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Student Organizations Handbook

Fall 2015 – Spring 2016

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Welcome!.....................................................................................................................................................................4EducationalMissionofUSD.................................................................................................................................5USDCoreValues........................................................................................................................................................5WhatistheAssociatedStudents(A.S.)?.........................................................................................................5ToreroOrgs..................................................................................................................................................................5AssociatedStudentsSenate.................................................................................................................................5StudentOrganizationRegistration...................................................................................................................6RegistrationPrivilegesandExpectations.................................................................................................6Requirements........................................................................................................................................................7ClubStanding........................................................................................................................................................7HowtoStartaNewStudentOrganization................................................................................................9Non-RegisteredOrganizations...................................................................................................................10

StudentOrganizationResources....................................................................................................................10StudentLeadershipandInvolvementCenter(SLIC)........................................................................10StudentOrganizationFunding....................................................................................................................11StudentOrganizationRepresentatives(SOR)......................................................................................11CreativeZone......................................................................................................................................................11Mailboxes.............................................................................................................................................................11LoungeArea&MeetingSpace....................................................................................................................12Storage..................................................................................................................................................................12

EventPlanning........................................................................................................................................................12EventRegistrationandApprovalForm..................................................................................................12ReservingFacilitiesandClassrooms.......................................................................................................12SportsFieldsReservations...........................................................................................................................15InformationDistributionandSaleofItems..........................................................................................16EventPlanningandProgrammingTips..................................................................................................16FoodatStudentOrganizationEvents......................................................................................................16RiskManagement.............................................................................................................................................17TicketHandlingProcedures........................................................................................................................17EventsInvolvingGambling..........................................................................................................................17ExpectationsforPhilanthropicandFundraisingEvents.................................................................17FoodatEventswithAlcohol........................................................................................................................17BringingSpeakerstoCampus.....................................................................................................................17FundraisingandSolicitingSponsorshipPolicy...................................................................................18ProgramCo-SponsorshipwithAssociatedStudents/ToreroProgramBoard.......................21SLICEmergencyContact...............................................................................................................................21

Marketing..................................................................................................................................................................22PostersandPublicity......................................................................................................................................22KiosksandBulletinBoards..........................................................................................................................22

TravelTips................................................................................................................................................................23InternationalTravel........................................................................................................................................23

CampusResources................................................................................................................................................26CenterforAwareness,Service,andAction(CASA)............................................................................26CenterforStudentSuccess...........................................................................................................................26OutdoorAdventures........................................................................................................................................27UnitedFrontMulticulturalCenter............................................................................................................27

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Women’sCenter................................................................................................................................................27DiningServices..................................................................................................................................................27TheVista...............................................................................................................................................................29USDOfficeofPublicRelations.....................................................................................................................29USDtv.....................................................................................................................................................................29USDRadio............................................................................................................................................................29

USDPoliciesGoverningStudentOrganizations.......................................................................................29TheStudentCode..............................................................................................................................................29RiskManagement.............................................................................................................................................30

StudentOrganizationDisciplineBoardProcedures..............................................................................31Jurisdiction..........................................................................................................................................................31RoleoftheDirectorofStudentOrganizationsandGreekLife......................................................31RoleoftheAssistantVicePresidentforStudentLife.......................................................................32RoleoftheAssistantDeanofStudents....................................................................................................32Role/PurposeoftheStudentOrganizationDisciplineBoard........................................................32StructureoftheStudentOrganizationDisciplineBoard.................................................................33Witnesses.............................................................................................................................................................33Decisions..............................................................................................................................................................34OrganizationRights.........................................................................................................................................34AppealProcess...................................................................................................................................................35Sanctions..............................................................................................................................................................35DisciplineRecordsandNotice....................................................................................................................36

TitleIX………………………………………………………………………………………………………………………….36CampusSecurityAuthority–StudentOrganizationAdvisors……………………………………….36SexualMisconductandRelationshipViolence……………………………………………………………..37

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Welcome!

AssociatedStudentswelcomesyouandyourorganizationmemberstoabrandnewschoolyear.Weinviteyouandyourorganizationtoparticipate,andtakeadvantageofresourcesavailableintheStudentLeadership,InvolvementandChangemaking(SLIC)areaintheStudentLifePavilion(SLP3rdfloor)aswegoforwardinaccomplishingtheeducationalmissionofUSD.FormoreinformationaboutUSDStudentOrganizationsorthisdocumentpleasecontact:AssistantDirectorofStudentOrganizations&InvolvementMandaSayeghOffice:SLP308Phone:909-528-3023Email:msayegh@sandiego.eduSLICInvolvementConsultantsOffice:SLP316Phone:619-260-4802E-mail:usdinvolvement@gmail.comDirectorofStudentLeadership&EngagementMandyWomackOffice:SLP301Phone:619-260-2253E-mail:awomack@sandiego.edu

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EducationalMissionofUSDTheUniversityofSanDiegoisaRomanCatholicinstitutioncommittedtoadvancingacademicexcellence,expandingliberalandprofessionalknowledge,creatingadiverseandinclusivecommunity,andpreparingleadersdedicatedtoethicalandcompassionateservice.

USDCoreValues• AcademicExcellence• Knowledge• Community• EthicalConduct• CompassionateService

WhatistheAssociatedStudents(A.S.)?• UndergraduatestudentgovernmentoftheUniversityofSanDiego• OfficialstudentvoicetoUniversityadministration• Studentserviceprovider• UmbrellaorganizationforALLstudentorganizations

TheAssociatedStudents’LeadershipTeamservesUniversityofSanDiegoundergraduatesasofficialstudentrepresentativeswhopromoteopportunitiesforgrowthandexpression,addressstudentissues,andenrichadiverse,inclusive,andengagedcommunity.

AllregisteredstudentorganizationsthatarenotSportsorRecreationClubsaremembersofInterClubCouncil(ICC).StudentorganizationsthathavethemainpurposeofparticipatinginateamorrecreationalsportarepartoftheSportsClubCouncil(SCC).

ToreroOrgsToreroOrgs(TO)isanonlineserviceprovidedbytheUniversitythatgrantseachregisteredstudentorganizationanindividualwebsite.OrganizationswillregisterthroughTO,requestfunding,managerosters,communicatewithmembers,advertiseevents,postbylaws,forms,picturescompletesocialeventpaperworkandotherimportantinformation.Theorganization’srosteronTOwillbeusedtodeterminemembershipsizeforfundingrequestsforGeneralBodyMeetingsandotherevents.www.sandiego.edu/ToreroOrgs

AssociatedStudentsSenateTheA.S.Senatemeetsbi-weeklytodiscussstudentissues.IncludedintheA.S.SenateistheStudentOrganizationsCommittee,whichmeetsbi-weekly.Thecommitteewillreviewallorganizationsthatareneworwishtore-registerinthefallbeforebeingpresentedtoA.S.

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Senateforapproval.NewstudentclubsarerequiredtohaveonememberattendtheStudentOrganizationCommitteemeetingtoanswerquestionsabouttheproposedclub.Oncetheorganizationhasbeenreviewed,hasmetalltherequirementsandisapprovedbythecommittee,itwillbepresentedwitharecommendationforformalapprovalatthefollowingA.S.Senatemeeting.AcompletetextoftheA.S.ConstitutionisavailablefromtheStudentLeadership,InvolvementandChangemakingwebsite,http://www.sandiego.edu/associatedstudents/about/constitution.php.

ContacttheA.S.SpeakeroftheSenateforadditionaldetails:ASspeaker@sandiego.edu.

StudentOrganizationRegistrationAtthestartofeachacademicyear,everyundergraduatestudentorganizationmustregisterwithAssociatedStudents(A.S.).A.S.continuestoacceptregistrationapplicationsfromnewstudentorganizationsthroughouttheacademicyear.Registrationdefinesanorganization’srelationshiptotheUniversitythroughaffiliationwithA.S.Registeredstatusgivesanorganizationcertainprivilegesandresponsibilities.A.S.recognizesstudentorganizationsthroughtheInter-ClubCouncilandtheSportsClubCouncil.

RegistrationPrivilegesandExpectationsStudentorganizationsthathaveregisteredwithA.S.areentitledtothefollowingtangibleUniversitybenefits:

• AuthorizationtoreserveUniversityspace,servicesorequipment.• Ifrequested,amailboxintheStudentLeadership,InvolvementandChangemakingarea

(StudentLifePavilion,3rdFloor)• Eligibilitytosetuporprovideinformationatdesignatedlocationsoncampus,eitherby

displayorbydisseminatinginformationaccordingtothestandardsandpoliciesendorsedbyA.S.andtheUniversity.

• AccesstoservicesofA.S.,suchastheCreativeZone.• EligibilitytoseekfundsthroughA.S.BudgetCommittee(ASBC)• RepresentationonInterclubCounciland/orSportsClubCouncil,asappropriate.• EligibilitytoopenastudentorganizationbankaccountthroughA.S.• Eligibilitytoseekauthorizationtoraisefunds,developaprogram,orsponsoraneventto

promoteawarenessaboutaparticularcauseafterithasbeendeterminedthatauthorizationwillnotimplyapprovalbytheUniversity,orconstituteaviolationofanyprovisionoftheStudentCode.

• AuthorizationtousestudentorUniversitymediaforadvertisingordisseminationofinformation.

• AuthorizationtousethenameorlogooftheUniversityofSanDiegoinamannerthatisapprovedbytheVicePresidentforStudentAffairsorhis/herdesignee.

• EligibilitytouseUniversityadministrativeprocessessuchascomputerhardware,softwareormailingsystems.

• EligibilityforotherservicesprovidedbytheUniversityasdeterminedbytheVicePresidentforStudentAffairsorhis/herdesignee.

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RequirementsThefollowingaretherequirementsforstudentorganizationstoobtainregistrationstatusfromA.S.Thesestandardsaretobeupheldbyallstudentorganizations.TheVicePresidentforStudentAffairsorher/hisdesigneemaygrantexceptionsonacase-by-casebasis.

• Thepurposeoftheorganizationislegal.• Theorganizationhasaminimumoftenundergraduatemembers.• TheorganizationhasafullorparttimefacultyorstaffmemberofUSDtoactasa

Universityadvisor.• ActivitiestobeengagedinconformtotheUniversitymission,rules,policiesand

procedures.• Activitiestobeengagedinarecompatiblewiththeeducationalgoalsofthe

University.• Activitiestobeengagedinareconsistentwiththemoralandsocialteachingsofthe

RomanCatholicChurchandtraditionoftheUniversity.(Ifthereisaquestionaboutconformitywiththiscriterion,theVicePresidentforStudentAffairsfollowingconsultationwiththeVicePresidentofMissionandMinistryortheirdesignee(s)willdecideonthematter.)

• TheorganizationhasawrittenconstitutionsubmittedandapprovedbyA.S.StudentOrganizationCommittee.

• Theorganizationmustre-registeronlineannuallyandattendtheClubRegistrationMeeting.

