Student Technology Fee – AY 2020Tech Initiatives Proposal Form

DUE April 1, 2020 (Students)DUE April 2, 2020 (Employees)

Project Title: iPad Pros for access, to meet Next Gen Science and K-12 Computer Science Standards Explain what you are requesting (3 lines max): We combined 2 accepted preprosals to ask for 20 iPad Pros for the STC and SMATE for curricular integration in all content areas, specifically in IT and science courses for future teachers, where mobile technology is essential.

Principal Contact/ApplicantName: Paula DagnonEmail: johns552@wwu.eduPhone: 2544Dept/Org: EledEnter “student”, “faculty”, or “staff”: Faculty

Other Contact/ApplicantName: Debi Hanuscin, AJ Barse, and Emily BordaEmail: hanuscd@wwu.edu; aj.barse@wwu.edu; emily.borda@wwu.eduPhone: 6533Dept/Org: ELED/ATUS/SMATEEnter “student”, “faculty”, or “staff”: Faculty and Staff

Proposed Budget for Project1. Equipment total $ 29,1582. Plus site preparation (not STF funded) + $     3. Total Project Cost (budget total from part III of this form, “Project Budget”) = $29,1584. Less organization’s contribution – $1,5005. Less site preparation – $     6. STF Grant Request = $27,658

IMPORTANT NOTES

1. Student Technology Fee Mission:The Student Technology Fee (STF) provides Western students with adequate and innovative technology experiences by: Broadening/enhancing the quality of the academic experience, Providing additional student access to technology, and Increasing integration of technology into the curriculum.

2. THE STF Committee will accept only complete proposals by the announced deadline. Every section (I–VIII) and all items of this proposal form must be addressed.

3. Disallowed items: The following items generally would not qualify for STF Tech Initiatives funding:

Computer lab upgrades(Existing computer labs are upgraded on a rolling schedule with a separate allocation of STF funds.)

Software related to maintenance and/or serial payments

Maintenance contracts on equipment or software

Expendable supplies

Equipment that will not be used directly by students, and/or non-computer equipment or furnishings that are part of the typical classroom environment (such as lighting, portable and fixed media equipment, furniture, chairs, etc.).

I. Relationship to STF Objectives / Impact on the Student Academic Experience

The STF Committee will use as its primary assessment criteria the three objectives—quality, access, and integration—defined in the STF mission (“Note 1” above). Given this criteria, describe your proposed project in detail.

1. Tell us—focusing on what the students would gain from the project—how the project would provide positive benefits to the student academic experience. Specifically, answer at least one of a, b and c below:

a. How would this project broaden or enhance the quality of the student’s academic experience through the proposed technology?

In December 2016, Washington State adopted Computer Science Standards for K-12 students. However, teachers have not been adequately prepared to teach these standards. Currently, a new major at WWU is being developed in Computer Science Education, but this is only for secondary teachers. Meanwhile, elementary and middle school teachers need to have the content integrated into current Education courses to teach these standards. While other tools are employed in IT courses to teach coding, Swift Playground provides authenticity where students create an app and test it using the programming language created by Apple and used to build today's apps. Access to a coding curriculum would enhance students' academic experiences to meet the WA Computer Science Standards in much greater depth than the limited practices employed now. Swift Playground freely provides activities and curriculum that teaching coding and, more importantly, the logic behind how any code works through interactive labs within the app on these iPads. As functionality within iOS hardware expands, so does the curriculum, providing students ample opportunity to teach skills and learn the latest coding logic. With the most recent announcement of the iPad Pro this includes LiDAR- a 3d sensing and scanning sensor that would expand Augmented and Virtual Reality potential all within a single device as well as other visual means to incorporate Accessibility within coding apps for the real world.

In 2013, WA adopted the Next Generation Science Standards (NGSS). To help prepare teachers to meet these standards, the Science, Math and Technology Education (SMATE) program provides opportunities to engage in science learning in different places: The Spark Museum, outdoors, and in schools. While laptops could be used, it is much more difficult to use a laptop to take pictures of artifacts, create a 360 degree photo of a location to refer to once returned to the classroom, or quickly document a students' learning through photo, video, or audio. iPads would allow students to document learning for continued reflection. These resources could then be applied in student and future teaching and enhance not only the quality of WWU students' academic experiences, but also P-12 academic experiences. Further, iPads would support our candidates' use of Go-React, a video annotation software, which allows

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candidates to record and receive time-coded feedback on their teaching performance. Other institutions using GoReact have found that its use improves pre-service teachers’ feedback and reflection skill and that the videos and feedback serve as a springboard for more learning and discussions, which enhances the quality of education.

b. How would this project provide additional student access to technological resources?

As a combined proposal between two colleges, as suggested by the STF committee, this request provides access to devices in two different locations and access to content through the use of built-in accessibility supports and Apple Pencils, which seem to be an increasing request for students with disability accommodations.

