTFAB - 02/23/2004


Portal Sys Admin/Web Apps FY04 Sun (Unix) System Administrator

Setup and configure hardware (test and production servers)

Install software for Portal -- portal, calendar, database, etc.

Load data into Portal LDAP database Troubleshoot software issues

FY 05 – Web Applications Specialist Develop web channels for the portal Work on single sign-on between Banner web self-service/Admin

and the portal Develop standards for interfaces between systems using the

Luminis Message Broker Begin tailoring Banner web self-service to meet CSU needs

UTFAB - 02/23/2004


DBA (Database Administrator) - IS FY04

Implement database monitoring Implement database backup procedures Review the Oracle install and the Database(s) configuration Review the IAS 9i install and configuration Move from daily data updates to hourly or less

FY05 Develop cloning procedures for Pre-Prod to Prod database Create and Configure the Production Database Provide support to developers for SQL development Implement the DataMart utilizing Oracle Web Builder tool Upgrade Banner to Version 7 Upgrade Oracle products, IAS & Oracle to support Banner 7

UTFAB - 02/23/2004


Staffing Costs for FY 05 Staffing request $167.5k SWA for 4 employees

UTFAB - 02/23/2004


Recurring Costs for FY 05

FY 05 Costs: Student Portion - $392.05k

SCT soft. Maint. - 24%Hardware/OS - 9%Staffing - 43%Non-SCT software - 17%Filling the gaps - 6%

Summary

UTFAB - 02/23/2004


UTFAB Funding Criteria1. Benefit as many students as possible

All students at CSU will benefit.

2. Ability to effectively utilize the fee

Your decision.

3. Not funded by CFT Check.

4. Adherence to budget and accountability

Your decision.

5. Potential for direct student use

Absolutely.

6. Effort and thought reflected in the plan

Your decision.

7. Justification and clarity of project plan

Your decision.

UTFAB - 02/23/2004


Perspective Upgrading the SIS and a portal is the

only way for the University to evolve to a modern, real-time IT environment

The portal/SIS will fundamentally enhance the ways we interact, communicate and access data and information

The project is going exceptionally well – it is on schedule and at budget

UTFAB - 02/23/2004


Thank You The UTF and student

support provided the critical impetus for the project

The need for a system upgrade is great

Thank you for your support!

UTFAB - 02/23/2004


Discussion and questions

Are most welcome.

student information system (sis)/portal proposal

Documents

web serversun

portal webct available

portal demorequest

directory serversun

portalwebmail available

funding of staff

new sis bannersct banner

applicationsthe sis