GraduateStudentParticipation

GraduateStudentsattheUniversityofSanDiegoarepermittedtoparticipateinundergraduatestudent-ledorganizationsthatarerecognizedbyAssociatedStudentsasallowedbytheorganization.GraduatestudentsarenotabletoactasthePresidentofanundergraduateorganization.Ifagraduatestudentwantstobeginanewundergraduateorganization,anundergraduatestudentmustleadit.GraduatestudentorganizationsarecoordinatedthroughtheGraduateStudentCouncil.Formoreinformationvisit:http://www.sandiego.edu/gsc/.

ClubStandingClubstandingisdeterminedbytheAssistantofStudentOrganizationsandInvolvementortheA.S.Senate.AllorganizationsmustbeingoodstandingtorequestandaccessAssociatedStudentsfunding.

GoodStanding:

• AdheringtotheCoreValuesandMissionoftheUniversityofSanDiegoandallUniversityandAssociatedStudentspolicies.

• Upholdingtheirclubororganization’svalues,constitution,andregulations.• Activelyusingandupdatingallinformationconcerningtheclub/organizationonthe

studentorganizationregistrationwebsiteToreroOrgs.

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• Re-registeringannually• Maintainingapositivebalanceinanystudentorganizationaccounts.• ReportinganystudentissuesorconcernstotheAssociatedStudentsStudent

OrganizationsSenateCommittee.

BadStanding:

• Organizationsnotfulfillingrequirementsasoutlinedhereorinthemissionwillbeconsideredinbadstanding.

• AnyorganizationinbadstandingrisksthelossofprivilegesasdeterminedbytheStudentOrganizationsDisciplineBoardortheAssistantDirectorofStudentOrganizationsandInvolvement.

ProceduresforRegistrationofNewandContinuingClubs

Allstudentorganizationsmustre-registereveryfallsemestertobeconsideredaUSDregisteredstudentorganizationfortheacademicyear.Allregistrationcanbedoneonlineathttp://www.sandiego.edu/ToreroOrgs.

Step1

AllstudentorganizationsregisteredforthepreviousacademicyearwillreceiveanotificationviaemailtoattendtheStudentOrgConferenceoraMandatoryClubRegistrationMeetingsavailabletoattendinSeptember.Atleastonerepresentativeofeverycontinuingstudentorganizationmustattend.Eachexistingclubthathasnotcompleteditsregistrationbytheexpediteddeadlinemustfilea“NewOrganizationRegistration”formandgothroughtheNewClubRegistrationProcess.(SeeHowtoStartaNewClub,followingthissection).Linkstotheregistrationwebsite,ToreroOrgs,canbefoundathttp://www.sandiego.edu/ToreroOrgs.

Step2

CompletetheonlineregistrationformanduploadtheorganizationconstitutionviaToreroOrgs.AsampleconstitutionisavailableontheToreroOrgswebsite.Forclubsre-registering,thepastconstitutionandpastinformationshouldalreadybesavedonline.Pleaseverifyandupdate,ifnecessary.TheVicePresidentforStudentAffairsorhis/herdesigneeandtheA.S.ActivitiesandBudgetCoordinatorwillreviewallregistrationformsandconstitutionstoensurecompliancewithUniversitymissionandpolicy.

Inthecaseofreligiousorganizations,apanelcomposedoftheVicePresidentforStudentAffairsorher/hisdesignee,arepresentativefromMissionandMinistry,andastudentappointedbytheAssociatedStudentsPresidentwillreviewtherequest.ThepanelwillreviewtherequesttoensurethattheactivitiesengagedinareconsistentwiththemoralandsocialteachingoftheRomanCatholicChurchandtraditionoftheUniversity.Thepanelwillthendetermineiftheorganizationisachurch-affiliatedgrouporastudentclub.Ifitisdeterminedthattheorganizationisastudent-runclubwithan

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on-campusadvisorandnoexternalaffiliation,thenthegroupwillbepresentedtotheA.S.Senate.Ifitisdeterminedthattheorganizationisachurchaffiliatedgroup,thentheorganizationmustcompleteanapplicationforrecognitionwithintheDivisionofMissionandMinistry.FinalapprovalforreligiousorganizationswithoutsideaffiliationrestswiththeVicePresidentforMissionandMinistry.Onceapproved,religiousorganizationswithoutsideaffiliationmayalsoapplytobearegisteredstudentorganization.

Step3

TheA.S.SenateStudentOrganizationCommitteewillreviewtheconstitutionofthepetitioningneworganizationandiftheorganizationmeetstheexpectationsindicatedabove,registrationwillbeforwardedtoA.S.Senateforapproval.TheVicePresidentforStudentAffairsorhis/herdesigneereservestherighttograntprovisionalregistrationstatustoorganizations.

Tomaintaina“GoodStanding”status,clubrepresentativesMUSTfollowtherequirementsoutlinedonpages6-7.

HowtoStartaNewStudentOrganizationStep1

FollowtheNewOrganizationRegistrationlinksontheA.S.StudentOrganizationswebsite,http://www.sandiego.edu/asssociatedstudents.Completetheonlineformwiththeproposedorganization’spurposeandsubmititviatheToreroOrgswebsite.TheStudentOrganizationsHandbookisavailableonlineat:http://www.sandiego.edu/ToreroOrgs.

TheVicePresidentforStudentAffairsorher/hisdesigneeandtheA.S.StudentOrganizationsCommitteewillreviewallNewOrganizationRegistrationformstoensurecompliancewithUniversitymissionandpolicy.

Inthecaseofreligiousorganizations,apanelcomposedoftheVicePresidentforStudentAffairsorher/hisdesignee,arepresentativefromMissionandMinistry,andastudentappointedbytheAssociatedStudentsPresidentwillreviewtherequest.ThepanelwillreviewtherequesttoensurethattheactivitiesengagedinareconsistentwiththemoralandsocialteachingoftheRomanCatholicChurchandtraditionoftheUniversity.Thepanelwillthendetermineiftheorganizationisachurch-affiliatedgrouporastudentclub.Ifitisdeterminedthattheorganizationisastudent-runclubwithanon-campusadvisorandnoexternalaffiliation,thenthegroupwillbepresentedtotheA.S.Senate.Ifitisdeterminedthattheorganizationisachurchaffiliatedgroup,thentheorganizationmustcompleteanapplicationforrecognitionwithintheDivisionofMissionandMinistry.FinalapprovalforreligiousorganizationswithoutsideaffiliationrestswiththeVicePresidentforMissionandMinistry.Onceapproved,religiousorganizationswithoutsideaffiliationmayalsoapplytobearegisteredstudentorganization.

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Step2

Duringthe30-dayNewOrganizationRegistrationperiodofprovisionalapproval,organizationmemberswillbeabletoreserveroomsoncampus,publicizeformationoftheclub,andrequestamailboxintheStudentLeadership,InvolvementandChangemaking(SLIC)office301.

Step3

OrganizationsarerequiredtohavearepresentativeattendameetingwiththeA.S.StudentOrganizationsCommitteetopresentthemissionandvaluesofthestudentorganizationandanswerquestionsthatthecommitteemayhave.TheorganizationisthenforwardedtoA.S.Senatewitharecommendationforapproval.OnceA.S.Senatehasvotedtoapproveregistration,thatclubisaregisteredUSDstudentorganization,withalltheprivilegesandresponsibilitiesoutlinedinthishandbook.TheVicePresidentforStudentAffairsorher/hisdesigneereservestherighttograntprovisionalregistrationstatustoorganizations.

Non-RegisteredOrganizationsGroupswhichchoosetoexistinformallyandnotbecomeregisteredorganizationsaresubjecttobasicstandardsofbehavior.Thosestandardsinclude,butarenotlimitedto:

1.Thegroupmustbecompletelytransparentaboutitspurposeandgoalsfortheorganizationinallofitsmarketingandpublicity.

2.Ifthegrouprepresentsaparticularreligiousview,itmustbeinaccordwiththepolicyregardingreligiousorganizationsoutlinedinthisHandbook.Inaddition,thefollowingcriteriamustbemet:a)Therewillbenoproselytizingofanymemberoftheuniversitycommunity.b)Therewillbenodenigration,norharassment,ofanyindividual,group,ororganization.Failuretocomplymayresultindisciplinaryactionagainstthegrouporanindividual.c)ActivitiestobeengagedinareconsistentwiththemoralandsocialteachingoftheRomanCatholicChurchandtraditionoftheUniversity.(Ifthereisaquestionaboutconformitywiththiscriterion,theVicePresidentforStudentAffairsorher/hisdesigneewilldecidethematter.)

StudentOrganizationResources

StudentLeadership,InvolvementandChangemaking(SLIC)TheStudentLeadership,InvolvementandChangemakingareaislocatedonthe3rdFlooroftheStudentLifePavilion316,isavailabletoservetheneedsofstudentorganizations.TheSLICInvolvementConsultantsareavailabletoanswerquestions,directindividualstomeetingsandconnectorganizationmemberswithresourcesoncampus.Therearecomputersavailableforstudentuse.Mailboxesforstudentorganizationsarelocatedin301.Besuretomakefulluseofthisstudentleaderareaandtocheckmailweekly.

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StudentOrganizationFundingAllstudentorganizationsingoodstandinghavetheabilitytoapplyforfundingfromAssociatedStudentsthroughtheASBudgetCommittee(ASBC).MoreinformationandBy-Lawscanbefoundat:http://www.sandiego.edu/associatedstudents/finance/.RequestsaremadeviatheToreroOrgsWebsiteat:http://www.sandiego.edu/ToreroOrgs

StudentOrganizationRepresentatives(SOR)AllstudentorganizationswillbeassignedaSOR.ThispersonisaUniversitystaffmemberwhoactsasanon-siteresourceforeventplanning,consulting,andgeneraladvising.SORsarenotinplaceofafaculty,stafforadministratoradvisor,butratherservetosupplementthestudentorganizationadvisor.

CreativeZoneTheCreativeZone(CZ)isaresourceforstudentorganizationstoadvertiseandenhancetheirprograms/eventsfortheUniversityofSanDiegocommunity.Studentscancreatebanners/flyers,haveaposterprinted,andrentequipment(suchasapopcornmachineorA-Frames)fortheirevents!TheCreativeZonealsooffersgraphicdesignservices.Studentgraphicdesignerscanhelporganizationscreateprofessionalprintandelectronicmaterialsthatbestsuittheirmarketingneeds.Otherservicesincludescanning,faxing,printing,copyingandballoonordering.Inaddition,theStudentStaffcanofferadviceonuniquetechniquestoadvertiseoncampusandgivesuggestionsonhowtocreateandmakeaneventmemorable.PleasevisittheCZin302.

MailboxesEachregisteredstudentorganizationmayrequestandhaveamailboxintheStudentLeadership,InvolvementandChangemaking(SLIC)area,301.Mailisdistributeddaily.Ifapackagearrivesforanorganizationanddoesnotfitinamailbox,thepackagewillbeplacedinthecupboardsbelowthemailboxes,andanotewillbeplacedintheorganization’sboxtocheckbelowforthepackage.Mailboxesareassignedinalphabeticalorderoftheorganizationnamesandgroupedtogetherbasedontypeoforganization.Asnewclubsareaddedthroughouttheacademicyeartheirboxesareaddedattheendofeachdifferentsection.Studentorganizationsthatareinthe“NewOrganizationRegistration”periodareassignedmailboxesinthelastrowofboxes.Herearesomethingstorememberaboutmailboxesandmail:

Checkmailboxesatleastonceeachweek!WhileemailistheSLIC’sprimarypointofcommunication,assignsomeonereliabletopickupmail,sortitandbringtheinformationbacktotheorganization.

