Student Managers

2005 - 2006

Athletics Business Office2

Introduction

Responsibility & Expectations

Role of the Athletics Business Office

Contacts

Athletics Business Office3

Student Manager Program

Purpose Athletics Business Office Web Site Meal Allowances (per diem) AmEx Corporate Meetings Card Athletics Bus/Van Use Quiz

Athletics Business Office4

Purpose & Expectations

Understanding of fiscal policies/procedures Compliance with ND, NCAA and IRS Processing equality between teams Uniform reporting

Athletics Business Office5

Athletics Business Office Online

Online Guidebook Printable Forms Links to current rates

Per Diem Rates Mileage Rates Currency Converter

www.nd.edu/~abusines

Athletics Business Office6

Meal Allowances (Per Diem)

Daily Percentages Issuing Per Diem Post Season Allowance Break Periods

Athletics Business Office7

AmEx Corporate Meetings Card

Purpose & Use Replace Direct Billing Eliminates risk of paying unallowable

incidentals Responsibility to review & provide bill to

Athletics Business Office

Athletics Business Office8

AmEx Corporate Meetings Card

Completing the CMC Form Hotel Contract Copy of card if required Sales tax exemptions Form & Instruction online

Athletics Business Office9

Athletics Bus/Van Use

Contact – Lefty Smith 631-5020 100 Loftus Sports Center

Policy & Form Available Online

Athletics Business Office10

Additional Responsibilities

NCAA Expense Report Available on ncaa.org Complete & return within 30 days of competition Copy to Business Office

Dining Hall Meals & Off-Campus Athletes Copy Heidi on Food Services requests Include participants & price

Gatorade – Mandy Clark, Loftus, 1-3005

Athletics Business Office11

Break Periods & Post Season

Per Diem over Break Periods Extra $10 day allowed over fall, Christmas & spring

breaks

NCAA Expense Report Available on ncaa.org Complete & return within 30 days of competition Copy to Business Office

Athletics Business Office12

Student Manager Quiz

1. When should the Next of Kin list be turned in?

As soon as the team members are finalized & prior to practice

2. True or False? Student athletes must sign for their per diem every time that it is issued.

True

3. What percentage of a per diem should be attributed to each meal?

Breakfast 20%, Lunch 30%, Dinner 50%

Athletics Business Office13

Student Manager Quiz

4. How many cash advances may be outstanding at one time per team?Two

5. What is the preferred method of payment for team travel hotel charges?American Express Corporate Meetings Card

6. True or False? Coaches may receive a meal allowance or be reimbursed by a manager’s cash advance for individual meals.False

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Student Manager Quiz

7. How many copies of a completed expense report should be turned in to the Business Office?

Two, the original + one copy

8. What should you do if you’ve lost an original receipt? Complete a Missing Receipt Affidavit & submit with your expense report

9. True or False? Student host money may be issued directly to a recruit on an official visit.

False

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Student Manager Quiz

10. When submitting an expense report for student host money what must accompany it?A copy of the Student Host Statement (original to compliance)

11. When should a Request for a Cash Advance Form be submitted to the Business Office?At least 2 weeks prior to the scheduled trip

12. Travel Rosters & Itineraries must be completed prior to each trip. Where should they be filed?The Athletics Director’s Office, your sport’s administrator, Sports Information & the Athletics Business Office

Student Managers

2004 - 2005