Access to DevicesCurrently all 7 iPad Pros in the STC are checked out constantly and because they are in such high demand, there has been a restriction on consecutive checkouts so that they can only be checked out by the same person for 4 hours at a time, without an option to renew until the following day.

By housing 10 iPads in the STC and 10 in SMATE, we would increase access to technology in locations where students study. In the STC, students could check out the iPads 7 days a week; they are open 75 hours/week. In SMATE, students would use the equipment during class as well as during the hours of operation of the Learning Resource Center, which is open Monday-Friday 8am-5pm.

With advanced notice, a classroom set of 20 could be utilized for both SMATE and Woodring classes.

Access to ContentAn increasing number of students have requested iPads with Apple Pencils as a disability accommodation. iPad Pros with Apple Pencils could help support these students as well as other students who would benefit from AT tools built into a mobile device that is more easily transported than a computer.

c. How would this project increase integration of technology into coursework?

In the STC, access to iPads allow increased integration of technology into all coursework, but specifically the following:-courses that require digital drawing-courses that require notetaking - an increased disability accommodation is to use Apple Pencils and write on PowerPoints.

In Woodring IT courses, the iPads increase integration of technology into coursework as students address the Computer Science Standards by:-learning Swift Playground specifically, and other apps, to learn elements of coding.

In SMATE, the iPads would be used to:-support out-of-class experiences that connect to Next Generation Science Standards - Example: When WWU interns accompany elementary students to Forest School in collaboration with the North Cascades Istitute, the iPads can be used to take 360 degree photos that can then be tagged with close up images of a plant or document phenomena with video or time-lapse photography, or interview experts via video, etc. Students can also connect to digital microscopes and take images of specimens that they cannot remove from this protected environment. Once students return to the

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classrooms, these materials can be revisited and reflected on for more engaged learning. -facilitate pre-service teachers to document their own teaching through video, annotate, and receive feedback with GoReact. While other devices could be used, by recording with an iPad, students are able to instantly annotate their teaching and upload the video, rather than spend time transferring it to a computer once they return home or to campus. These videos are often an hour long, so the transfer time can add significant work for students, who are already stressed for time during their practicums and internships.

2. Would other departments be involved with this project? Enter “No” or “Yes.”

Yes.

IF “Yes,” describe.

ELED, SMATE, and the STC would be involved, as described above.

3. Has any part of this project previously been funded by the Student Technology Fee? Enter “No” or “Yes.”

Yes.

IF “Yes,” describe.

STF has funded iPads before. iPads are essential to coursework in Woodring, as we teach our pre-service teachers how to integrate them seamlessly in their instruction and how to support K-12 students in using them in all content areas-- an area that is even more critical for education as we have shifted to remote learning. However, we only have 20 iPads and they are used so frequently for instruction and during student internships, that we cannot loan them to SMATE. Also, they are too old to support Apple Pencils and Swift Playground. In the STC, there are 7 iPad Pros that were funded by STF and a fleet of older generation iPads; these older ones can no longer be updated to the latest operating system, so they are not only a security risk, but also they do not run many apps once the apps are updated.

4. Is the proposed project a pilot project? Enter “No” or “Yes.”

No

IF “Yes,” describe.

     

II. Utilization

List the anticipated number of times and duration per each use—per quarter or per academic year—that students would use the proposed technology, along with the impact of that proposed technology on students. Note: applications are funded after careful consideration of both the number of students that will be impacted by the technology and the quality of that impact.

According to STC records, the current iPad pros are continuously checked out, so each iPad Pro is checked out 75 hours a week. If the next 10 iPads are checked out at the current rate, they would be checked out for 750 hours a week. Each 10-week quarter, they would be checked out for 7,500 hours or 22,500 hours per academic year (excluding Summer). It may seem odd to fund a proposal for on-campus equipment in a time of remote learning; however, devices are being made available for students who do not have access.

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In SMATE, we anticipate potential use in approximately 5 courses/quarter in at least 5 class sessions (3 hour), or 225 hours/academic year. We also anticipate use by 60 interns in K12 classrooms for approximately 20 hours/quarter or 960 hours. This is an estimate of in-use hours as opposed to check-out hours, which would be much higher as interns would keep these over several days at a time.

III. Project Budget

This section details the estimated total cost of the project. Include costs that would be covered—by your department or another source—for ongoing costs such as personnel or operating expenses.

1. For assistance in preparing your budget, please consult with relevant campus support departments:

Academic Technology & User Services, x6538 Budget Office, x4762 Space Administration, x3222 Purchasing, x3340

How to Buy SoftwareHow to Buy ComputersLab/Special Supplies, etc.

2. Complete the Budget Estimate Table below. If you have more than seven line-item expenses, attach a separate Excel spreadsheet instead.