Twiceeachyear,staffgoesthroughthemailboxesanddiscardsanyitemsthatarenotspecificallyaddressedtotheorganization(flyers,junkmail).Themailboxesareassignedwithanumberbelowthemailbox.Pleasebecarefultotakeonlyyourorganization’smail.

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LoungeArea&MeetingSpaceWithintheSLIC(SLP3rdFloor),workareasareprovidedforstudentorganizationleadersandforgraduateassistants.Loungespace,computerstationsandmeetingareasareavailableforstudentuse.ToschedulemeetingsintheSLIC,contactoneoftheDirectorsatx4802.FulltimeUniversitystaffhasofficesinthisareaaswell.

Storage• TheSLIChasalimitedamountofstoragespacesfororganizations.• StudentOrganizationsmayrequestaMobileFileCabineteachyeartostorepaperwork,

supplies,etc.PleaseemailyourrequesttotheASBudgetandActivitiesCoordinator.

EventPlanningEventRegistrationandApprovalFormAllonandoffcampuseventsmustberegisteredthroughtheEventRegistration(EvR)Process,locatedonVirtualEMS.(https://reservations.sandiego.edu/virtualems/)

OnandOff-CampusEventRegistration• Gotohttps://reservations.sandiego.edu• ClicktoLog-InusingyourUSDUsernameandPassword• Onceloggedin,clickonReservations• SelecteitherOnorOffCampusEvR• Completetherequestedinformationandsubmityourrequest• YouwillbecontactedthroughtheVirtualEMSsystemregardingthestatusofyour

event• Pleasenotethatyourreservationwillbeconfirmedoncethecontentisapproved

andanyadditionallyrequestedinformationisreceivedthroughVirtualEMS

ReservingFacilitiesandClassroomsAllschedulingisdonedirectlythroughtheEventRegistrationProcess.Studentorganizationsshouldnotcontactindividualareasforscheduling/spacerequests.

AllUniversityfacilitiesaregenerallyavailabletoallsegmentsoftheUniversitycommunityforUniversity-relateduses.TheUniversitylikewiseleasesitsfacilitiesattimestooutsideorganizationsandgroups.Dependingonthefacilityinquestion,afeemaybechargedforuse.

Academicusestakeprecedenceoverallotherusesofcampusspacesthataretraditionallyusedforacademicclasses.Thesespacesaredefinedaslecturerooms,laboratories,sportsfields,theatrestages,etc.Spacesforacademicusearescheduledyearlyduringtwomajorperiods.Thefirstoftheseismid-Fallsemesterforspringclasses.Thesecondisduringlatespringandearlysummerforfallclasses.

Priorityintheeventofaschedulingconflictisasfollows:1)Academicuse2)Administration,facultyandstudentsponsoredevents3)University-sponsoredevents

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involvingoutsidepersons4)Rentaloffacilitiestooutsideorganizations

TheseschedulingprioritiesandproceduresdonotapplyinalldetailstotheManchesterConferenceCenterortheInstituteforPeace&Justice,whoseprogramsserveprimarilytoextendprofessionaldevelopmentopportunitiestoexternalgroupsandtosupporttheUniversity’scommunityoutreachefforts.AcompletestatementofpoliciesandproceduresgoverningtheuseofManchesterConferenceCenterortheInstituteforPeace&Justiceisavailablefromtherespectivebuildingmanager.

AllUSD-cateredserviceswillbeprovidedbytheUniversity’sBanquetsandCateringoffice.TheDirectorofDiningServicesmustapproveexceptionsforoutsidecaterers(seeDiningServicessection).

Ifanyaudio/visualequipmentisneeded(projector,television,flipchart,etc.),itshouldberequestedontheEventRegistrationForm.RoomsintheUCandSLPfillupquickly,sorequestsshouldbemadewellinadvanceofthedateneededandflexibilityisencouraged.Meetingroomsfortheentireacademicyearcanbereservedforregularmeetingsatonetime.OrganizationswhowishtohavethesamemeetinglocationthroughouttheacademicyearcanmakereservationsintheSpringforthefollowingacademicyear.Thesefacilitiesmaybereservedforthefollowingpurposes:• StudentDiningandUniversityCommunityDining.• All-Universityfunctions.ThesefunctionsaredefinedasUniversity-sponsoredprograms

whichhavetodirectlydowiththeeducationalmissionoftheUniversityandwhichinvolveseveraldepartmentsoftheUniversityintheirexecution.

• StudentactivitiessponsoredbyA.S.officersanddirectorsandbyofficiallyregisteredstudentorganizations.

• ActivitiessponsoredbyotherUniversitydepartments.• Off-campusgroupsapprovedbytheDirectoroftheUniversityCenter.Pleaseseebelow

forroomsavailableintheUniversityCenterandStudentLifePavilion.• ThefollowingroomsareavailableintheUniversityCenterandStudentLifePavilion:

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ClassroomsinallofthebuildingsoncampusarereservedthroughtheEventRegistrationandApprovalFormfoundontheStudentLeadershipandInvolvementCenter’swebsite(www.sandiego.edu/slic).Classroomsarealwaysmadeavailableforacademicusefirst,butiftheyarenotbeingusedforclasses,organizationscanreservethem.Classroomsaresetup“asis,”meaningthatthetypicalsetupforthatclassroomandthefurniture,whichisalwaysthereiswhatisavailable.Nospecialset-upsarepossible.IfA/Vequipmentisneeded,afaculty/staffadvisorwillneedtoreserveitandcheckitoutthroughtheMediaCenterinthebasementofMaherHall.TheMediaCenterdoesnotcheckoutequipmenttostudents.

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MovieViewingsonCampusPlease follow the following procedures when your student organization would like to show a movie here on campus. Check with the CatholicNews.com website to see if the movie they would like to show is acceptable in the Catholic Community: http://www.catholicnews.com/movies.htm

MinorsonCampusUniversity-operatedactivitiesandprogramsinwhichMinorswillbephysicallypresentandparticipating(bothonUSDpropertyoratoff-campuslocations)areconsidered“CoveredPrograms”andarerequiredto:

• RegistertheprogramwithHR• Completecriminalbackgroundchecks,and• CompleteChildSafetytrainingrequirements

CoveredProgramsdonotinclude(1)UniversityundergraduateorgraduateacademicprogramsinwhichtheonlyMinorsparticipatingintheprogramsarestudentsenrolledattheUniversityoranotherinstitutionofhighereducation;(2)Universityevents(e.g.fairs,festivals,athleticevents,artisticevents)thatareopentothegeneralpublicandpeopleofallagegroups,butatwhichchildrenmaybepresentorparticipate;(3)Universityevents,programsandactivitiesatwhichchildrenareexpectedtobeaccompaniedandsupervisedatalltimesbytheirparent(s)orlegalguardian(s);or(4)activitiesorprogramsinwhichtheonlyMinorswhoparticipateareUniversityemployees.ThefollowingrequirementsgovernparticipationinCoveredPrograms:ProgramRegistration:TheUniversityemployeeresponsiblefortheCoveredProgram(ordesignee)shallregistertheCoveredProgramwithHRthroughtheProgramRegistrationSystem.Theregistrationprocessincludeslistingallcoordinators,employees,andvolunteerswhowillbeinvolvedintheprogram(s).Thissystemprovidesacentralizedtrackingsystemforbackgroundchecksandtrainingfortheemployeesandvolunteerswhoworkwithacoveredprogram.Formoreinformation,visitProgramRegistrationSystem.CriminalBackgroundChecks:Acomprehensivebackgroundinvestigationisanimportantstepinprovidingasafe,secureandproductiveworkandeducationalenvironmentforemployees,students,visitors,andothermembersoftheuniversitycommunity.AllUniversityemployees(withoutregardtodateofhirebytheUniversity)whoworkinaCoveredProgram,andallvolunteerswhoareexpectedtoworkmorethaneight(8)hoursfortheCoveredProgramorwhowillhaveunsupervisedcontactwithMinors,arerequiredtosubmittoacriminalbackgroundcheckandtoreceiveclearancetoparticipatebeforetheymaycarefor,supervise,workwith,orotherwisecomeintocontactwithMinorswhoparticipateintheCoveredProgram.Previousemployeeswhoarereturningtoworkafterabreakofone(1)yearormorewillbesubjecttoanotherbackgroundinvestigation.ThecriminalbackgroundcheckwillbeadministeredunderthedirectionoftheHR.Formoreinformation,pleasevisitPre-EmploymentBackgroundChecks.

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ChildSafetyTrainingRequirements:ACoveredProgramwillrequireallofitsemployeesandvolunteerstobetrainedonappropriateconductwithoraroundchildren,protectingchildrenfromabuseandneglect,andreportingofknownorsuspectedchildabuseorneglect.TheChildSexualAbusePreventionTrainingmustbecompletedbeforetheemployeeorvolunteermaycarefor,supervise,workwith,orotherwisecomeintocontactwithMinorswhoparticipateintheCoveredProgram.TheChildAbusePreventionTrainingandGuideareintendedtoprovideinformationaboutyourconductinordertopreventabuseorunfoundedallegationsofabuse;defineabuseanddescribesignstolookfor;andexplainhowtorespondtoabuseorsuspicionsofabuse.Trainingmustbecompletedannually.Formoreinformation,pleasevisitTraining.ReportingChildAbuseandNeglect:AllUniversityemployeesandvolunteersarerequiredtoimmediatelyreportanyknownorsuspectedchildabuseorneglectthatoccursoncampus,inanyoff-campusUniversitybuildingorproperty,orinconnectionwithanyCoveredProgramoranyotherUniversity-relatedprogramoractivity.Inaddition,allUniversityemployeeswhoaremandatedreportersundertheCaliforniaChildAbuseandNeglectReportingActarerequiredtomakereportsasrequiredbylaw.Failuretocomplywiththispolicymayresultincorrectiveaction,asappropriateunderthecircumstances.Formoreinformation,pleaseseetheUniversity’sPolicyonReportingChildAbuseandNeglect.

SportsFieldsReservationsReservationsforfieldsandsportsfacilitiesaredonethroughtheEventRegistrationandApprovalProcessfoundontheStudentLeadershipandInvolvementCenter’swebsite(www.sandiego.edu/slic)formoreinformation.Athleticsandintramuralshavefirstpriorityfortheuseofthesefacilities.

InformationDistributionandSaleofItemsStudentOrganizationswishingtodistributeinformationorsellitemsmustindicatesoontheirEvRform.TheStudentLeadershipandInvolvementCenterwillseektheproperapprovalsfromtheVicePresidentforBusinessServicesandAdministrationandUniversityRelationsonbehalfofStudentOrganizations.

