student-introduction to report writing-bel
TRANSCRIPT
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REPORT WRITINGREPORT WRITINGBEL 422BEL 422
INTRODUCTIONINTRODUCTION
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FUNCTIONS OF A REPORTFUNCTIONS OF A REPORT
To ________________To ________________
- to state history/background of a project- to state history/background of a project
- to describe ________________- to describe ________________
- to enable a record to be kept for future use- to enable a record to be kept for future use
To _______________To _______________
- to provide details on the progress of a project- to provide details on the progress of a project
- to explain reasons ____________________- to explain reasons ____________________
- to state __________________- to state __________________
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FUNCTIONS OF A REPORTFUNCTIONS OF A REPORT
To put forward ideasTo put forward ideas
- to evaluate a proposal, system or a piece of equipment- to evaluate a proposal, system or a piece of equipment
- to propose ________________- to propose ________________
- to recommend improvements and action to be taken- to recommend improvements and action to be taken
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TYPES OF REPORTSTYPES OF REPORTS
___________ reports___________ reports
Recommendation reportsRecommendation reports
___________ reports___________ reports
Accident reportsAccident reports
Incident reportsIncident reports
___________ reports___________ reports
Site reportSite report
__________________________________
Sales reportsSales reports
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CHARACTERISTICS OF A GOOD CHARACTERISTICS OF A GOOD REPORTREPORT
Unity – have __________________Unity – have __________________
- consistency in tone- consistency in tone
__________ – clear & understandable __________ – clear & understandable
- use ______, specific words- use ______, specific words
- suitable language- suitable language
Accuracy – _____________ factsAccuracy – _____________ facts
- verified by ___________ from valid sources- verified by ___________ from valid sources
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CHARACTERISTICS OF A GOOD CHARACTERISTICS OF A GOOD REPORTREPORT
__________ – be economical__________ – be economical
- transmit info in as few words as possible- transmit info in as few words as possible
- _______ non-essential words, use _____- _______ non-essential words, use _____
words, direct word patterns & combine words, direct word patterns & combine
sentence elementssentence elements
Readability – allow reader _______________Readability – allow reader _______________
- keep sentences moderately short- keep sentences moderately short
- use ______________ words- use ______________ words
- use precise figures, exact dates, names,- use precise figures, exact dates, names,
detailsdetails
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CHARACTERISTICS OF A GOOD CHARACTERISTICS OF A GOOD REPORTREPORT
Objectivity – determined by ________, not emotionObjectivity – determined by ________, not emotion
- should be ____________- should be ____________
- use denotative meanings of words, - use denotative meanings of words,
not connotativenot connotative
Completeness – include all _________ factsCompleteness – include all _________ facts
Good organisation – must be _____________Good organisation – must be _____________
- saves reading time, create a good- saves reading time, create a good
impressionimpression
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CHARACTERISTICS OF A GOOD CHARACTERISTICS OF A GOOD REPORTREPORT
Good presentation – _______, __________, attractiveGood presentation – _______, __________, attractive
appearance appearance
- have a favourable impression on- have a favourable impression on
readerreader
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PARTS OF A REPORTPARTS OF A REPORT
Title pageTitle page
____________________________________
____________________________________
SummarySummary
Table of ContentsTable of Contents
1.0 Introduction1.0 Introduction
2.0 _________________2.0 _________________
3.0 Findings3.0 Findings
4.0 Conclusions4.0 Conclusions
5.0 Recommendations5.0 Recommendations
ReferencesReferences
Appendix / AppendicesAppendix / Appendices
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TITLE PAGETITLE PAGE
____________ THE ABSENTEEISM RATE AMONGTHE PRODUCTION OPERATORS IN
BELTON INDUSTRIALS
prepared by:Joshua Smith
Production ManagerBelton Industrials
prepared for:Sven Rikardson
General ManagerBelton Industrials
30 October 2009
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ACKNOWLEDGEMENTACKNOWLEDGEMENT
Written to __________ who have contributed to your Written to __________ who have contributed to your reportreport
Contains:Contains:
1) _____________________1) _____________________
2) name and position of individual/s2) name and position of individual/s
3) __________________ given3) __________________ given
I am deeply grateful to my colleague for their cooperation and willingness to be interviewed.
My heartfelt appreciation goes to Level Brothers for granting permission to visit their factories.
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TERMS OF REFERENCETERMS OF REFERENCE
Written in ______ paragraphWritten in ______ paragraph
Should contain the followingsShould contain the followings
researchers reader _________
____________________
date of submission
On the 2 January 2009, Hairi bin Khairudin, the Head of Traffic, was instructed by Captain Rustam b Kamal, the Head of Security Department, to write a report on the reasons for traffic congestion in UiTM Shah Alam campus from January to April 2009. The report is to be submitted on 2 June 2009.
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SUMMARY OF REPORTSUMMARY OF REPORT
A __________ of the whole reportA __________ of the whole report
Written in ONE paragraphWritten in ONE paragraph
Consists of:Consists of:
1) brief background of topic1) brief background of topic
2) statement of problem2) statement of problem
3) _____________3) _____________
4) method of data collection4) method of data collection
5) ____________________5) ____________________
6) findings6) findings
7) conclusions7) conclusions
8) recommendations 8) recommendations
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TABLE OF CONTENTSTABLE OF CONTENTS
CHAPTERS PAGECHAPTERS PAGE
1.0 INTRODUCTION 1.0 INTRODUCTION
1.1 Background of Study 11.1 Background of Study 1
1.2 Statement of Problem 21.2 Statement of Problem 2
……
2.0 METHODOLOGY2.0 METHODOLOGY
2.1 Research Design2.1 Research Design
2.2 Site of Study2.2 Site of Study
……
3.0 FINDINGS3.0 FINDINGS
3.1 …3.1 …
3.2 …3.2 …
4.0 CONCLUSIONS4.0 CONCLUSIONS
5.0 RECOMMENDATIONS5.0 RECOMMENDATIONS
REFERENCESREFERENCES
APPENDICESAPPENDICES