Items to Purchase Quantity Item Cost Item Total1. 12.9" iPad Pro Wi-Fi 64 GB 20 $949.00 $18980

2. iPad Cases 20 $40 $800

3. Apple Pencils 20 $119 $2380

4. JAMF Remote Management 20 $18 $360

5. 3-Year AppleCare+ for Schools 20 $149 $2980

6. Charging, locking cabinet (for SMATE) 1 $170 $170

7. iPad Stand and Mount adapters 10 $32.49 $324

Subtotal N/A N/A $25,992

Allowance for price increases (3% of subtotal) N/A N/A $779

Shipping (taxable) N/A N/A $49.96

Tax (8.7%) N/A N/A $2333Total This total (or your attached spreadsheet total) should match the projected budget figure on page 1 of this proposal. (See box on page 1, #3.)

N/A N/A $29158

Important Budget Notes from the STF Committee:

We recognize your proposed budget as an estimate. Final funding for successful projects will be established after thorough technical review; some costs may need adjusting due to price changes.

We may impose special conditions on a proposal before approval. See STF Proposal Guidelines, section V, Proposal Modifications.

Funding is not provided directly to departments for purchases. All purchasing is done via the Office of the VPIT/CIO and savings are retained in the Student Technology Fee fund.

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3. What funding or contributions are available from your department or other sources?

The IT Program will contribute $1500. This program is a very small program and has an operating budget of around $2,000 so this is a sizeable contribution.

Note: The STF Committee encourages matching funds/funding support.“Contribution“ is defined as a monetary contribution. For example, a vendor discount is not considered a contribution.

4. Could this project be divided into discrete elements that could be funded separately? Enter “No” or “Yes.”

Yes

IF “Yes,” summarize and prioritize project elements with cost estimate for each.

Yes, the request could be divided in half so there would be at least one fleet of 10 iPads and in a class setting, students could work in pairs. Thus, we would need 10 iPads, 10 covers, 10 Apple Pencils, 10 JAMF licenses and 10 Apple Care accounts.

Note: A “no” response to question 4 creates an “all or nothing” proposal. That is, if the STF Committee decides against funding your entire proposal, it will not consider any elements for partial funding. If elements could be funded separately, the applicant is responsible for prioritizing them before submitting the proposal.

5. Are course or lab fees charged for any of the courses that will use this equipment? Enter “No” or “Yes.”

Yes

IF “Yes,” describe.

The IT course charges, $6.74 per course. This fee is used to purchase other items for the course (software, apps, and other peripherals). The SCED classes charge a 20.85 fee, which is used to purchase other items for the course (laboratory equipment and teaching materials for practica).

Note: The total funding requested from the Student Technology Fee must reflect the amount collected from course fees for equipment replacement and/or equipment acquisition.

IV. Impact on Existing Resources

Your proposal must address the project’s potential impact on existing resources. Give special attention to the impact on data transmission networks (e.g., sources accessed, networking equipment, etc.), and personnel (e.g., staffing, administrative support, faculty support, etc.).

1. Describe how existing equipment is used. Contrast this to projected use if your project were funded.

Existing iPads in the STC are part of their loan pool for students. The STC is staffed by students and WWU students are able to check out the devices for 4 hours at at time. However, there are so few iPad Pros available for checkout that a need for more exists. While these additional iPad Pros would connect to wireless access points in the library, in SMATE, and in Woodring, they would not detrimentally impact wireless connectivity. Also, staffing exists in the STC and in SMATE and this would not add a significant burden to incorporate more iPads into each center's checkout system.

2. Is similar equipment or technology available elsewhere on campus—such as the Student Technology Center, Classroom Services, Video Services, Western Libraries, a college lab? Enter “No” or “Yes.”

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Yes. As discussed previously, there are 7 iPad Pros in the STC that are always checked out. A fleet of iPads are also available in Miller Hall 34 in the Woodring Technology Education Center, but these are now 4 years old and not compatible with Apple Pencils. They are also used extensively for education classes. A fleet of iPads of various models is available in the Ershig Assistive Technology Center. Most of these are used for Special Education Classes and are available for the community to check out. The newest iPad in this fleet is 3 years old. The iPads in Woodring are in Centers that many students may not know about and are for specialized needs.

IF “Yes,” describe why existing equipment does not meet the needs outlined in this proposal.

See above: too old, reserved for Education classes, reserved for SPED/AT uses, simply not enough available.

3. If this project involves the replacement of equipment, including computers:

a. Describe the “before and after” configuration changes. (A spreadsheet reflecting these changes may be attached.) Or, write “N/A.”

     

b. Describe the costs and benefits of replacing vs. upgrading. Or, write “N/A.”

Unfortunately, upgrading any iPad (or any iOS device) isn't possible; only replacing the entire unit with what the current or upgraded model is possible.