EventPlanningandProgrammingTipsEventplanningtipsandtoolscanbefoundonthewebsite,http://www.sandiego.edu/scheduling/event-planning/.Forassistance,theStudentLeadershipandInvolvementCenterstaffisavailabletogiveadviceandinformationonotherresourcesavailable.

FoodatStudentOrganizationEventsPleasenotethatsomereserveablelocationsoncampusrequiretheuseofUSDCatering,regardlessofthetotalcost.

Costunder$500:PerUniversityCenter/StudentLifePavilionpolicy,StudentOrganizationsmaybringinoutsidefoodwithacostofunder$500withoutadditionalpermission.

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Costover$500:PleasenotethatUSDDiningServiceshasthefirstrightofrefusalforallfoodandcateringwithacostofover$500.Outsidefoodwithacostover$500mustbeapproved,inadvance,bytheDirectorofDiningServices.OrganizationsshouldemailCarolNorman,DirectorofDiningServices,atnorman@sandiego.edu,withtheirrequest.Pleaseallow5businessdaysforapproval.

*Note:SomebuildingsrequireexclusiveuseofUSDCatering.

RiskManagementRiskmanagementincludestheprocessofidentifyingandassessingrisks,anddevelopingstrategiestoavoidpersonalinjury,propertydamage,reputationaldamage,andresultingfinancialloss.Allstudentorganizations’activities–receptions,athleticcontests,andotherevents–carrythepotentialofsomerisk.Forthisreason,studentorganizationsmustlearntotakereasonablestepstoidentifyandreduceopportunitiesforlossand/orinjury.OrganizationsshouldcontacttheirSORorSLICStaffforassistance.

TicketHandlingProceduresTheUSDTicketOfficeisthepreferredmethodofticketsalesforevents.OrganizationsmaysellticketsoutsideoftheUSDTicketOfficewithpermissionfromtheAssistantDirectorofStudentOrganizationsandInvolvement.

EventsInvolvingGamblingOrganizationssponsoringaneventinvolvinggamblingmustcontacttheStudentLeadershipandInvolvementChangemakingareaforapprovaltoensurecompliancewithCalifornialaw.

ExpectationsforPhilanthropicandFundraisingEventsAllphilanthropicandfundraisingeventsareexpectedbealcoholfree.Organizationsareresponsiblefortheconductofpeopleparticipatingandattendingtheirevents.TheStudentLeadershipandInvolvementCentercanapproveanexceptionforalcoholtobepresentateventswhentheattendanceisnotexclusivelyundergraduates.

FoodatEventswithAlcoholAtalleventswherealcoholicbeveragesareconsumed,provisionsshallbeprovidedforthefreeandconspicuousdistributionofnon-alcoholicbeveragesinadequatesupply.An“adequatesupply”isdefinedasaquantitysufficienttoprovideatleastonebeverageservingperhourforallmembersandguests.Alleventsservingalcoholmustalsoprovidesubstantial,highinprotein,non-saltyfood,especiallyduringthefirstandlasthoursoftheevent.AdditionalpaperworkisrequiredtoreceiveapprovaltohosteventswithAlcohol.

BringingSpeakerstoCampusAspartofitsefforttohelpmembersoftheUniversitycommunitymakeinformed,responsibledecisionsinthepolitical,social,professionalandpersonalareasoftheirlives,theUniversityofSanDiegoencouragesthehostingofspeakersandprogramsfromoutsidethecampus.Thefollowingpolicypertainstotheinvitationofoff-campuspersonswhowillmakepresentationsattheUniversityofSanDiegotowhichthepublichasbeeninvited.The

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intentofthispolicyistoprovideabroadexposuretoadiversityofissuesandperspectives,andtoensurethatallmembersoftheUniversitycommunityengagethoseissuesandperspectivesinamannerconsistentwiththemissionandgoalsoftheUniversity.• Asmembersoftheacademiccommunity,students,facultyandstaffshouldbefreeto

discussquestionsofinteresttothemandtoinvitenon-Universityspeakersoftheirchoosing.

• Sponsorshipofoff-campusspeakersisrestrictedtoacademicdepartments,theadministrationandofficiallyregisteredstudentandstafforganizations.

• ThereservationoftheUniversityfacilitiesforguestspeakersisrequiredtoensurethatthereisorderlyschedulingoffacilitiesandadequatepreparationfortheevent,andthattheoccasionisconductedinamannerappropriatetotheacademiccommunity.TheUniversity’scontrolofcampusfacilitieswillnotbeusedasadeviceofcensorship.ReservationoffacilitiesmustbemadeontheEventRegistrationandApprovalformavailableontheStudentLeadershipandInvolvementCenter’swebsite.

• ThesponsorshipofguestspeakersdoesnotimplythatthesponsoringorganizationortheUniversityapprovesorendorsestheviewsexpressed.ThesponsoringorganizationmustmakethispositioncleartotheUSDcommunity.

• Thispolicyandproceduredoesnotapplytospeakersinvitedbyfacultytoaddressstudentsenrolledinacoursetheyareteaching,tointernalfaculty,studentsand/orstaffseminars,workshopsorcolloquia.Formoreinformationsee:http://www.sandiego.edu/legal/policies/community/public/speakers.pdf.

FundraisingandSolicitingSponsorshipPolicyNogeneralregistrationoffundraisersisrequiredattheUniversityofSanDiego.IfthefundraiserisaneventitmustregisterthroughtheEventRegistrationprocess.However,therearesolicitationrestrictionsandfoodsafetyandliabilityissuestobeawareof.Raffles,donations,andgrantsalsohaveuniquereportingorconsultationrequirements.

Definitions

Forpurposesoftheseguidelines,fundraisingisdefinedasthecollectionofmoneythroughdonations,sales,and/oreventprogrammingforthepurposesofcharitabledonationororganizationalbudgetenhancement.Note:Monetarycompensationsecuredbyprovidinggrouplaborrequestedbyanemployer,suchasworkingwithstadiumclean-uporstaffingUniversityevents,isnotconsideredafundraisingactivity.Off-campussolicitationsfordonations,cashoritems,maybeconductedfacetofaceorbyletterfromtherecognizedorganizationrequestingthedonation.

Sponsorshipisdefinedasanycontributionofgiftsinkind(food,beverages,equipment,etc.)toastudentorganizationforthepurposesofenhancingaspecificprogram,event,orsuppliesownedbythestudentorganization.

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Fundraising/SponsorshipGuidelines:

1.Fundraising/SponsorshipbyRegisteredStudentOrganizations(“RSO”)tosupporttheRSO’sorganizationalbudgetortosupporttheRSO’sprogrammaticefforts.• Thefundraising/sponsorshipactivityisrequiredtoofferabenefittotheUniversity

communitythatisconsistentwiththeUniversity’seducationalmission.• Thepurposeforwhichthefundswillberaised,ortheproductdonationmademustbe

consistentwiththepurposeoftheRSOandtheCodeofRightsandResponsibilitiesandotherapplicablepoliciesoftheUniversityofSanDiego.Further,thefundraisingactivitymustnotviolatelegal,tax,orcorporaterestraintsupontheUniversity.

• Acurrentlyenrolledstudentmember(s)ofthesponsoringregisteredstudentorganizationmustbepresentduringtheentiretimeoffundraisingevents.

• RSO’sareresponsibleforensuringthatproposedactivitiescomplywithallapplicablefederal,stateandlocallaws,rulesandregulations.

• UniversityofSanDiegoreservestherighttorequirethirdpartiesparticipatinginorconductingfundraising/sponsorshipactivitiestomeetadditionalrequirements,includingwithoutlimitationrequirementsthatsuchpartiesfurnishevidenceofinsurancecoverageacceptabletotheUniversityand/oragreetoindemnifytheUniversityandUniversitypersonnelagainstliabilitiesarisingfromtheiractsoromissions.

• UniversityofSanDiegoreservestherighttoapproveanyproposeddonororsponsorandthecontentofmaterialsassociatedwithafundraising/sponsorshipactivity.

• Thedonatedfunds/productsmustbeusedforthepurposeoutlinedtothedonor.• Whenrequestingdonations/grantsfromindividualsorbusinesses,RSOsmustadhereto

thefollowingguidelines: i.FundraisingorSponsorshipActivityof$1,000+IftheRSO’sgoalistoraiseanetof$1,000ormoreindonationsineithercashorproductfromUSDaffiliatedalumni,parents,trustees,businessesorfriends,theRSOshouldnotifytheOfficeofDevelopmentoftheproposedfundraisingactivitybeforeanyfundsareactuallysolicited.ThepurposeforthisnotificationistomaketheOfficeofDevelopmentawareoftheactivityandtogivethemtheopportunity,onacasebycasebasis,toprovideassistancewhichmayincludealumnioutreach,studentorganizationalumnicontactlists,callingnights,letterwritingandgiftprocessing.TheOfficeofDevelopmentcanbereachedat619-260-4639.SolicitationsshouldnotconflictwithanyentitywithwhichtheUniversityhasacurrentcontract.Specialconsiderationshouldbegiventobeveragedistributors,athleticequipment,apparel,banksandotherfinancialservices.IfRSOshavequestionsaboutthis,theyshouldcontacttheOfficeofMarketingandStrategicPartnershipsat619-260-4690.

Note:SponsorshipsusingproductsorretailersthatwouldbedeemedinconflictwiththeUSDmissionwillnotbeapproved.• DepositoryAccounts

FundsraisedtosupporttheRSO’sorganizationalbudgetshouldbedeposited

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intotheUSDClubAccount(“AgencyAccount”).AgencyAccountsarenonRestrictedFundAccountsandthereforethereisnominimum$fundingrequirement.Nooff-campusaccountsarepermitted.ForinformationonhowtosetupanAgencyAccount,contacttheStudentLeadership&InvolvementCenterat(619)260-4802.

• ReceiptingDonors InaccordancewithIRSPublication1771,anindividualdonorwhomakesa

singledonationof$250ormoremustbeprovidedwithataxreceipt.Inaddition,areceiptmustbeprovidedtoanydonorwhorequestsareceiptatthetimeofthegift.RSOsmustsubmitalldonations,forwhichtheabovecriterionapplies,alongwiththeUniversityRelationsGiftProcessingFormtotheUniversityRelationsOfficeofInformationManagementwithinfivebusinessdaysaftertheevent.TheOfficeofInformationManagementwillprocessthesefundsanddepositthemintotheappropriateAgencyAccount.

• SolicitationClearance RSOsarenotpermittedtosolicitanyUSDaffiliatedalumni,parents,trustees,

businessesorfriendswithoutfirstcontactingtheOfficeofDevelopmentandtheOfficeofMarketingandStrategicPartnershipsifthesolicitationshallbefor$250orgreater.

• AccountingofFundsRSOsmustprovideanaccountingofanyfundsraisedtotheStudent Leadership&InvolvementCenterAdvisors’SuiteSLP(301)withinfive

businessdaysafterthefundraisinghasoccurred.ItistheresponsibilityoftheRSOtokeeprecordsofthefundsraisedandthefundraisingeventthatgeneratedthesefunds.Also,theRSOisresponsibleforrecordingthenameandaddressofanydonorwhohasgiven$250ormore.

2.FundraisingbyRegisteredStudentOrganizations(“RSO”)tosupportanon-USDcharitableorganization(“outsidecharitableorganization”)(e.g.,TheRedCross,SalvationArmy,etc.)• Theoutsidecharitableorganizationshouldsubmitastatementofsupportonits

letterheadtotheStudentLeadership&InvolvementCenterAdvisors’Suite(SLP301)acknowledgingthatthefundraisingwilloccuronitsbehalfandindicatingtheexpecteddateofthereceiptofthedonation.

• TheoutsidecharitableorganizationshouldprovidethestudentorganizationwithacopyofitsInternalRevenueServiceexemptionletterasproofofitsfederaltax-exemptstatusandthatitsproposeduseofUniversityowned,operated,orcontrolledpropertyisinfurtheranceofitstax-exempt,charitablepurpose(s).IntheabsenceofanIRSexemptionletter,pleasecontacttheAssociateVicePresident,DevelopmentinUniversityRelationsat(619)260-2720.

• Donationsthatsupporttheoutsidecharitableorganizationshouldgodirectlytotheoutsidecharitableorganizationwhenpossible.Donationsintheformofchecksshouldbepayabledirectlytotheoutsidecharitableorganization.IfcashdonationsorchecksmadepayabletoUSD(thatareintendedforthecharitableorganization)arereceivedbytheRSO,itispermissibletodepositthesemoniesintotheUSDClubAccount(“AgencyAccount”.)Suchdepositsmustbemadewithin5businessdaysof

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receipt.Within30daysofthedeposit,theRSOisresponsibleformakingtheappropriaterequest(s)inordertoallowforthetransferofthesefundstotheoutsidecharitableorganization.TheRSOisresponsiblefortheaccountingofallfundsdepositedintoitsAgencyAccount(see1.d.v.above)includingaccountingforfundstobeusedfortheRSO’sorganizationsupportandfundsthataretobedistributedtoanoutsidecharitableorganization.

• TheRSOplanningtheeventisresponsibleforallcostsincurredinconnectionwiththeevent,otherthanthosebornebytheoutsidecharitableorganization.

• Educationalinformationabouttheoutsidecharitableorganizationandtheservicesitprovidesismadeavailableattheevent.

• Theoutsidecharitableorganizationisresponsibleforensuringthatitsactivitiescomplywithallapplicablefederal,state,andlocallaws,rules,andregulations.

• RSOsarenotpermittedtosolicitanyUSDalumni,parent,businessorfriendwithoutfirstcontactingtheOfficeofDevelopmentat(619)260-4639ifthesolicitationshallbefor$250orgreater.

AdditionalRestrictionsandRequirements

UniversityofSanDiegoacknowledgesthataguidelineofthisnaturemaynotanticipateeverypossibleissuethatmayarisewithrespecttofundraisingandsponsorshipactivities.Asaresult,theUniversityreservestherighttoimposereasonablerestrictionsand/orrequirementswithrespecttothetime,place,andmanneroffundraisingactivities.Theserestrictionsmaybeinadditionto,orinlieuof,thosesetforthintheguidelines.TheseguidelinesareinadditiontoanypoliciessetbytheUniversityofSanDiego.

ProgramCo-SponsorshipwithAssociatedStudents/ToreroProgramBoardAnytimeanorganizationsponsorsacampuseventthatispartiallyorcompletelyfundedbyA.S.,itisco-sponsoringaprogramwithA.S.Oneoftheconditionsofreceivingfundingisthattheorganizationindicatestheco-sponsorshipofA.S.onanypromotionalmaterials.

Studentorganizationsmayalsowanttoco-sponsorprogrammingwithdirectorsoftheToreroProgramBoard,inwhichtheeventwouldbejointlyplannedandcoordinatedwiththeA.S.committeeandtheorganization.PleasefeelfreetoapproachtheChairoftheToreroProgramBoardforguidanceonhowtomakesucheventsareality.Rememberthatjointplanningrequireslotsoflead-time—startplanningwellinadvance.

SLICEmergencyContactAllprogramsadvisedoutoftheSLIChavestudentleadersthatareresponsibleforreportingissuestothestaff.Examplesofissuesinclude,butarenotlimitedto:policeinteraction;studentinjury;andstudenthospitalization.Intheeventofemergencysituations,studentleadersshouldcallaprofessionalmemberoftheSLICstaffviatheEmergencyPhone.

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Marketing

PostersandPublicityMembersandnon-membersoftheUniversitycommunitymaypostnoticesonthecampus.Pleaseseehttp://www.sandiego.edu/udesign/protocols/signs_and_protocols.phpformoredetails.PertheUSDPostingPolicy,allnoticesaresubjecttothefollowingregulations:• Postingsarenotallowedonsidewalks,buildings,walls,doors,windows,displaycases,

furnishings,fountains,fences,treesandshrubs,planters,poles,cars,permanentsignage,oranyotherarchitecturalfeatures,withexceptionsnotedbelow

• Postedmaterialsmustincludethename(s)ofthesponsoringorganizationordepartment,date,time,location,andcontactinformationfortheevent.(Flyerssaying“tonight”or“everyWednesday”willberemoved.)

• Materialsmaybeposteduptooneweekpriortoaneventandmustberemovedwithin24hoursafterthecompletionoftheevent.Removalandrecyclingaretheresponsibilityofthegrouppostingthematerials.

• Bluetapemustbeusedtohangpostersandbanners.• Eventbannersmaybesizedupto3x6feet,andmaybehunginthefollowingareas:

MissionCrossroads,MissionsParkingStructurerailing,Camino/Founderscourtyardgates,SerraHallthird-floorrailing,MaherHallthird-floorrailing,andOlinHallbridgerailing.

• Flyersorbannersthatgetwet,ordonotadheretotherules,willberemoved.• PostingsintheResidenceHallsmustbeapprovedthroughMissionsCrossroads.• NodoorhangersareallowedwithoutpermissionfromResidentialLife.

KiosksandBulletinBoards• Kiosksareforthepurposeofpostinginformationforcampusevents.Thesearelocatedat

theStudentLifePavilion,Camino/FounderspatioandinfrontoftheKrocInstituteforPeace&Justice.GuidelinesforpostingonthesekiosksareoutlinedontheStudentLifeFacilitieswebsite:http://www.sandiego.edu/ucslp/

• AllstudenteventandorganizationpostingsmustbeapprovedandstampedbyStudentLifePavilion,FlyersforeventssponsoredbyacademicdepartmentsrequireapprovalandstampbytheappropriateDeansoffice.

• FlyersmustbeforeventsopentotheCampusCommunityandsponsoredbyaregisteredstudentorganizationorUniversitydepartment.

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• Campusbulletinboardsareforthepurposeofpostinginformationforcampuseventsandsponsoredprograms.ThesebulletinboardsarelocatedintheHahnUniversityCenterandStudentLifePavilionaswellasSerra,CaminoandFoundersHalls.

• Thesizeofflyersoncampusbulletinboardsshouldnotexceed11x17andarelimitedtooneperbulletinboard.Flyersarenotallowedoninteriorfloors,walls,windows,doorsorfurnishings.

• Publicityshouldnotbedistributeduntiltheeventisapproved.OrganizationsarenotallowedtoreservepromotionaltablesunlesseventshavebeenapprovedthroughtheEvRprocess.Besuretoincludeallnecessaryinformation(i.e.cost,dates,sponsor,deadlinesandphonenumbers)onallpublicity.AllwrittenpublicitymustbewithintheparametersoftheUSDPostingPolicy,http://www.sandiego.edu/scheduling/event-planning/students/marketing.php.

TravelTips

GenericwaiversareavailableontheUniversityRiskManagementwebsite:http://www.sandiego.edu/eventplanning/securityriskmanagement.php.Ifnecessary,amoredetailedorspecificwaivercanbedeveloped,dependinguponthenatureofthetrip.FormoredetailedinformationonbothdomesticandinternationaltravelpleasevisittheUSDRiskManagement’swebsite:http://www.sandiego.edu/administration/businessadmin/humanresources/risk/AllstudentorganizationsinterestedintravelingasagrouptoparticipateinaconferenceorotherwiseeventshouldconsulttheStudentLeadership,InvolvementChangemaking’sadvisingstafflocatedinSLP301.

InternationalTravelForDayTripstoMexicoNotInvolvingOvernightStay• StudentorganizationsarerequiredtocompleteanOffCampusEventRegistrationat

http://www.sandiego.edu/slic/events/off_campus_event_registration.php• Onceapproved,participantsmustcompletetheAssumptionofRiskandReleaseof

LiabilityformforTravelToandInMexicoathttp://www.sandiego.edu/administration/businessadmin/humanresources/risk/documents/AssumptionofRiskandRealeaseofLiability(Mexico).pdf.ForTripsInvolvingOvernightStayStudentorganizationsarerequiredtocompleteallstepsintheregistrationprocessinordertotravelonbehalfoftheirorganization.

• StudentorganizationsmustsubmittheStudentOrganizationInternationalTravelTripProposaltotheStudentLeadershipandInvolvementCenter(SLIC)tobegintheapprovalprocess.TheSOITTPisavailableat:www.sandiego.edu/slic

• StudentorganizationsshouldbeincontinualcommunicationwiththeiradvisorandtheSLICthroughouttheprocesswithanyquestionsandtokeepthemupdated.

• Noexpenditurescanbemadeforthetrip(purchaseofairlinetickets,transportationon-

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site,eventtickets,etc.)untilsteps1-4havebeencompletedandorganizationhasreceivedapprovalfortrip.TheUniversitywillnotreimburseorauthorizefundsforstudentsandorganizationsnotfollowingthispolicy.

• AllstudentorganizationsarerequiredtohaveaUSDfacultyorstaffmembertravelwiththemforinternationaltravel.TheSLICinconsultationwithUSDRiskManagementmaygrantexceptionstothispolicy.Thesponsoringstudentorganizationisresponsibleforcoveringthecostofthefaculty/staffparticipationunlessotherarrangementshavebeenagreedupon.

• FailuretomeetthetimelinesoutlinedinthisStudentOrganizationsPolicywillresultinthecancellationoftheevent/trip.

• ItisstronglyrecommendedthatallparticipantspurchaseTravelInsurance.Steps1-4ofthisprocessmustbecompletedATLEASTELEVEN(11)WEEKSPRIORtothedeparturedateofthetrip.Steps5-7ofthisprocessmustbecompletedATLEASTEIGHT(8)WEEKSPRIORtothedeparturedateofthetrip.StepsintheInternationalTripRegistrationProcess:Step1:StudentorganizationtripleadercompletestheStudentOrganizationInternationalTravelTripProposal.ThetripleaderwillmeetwiththeAssistantDirectorofStudentOrganizationsandInvolvementintheSLICtodiscussproposedtravel.