4. Would this equipment be available to students outside of your department? Enter “No” or “Yes.”

Yes

IF “Yes,” describe the following:a. How students would gain accessb. How equipment availability would be publicizedc. The hours/week when equipment would be availabled. Any costs that would result from a-c

a. Gaining Access

Students would check out the devices in either the SMATE learning Center or in the STC.

b. Publicizing Availability

For SMATE, equipment would be publicized through posters as well as through their online catalog; for STC, it would be advertised at the STC as well as on their website. https://stc.wwu.edu/items-available-checkout

c. Hours Available

SMATE is open Monday through Friday 8am-5pm.

STC is open Monday-Thursday: 8:00am - 9:00pmFriday 8:00am - 5:00pmSaturday 11:00am - 6:00pmSunday 2:00pm - 9:00pm

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d. Additional Costs: No additional cots would be incurred from above.

5. Does this project involve the check-out of equipment to students? Enter “No” or “Yes.”

Yes

IF “Yes,” discuss whether the Student Technology Center/ATUS Loan Pool could be assigned this task.

The STC would be assigned 10 iPads. The other half would be part of SMATE check-out system.

6. Does the department have adequate operating funds to provide ongoing maintenance and support? Enter “No” or “Yes.”

Yes

IF “Yes,” describe.

Yes, these would be supported by ATUS and SMATE.

7. Does the department have adequate personnel funds to provide ongoing staff support for the project? Enter “No” or “Yes.”

Yes

IF “Yes,” describe.

Yes. STF is staffed by student employees. SMATE is staffed by a full-time manager

V. Space and Site Information

This section addresses any space alteration or site preparation necessary for the proposed project. Site alterations include painting, holes in walls, security systems, carpeting, construction, lighting changes, or conversion of a lab or office.

1. Location for installation of equipment or technology:

STC and SMATE

2. Would site modification be required? Enter “No” or “Yes.”

No

IF “Yes,” describe the modifications (e.g., electrical, air, painting, lighting, security, network access, etc.).

     

3. Would this project use space not currently assigned to your department or area? Enter “No” or “Yes.”

No

IF “Yes,” describe.

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Conditional If this project would require any site preparation, or if this project would use any space notStep 4: currently under your department’s control:

a. You must submit a draft proposal to Space Administration by March 9, 2020.

b. Space Administration and Facilities Management will then conduct a site survey and respond to you by March 20, 2020 about project feasibility, cost and schedule.

c. You must include the site survey response with your final proposal.

VI. Project Schedule

Describe your overall implementation schedule.Note that project awards are announced during spring quarter, and that projects are to be substantially completed by the end of the calendar year.If any site preparation is involved (see section V above), align your project schedule with the schedule provided by Space Administration and Facilities Management.

Summer: Order iPads and peripherals; add to JAMF Remote Management SystemFall: iPads are available for checkout and class use

VII. Constraints

List or describe any external or internal factors/constraints that could affect your project schedule, project objectives, or the project budget (e.g., if external approval is required for curricular changes, or if funding must be received by a certain date).

Depending on when we are able to return physically to work, adding the iPads to the checkout system could be delayed.

VIII. Submitting the Proposal

1. Ensure your proposal does not exceed 14 pages (not including Tech Initiatives Summary Sheet).

2. Complete top portion of 2020 Tech Initiatives Proposal Summary Sheet.

3. Electronically submit the proposal and the summary sheet per appropriate substep below.

a. For student proposals: Email proposal and summary sheet by April 1 to AS Senate Pro Tempore at AS.Senateprotempore@wwu.edu. Both the proposal and summary sheet should be Word format.

b. For employee proposals: Email proposal and summary sheet by internal due date, per your unit’s process [which must be before proposal due date (to STF Committee) of April 2]. Both the proposal and summary sheet should be Word format.

Note: Step 4 is for the positions gathering and/or prioritizing the submitted proposals.

4. Process the proposals per the appropriate position substeps below (a, b, or c).

a. AS Senate Pro Tempore (for student proposals):

i. Prioritize the student proposals. Indicate priority on summary sheets, and sign the sheets.

ii. Email proposals (Word format) and summary sheets (PDF format) to batemad@wwu.edu (the STF Committee secretary) no later than April 2.

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b. Dept Chair / equivalent (for employee proposals):

i. Sign summary sheet(s) on “department chair” line.

ii. Email proposals (Word format) and signed summary sheets (PDF format) to college dean/unit head to meet internal deadline.

c. College Dean / unit head (for employee proposals):

i. Prioritize the employee proposals. Indicate priority on summary sheets, and sign the sheets.

ii. Email proposals (Word format) and completed summary sheets (PDF format) to batemad@wwu.edu (the STF Committee secretary) no later than April 2.

Note: Please do not send paper copies of proposals to the STF Committee.

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