• Duringthemeeting,thefollowingitemsintheTripProposalwillbediscussed:o Datesoftravelo Purposeoftripo Modesoftransportationforalllegsoftripo Location(s)oftravelo Lodgingarrangementso Contactinformationforallvendorsinvolvedintripo Personalandemergencycontactinformationforalltripparticipantso Itineraryo Countrysecurityrisklevelo Countrymedicalrisklevelo Whethervisa(s)arerequiredo Whethervaccination(s)arerequiredo DiscussionofUSDfacultyorstaffparticipatingo ApprovalfromtheUSDfaculty/staffadvisor

TheTripProposalrequiresthatorganizationsassessthesecurityandmedicalriskratingofthedestinationcountry.Forinstructionsonhowtocompletethisrequirement,referto

• http://travel.state.govor• www.ACETravelAssistance.com(UserName:aceahPassword:security)TheTrip

ProposalPacketrequiresthatorganizationshaveeverymemberattendingthetripsignanAssumptionofRiskandReleaseofLiabilityform.

• Ifthedestinationhasarisklevelof“low”or“moderate,”studentsarerequiredtosigntheAssumptionofRiskandReleaseofLiabilityform.

• Ifthedestinationhasarisklevelof“high”or“extreme,”thetripcoordinatorwill

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needtosupplywrittenjustificationforthegrouptogotothisdestination.Thejustificationmustinincludearrangementsthatareinplacetoprotecttheparticipants.Ifthetripisapproved,allwhoparticipatewillberequiredtosignanAssumptionofRiskandReleaseofLiabilityformapprovedforthetripbyRiskManagement.

• USDRiskManagementandtheSLICwillreviewthejustificationandmitigationplan.Asneeded,theSLICwillcontactthestudentcoordinatorsforadditionalinformationabouttheproposal.

• Tripparticipantsarerequiredtoprovidetheirdomesticemergencycontactinformation,includingtheemergencycontact’snameandphonenumber(home,work,and/orcellandemailaddress).

Step2:TheAssistantDirectorofStudentOrganizationsandInvolvementreviewstheTripProposalpreparedbystudentorganization.

• TheDirectorreviewspackettoensureallnecessaryinformationwassubmitted.• Ifallrequiredinformationisincludedinpacket,theDirectorforwardstheTrip

ProposaltoUSDRiskManagementforapproval.• Ifallnecessaryinformationisnotinpacket,theDirectorwillworkwiththestudent

organizationtosecurenecessaryinformation.Step3:TheDirectorofStudentOrganizationsandGreekLifesubmitsTripProposalPackettoUSDRiskManagementforreviewandapproval.

• Tripwilleitherbegrantedconditionalinitialapproval,conditionalapprovalwithreservationsorwillnotbegrantedapprovalbyUSDRiskManagement.

• USDRiskManagementwillnotifythestudentorganizationandtheSLICofthedecision.IftripisgrantedinitialapprovalbyRiskManagement:

• USDRiskManagementordesigneesetsmeetingwithstudentorganizationandcontactsclub/organization’sAdvisor

NOTE:MeetingwithUSDRiskManagementisrequiredforallstudentorganizationswishingtotravelinternationally

• RiskManagementwillnotifytheSLICandInternationalCenterofinitialtripapproval.

• Noexpenditurescanbemadeforthetrip(airlinetickets,travelarrangements,eventpasses,etc.)untilsteps1-3havebeencompleted.

Step4:StudentorganizationtripleadersmustregistertheirtravelwiththeU.S.ConsulateoStudentsarerequiredtoregistertheirtravelwiththeU.S.consulateincountrythroughtheU.S.DepartmentofState.Thiscanbedoneusingthefollowingwebsite:https://step.state.gov/step/NOTE:Thiscannotbedoneuntilsteps1-3arecomplete.Step5:AllstudentorganizationtripmembersmustregisterthroughtheInternational

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StudyAbroadOffice.o**Thismustbedoneatleasteight(8)weekspriortotripdeparture.NOTE:Thiscannotbedoneuntilsteps1-4arecomplete.Step6:Studentorganizationtripleadercheckstobesurethatalltripparticipantshavenecessaryvaccines

• LeadermustemailtheSLICindicatingthatallhavenecessaryvaccinesrequiredfortravelinproposedlocation.(Thisisalsorequestedonlinebutsomecountrieswillrequirespecificimmunizations.)

• Step7:Studentorganizationtripleaderverifiesthatallparticipantshaveacopyoftheinternationalemergencymedicalinsuranceinformationandemergencycontacts.

• UndergraduateandgraduatestudentsarerequiredtocarrythefollowingUSDemergencycontactinformationthroughoutthetrip:

o USDPublicSafetyo USDRiskManagemento InternationalStudyAbroadOfficeo StudentLeadershipandInvolvementCenter

Step8:StudentOrganizationTripleaderwaitsforfinalapprovaloftrip.• Oncesteps1-7havebeensatisfiedbythestudentorganization,theDirectorof

StudentOrganizationsandGreekLifewillinformtheirFaculty/StaffAdvisorandtheTripCoordinatorthatstepshavebeencompleted.

• DirectorofStudentOrganizationsandGreekLifeorhis/herdesigneeholdspre-triporientation(requiredvaccinations,visas,risks,etc.)andafinalpre-triporientationwithParticipants.

USDRiskManagementmaycancelanytripduetoachangeinthecountry’ssecurityormedicalrisk.Itisstronglyrecommendedthatallparticipantspurchasetravelinsurance.EmergencyProceduresAllaccidentsshouldbereportedtolocalauthorities,theUniversityOfficeofPublicSafetyandtheDirectorofRiskManagementinHumanResources.Pleaseremembertobringimportantphonenumbersincaseofanemergencyduringthetrip.

CampusResources

TheMulvaneyCenterforCommunity,AwarenessandSocialAction(CASA)CASAprovidessupportservicestocommunityprojectsinitiatedbystudents,facultyandstaff.Throughateamapproach,manyopportunitiesareavailabletolearnaboutandbeinvolvedincommunityservice.CASAwelcomesstudentstovisittheCASAOfficeinSLP320,extensionx4798.

CenterforStudentSuccessTheCenterforStudentSuccess(CSS)providessupportservicesforstudents.TheCSS

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coordinatesprogramsandservices,primarilyforfirst-yearundergraduatestudents,toenhancestudentlearningandpromotestudentsuccessinandoutoftheclassroom.TheStudentDevelopmentMentoringandTranscriptProgramisadministeredfromthisoffice.

Formoreinformationvisitthewebsiteathttp://www.sandiego.edu/usdcss/,call(619)260-5995orstopbyUC114.

OutdoorAdventuresTheOutdoorAdventuresislocatedonthelowerleveloftheUniversityCenter.ItoffersstudentsandstudentorganizationstheopportunitytoexperienceawidevarietyoftripsandoutingsledbytrainedandexperiencedOutingguides.OutdoorAdventurescanhelpclubssetupanouting,providememberswithresources,rentcampingequipment,orhelpmembersgetinvolvedinsomeoftheregularlyscheduledoutings.

Formoreinformation,visitthewebsiteathttp://www.sandiego.edu/oa/orcontactthemat260-4709.

UnitedFrontMulticulturalCenterTheUnitedFrontMulticulturalCenterislocatedinSLP418.Thecenteroffersofficespaceforstudentorganizationsthatworkcollaborativelyasacoalitionunderthe“UnitedFront.”TheCenteroffersavarietyofprograms,servicesandsupport.TheCenterhasanextensivelibraryofmulticulturalfocusedbooks,videos,articlesandresources.

Formoreinformationvisitthewebsiteathttp://www.sandiego.edu/unitedfront/orstopbySLP418.

Women’sCenterInsupportoftheDivisionofStudentAffairs’Mission,theWomen’sCenterinviteswomentofindvoice,developskillsfortransformationandunderstandwhotheyarecalledtobe.TheWomen’sCenteroffersprogramming,retreats,andeducationalsessionforallmembersofthecampuscommunity.Itempowerswomentoengageasleadersinadiverseandchangingworldandadvocatesforasafe,supportivecampusenvironmentthatcreatesequityamongallvoices.TheWomen’sCenterisastudent-centeredlearningcommunitythatprovidesresourcesandengageswomenandmenineducationaldialoguearoundgender-relatedissues.Formoreinformationvisitthewebsiteathttp://www.sandiego.edu/womenscenter/about/orstopbySLP420.

DiningServicesTheUSDDiningServicesstaffisdedicatedtoprovidingstudentswithwholesome,creativemealsandrefreshmentsforclubevents.Theirservicesareconvenient,diverse,andofhighquality.

Therearesomespecificconsiderationstorememberwhenplanningtohavefoodatanevent:

• IfanorganizationwishestohaveUSDcateringataneventoncampus,theevent

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plannermustsubmitanonlinerequestat:http://www.sandiego.edu/catering/request-form.phpatleasttwoweekspriortotheeventdate.TheorganizationmustfirsthaveanEvRsubmittedwithdetailsofthefoodrequestthroughcampusscheduling.

• TheDirectorofDiningServicesmustapproveoff-campusfoodservicescostinginexcessof$500fortheeventforon-campusevents.Groupsmayuseoff-campusfoodcostinglessthan$500fortheeventwithoutapproval.Organizationswhoprovidetheirownfoodareresponsibleforallset-up,clean-upandsuppliesassociatedwiththeevent.DiningServiceswillnotsupplynapkins,plates,utensils,tableclothsetc.

• Beforepermissiontouseanoutsidevendormaybeobtained,organizationsmustprovidethefollowinginformation.ThisinformationmustbesubmittedwiththerequesttotheDirectorofDiningServicesatleasttwoweekspriortotheevent.

• Proofofinsurance• SanDiegoHealthDepartmentpermitwithan“ARating”oIfanorganizationis

planningtouseadiningfacilitysuchasLaGranTerrazaor

O’Toole’sforanevent,therequestsbeginbyfillingoutanEventRegistrationForm(EvR).Followingthat,theymayneedtocontactaDiningServicesRepresentativeatextensionx8811tocheckforavailability.

• Providingfoodatanevent/programshouldbeindicatedontheOn-CampusEventRegistrationForm(EvR).Approvalofoff-campusfoodservicemustbereceivedbeforeanEvRmovesforwardforconfirmation.PleaseindicateontheEvRwhatadditionalservicesyouwillneedfromUC/SLPOperations(e.g.tables,trashcans,recyclingbins,etc.)whenprovidingfoodatanevent/programintheUCorSLP.

• ConfirmanyCateringrequestswithUSDCateringtwodayspriortotheevent.Topostordisplayanymaterialsinthediningareasoncampus,youmustfirstreceiveapprovalfromAuxiliaryServicesMarketing(DirectorofMarketingforAuxiliaryServices,LorynJohnson).Youmayemailyourrequestto:lorynj@sandiego.edu.Youwillneedtoprovideadraftcopyoftheposting,contactname,phonenumberandthedatesyouwouldlikeyourmaterialstobeposted.

USDCateringisafull-servicecateringoperation,includingserversifneeded,linens,etc.ForCateringmenus,visitwww.sandiego.edu/cateringore-mailCateringatusdcatering@sandiego.edu.Organizationrepresentativeswillneedtogiveanon-campusaccountnumberwhentheyorderthefood.Theaccountwillbechargeddirectly.

• Studentorganizationswithon-campusaccountscanobtainanorganization“AdvantageCard”iftheyfrequentlyservefoodattheirevents.SuchacardallowsthemtochargefoodatAromas,PavilionDining,Bert’sBistro,MissionsCafé,LaPalomaandLaGranTerrazadirectlytoanon-campusaccount.

Formoreinformation,pleasevisitthewebsiteathttp://www.sandiego.edu/dining/,orcall(619)260-8880.

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TheVistaTheVistahasacalendarsectionwhereitlistsupcomingstudentorganizationevents.Theywillalsoacceptguesteditorials,LetterstotheEditororpressreleasesonaclub’sactivities.StudentorganizationscanalsopurchaseadvertisingintheVista.Submitinformationatleasttwoweekspriortothedatethestoryoradvertisementistorun.

Formoreinformationoncoverageforanorganization’sevents,visitthewebsite,http://www.sandiego.edu/vista/,orcontacttheVistaat(619)260-4584.

USDOfficeofPublicRelationsIfanorganizationwouldliketheUSDNewsBureautoassistinpublicizinganupcomingeventfortheorganization,pleasepickupaformattheOfficeofPublicRelations,DegheriAlumniCenter103,completeandreturnitatleastthreeweeksbeforetheevent.Includeallpertinentinformationontheactivity—thenameoftheperformerorspeaker,thefocusorgoalofthesymposium,thebeneficiaryofthecommunityserviceactivity,whatevermightbeimportant.TheOfficeofPublicRelationswilldraftapressreleaseandreturnitwithintwodaysofthereceiptoftheform.Freeadvancepublicityforeventsisbecomingscarcer,andcompetitionforitisintense;USDcannotguaranteethatnewscoveragewillbegeneratedfromtheirpressrelease.

ForquestionsaboutanyofthewaysthattheOfficeofPublicRelationsmighthelp,pleasevisitthewebsite,http://www.sandiego.edu/administration/relations/pr/,orcall(619)260-4681.

USDtvUSDtvisanexcitingorganizationprovidingentertainment,informationandeducationalprogrammingtotheUniversityofSanDiegocommunity.Ifastudentisinterestedinwriting,acting,producing,advertising,marketing,editingorhaseverdreamtaboutbeinganon-aircorrespondent,heorshecancomebyandfilloutaninterestform.

TheUSDtvofficeislocatedonthe4thFlooroftheStudentLifePavilion.USDtvcanbereachedviaemailatusdtvstaff@gmail.comorvisitthewebsite:www.sandiego.edu/usdtv/.

USDRadioUSDRadiooffersstudentstheopportunitytobecomeregularorguestDJsandinformtheUniversityofSanDiego’scommunityofupcomingconcerts,musicnews,andalbumreviews.KeepintouchwithallthingsmusicbyvisitingtheUSDRadiooffice,locatedonthe4thFlooroftheStudentLifePavilion.Youcanalsovisittheirwebsitetoreceiveup-to-dateinformationathttp://www.usdradio.org/

USDPoliciesGoverningStudentOrganizations

TheStudentCodeTheStudentCodeguidesthebehaviorofallmembersofthecampuscommunity.ThefulltextoftheCodemaybeobtainedfromtheOfficeofStudentAffairs,UniversityCenter,

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Room232,orbyvisitingthewebsiteathttp://www.sandiego.edu/conduct/the_code/

AcademicStandardsforParticipatinginCo-CurricularActivities

InordertoserveinapositionontheAssociatedStudentExecutiveBoard,Senate,anappointedDirectorship,ToreroProgrammingBoardorasPresidentforanUndergraduateStudentOrganization,astudentmustbeafull-timeundergraduatestudentwhohasachievedandismaintainingafull-timeacademicload12unitsandminimum2.5cumulativeGPA.

UniversityApprovalofStudentGovernmentOrganizations

Universityapprovalisgrantedtostudentgovernmentorganizationswhoseleadershipiselectedbyavoteoftheappropriatestudentbody(undergraduate,graduate,orlaw).Theseapprovedorganizationsbecometheofficialrepresentativegroupsforundergraduates,graduates,orlawstudents.StudentgovernmentorganizationsareallowedtoassessfeestosustaintheiractivitieswithintheguidelinesestablishedbytheUniversity.StudentgovernmentorganizationsaretheonlystudentorganizationsofficiallyapprovedbytheUniversity.

PleasekeepinmindthatallstudentsoftheUniversityofSanDiegoandtheirguestsandvisitorsaresubjecttoCaliforniaStateLawandtheUniversityofSanDiego’sAlcoholPolicyregardingthepossessionandconsumptionofalcoholicbeverages.

StudentsandtheirguestsandvisitorsareexpectedtocomplywithallapplicableUniversitypolicies.ForalistofpoliciesintheUniversity’sStudentCodeofRightsandResponsibilities,pleaseseetheUniversity’swebsiteatwww.sandiego.edu/conduct

OtherImportantPolicies:

• AnonymousReportinghttp://www.sandiego.edu/safety/reporting/anonymous.php• CampusConducthttp://www.sandiego.edu/conduct/the_code/university_policies/• DisabilityServiceshttp://www.sandiego.edu/disability/• Non-Compliance

http://www.sandiego.edu/conduct/the_code/student_conduct_procedures.php• PostingMaterialsinOn-CampusDiningAreashttp://www.sandiego.edu/dining/

RiskManagement• LiabilityReleaseWaiverhttp://www.sandiego.edu/scheduling/event-planning//• TravelPoliciesandGuidelines

http://www.sandiego.edu/administration/businessadmin/humanresources/risk/vehicles.phpOthertravel-relatedinformationfurtheroutlinedinthestudentcode.

• AutomobileTravel• AccidentsInvolvingRentalVehicles

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• BusTravel• AirTravel• TravelAgents• EmergencyProceduresOff-Campus

StudentOrganizationDisciplineBoardProcedures

JurisdictionTheAssociatedStudentsSenatehasjurisdictionoverallstudentorganizationstoenforceAssociatedStudentspolicyandUniversityrulesandregulations.

Instancesofallegedmisconductmayresultinreferralofthegrouporofindividualmemberstotheappropriatebodyfordisciplinaryaction.ChargesofmisconductbyindividualswillnormallybereferredtotheDeanofStudentsorhis/herdesignee.ChargesofmisconductbystudentorganizationsarereferredtotheStudentOrganizationDisciplineBoard.ActionbytheDeanofStudentsorhis/herdesigneemayrunconcurrentlywithactionbytheStudentOrganizationDisciplineBoard;onetypeofdisciplinaryactiondoesnotnecessarilyaffecttheother.Studentorganizationmisconductneednotbeofficiallysanctionedbytheentiremembershipinordertobeconsideredgroundsforpossibledisciplinaryactionagainstorganizations.Thereisnominimumnumberofmemberswhomustbeinvolvedinanincidentbeforedisciplinaryactionmaybetakenagainsttheorganization;themisconductofasinglemembermayprovidesufficientgroundsforactionagainsttheentireorganization.

AcomplaintmaybeconsideredamatterforreferraltotheDisciplineBoardwhenevertheactionofmemberscouldreasonablybeexpectedtoreflectnegativelyupontheUniversitycommunityormaycauseconflictwithintheUniversitycommunity.ThedeterminationofwhetheracaseshouldbereferredtotheDisciplineBoardforpossibleactionagainsttheorganizationismadeonacasebycasebasisbytheAssistantDirectorofStudentOrganizationsandInvolvement,inconsultationwiththeDirectorofStudentLeadershipandEngagement.AllstagesoftheStudentOrganizationDisciplineBoardproceedingsaresubjecttoreviewandapprovalbytheAssistantVicePresidentforStudentAffairsorhis/herdesignee.

Actionstakenorpendingbyanorganization’sowninternaldisciplinebody,thenational/internationalofficeoftheorganization,orbytheStateofCaliforniacourtsystemwillnotnecessarilyaffectthedeterminationofwhetherornotacaseisreferredtotheStudentOrganizationDisciplineBoardortotheDeanofStudentsorhis/herdesignee.

RoleoftheAssistantDirectorofStudentOrganizations&InvolvementTheresponsibilitiesoftheAssistantDirectorofStudentOrganizationsandInvolvement,astheypertaintocomplaintsregardingstudentorganizationsare:(1)ToensurethatallorganizationsareinformedofrelevantAssociatedStudentspolicies,Universityregulationsandexpectations,andapplicablelocal,stateandfederallaws,(2)Toinvestigateallcomplaintsregardingstudentorganizations,(3)Tofacilitatetheresolutionofdisciplinary

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problems,(4)Toassistandadvisethe

StudentOrganizationsDisciplineBoardmemberswiththeirresponsibilities,(5)TocoordinatearrangementsforStudentOrganizationDisciplineBoardhearingsandtoserveastheadvisortotheBoard,(7)ToseethatappropriaterecordsaremaintainedintheStudentLeadership,Involvement,andChangemakingarea,includingacomplaintlogandStudentOrganizationDisciplineBoardminutes,(8)TopreparereportsasneededbytheAssistantVicePresidentforStudentAffairsorhis/herdesignee,(9)ToassistotherUniversityofficersindealingwithacomplaint,includingtheDepartmentofPublicSafety,OfficeofResidentialLifeandtheOfficeofStudentAffairs,(10)ToreferindividualmemberstotheAssistantDeanofStudentsorhis/herdesigneeand(11)ToperformotherdutiesasassignedbytheAssistantVicePresidentforStudentLife.

RoleoftheAssistantVicePresidentforStudentLifeTheAssistantVicePresidentforStudentLifeorhis/herdesigneehastheauthoritytoreviewallactionsoftheStudentOrganizationDisciplineBoardandwherenecessary,directthatfurtheractionbetaken.

TheAssistantVicePresidentforStudentLifeorhis/herdesigneealsoservesasthefinalavenueofappeal.OnAppeal,theAssistantVicePresidentforStudentAffairsorhis/herdesigneemayreverse,modifyorsustaintheBoard’sactionsorreferacasebacktotheBoard.

TheAssistantVicePresidentforStudentLifeorhis/herdesignee’sdecisionisfinal.

RoleoftheAssistantDeanofStudentsAllUniversitydisciplinaryactionagainstindividualmemberswillbereferredtotheAssistantDeanofStudents.Thisofficerwillreceivereportsofallegedstudentmisconduct.Examplesofmisconductcoveredbythesecodesaretheft,vandalism,assault,battery,lewdconduct,hazing,possession,useand/ordistributionofdangerousorrestricteddrugsornarcotics,possessionand/oruseofdeadlyweapons,andassistinganotherindividualinanyoftheabove.TheAssistantDeanofStudentswillinvestigateallcomplaintstodeterminewhetherUniversitydisciplinaryactionistobepursued.Incasesofmisconductinvolvingstudentorganizations,responsibilityforinvestigationisdelegatedtotheDirectoroftheStudentOrganizationsandGreekLife.

Role/PurposeoftheStudentOrganizationDisciplineBoardThisDisciplineBoardisdesignatedtohandleorganizationalorgrouptypesofcasesorsituationsandnotindividualsituations.IndividualstudentswillalwaysbeaccountabletotheAssistantDeanofStudentsorhis/herdesignee.ThisBoardwillbeconcernedonlywithmattersconsideredsororityorfraternityrelated.Whilestudents’dueprocessrightswillberespected,itisnottheintentoftheStudentOrganizationDisciplineBoardtoincorporatealloftheprocessesasinanormalcourtoflaw.

Specifically,theStudentOrganizationDisciplineBoardwill:

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• Reviewallevidenceavailabletothem.

• MediatedisagreementinsidetheUniversitycommunityaswellasbetweenthecommunityandotherorganizations.

• DetermineresponsibilitybasedonevidenceofaviolationofAssociatedStudentsandUniversitypoliciesorregulations,and/orprovisionoftheUniversityofSanDiegoCodeofConduct.

• Imposeappropriatesanctionsorpenaltieswhennecessary.

TheStudentOrganizationDisciplineBoardshallconducthearingsoncasesreferredtotheBoard.AtsuchhearingstheBoardshallreviewallevidenceandmayquestionwitnessesinordertodeterminethefactsand,ifnecessary,imposesanctions.

Anaccusedorganizationispresumedtobeinnocent,andthispresumptionfollowstheorganizationuntilresponsibilityisprovedbya“preponderanceofevidence”.DisciplineBoardmembers,asfactfinders,mustconsiderallevidenceproperlybeforethem.Insodoing,itistheirresponsibilitytoweightheevidencecalmlyanddispassionately.Memberswillnotallowbias,sympathyorprejudiceanyplaceintheirdeliberations,forallorganizationsareequalbeforetheBoard.

StructureoftheStudentOrganizationDisciplineBoardTheBoardshallbecomposedofvotingmembers,allofwhomaretrainedhearingofficersfortheUniversity.TheAssistantDirectorofStudentOrganizationsandInvolvementwillserveastheadvisortotheDisciplineBoard,andhe/shewillberequiredtobeinattendanceatallinformalconferencesandhearings.

NoDisciplineBoardmembermayserveonthepanelhearingacaseinwhichhisorherownorganizationiseitherthecomplainantortheaccused.Quorumforahearingisthreevotingmembers.AllDisciplineBoardactionsrequireamajorityvoteofthepresentmembers.

WitnessesTheStudentOrganizationDisciplineBoardhastheauthoritytorequiremembersoforganizationstoappearaswitnesses.Amembershouldbeservedwithanoticetoappearatleast48hoursbeforethescheduledhearing.Ifamemberfailstoappearwithoutanadequatereasonandpriornotice,theStudentOrganizationDisciplineBoardmayreferthemtotheAssistantDeanofStudentsorhis/herdesignee.

Faculty/staffmembers,studentswhoarenotmembersoftheorganizationandothersmayberequestedtoappearaswitnessesathearings.

Althoughwitnessesarenotplacedunderoathduringhearing,everywitnessisexpectedtospeakthetruth.IfitcanbeproventhatamemberofanorganizationoranorganizationclearlyanddeliberatelyliedtotheBoard,theDisciplineBoardshalltakedisciplinaryactionagainsttheorganization,andtheindividualmaybereferredtotheDeanofStudentsor

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his/herdesignee.

DecisionsResponsibilitymustbeprovedbya“preponderanceofevidence”.Thestandardofproof,“preponderanceofevidence”doesnotmeanthattheStudentOrganizationDisciplineBoardmembersmaynothavedoubtsaboutresponsibility;thestandardrequiresonlythattheDisciplineBoardmembersbeconvincedthatitwasmorelikelythannottohaveoccurred.

AdecisionoftheStudentOrganizationDisciplineBoardmustbebymajorityvoteofthoseonthehearingpanelandmustbebaseduponevidencebroughtoutduringthehearing.

Awrittencopyofthedecisionshallbegiventotheaccusedstudentorganization.Thedecisionshouldbrieflystatethebasisofthefindingofresponsibilityorinnocence,thesanctionsimposed(ifany),andnoticeoftherighttoappealanydecision,includingsanctions,totheAssistantVicePresidentforStudentLifeorhis/herdesignee.

AcopyofthedecisionshallbegiventotheAssistantVicePresidentforStudentLife,theAssistantDirectorofStudentOrganizationsandInvolvement,DirectorofStudentLeadershipandEngagementandtheorganization’sUniversityadvisor.Inseriouscases,atthediscretionoftheAssistantVicePresidentforStudentAffairs,acopyofthedecisionshallbemailedtothenational/internationalheadquartersoftheorganization,ifapplicable.AcopywillberetainedintheStudentOrganizationDisciplinefile.

OrganizationRightsAnorganizationhastherightto:

• AtimelyhearingbeforetheStudentOrganizationDisciplineBoard.

• Reasonableandcompletenoticeregardingallchargesandthetimeforascheduledhearing.

• Examineallevidenceatthetimeofthehearingandhearalltestimonypresented.

• HaveaUniversityadvisorpresentatthehearing,asanobserver.

• Havetheirexecutiveboardpresentatthehearing,asanobserver.

• Respondtothecomplaint.

• Adecisionbasedonthefactspresentedandsupportedbya“preponderanceoftheevidence”.

• Receivetimely,writtennotificationoftheresultsofanyhearing.

• Anappellatereview.

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AppealProcessAnyStudentOrganizationDisciplineBoarddecisionissubjecttoappealtotheAssistantVicePresidentforStudentLifeorhis/herdesignee.

Theorganizationmuststateoneormoreofthefollowinggroundsforitsappeal,andalldiscussionduringtheappealmustrelatetothesegrounds:

• Thereissignificantnewevidence

• Violationofprocess

TheappealwillbeconsideredprovidedthattheappealisdeliveredinwritingtotheAssistantVicePresidentforStudentLifewithinfivebusinessdaysofnotificationoftheBoard’sdecision.

SanctionsTheStudentOrganizationDisciplineBoardshallhavetheauthoritytoimpose,butarenotlimitedto,anyoneoracombinationofthefollowingpenalties:

• Awarning.

• Probation,definedasaperiodoftime,nottoexceedoneyear,duringwhichanorganizationisorderedtoconformtoallestablishedpoliciesandregulation,withtheconsequencesofmisconductduringtheprobationaryperiodspecifiedinadvance.

• Monetaryfines.

• Socialservicesanction,withtheStudentOrganizationDisciplineBoarddeterminingthetotalhourrequirementandthecomplianceperiod.ThespecificsocialserviceprojectisdeterminedbytheorganizationandmustbeapprovedinadvancebytheDirectorofStudentOrganizationsandGreekLife.

• Suspensionofspecificstudentorganizationregistrationprivilegesforadefiniteperiodoftime.

• SuspensionfromtheInterClubCouncilinvolvingexclusionforallprivilegesofregistrationforadefiniteperiod.

• Dismissal,involvingexclusionfromallprivilegesofregistrationforanindefiniteperiod,

• ExpulsionfromInterClubCouncil,involvingfinalexclusionfromtheprivilegesofregistration

• Financialorotherrestitutionforpropertydamageorphysicalinjury

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• Lettertothenationalorinternationalofficeoftheorganization,ifapplicable

TheStudentOrganizationDisciplineBoardmayalsorecommendtotheDirectorofStudentOrganizationsandGreekLifethatindividualmembersbereferredtotheAssistantDeanofStudentsorhis/herdesignee.

ItisthepolicyoftheUniversityofSanDiego,AssociatedStudentstorevoketheregistrationstatusofanyorganizationdismissedorexpelledfromtheInterClubCouncil.IfanorganizationisexpelledfromtheInterClubCouncil,theUniversitywillrequestthatthenational/internationalofficersrevoketheorganization’scharter,ifapplicable.

DisciplineRecordsandNoticeAmemberoftheStudentOrganizationDisciplineBoardshallbedesignatedtotakeminutesatallhearings.Theminutesofthehearingshallincludeacopyoftheoriginalcomplaint,acopyofallwrittendocumentationpertainingtothecase,thedateandlocationofthehearing,alistofallwitnesseswhoappearedatthehearingwithabriefsummaryofthetestimonyofeach,acopyofallnoticestoappearthatweresentoutandacopyofthedecision.

MinutesofallDisciplineBoardhearingsshallbekeptonfileintheStudentLeadership,InvolvementandChangemaking.NoticeforallhearingsshallbesenttotheorganizationpresidentandtheUniversityadvisorinaccordancewithTheCode.Whendeemednecessary,theinter/nationalorganizationmayalsobenotified,ifapplicable.

CampusSecurityAuthority–StudentOrganizationAdvisorsUSDstronglyencouragesallmembersoftheuniversitycommunitytoreportinformationaboutanyincidentofSexualMisconductorRelationshipViolenceassoonaspossible,whethertheincidentoccurredonoroffcampus.ResourcesandreportingoptionscanbefoundontheCampusAssaultResources&Education(CARE)websitewww.sandiego.edu/care.

USDrequiresallfacultymembers,administrators,supervisors,andanyemployeeswhohaveresponsibilityforstudentwelfaretopromptlyreportinformationaboutanyincidentofSexualMisconductorRelationshipViolencetoUSDasprovidedbelow,unlesstheemployeeisrequiredbylawtokeepthatinformationconfidentialbyvirtueoftheirprofessionalrole(e.g.theemployeereceivedtheinformationintheirroleasapsychologicalcounselororapastoralcounselor).Inaddition,thoseemployeeswhohavebeeninformedbytheDepartmentofPublicSafetythattheyare"campussecurityauthorities"undertheJeanneCleryDisclosureofCampusSecurityPolicyandCampusCrimeStatisticsAct("CleryAct")arelegallyrequiredtoreportsuchincidentstotheDepartmentofPublicSafety.Allsuchemployeestowhomanincidentisreportedshouldstronglyencouragethereportingparty,whetheritistheindividualwhoallegedlyexperiencedtheactoractsofSexualMisconductorRelationshipViolenceorathirdparty,tospeakdirectlywiththeTitleIXCoordinator,aCAREAdvocate,ortheDepartmentofPublicSafety.

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SexualMisconductandRelationshipViolenceTitleIXisafederallawthatprohibitsdiscriminationbasedonsexineducationalprogramsandactivitiesthatreceivefederalfinancialassistance.Sexualharassment,includingsexualviolenceisaformofprohibitedsexdiscrimination.TheCampusSexualViolenceEliminationAct(CampusSaVE)requiresuniversitiestohaveproceduresinplacetorespondtoincidentsofsexualassault,domesticviolence,datingviolence,andstalking.

USDstronglyencouragesallmembersoftheuniversitycommunitytoreportinformationaboutanyincidentofsexualmisconductorrelationshipviolenceassoonaspossible,whethertheincidentoccurredonoroffcampus.ResourcesandreportingoptionscanbefoundontheCampusAssaultResources&Education(CARE)websitewww.sandiego.edu/care.